HomeMy WebLinkAbout05-13-2015 PC Item 3 - GENP-1267-2015 (Conformity Report)Meeting Date: May 13, 2015
Item Number: X
23
PLANNING COMMISSION AGENDA REPORT
SUBJECT: General Plan Conformity Report for the Capital Improvement Plan of the 2015-2017 Financial Plan. PROJECT ADDRESS: Citywide BY: Kim Murry, Deputy Director, Long Range Planning Phone Number: 781-7274 e-mail: kmurry@slocity.org FILE NUMBER: GENP 1267-2015
RECOMMENDATION: Report to the City Council that all projects/purchases in the Capital
Improvement Plan proposed as part of the 2015-2017 Financial Plan comply with the City’s General
Plan.
1.0 COMMISSION’S PURVIEW
State law requires the City to prepare a coordinated program of “proposed public works for the ensuing
fiscal year” and to submit the plan to its planning agency “for review and report…as to conformity
with the adopted general plan or part thereof”.1 San Luis Obispo’s multi-year budget approach
complies with the intent of this section, with the Planning Commission fulfilling the role of “planning
agency” in its review of the proposed Capital Improvement Plan (CIP) every two years.
The Commission’s reporting that a proposed CIP conforms with the general plan does not necessarily
mean that the City endorses the project or plan in a particular form. Individual public works projects
and most individual plan actions still must be more fully described and undergo environmental review
prior to receiving approval to be carried out. The City Council has full discretion in deciding CIP
items. There are no specific sanctions in State law if a CIP item is found not to conform with the
general plan. However, a finding of non-conformance would indicate that the proposal should be re-
evaluated to assure its consistency with adopted City policy direction as reflected in the General Plan
and its implementation.
2.0 PROJECT INFORMATION
2.2 Project Description
The CIP proposed as part of the 2015-17 Financial Plan includes a variety of projects and
purchases and includes approximately $14.8 million in General Fund capital improvement projects
as part of the 2015-2017 Financial Plan. Construction projects and equipment purchases costing
$15,000 or more are included in the Capital Improvement Plan (CIP). Capital outlays of less than
$15,000 are included in the Financial Plan operating program budgets. Through the CIP, the City
systematically plans, schedules, and finances capital projects to ensure cost-effectiveness and
1 California Government Code Section 65401
3
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GENP 1267-2015 CIP Conformity Report
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conformance with established policies and longer term plans.
The City Council prioritizes and allocates limited resources every two years after carefully
considering community input. Not all general Plan goals or plans may be funded during every two
year CIP interval. Consequently, the proposed CIP does not spread city support equally among all
plan areas, but must prioritize funding based on the Council’s assessment of community needs and
priorities. While a five year future cost is forecast, the Council adopts only the two-year CIP, so
future years are not shown on the attached matrix (Attachment 1).
3.0 PROJECT ANALYSIS
Evaluation of General Plan conformity focuses on the objects of proposed spending, not the sources of
funds. Some CIP items (such as Utilities and Parking) are funded by enterprise revenues, which are
typically supported by user fees and impact fees, not taxes. Even among “General Fund” items, some
projects are expected to be funded largely from sources that allow limited City choice in the object of
spending (such as grant funds for street improvements, replacing bridges or buses). The General Plan
calls for new development to pay for the facilities needed to support such development unless the City
chooses to pay for particular facilities to achieve a community benefit. Some projects, therefore, have
funding sources that are derived from impact fees. While the focus of the evaluation associated with
the 2015-2017 Financial Plan CIP is on the conformity of the projects with the General Plan, revenue
sources also appear to comply with City policy.
A General Plan policy audit was conducted and the matrix in Attachment 1 documents how each
proposed capital improvement conforms to the City’s General Plan. The matrix includes a summary
listing of CIP items for the 2015-2017 Financial Plan. In general each CIP item implements a program
or policy in the General Plan, which are identified by policy number and description for reference. A
hyperlink to a more complete description of the Financial Plan strategic budget direction provided in
the April 21, 2015 staff report to the City Council may be found at the end of this report.
Each project has an associated reference to a General Plan policy or program. The abbreviation for
each element is shown below:
CE Circulation Element
C/OS Conservation and Open Space Element
LUE Land Use Element
PR Parks and Recreation Element
S Safety Element
WW Water and Wastewater Management Element
4.0 ENVIRONMENTAL REVIEW
The determination of conformity with the General Plan is exempt from environmental review as a
Statutory Exemption Section 15262, Feasibility and Planning Studies (CEQA Guidelines Section
15262). Each project listed as part of the CIP will need future authorization and environmental review
prior to actual funding and construction.
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GENP 1267-2015 CIP Conformity Report
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5.0 OTHER DEPARTMENT COMMENTS
Comments from the other departments have been incorporated into the recommended CIP projects
proposed as part of the 2015-2017 Financial Plan.
5.0 CONCLUSION
Report to the City Council that all projects/purchases in the Capital Improvement Plan proposed as part
of the 2015-2017 Financial Plan comply with the City’s General Plan.
