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HomeMy WebLinkAbout09-01-10 PRC Minutes1-1 Parks and Recreation Commission MINUTES Council Chambers, 990 Palm Street San Luis Obispo, CA Wednesday, September 1, 2010, 7:00 p.m. CALL TO ORDER: Chair Craig Kincaid called the meeting to order at 7:00 p.m. ROLL CALL: Commissioners: Craig Kincaid, Gary Havas, Steve Davis, Ron Regier and Jeff Whitener ABSENT: David Hensinger and Kylie Hatch STAFF: Acting Director Shelly Stanwyck, Marti Reynolds, James Bremer and John Macon CONSIDERATION OF MINUTES: MOTION: (Davis/Whitener) Approve the August 4, 2010 minutes as submitted. Approved: 5 yes: 0 no: 2 absent (Hensinger, Hatch) 1. Public Comment None. 2. Volunteer of the Month The Counselor in Training program is an opportunity for teens, ages 14-16, to make a difference in the lives of younger children at Summer Camp. CIT’s complete 25 hours of training before then volunteering for up to 7 weeks of their summer in assistance to Camp Staff. As support to Camp Staff, CITs perform many duties, including: leading activities, overseeing groups of Campers, helping Campers resolve problems, preparing for and assisting with clean up at Camp, attending weekly meetings, and participating on field trips. CIT’s are expected to act in a professional manner that represents both The City of San Luis Obispo and Parks and Recreation’s Youth Services Division in a positive manner. This summer, the group of CIT’s was extraordinary! Not only did the participation triple from past years, but the CIT’s also showed dedication, enthusiasm and professionalism. CIT’s supported staff and Campers while hiking South Hills for a Ranger-led hike; stood with a watchful eye while Campers swam at the SLO Swim Center; supervised Campers at Mustang Waterslides; guided Campers through a tour of the San Luis Airport; encouraged Campers as they worked through a ropes course; and physically labored as they helped to set up for many special Camp events including a Camp Carnival, Movie and Dance Party, an old fashioned Hoe-Down, Workin’ on the Railroad Day with community guest speakers and much more! Parks and Recreation Commission Minutes September 1, 2010 Page 2 of 6 1-2 The CIT group was an integral part of the success of Youth Services KidVENTURE Ultimate Summer Camps 2010. Not only did they give invaluable support to the Camp Staff Team, but they made the experience for Campers more memorable through their daily interactions and the fun they brought to Camp each and every day! The group of 2010 CIT’s deserves to be recognized for their hard work, time and dedication this summer. It is with great appreciation that the Parks and Recreation Commission recognizes the CIT group as the Volunteer of the Month. 3. Proposed Statement to Council Regarding Damon Garcia Sports Fields – Jeff Whitener, Subcommittee Chair Last month a Subcommittee was formed at the request of the PRC on the topic of the Damon Garcia fields and needed resources. It was felt that existing fields fall short of the community need and fall short of the needs that they were intended to address. Subcommittee Chair Jeff Whitener provided an update to the Commissioners on the findings of the subcommittee composed of himself and Commissioners Davis and Regier. The Subcommittee crafted a statement for review which was handed out to Commissioners. Whitener noted the item will be submitted as a letter to the Council September 21 and that he will attend the meeting to give public comment. Commissioners discussed favorably. Acting Director Stanwyck went into further detail on the outdated computer system which does not allow for live viewing or provide data suitable for analysis and is in other ways limiting. Recreation Supervisor Bremer explained facilities permitting system. Chair Kincaid opened for Public Comment. Tim Townley, Central Coast Soccer, runs the Monday night coed adult league Monday nights at Damon Garcia. Spoke of the high use of fields Monday nights, possible field rotation or alternate closure dates, use of Biddle Park and use of locally designed computer program, Steven Rigor, SLO Soccer Club, spoke of annual tournament involving up to 190 teams from Walnut Creek to San Diego and bringing in approximately 10,000 visitors and families. Use of Cal Poly fields this year was helpful; always looking for additional fields for more opportunities for play. No additional public comment. Chair Kincaid thanked the subcommittee for their work. MOTION: (Regier/Havas) Approve the letter to City Council as written and direct staff to deliver to City Council September 8th. Approved: 5 yes: 0 no: 2 absent (Hensinger, Hatch) Parks and Recreation Commission Minutes September 1, 2010 Page 3 of 6 1-3 4. Sinsheimer Stadium Use Agreements – James Bremer, Facilities Supervisor Facilities Supervisor James Bremer provided information