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Home My WebLink About04-21-2015 Regular Agenda City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Tuesday, April 21, 2015 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members Dan Carpenter, Carlyn Christianson, Dan Rivoire, Vice Mayor John Ashbaugh, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Rivoire PRESENTATION P1. PROCLAMATION – HOLOCAUST DAY OF REMEMBRANCE (MARX - 5 MINUTES) Presentation of a Proclamation to Bob Spector, Board President of the Jewish Community Center-Federation of San Luis Obispo, declaring April 16, 2015 as “Day of Remembrance” in honor of the victims of the Holocaust, the survivors, the rescuers, and the liberators. P2. PROCLAMATION –ARBOR DAY (MARX - 5 MINUTES) Presentation of a Proclamation to Ron Combs, Urban Forest Supervisor/City Arborist, declaring April 25, 2015 as “Arbor Day.” P3. PROCLAMATION –EARTH DAY (MARX - 5 MINUTES) Presentation of a Proclamation to Sandra Marshall, of Information Press, declaring April 22, 2015 as “Earth Day.” INTRODUCTION OF NEW HIRES JAMES STEPHENS, CODE ENFORCEMENT OFFICER (JOHNSON/SCHNEIDER – 5 MINUTES) San Luis Obispo City Council Agenda of April 21, 2015 Page 2 PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF THE CITY COUNCIL MEETING OF MARCH 31, 2015 (MEJIA) Recommendation Approve the Minutes of the City Council meeting of March 31, 2015. C3. HIGH STREET STORM DRAIN REPLACEMENT, SPECIFICATION NO. 91307 (GRIGSBY/NELMS) Recommendation 1. Approve plans and specifications for the “High Street Storm Drain Replacement, Specification No. 91307.” 2. Authorize staff to advertise for bids, and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $111,300. C4. CITIZENS’ REVENUE ENHANCEMENT OVERSIGHT COMMISSION BYLAWS AND COMPENSATION – ORDINANCE INTRODUCTION (CODRON/ DAVID) Recommendation 1. Adopt the Citizen’s Revenue Enhancement Oversight Commission (REOC) bylaws. 2. Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Municipal Code Chapter 2.14.030 to remove compensation of Citizens’ Revenue Enhancement Oversight Commission (REOC).” San Luis Obispo City Council Agenda of April 21, 2015 Page 3 C5. AGREEMENT WITH SONOMA STATE UNIVERSITY’S ANTHROPOLOGICAL STUDIES CENTER FOR WORK ON PALM STREET CHINATOWN ARTIFACTS (CODRON/DAVID) Recommendation Authorize the City Manager to execute an agreement with Sonoma State University’s Anthropological Studies Center for $55,000 to continue work on Palm Street Chinatown Artifacts with funding previously approved by the City Council during the 2014-15 Mid-Year Budget Review. C6. REQUEST FOR PROPOSAL FOR THE PURCHASE OF A LIGHTWEIGHT ROBOT FOR SWAT USE, SPECIFICATION NO. 91353 (GESELL/STALEY) Recommendation 1. Authorize staff to advertise a Request for Proposal to purchase a “Lightweight Robot for SWAT Use, Specification No. 91353,” using Homeland Security Grant Funds. 2. Approve an amendment to the Law Enforcement Grant Fund to reflect reimbursement revenue in the amount of $64,000, and the appropriation of $64,000 for the purchase of the robot. 3. Authorize the City Manager to award the contract if the selected proposal is within the approved budget of $64,000. C7. REQUEST FOR QUALIFICATIONS FOR ON-CALL SERVICES – LANDSCAPE ARCHITECTURE, CONSTRUCTION MANAGEMENT, ENVIRONMENTAL SERVICES, SOILS AND MATERIALS TESTING (GRIGSBY/ATHEY) Recommendation 1. Approve the Request for Qualifications (RFQ) to provide: a. Landscape Architecture Services, Specification No. 50410.2015LA b. Construction Management Services, Specification No. 50410.2015CM c. Environmental Services, Specification No. 50410.2015ENV d. Soils and Material Testing Services, Specification No. 50410.2015SMT 2. Authorize the City Manager to execute agreements with selected consulting firms. 3. Authorize the Finance Director to execute and amend Purchase Orders for individual consultant services contracts in an amount not-to-exceed the authorized project budget. San Luis Obispo City Council Agenda of April 21, 2015 Page 4 C8. CALIFORNIA BOULEVARD AND JOHNSON AVENUE 16-INCH WATERLINE REPLACEMENT, SPECIFICATION NO. 91354 (GRIGSBY/GUZMAN) Recommendation 1. Approve plans and specifications for the “California Boulevard and Johnson Avenue 16-inch Waterline Replacement, Specification No. 91354.” 2. Authorize staff to advertise for bids, and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $1,490,000. C9. DETERMINATION OF HISTORICAL SIGNIFICANCE FOR 3987 ORCUTT ROAD - RESOLUTION (JOHNSON/COHEN) Cultural Heritage Committee Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, determining the property at 3987 Orcutt Road does not qualify for inclusion on the list of Historic Resources, HIST-0828-2015.” BUSINESS ITEM B1. STRATEGIC BUDGET DIRECTION AND MAJOR CITY GOAL WORK PROGRAMS FOR THE 2015-17 FINANCIAL PLAN (LICHTIG/STILWELL/ LAMERS – 180 MINUTES) Recommendation 1. Receive an updated Five-Year Fiscal Forecast. 