6.0 ALTERNATIVES
6.1. The Planning Commission may direct staff to revise the report. There is no legally mandated
deadline for Commission action. However, the Council will consider the CIP items as part of
the budget hearing discussions on June 11, 2015. It is therefore best for the Commission to
conclude its review at tonight’s meeting.
7.0 ATTACHMENTS
1. 2015-2017 CIP and General Plan Conformity Matrix
LINK: April 21, 2015 Council Agenda Report, Strategic Budget Direction:
http://www.slocity.org/home/showdocument?id=6321
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – PUBLIC SAFETY
1
2015-
16
2016-17 Conforms with this General Plan
Policy:
POLICE PROTECTION
Police Scheduling Program
Replacing the Police department’s current personnel
scheduling program 37,000 S
9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Body Worn Cameras and Video Storage
Purchasing body worn cameras for police field
personnel and additional video storage. 69,000 S
9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Police Facility Site Assessment
Conduct a facility site assessment for the Police
Department 45,000 S
9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
FIRE AND ENVIRONMENT SAFETY
Fire Station 2 Restroom and Dorms Privacy
Modifications
Remodel of dorms and bathroom to become ADA
compliant and address privacy issues.
160,000 S
9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Fire Station 1 Carpet, Painting and Wiring
Replacement
Fire Station No. 1 carpet replacement upstairs and
downstairs, upgrade IT wiring and install additional
data ports in EOC command room, and re-paint walls
and ceilings upstairs, and in training and fitness
rooms.
88,600 S
9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Fire Station 2 Exterior Driveway Slab
Replacement
Replacing the exterior concrete driveway at Fire
Station #2
10,000 S
9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Fire Department Electronic Patient Care
Reporting (ePCR) Records Management
Implementing electronic patient records management
for the Fire Department.
53,800 25,700 S
9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Total, Public Safety 295,800 193,300
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – LEISURE, CULTURAL AND SOCIAL SERVICES
2
2015-16 2016-17 Conforms with this General Plan
Policy:
STREETS
Downtown Renewal
Design update to continue downtown renewal
efforts.
6,000 LUE
4.5
The City shall plan and
manage Downtown to
include safe, interesting
places for walking and
pleasant places for sitting.
Sidewalk Repairs and Tree Replacements
Repairing City sidewalks and replacing trees. 100,000 100,000 C
5.1.2
The City should complete a
continuous pedestrian
network connecting
residential areas with major
activity centers as well as
trails leading into city and
county open spaces.
Street Reconstruction and Resurfacing
Maintenance on City-owned pavement
throughout the City
1,566,817 1,630,700
CE
1.6.1
(3)
Provide a system of streets
that are well-maintained and
safe for all forms of
transportation.
Sidewalk Ramp Construction
Constructing curb ramps for accessibility in
conjunction with street reconstruction and
microsurfacing projects.
150,000 105,000 CE
6.1.1
The City shall design and
operate city streets to enable
safe, comfortable, and
convenient access and travel
for users of all abilities
including pedestrians,
bicyclists, transit users, and
motorists.
TRANSPORTATION PLANNING AND ENGINEERING
Neighborhood Traffic Improvements
Construction of neighborhood traffic
management projects requested by residents and
approved by Council.
20,000 20,000
CE
1.7.3
(8)
Protect the quality of
residential areas by
achieving quiet and by
reducing or controlling
traffic routing, volumes, and
speeds on neighborhood
streets.
Traffic Safety Improvement Projects
Construction of traffic safety improvements as
identified in the Annual Traffic Safety Report. 25,000 25,000
CE
1.6.1
(3)
Provide a system of streets
that are well-maintained and
safe for all forms of
transportation.
Safe Route to School Improvements-Pacheco
and Bishop Peak Elementary
Construction of safe route to school
improvements for Pacheco and Bishop Peak
schools on Foothill Road at Ferrini.
45,000 CE
5.2.4
The City shall continue to
coordinate with SLOCOG
and local schools to pursue
Safe Routes to School
programs and grant
opportunities.
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – LEISURE, CULTURAL AND SOCIAL SERVICES
3
2015-16 2016-17 Conforms with this General Plan
Policy:
Santa Fe Road Realignment and Bridge
Rehabilitation
Preliminary environmental and design work for
relocating Santa Fe Road Bridge over Acacia
Creek and relocate Santa Fe at Tank Farm Road
to improve traffic Safety .
50,000
CE
1.6.1
(3)
Provide a system of streets
that are well-maintained and
safe for all forms of
transportation.
South and Parker Traffic Safety Project:
Median
Replacing temporary safety measures with
permanent measures.
30,000
CE
1.6.1
(3)
Provide a system of streets
that are well-maintained and
safe for all forms of
transportation.
Prado Road Bridge and Road Widening
Preliminary environmental and design work for
widening Prado Road Bridge over San Luis
Creek to relief traffic congestion and improve
traffic circulation with Environmental permitting,
land acquisition, and design.
