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Home My WebLink About05-05-2015 PH1 Director Johnson 2 RECEIVED APR 30 2015 ALO CITY CLERK mcmoRAnbum COUNCIL MEETING: C-) OS Zp1S DATE: April 30, 2015 ITEM NO.: 1� TO: City Council VIA: Katie Lichtig, City Manager FROM: Derek Johnson, Community Development Director SUBJECT: PH-1 —Rental Housing Inspection Program It was noticed that printed copies of Attachment 4 of the Council Agenda Report did not print in color as intended. Attached is a revised version in color(with no changes to the content). Please contact Rafael Cornejo (rcornejokslocity.org) or Derek Johnson (Johnsongslocity.org) should there be any questions. Attachment 4 General Guidelines of Rental Housing Inspection Program Step 1: Registration Application and Implementation • Owners of residential dwelling units used as rental properties must register their unit(s)within 60 days from the date the unit is acquired,constructed or converted into residential rental property;or within 30 days of the date on which written notification is mailed to the owner of covered dwelling unit(s) by the Building&Safety Division. • Once registered,an invoice for an annual registration fee will be mailed with notice to renew business license. • Owner pays annual registration fee(payment may be combined with inspection fee if unit is subject to inspection during calendar year) Step 2: Notification and Inspection Procedures • The Building Official mails notice of a scheduled inspection to the owner. • Upon initial notification of inspection,the Inspection Fee shall be due prior to inspection. • Written request must be received 3 days prior to scheduled inspection should owner need to reschedule.A reschedule fee will occur after first reschedule. • Within 10 business days of payment receipt,inspection appointment notice conformation mailed to owner. • Owner shall provide notice to tenants regarding time of inspection. Step 3: Inspection and Re-Inspection for Code Compliance I • Owner or agent must be present at time of inspection,or inspection cannot occur. • If code violation exists, Inspector will issue Rental Housing Inspection Report. • Inspection shall provide time frame to complete needed actions to bring unit into compliance. • Should unit(s)still not be in compliance,a reinspection fee shall be issued for a 3rd reinspection if violations are not corrected,also subject to additional fees. Step 4: Self-Certification Program • If unit(s)are eligible,owner requests participation in program pending Director approval. • Owner pays Self-Certification Program fee once per 3 year cycle. • Building official provides owner with checklist to be completed within 60 days. • Owner must submit checklist to Building&Safety Division,failure to do so can include removal from program. • 10%of Self-Certification units are subject to random inspection. • Should owners find the property out of compliance,owners have 30 days to bring unit into compliance and an official inspection shall be required with inspection fee until compliance is found. Please see Ordinance# for complete program details and requirements. • RENTAL HOUSING INSPECTION PROGRAM INITIAL PROCESS 2 3 4 5 6 7a 8 9 Building Official Owner pays Inspection Inspection Pertormed Property has not had Property eligible for Owner Registers notifies owner Inspection Fee prior verification and by City Inspector other code participation in self- of scheduled to date of inspection inspection overview Units pass enforcement issues or rental unit(s) P P (Owner or Agent certification ins ection and checklist mailed to inspection past due fines in past P Present) program subject to inspection fee owner upon receipt 3 years and passed owner request and of payment initial inspection Director approval. Current code enforcement units given See Self-Certification inspection priority Flowchart START Ded END st tten 8a NOTE: Owner of Residential Property has received at p Y received at any Dwelling Unit D 3 had code time,property registers each rental First reschedule ays enforcement shall bere- unit with Community C request ction cases and/or 81d inspected. Development Dept. Owner wants to past due fines in Rental Units stay on p regular 3 year City and pays annual 0 reschedule O past 3 years or required inspection cycle Rental Registration inspection time Owner does not failed to pass with annual fee. fee E provide written initial inspection. B Second or more notice 3 business Property not Buildingreschedule days prior to A Official eligible for self- Owner fails to registers units request inspection certification register own and notifies — rental unit(s) owner,owner pH 6a pays iiinspectionj Delinquency Reschedule Owner/agent not Fee Inspection fee present OR failure do not pcharged to provide access 7f I Re-inspection fee 7g ii 61d 7c 7d charged for 3itl Violations Exemptions -Mobile homes Inspector shall Inspector to Time is provided to inspection. Corrected within mobile have recourse to provide written complete needed Inspection home parks every remedy to Rental Housing actions to bring completed to 7h regulated by HCD. secure lawful entry Inspection Report unit into verify corrections and inspect to owner of what compliance. have been Violations continue -HUD Section 8 premises including violations occur completed to not be corrected Units. rescheduling an Color Guide inspection and -Dwellings owned eventually 7e ❑ or managed by securing an One-time 7i government inspection warrant extension of time City will proceed Action by City agency. to abate violations with all remedies ❑ may be granted under Municipal Action b Owner -Owner occupied 6c after written Code to compel y dwellings occupied Warrant obtained request by owner compliance by registered or entry permitted. including citations, Possible Non-Com-Compliance owner as recorded Rescheduled fee abatement p with SLO County. charged. proceedings,civil injunction,and/or Compliance criminal prosecution. • ®Q -I� . RENTAL HOUSING INSPECTION PROGRAM SELF CERTIFICATION PROCESS 1a Property has had no code violations or unpaid code violations fines 2 3 4 5 6 7 8 9a 10 11 within last 3 years Property eligible for Property owner Director approval Owner pays self- Building official sends Owner performs Owner returns Owner finds Checklist is Property stays in self- self-certification request participation and notification to certification fee owner self- physical inspection of checklist within 45 property to be in submitted under certification program in self-certification certification checklist interior and exterior penalty of perjury. on 3 year schedule. program owner in writing ONCE for every 3 days of receiving compliance False statements Annual fee due. program year cycle 60 days prior to due of rental dwelling checklist y y date unit(s) or information shall be in violation of chapter and END subject to removal 1 b from self- Property passes certification initial rental housing program NOTE. t'n inspection without 1 Ifcomplaint D any code violations received at any time,property shall be inspected by 1 City Inspector. Property has had Property NOT code enforcement eligible for self- 7a 8a 91d violations and/or certification 10%of units in Owner does not Owner finds property unpaid code program and self-certifcati on submit checklist on to be out of enforcement fines remains in program shall be time compliance within past 3 years OR traditional City subject to random did not pass initial inspection inspection without inspection program until fee compliance is met 9c Owner corrects Violation of See Initial Process 7b any deficiencies Flowchart If City finds violation chapter and and obtain needed during random property shall permits within 30 inspection,inspection removed fro days of inspection. ge fee shall be charged self-certification Resubmits Owner corrects Lfor I checklist. violations period of 3 yeas — 9d Color Guide Inspector conducts inspection to verify ❑ Action b Cit compliance, 7nspecficn Y Y inspection fee charged. ❑ Action by Owner9ges Possible Non-Com liance Redfor Non-Compliance will be charged for eachreinspection 1:1until compliant Compliance (subject to additional fines)