2. Review proposed Major City Goal and Other Important Objective work programs. 3. Provide guidance to the City Manager regarding the recommended allocation of one- time and ongoing budget resources to fund proposed Significant Operating Program Changes (SOPCs), and the Capital Improvement Plan (CIP), Fleet Replacement Fund, Information Technology (IT) Replacement Fund, and Major Facility Replacement Fund. 4. Receive an update on key information items regarding future financial issues, including an updated Budget and Fiscal Policy related to unfunded liabilities. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. San Luis Obispo City Council Agenda of April 21, 2015 Page 5 COUNCIL COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources fo r factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT Adjourn to a Special Meeting to be held on Wednesday, April 22, 2015 at 1:30 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, for the purpose of conducting a closed session to evaluate appointed officials. A subsequent Special Meeting will be held on Thursday, April 23, 2015 at 3:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, for the purpose of continuing a closed session to evaluate appointed officials. Special and Regular City Council Meetings are scheduled for Tuesday, May 5, 2015 at 4:00 p.m. and 6:00 p.m., respectively, in the Council Chamber, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website http://www.slocity.org/agendas. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. THENewspaper of the Central Coast MAY 0 5 2015 MBUNE_.f...i 3825 South Higuera • Post Office Box 112 • San Luis Obispo, California 93406 -0112 • (805) 781 -7800 In The Superior Court of The State of California In and for the County of San Luis Obispo AFFIDAVIT OF PUBLICATION AD # 1695268 CITY OF SAN LUIS OBISPO OFFICE OF THE CITY CLERK STATE OF CALIFORNIA ss. County of San Luis Obispo I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen and not interested in the above entitled matter; I am now, and at all times embraced in the publication herein mentioned was, the principal clerk of the printers and publishers of THE TRIBUNE, a newspaper of general Circulation, printed and published daily at the City of San Luis Obispo in the above named county and state; that notice at which the annexed clippings is a true copy, was published in the above -named newspaper and not in any supplement thereof — on the following dates to wit; APRIL 29, 2015 that said newspaper was duly and regularly ascertained and established a newspaper of general circulation by Decree entered in the Superior Court of San Luis Obispo County, State of California, on June 9, 1952, Case #19139 under the Government Code of the State of California. I certify (or declare) under the penalty of perjury that the foregoing is true and correct. AWE. . ��rx (Signa e of Principal Clerk) DATED: APRIL 29, 2015 AD COST: $143.00 9HOML =0� ORDINANCE NO. 1815 (2015 Series) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, AMENDING MUNICIPAL CODE CHAPTER 2.14.030 TO REMOVE COMPENSATION OF CITIZENS' REVENUE ENHANCEMENT OVERSIGHT COMMISSION (REOC) NOTICE IS HEREBY GIVEN that the City Council of the City of San Luls Obispo, Call - lomia, at its Regular Meeting of April 21, 2015, Introduced the above fitted ordinance upon a motion by Vice Mayor Ashbaugh, second by Council Member Christianson, and on the following roll call vote: AYES: Council Members Carpenter, Christi- anson, Rlvolre, Vice Mayor Ashbaugh, and Mayor Marx NOES: None Prdlnan_p@ No. 1615. 2015 Sodes) - This Is a City Ordinance to amend Municipal Code Chapter 2.14.030 -to remove compensation for members of the Citizens' Revenue En- hancement Oversight Commission. A full and complete copy of the aforernon- tioned Ordinance Is available for Inspection and copy In the City Clark's Office, located' at 990 Palm Street, San Luis Obispo, Call - fomia, or you may call (805) 781 -7100 for more information. NOTICE IS HEREBY FURTHER GIVEN that the City Council of the City of San Luls Obispo will consider adopting the afore- mentioned Ordinance at Its Regular Meet- ing of May 5, 2015 at 6:00 p.m., which will be held in the Council Chamber, located at 880 Palm Street, San Luis Obispo, Califor- nia. Anthony J. Mejia City Clerk April 29, 2015 1695268 CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY OF SAN LUIS OBISPO ) AFFIDAVIT OF POSTING — CITY COUNCIL REGULAR AGENDA OF: APRIL 21, 2015 I, ERICA INDERLIED, declare as follows: That I am a Temporary Administrative Assistant of the City of San Luis Obispo; that a copy of the above referenced meeting agenda of April 21, 2015 was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City's website www.slociiy.org at 11:45 a.m. on April 7, 2015. I declare under the penalty of perjury that the foregoing is true and correct. ASSISTANT TRATIVE