300,000
CE
1.6.1
(3)
Provide a system of streets
that are well-maintained and
safe for all forms of
transportation.
Traffic Operation Improvement Projects
Constructing traffic operations improvements as
identified in the Annual Traffic Operations
Report.
30,000
CE
1.6.1
(3)
Provide a system of streets
that are well-maintained and
safe for all forms of
transportation.
Transportation Monitoring
Conducting citywide bi-annual traffic counts to
identify and monitor levels-of-service (LOS) on
streets resulting from development and travel
changes.
60,000
CE
7.2.2
A-B
As funding permits the City
shall implement an ongoing
and comprehensive
transportation monitoring
program that, at a minimum,
will keep track of (on a bi-
annual basis):
A. Changes in traffic
volumes throughout the city.
B. Changes to the
Level of Service (LOS) on
arterial streets, regional
routes and highways.
Monterey and Osos Traffic Signal Safety
Upgrade
Reconstructing the traffic signal at Monterey and
Osos to address a recurring collision pattern and
improve intersection safety.
225,000
CE
1.6.1
(3)
Provide a system of streets
that are well-maintained and
safe for all forms of
transportation.
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – LEISURE, CULTURAL AND SOCIAL SERVICES
4
2015-16 2016-17 Conforms with this General Plan
Policy:
City Wayfinding Signs
Continuing implementation of the City
Wayfinding Program.
175,000
LUE
4.33
B
The City will modify its
Community Design
Guidelines to enhance
Safety and Crime prevention
through Environmental
Design. Changes shall
include, but are not limited
to, inclusion of design
statements on: Wayfinding
signs to better direct
pedestrians and motorists in
non-residential areas.
PEDESTRIAN AND BICYCLE PATHS
Replacement of Lighted Crosswalks on Marsh
and Higuera Streets
Replacement of the in-ground light crosswalks on
Marsh and Higuera Streets.
43,500
LUE
4.5 F
Traffic calming and
pedestrian safety should be
enhanced, where
appropriate, through such
features as road tables,
pavement changes, bulb outs
and scramble intersection
signals.
Pedestrian and Bicycle Pathway Maintenance
Performing pavement maintenance on pedestrian
and bicycle pathways throughout the City.
100,000 60,000
CE
4.1.5
and
5.1.1
The City shall design and
maintain bikeways to make
bicycling safe, convenient
and enjoyable.
The City shall encourage
and promote walking as a
regular means of
transportation.
Bicycle Facility Improvements
Designing and constructing small-scale,
miscellaneous bicycle facility improvements
identified in the City’s Bicycle Transportation
Plan.
100,000 100,000 CE
4.1.11
The City shall support
allocation of staff and
resources to coordinate and
implement bicycle
transportation policies and
programs.
ATTACHMENT 1
PC3 - 7
2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – LEISURE, CULTURAL AND SOCIAL SERVICES
5
2015-16 2016-17 Conforms with this General Plan
Policy:
Bob Jones Trail Octagon Barn Connection
Completing the planning effort, environmental
and permitting work, and land acquisition for the
extension of the Bob Jones City-to-Sea trail
between the Octagon Barn and Los Osos Valley
Road. 395,000
CE
4.1.3
The City shall collaborate
with SLO County to
coordinate planning and
development of county
bikeways to support a
regional bike network and
identify and acquire
additional rights of way in
the City as they become
available.
Bike Bridge at Phillips Lane
Extension of the Railroad Trail from the
intersection of California Blvd and Phillips Lane
to the intersection of Phillips Lane and Pepper
Street with design and land acquisition in 2015-
16, and construction and construction
management in 2016-17.
250,000 1,250,000 CE
4.1.11
The City shall support
allocation of staff and
resources to coordinate and
implement bicycle
transportation policies and
programs.
Repainting and Replacement of Traffic,
Bicycle and Pedestrian Markings
Replacing thermoplastic striping, pavement
markings, and raised pavement markers. 20,000 CE
4.1.11
The City shall support
allocation of staff and
resources to coordinate and
implement bicycle
transportation policies and
programs.
Bob Jones Trail – Prefumo Creek Connection
to Oceanaire
Constructing a class I bicycle connection from
Calle Joaquin to Oceanaire. 156,000 CE
4.1.11
The City shall support
allocation of staff and
resources to coordinate and
implement bicycle
transportation policies and
programs.
Bicycle Transportation Plan Implementation
Implementation of various Bicycle Transportation
Plan projects and programs. 400,000 CE
4.1.11
The City shall support
allocation of staff and
resources to coordinate and
implement bicycle
transportation policies and
programs.
CREEK AND FLOOD PROTECTION
Broad Street Bank Reinforcement
The Broad Street Bank Reinforcement project
will cost $80,000 for construction in 2015-16.
80,000 S
2.1 A
The City will develop and
carry out environmentally
sensitive programs to reduce
or eliminate the potential for
flooding in previously
developed, flood-prone areas
of the city.
