HomeMy WebLinkAbout04-16-2015 PB Agenda Packets.
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PERSONNEL BOARD MEETING
AGENDA
REGULAR MEETING
April 16, 2015
5:30 p.m.
Council Hearing Room
990 Palm Street
CALL TO ORDER:
ROLL CALL: Chairperson: Frank Guyton; Board Member: Louise
Justice
OATHS OF OFFICE: Sharon Whitney (MEJIA)
PUBLIC COMMENT PERIOD: The general public is invited to speak before the Personnel Board on any subject
related to Personnel Board items that do not appear on this agenda. Although the Board will not take action on any
item presented during the Public Comment Period, the Chairperson may direct staff to place an item on a future
agenda for formal discussion.
BUSINESS ITEMS
Item 1.2015 CHAIRPERSON AND VICE CHAIRPERSON ELECTIONS (GUYTON)
Item 2.OVERVIEW OF THE PERSONNEL BOARD'S ROLE (IRONS)
Item 3.UPDATE OF THE HUMAN RESOURCES' MAJOR PROJECTS (IRONS)
Item 4. REVIEW AND UPDATE BYLAWS (GUYTON)
COMMISSIONER COMMENTS
ADJOURN
Appeals: Administrative decisions by the Personnel Board may be appealed to the City Council in accordance
with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code.
® The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities.
Telecommunications Device for the Deaf (805) 781 -7410. Please speak to the Human Resources Department prior to the meeting if
you require a hearing amplification device 781 -7250. For more agenda information, call 781 -7250
Personnel Board Bylaws
ARTICLE 1. PURPOSE
It is the purpose of the Personnel Board to hear employee appeals from disciplinary action, to
review employee grievances, and to hear issues of Council censure. The Board shall then make
advisory recommendations to the City Council. The Personne( Board shall also perform other
duties pertaining to personnel management as directed by the City Council.
ARTICLE 2. MEMBERSHIP AND TERMS OF OFFICE
Five (5) members of the Personnel Board shall be appointed by the City Council and shall serve
for terms of four (4) years. Members must be residents and registered voters of the City.
A. Appointments will be made in a staggered every other year pattern, such that two (2)
members' terms will expire during a given year and the terms of the other three (3)
members will expire two (2) years later.
B. Any vacancies on the Personnel Board shall be filled for the unexpired term of the
person replaced.
C. Members shall be appointed for no more than two (2) consecutive terms (8 years).
ARTICLE 3. OFFICERS
The officers shall be a Chairperson and a Vice - Chairperson who shall be elected at the first
meeting of alternate calendar years to serve two -year terms.
A. The Chairperson shall preside over all meetings of the Personnel Board, subpoena
witnesses and require the production of books, papers and any other materials
pertinent to the investigation or hearing.
B. The Vice - Chairperson shall serve in the absence of the Chairperson.
C. The Director of Human Resources or his or her designee shall serve as recording
secretary, keeping record of all meetings, and shall issue all necessary notices, copies of
agendas, minutes and copies of necessary documents.
ARTICLE 4. MEETINGS
A. The Personnel Board shall meet as needed.
B. Three (3) members of the Board shall constitute a quorum for the transaction of
business. However, for the purpose of a hearing on appeal of a disciplinary action, no
Board member may vote on a decision if absent from part of a hearing, unless such
City of San Luis Obispo Advisory Body Bylaws July 2013
AB Page 57
member certifies that he /she listened to a recording of or read the transcript of the
missed portion of the hearing.
C. Pursuant to Personnel Exception of the Brown Act (Government Code Section 54957), a
meeting may be closed to the public at the request of any appellant when the pending
issue deals with a particular employee.
D. The Chairperson or the legal advisor to the Board shall administer oaths to all witnesses
appearing before the Board. Any regular officer or employee of the City who fails to
take the oath or fails to testify truthfully under oath at a hearing shall be subject to
disciplinary action.
E. All grievance and disciplinary appeal hearings shall be recorded.
F. At the request of the appellant, a court reporter shall be used. The cost of the court
reporter shall be paid as agreed upon by both sides.
G. All actions of the Board shall be decided by majority vote, and shall be directed through
the Board Chairperson.
H. The Board may meet with its legal advisor, as needed and outside the presence of any
other persons, to receive opinions and advice.
I. The Board may direct the parties to submit hearing briefs outlining the facts and
arguments to be presented prior to any hearing. The Chairperson shall establish a
schedule for submission of the hearing briefs.
ARTICLE 5. AMENDMENTS
At such time as these by -laws need to be amended, the Director of Human Resources shall
meet and determine an appropriate procedure for making such amendment(s).
City of San Luis Obispo Advisory Body Bylaws July 2013
AB Page 58