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – LEISURE, CULTURAL AND SOCIAL SERVICES
6
2015-16 2016-17 Conforms with this General Plan
Policy:
Silt Removal
Removing areas of silt build-up within the City’s
open channel drainage system. 275,000 150,000 S
2.1 B
The City should allow flood
waters to move through
natural channels. Flow
should be accommodated by
removing debris and man-
made obstructions.
Storm Drain System Replacement
Replacing failing drainage infrastructure
throughout the City. 561,500 574,300
WW
B
4.2.2
The City will minimize
stormwater and groundwater
infiltration and inflow into
the sewer system.
Toro Street Bank Stabilization
Stabilizing a section of San Luis Obispo Creek
bank near Toro Street Bridge that has failed.
50,000 S 2.1
A
The City will develop and
carry out environmentally
sensitive programs to reduce
or eliminate the potential for
flooding in previously
developed, flood-prone areas
of the city.
Marsh Street Bridge Replacement
Marsh Street Bridge and sewer siphon
replacement.
6,640,000
WW
B
4.2.1
The City will manage the
collection system to ensure
that the proper level of
maintenance is provided and
that the flow in sanitary
sewers does not exceed
design capacity.
PARKING
Parking Structure Assessment and
Rehabilitation Study
Preparing an assessment and rehabilitation study
of the City’s three parking structures including
determination of causes for the water intrusion at
919 Palm. 50,000 LUE
4.14
The City shall ensure there
is a diversity of parking
opportunities in the
Downtown. Any major
increments in parking supply
should take the form of
structures, located at the
edges of the commercial
core, so people can walk
rather than drive between
points within the core.
Marsh Street Parking Garage Circulation
Improvements
Correcting circulation design deficiencies in the
Marsh Street parking structure needed for safety
and efficiency.
78,000 LUE
4.14
The City shall ensure there
is a diversity of parking
opportunities in the
Downtown. Any major
increments in parking supply
should take the form of
structures, located at the
edges of the commercial
core, so people can walk
rather than drive between
points within the core.
ATTACHMENT 1
PC3 - 9
2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – LEISURE, CULTURAL AND SOCIAL SERVICES
7
2015-16 2016-17 Conforms with this General Plan
Policy:
Vehicle License Plate Recognition
Incorporating license plate recognition and digital
permitting technologies into parking services
practices. 135,000 10,000 C/OS
5.5.1
The City will manage its
operations for efficient
materials use by: A.
Substituting electronic
information exchange for
paper whenever feasible and
cost-effective.
919 Palm Garage Building Assessment
An assessment of the 919 Palm Garage structure
to determine causes for the water intrusion.
25,000 10,000 LUE
4.14
The City shall ensure there
is a diversity of parking
opportunities in the
Downtown. Any major
increments in parking supply
should take the form of
structures, located at the
edges of the commercial
core, so people can walk
rather than drive between
points within the core.
TRANSIT
Bus Stop Equipment Projects Including
Electronic Signage and Cameras
Install electronic signs, shelters, kiosks, benches
and other passenger amenities at City owned bus
stops as grant funding becomes available.
31,300 31,300 CE
3.1.2
The City shall improve and
expand city bus service to
make the system more
convenient and accessible
for everyone.
Bus Stop Shelter Replacement
Study, design, construction, construction
management and equipment acquisition for new
bus stop shelters.
92,000 92,000 CE
3.1.2
The City shall improve and
expand city bus service to
make the system more
convenient and accessible
for everyone.
Transit Facility Remodel
Remodeling and expansion of the SLO Transit
Facility located 29 Prado Road.
180,000 CE
3.1.1
The City shall encourage
transit accessibility,
development, expansion,
coordination and marketing
throughout San Luis Obispo
County to serve a broad
range of local and regional
transportation needs.
Total, Transportation 5,455,617 4,507,800
ATTACHMENT 1
PC3 - 10
2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – LEISURE, CULTURAL AND SOCIAL SERVICES
8
2015-16 2016-17 Conforms with this General Plan
Policy:
PARKS & RECREATION
Public Art Fund
Funding of the City’s public art fund at policy
level (1% of eligible capital project construction
costs) Estimates included. (Final amounts TBD)
30,000 30,000
LUE
Goal
38
Develop buildings and
facilities which will
contribute to our sense of
place and architectural
heritage
Laguna Lake Golf Course Pro-Shop Building
Assessment
A building assessment of the Laguna Lake Golf Course
Pro-Shop will cost $37,000 to study in 2015-16.
37,000 PR
5.2.2
Park concessions shall
comply with existing park
master plans and provide a
public service.
PARKS AND LANDSCAPE MAINTENANCE
Mission Plaza Railing Upgrade
Replacement and modification of Mission Style
guard railing in the Mission Plaza.
30,000 30,000
PR
3.13.
1
The City shall develop and
maintain a parks system…
Park Facilities Major Maintenance
Repairing and replacing major components of
parks and landscape area facilities.
86,000 220,000
PR
3.13.
1
The City shall develop and
maintain a parks system…
Restroom Replacement and Remodeling
Replace the Golf Course restroom in 2015-16 and
design work for Mission Plaza restroom in 2016-
17.
400,000 80,000
PR
3.13.
3
Parks shall be designed to
meet a variety of needs
depending on park size,
location, natural features,
and user demand.
Dog Off-Leash Area Roadway Safety Fending
Fencing around the restrooms at the Laguna Lake
Park Dog Off -Leash Area and along the parking
and roadway edge.
50,000
S
9.18
Existing and new structures
and facilities should reflect
adopted safety standards.
RANGER PROGRAM
Fleet Expansion – Ranger Service Program
Pickup Truck
Adding one (1) Full-Sized ¾ ton four-wheel drive
Pickup Truck for the Parks and Recreation
Department Ranger Service Program.
52,500
PR
3.20.
1
Open space shall be
managed so as to provide
appropriate public access
and enhance the natural
environment, consistent with
the Conservation and Open
Space Element.
ATTACHMENT 1
PC3 - 11
2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – LEISURE, CULTURAL AND SOCIAL SERVICES
9
2015-16 2016-17 Conforms with this General Plan
Policy:
Open Space Protection-Maintenance
Address the deferred and ongoing maintenance
needs of the City’s Open Space by using as a
guide the standards of care identified in an
adopted Open Space Maintenance Plan,
completing trailhead enhancement projects,
completing prioritized Conservation and Open
Space Plan identified projects for the City’s
various Natural Areas
285,000 285,000
C/
OS
8.7.
1E
Manage its open space
holdings and enforce its open
space easements consistent
with the General Plan goals
and policies and the Open
Space Ordinance (see also
Appendix C, “Management of
Open Space”.
Laguna Lake Park & Natural Reserve ADA
Accessible Trail
Construction of an Americans with Disabilities
Act compliant and accessible trail in the Laguna
Lake Natural Reserve
250,000
PR
3.13
.3
Parks shall be designed to
meet a variety of needs
depending on park size,
location, natural features, and
user demand.
SWIM CENTER MAINTENANCE
Olympic Pool Replastering
Replastering, underwater lighting renovation and
Virginia Graeme Baker Pool and Spa Safety Act
(VGBA) upgrades to the Olympic Pool at the
Swim Center.
290,000
PR
3.18
.1
Program: The Sinsheimer
Park Master Plan shall be
implemented.
Total, Leisure, Cultural & Social Services 1,510,500 645,000
ATTACHMENT 1
PC3 - 12
2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – COMMUNITY DEVELOPMENT
10
2015-16 2016-17 Conforms with this General Plan
Policy:
NATURAL RESOURCES PROTECTION
Open Space Protection – Acquisition
Enhanced funding for high-priority open space
acquisition projects in the Greenbelt
surrounding the City of San Luis Obispo.
850,000 2,850,000
C/
OS
8.1
Secure and maintain a
healthy and attractive
Greenbelt around the
urban area….
Laguna Lake Dredging and Sediment
Management
The Laguna Lake Dredging and Sediment
Management project will provide one of the
key implementation steps contemplated by the
City Council adopted Laguna Lake Natural
Reserve Conservation Plan.
450,000 PR
3.17
Program: The revised
Laguna Lake Park Master
Plan shall be implemented.
ECONOMIC DEVELOPMENT
Infrastructure Investment Capital
Improvement Project
The Infrastructure Investment Capital
Improvement Project (IICIP) provides
resources for important infrastructure
investments, consistent with the City’s
Infrastructure Investment Fund Policy. The
IICIP, together with the policy, provides a
framework to allow the City Council and the
community to evaluate any proposed
infrastructure investment in relation to current
Major City Goals, the economic environment,
and various other factors at the time of the
decision. This concept is similar to the current
Open Space Acquisition Capital Improvement
Project and fund, which provide the City with
the resources needed to expand the greenbelt
by being prepared when opportunities to
acquire new open space arise. This project was
reviewed and approved by Council on March
17, 2015.
250,000
LUE
Goal
17
Provide high quality
public services, ensuring
that demands do not
exceed resources and that
adequate facilities and
services can be provided
in pace with development.
Total, Community Development 1,550,000 2,850,000
ATTACHMENT 1
PC3 - 13
2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – INFORMATION TECHNOLOGY REPLACEMENT
11
2015-16 2016-17 Conforms with this General Plan
Policy:
BUILDING AND SAFETY
Office Remodel and Equipment for Rental
Housing Inspection Program
Allocate $203,750 in 2015-2017 to scan
contents and convert file storage area to five
office spaces; purchase three fleet vehicles;
and provide equipment to support the
proposed Rental Housing Inspection Program.
203,750
LUE
2.10.1
The City shall review, revise
if deemed necessary, and
actively enforce noise,
parking, and property-
development and property-
maintenance standards.
BUILDING MAINTENANCE
Facilities Maintenance
Completing ongoing regular maintenance of
City facilities to maximize lifespan and
minimize significant capital maintenance and
facility replacement.
57,000 146,000 C/OS
5.2
The City will use materials
efficiently in its buildings and
facilities, services and
operations, and encourage
others to do the same.
Total, General Government 260,750 146,000
ATTACHMENT 1
PC3 - 14
2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – INFORMATION TECHNOLOGY REPLACEMENT
12
2015-16 2016-17 Conforms with this General Plan
Policy:
WATER
Reservoir Replacement
This replacement project is planned for
Reservoir #2. 250,000 5,300,000 WW
A 3.1
Manage the City’s water
resources to meet the current
and future water demand
requirements associated with
development envisioned by the
General Pan.
Water Treatment Plant – Major Facility
Maintenance
Performing routine maintenance of facilities at
the City’s Water Treatment Plant, in order to
ensure proper operation and prolong the useful
life of equipment and other facilities.
160,000 170,000 WW
A 3.1
Manage the City’s water
resources to meet the current
and future water demand
requirements associated with
development envisioned by the
General Pan
Distribution System Improvements
Replacement of water distribution pipes,
mainlines, water meters, fire hydrants, and
related infrastructure is an ongoing program
for appropriate water distribution and fire
protection. The City has identified
opportunities to consolidate water distribution
zones to simplify operations, reduce pumping
needs, and eliminate pump stations that would
otherwise require replacement.
2,200,000 1,845,000 WW
A 3.1
Manage the City’s water
resources to meet the current
and future water demand
requirements associated with
development envisioned by the
General Pan
Water Storage Reservoirs-Maintenance
and Tank Replacement
• Dive inspections of the Islay, Slack,
Terrace Hill and Edna Saddle Tanks
• Maintenance, repairs, and interior and
exterior coating of the Wash Water
Tank #2 at the Water Treatment Plant
• Maintenance repairs and coating for
Terrace Hill Tank
• Design services for safety
improvements and coating of Edna
Saddle Tank
77,500 700,000 WW
A 3.1
Manage the City’s water
resources to meet the current
and future water demand
requirements associated with
development envisioned by the
General Pan
SEWER
Water Resource Recovery Facility Upgrade
Upgrading the City’s Water Resource
Recovery Facility (WRRF) to meet new
regulatory requirements and addressing
capacity and infrastructure deficiencies.
4,924,000 75,332,000
WW
B
2.3.1
Expand capacity in the City’s
collection system and Water
Reclamation Facility in support
of projected wastewater flows.
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – INFORMATION TECHNOLOGY REPLACEMENT
13
2015-16 2016-17 Conforms with this General Plan
Policy:
Water Resource Recovery Facility Major
Maintenance
This project includes maintenance or
replacement of key components at the Water
Resource Recovery Facility WRRF in order to
ensure proper operation and prolong the useful
life of equipment and other facilities.
430,000 155,000
WW
B
3.3.1
Prepare and implement Water
Reclamation Facility master
plan consistent with regulatory
requirements.
Lift Station Replacements
The project includes the replacement of four
Smith and Loveless dry well/wet well design
lift stations and force mains that were installed
between 1962 and 1971. The design of the
Margarita and Foothill lift station
replacements was approved in 2013.
1,000,000 1,375,000
WW
B
3.3.1
Prepare and implement Water
Reclamation Facility master
plan consistent with regulatory
requirements.
Wastewater Collection System
Improvements
Replacement of sewer infrastructure
(including pipes, manholes, and equipment) is
an ongoing program. Projects have been
selected and prioritized for replacement due to
existing structural deficiencies and the
potential for near-term failure.
1,526,000 875,000
WW
B
4.2.1
The City will manage the
collection system to ensure that
the proper level of maintenance
is provided and that the flow in
sanitary sewers does not
exceed design capacity.
Wastewater Collection Telemetry System
Improvements
This project will upgrade six sewer lift station
and the Cal-Poly flow meter telemetry radio
communications (including repeater) and
relocate them from Cuesta Peak to the South
Hill radio location. Project includes a radio
survey, radio and SCADA/HMI programing,
Data Concentrator de-commissioning, and the
purchase of seven Ethernet radios; including
new controllers.
100,000
WW
B
4.2.1
The City will manage the
collection system to ensure that
the proper level of maintenance
is provided and that the flow in
sanitary sewers does not
exceed design capacity.
WHALE ROCK
Pump Station Isolation Valve Replacement
Replacing pump isolation valves at the Whale
Rock Reservoir, Pump Station B.
61,000 WW
3.2.2
The City will coordinate the
operation of the Salinas,
Whale Rock, and Nacimiento
Reservoirs to maximize
available water resources.
Total, Public Utilities 10,667,500 85,813,000
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – INFORMATION TECHNOLOGY REPLACEMENT
14
2015-16 2016-17 Conforms with this General Plan
Policy:
911 Phone System Replacement
The City’s 911 emergency reporting system is
scheduled for replacement in January of 2016. 500,000 S 9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Police CAD Hardware (Servers and
Storage)
The City uses Spillman system software to
dispatch both Police and Fire. This equipment
replacement request includes two Computer
Aided Dispatch/Records Management System
(CAD/RMS) servers at the Police Department
as well as the associated needed storage.
250,000 S 9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Emergency Communication Center UPS
Batteries (All Funds)
The ECC has two backup UPS systems. The
systems can easily maintain the center during
a commercial power outage until the
emergency generator (onsite) can turn on and
stabilize. Once the Generator is fully online
the UPS switch back to a maintenance mode.
51,000 S 9.1
There should be adequate
planning, organization, and
resources for emergency
preparedness and emergency
response.
Enterprise Storage Growth
To keep up with the City’s data storage needs,
staff periodically has to increase the size of
the data storage system. This project adds
additional racks and storage disks to the
network.
50,000 C/OS
5.5.1
The City will manage its
operations for efficient
materials use by: A.
Substituting electronic
information exchange for
paper whenever feasible and
cost-effective.
Microsoft Outlook Email Servers
City email servers have a lifespan of 5-7
years, after that point they begin to experience
problems causing users to experience system
failures.
35,000 C/OS
5.5.1
The City will manage its
operations for efficient
materials use by: A.
Substituting electronic
information exchange for
paper whenever feasible and
cost-effective.
VMware Infrastructure Upgrade
The City’s VMware infrastructure consists of
15 hosts running VMware virtualization
software. These hosts are strategically located
across the City to provide redundancy of the
City mission critical systems such as
Exchange email, finance system, Energov and
Cityworks. It is vital that this virtual server
infrastructure be maintained.
242,000 C/OS
5.5.1
The City will manage its
operations for efficient
materials use by: A.
Substituting electronic
information exchange for
paper whenever feasible and
cost-effective.
Server Operating System Software
This is the Microsoft Operation System
software that is installed on all server
50,000 C/OS
5.5.1
The City will manage its
operations for efficient
materials use by: A.
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – INFORMATION TECHNOLOGY REPLACEMENT
15
2015-16 2016-17 Conforms with this General Plan
Policy:
hardware. The updating of this software is
critical to remain compatible with applications
and to prevent security vulnerabilities.
Substituting electronic
information exchange for
paper whenever feasible and
cost-effective.
Wastewater Telemetry Radios
As a separate component of the Water
Distribution SCADA and Telemetry Upgrade
project, this project replaces all existing
wastewater telemetry radio links, purchases
new radios and equipment and relocates the
telemetry radio repeater from Cuesta Peak to
the City’s South Hill radio site.
150,000
WW
B
4.2.1
The City will manage the
collection system to ensure
that the proper level of
maintenance is provided and
that the flow in sanitary
sewers does not exceed
design capacity.
Total, Information Technology Replacement 801,000 527,000
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – FLEET REPLACEMENT
16
Department staff has evaluated the condition of the proposed replacements for conformance with Fleet
Management Policies, maintenance records, mileage logs, condition assessment and operational needs, and has
consulted with the Fleet Manager to research pricing, options and replacement dates. The following table
prioritizes the proposed replacements based upon these criteria in the 2015-2017 Financial Plan. The vehicles
highlighted are recommended to be purchased using the City’s debt financing process.
Applicable General Plan policies:
Department Program Description
Proposed
Replacement
Year
Projected
Replacement
Cost
GENERAL FUND
Police Patrol SUV 2015-16 53,000
Public Works Swim Center 3/4 Ton Truck w/Utility
Box
2015-16 37,100
Comm. Dev. Building Sedan 2015-16 38,000
Public Works Flood Control 1/2 Ton Pickup Truck 2015-16 28,500
Public Works CIP Engineering 1/2 Ton Pickup Truck 2015-16 31,500
Public Works Building Maint. 3/4 Ton Truck w/Utility
Box
2015-16 39,000
Public Works Fleet 5K Fork Lift 2015-16 34,400
Public Works Fleet Sedan (Pool Car -
Yellow)
2015-16 33,400
Police Traffic Safety Motorcycle 2015-16 31,700
Police Support Services 1/2 Ton Pickup Truck 2015-16 31,400
Comm. Dev. Building Sedan 2015-16 38,000
Police Investigations Sedan (Purchased Used) 2015-16 33,300
C/OS 4.6.1
Manage City operations for energy efficiency, including purchase and use of vehicles, equipment and
materials.
Financial Management Manual Section 405-E Policies:
1. a-e
The City should incorporate “green” vehicles into its General, Fire, and Transit Fleets.
2.
Each new and replacement unit should have the best fuel-efficiency and the lowest emissions available
while performing its primary program use.
S 9.1
There should be adequate planning, organization, and resources for emergency preparedness and
emergency response.
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – FLEET REPLACEMENT
17
Department Program Description
Proposed
Replacement
Year
Projected
Replacement
Cost
Public Works Parks. Maint 5 Yard Dump Truck 2015-16 105,000
Police Investigations Sedan 2015-16 33,300
Police Patrol Sedan 2015-16 44,200
Police Patrol Sedan (Unmarked) 2015-16 39,300
Public Works Parks. Maint Groundsmaster Mower 2015-16 65,000
Parks & Rec. Ranger 1/2 Ton 4x4 Pickup
Truck
2015-16 51,500
Fire Emergency
Response
E-350 Van with
Ambulance Package
(Squad)
2015-16 180,000
Fire Fire Prevention SUV 2015-16 45,500
Fire Fire Prevention SUV 2015-16 45,500
Fire Emergency
Response
Fork Lift (Used at FS1) 2015-16 50,000
Police Traffic Safety Motorcycle 2015-16 31,700
Police Police
Administration
Sedan (Unmarked) 2015-16 38,500
Finance & I.T. Network Service Econoline Van 2015-16 29,900
Public Works Transportation Radar Trailer 2015-16 15,000
Total, General Fund 2015-16 $1,203,700
Public Works Streets Maint. Backhoe 2016-17 128,000
Public Works Fleet Sedan (Pool Car - purple) 2016-17 34,100
Public Works Fleet Sedan (Pool Car - Brown) 2016-17 34,100
Police Patrol Sedan 2016-17 45,200
Public Works Streets Maint. HD Truck w Tymco 600
Sweeper Unit
2016-17 266,600
Public Works Streets Maint. 3/4 Ton Pickup Truck 2016-17 34,500
Public Works Streets Maint. 3/4 Ton Pickup Truck 2016-17 34,500
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – FLEET REPLACEMENT
18
Department Program Description
Proposed
Replacement
Year
Projected
Replacement
Cost
Fire Emergency
Response
Pumper (Eng 2 # F110) 2016-17 900,000
Fire Emergency
Response
SUV-Deputy Chief
Vehicle
2016-17 99,400
Police Patrol Sedan 2016-17 45,200
Parks & Rec. Golf Riding Reel-Mower 2016-17 35,300
Public Works Signals&
Lights
Medium Duty Truck w/
Altec Lift
2016-17 91,000
Police Patrol Sedan (Unmarked) 2016-17 39,300
Police Traffic Safety Motorcycle 2016-17 34,200
Parks & Rec. Golf Compact Pickup Truck 2016-17 28,500
Public Works Urban Forest Brush Chipper 2016-17 42,000
Public Works Urban Forest Heavy Duty Truck
w/Altec Boom Lift
2016-17 185,000
Public Works Urban Forest Medium Duty Truck w/
Chipper Box
2016-17 70,200
Comm. Dev. Building SUV 2016-17 27,000
Comm. Dev. Building SUV 2016-17 27,000
Public Works Streets Maint. Asphalt grinder & Trailer
Mount
2016-17 89,100
Public Works Parks. Maint Meter Matic Topdress 2016-17 9,500
Finance & I.T. 2530 4x4 SUV 2016-17 31,800
Finance & I.T. 2530 SUV 2016-17 31,800
Total, General Fund 2016-17
WATER FUND
Utilities Water Dist. 1/2 Ton Pickup Truck 2015-16 34,500
Utilities Water Treatment
Plant Service Body Truck 2015-16 59,100
Utilities Water Dist. Portable Vacuum Pump 2015-16 112,000
Total, Water Fund 2015-16 $205,600
Utilities Utility Services Compact Pickup Truck 2016-17 25,200
Total, Water Fund 2016-17 $25,200
SEWER FUND
Utilities WasterWater
Collections
3/4 Ton Van (Specialty
Box Truck Sewer Cam) 2015-16 169,100
Utilities WRRF Sedan 2015-16 33,000
Total, Sewer Fund 2015-16 $202,100
ATTACHMENT 1
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2015-17 CAPITAL IMPROVEMENT PLAN
PROJECT DESCRIPTIONS – FLEET REPLACEMENT
19
Department Program Description
Proposed
Replacement
Year
Projected
Replacement
Cost
Utilities WasterWater
Collections
Medium Duty Truck
w/Utility Box & Crane 2016-17 72,000
Utilities WasterWater
Collections
Medium Duty Truck
w/Utility Box & Crane 2016-17 72,000
Utilities WasterWater
Collections Portable Sewage Pump 2016-17 36,900
Total, Sewer Fund 2016-17 $180,900
WHALE ROCK
Utilities Whale Rock 4x4 Pickup Truck 2015-16 30,500
Utilities Whale Rock 4x4 3/4 Ton Truck
w/Utility Box & Crane 2015-16 65,800
Total, Whale Rock 2015-16 $96,300
Utilities Whale Rock 4x4 SUV 2016-17 31,500
Total, Whale Rock 2016-17 $31,500
PARKING
Public Works Parking SUV 2016-17 27,100
Total, Parking $27,100
ATTACHMENT 1
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