to the Commissioners on changes made to the Sinsheimer Stadium Use Agreements after the last meeting of the Committee for Joint Use of Recreation Facilities. Commissioners discussed and inquired as to the relationship of the teams. Supervisor Bremer spoke very favorably of both teams under the current management and explained the advantage to both teams of having the more common five-year contract (rather than a one or two year) in order to attract sponsors that may assist in renovations to the stadium. MOTION: (Davis/Havas) 1. Approve the recommendation of a five-year use agreement between the City of San Luis Obispo and the San Luis Obispo Baseball Alliance, LCC for the rental for the San Luis Obispo Baseball Stadium starting with the 2011 season, and direct staff to forward the committee’s recommendation to the City Council. 2. As recommended by the Joint Use Committee, approve the recommendation of a five year use agreement between the City of San Luis Obispo and San Luis Obispo Rattlers Baseball Development Group, Inc. for the rental of the San Luis Obispo Baseball Stadium starting with the 2011 season, and direct staff to forward the committee’s recommendation to the City Council. Approved: 5 yes: 0 no: 2 absent (Hensinger, Hatch) 5. 2010 Wes Conner Award & Volunteer Recognition Event – Shelly Stanwyck Acting Director Shelly Stanwyck provided information to the Commission on nominees for this year’s Wes Conner Award. Biographies were handed out. Commissioners discussed and suggested adding Stacey Truelson and Debbie Black to the list for next year. Also requested reviewing criteria for selection in January of next year for a March selection date. MOTION: (Regier/Whitener) Recommend Lee Hollister as this year’s recipient of the Wes Conner Award. Approved: 5 yes: 0 no: 2 absent (Hensinger/Hatch) Parks and Recreation Commission Minutes September 1, 2010 Page 4 of 6 1-4 6. Advisory Body Goal Setting Preview – Shelly Stanwyck Information was given to Commissioners on the annual Advisory Body Goal Setting. Acting Director Stanwyck explained the process to the Commissioners. Will place on agenda for October 6 PRC meeting with a decision by November 3 meeting in order to submit to Council by November 4. Suggested goals number 3 to 4. Other Department Committee’s goals will be shared. Gave example of packaging goals such as a wellness theme embracing healthy living in the community. Commissioners requested reviewing last year’s list of goals at next meeting. Also requested Department managers attend next PRC meeting to answer questions. 7. Staff Report – Macon Recreation Supervisor John Macon introduced himself to the Commissioners and gave an update to the Youth Services Program. Highlighted were summer programs often serving more than 200 children per day, an experienced summer staff comprised primarily of existing school year staff, Junior Giants, school year programs planned, the Quest program and remodeled high school after class drop-in program (Program X) now called SLO-Teens with more of a focus on mentoring and learning, new partnering with the Sports division, and goal of helping kids feel good about learning. Uniformity, marketing and outreach for more families are future best practices goals. 8. Director’s Report – Stanwyck Acting Director Stanwyck gave the Director’s Report and briefed the Commission on the following projects: o Laguna Lake Playground inspections completed. A few outstanding fixes, otherwise open and ready for use. o Laguna Lake Dredging. Council directed staff to return with a CIP to improve the lake depth. P&R staff is involved in this project. Intent is to see what the costs are for facilitating a 9 foot depth of varying size. o Skate Park. Over $2,000 raised at Jack House event. Expect news from the State of California at the end of the month. o Roller Hockey Rink. Operational. YMCA hosting a tournament this weekend. Dedication and official ribbon cutting is set for September 29 at 4:00 p.m. o Damon Garcia Overflow Parking. Working with SESLOC, graciously agreed to continue to lease us the land for $1.00 per year. o Pool Closure. Started on Monday August 30, re-opening September 11. o Stenner Springs approved for skills “park”. Council adopted agreement with FASTA to allow work at Stenner Springs and construction of a mountain bike skills area. o Box Art Festival is Saturday, September 25, 11-3 p.m. at Garden Streets. 16 utility/traffic signal boxes will be painted downtown that day. o Creek Day is October 2 starting at Santa Rosa Park. Parks and Recreation Commission Minutes September 1, 2010 Page 5 of 6 1-5 o Froom Ranch Work Day. First public work day at the new property to build our first trail addition is Saturday, November 6. o Parks and Recreation Element Update. Very preliminary talks with CDD to create a project plan, will return with a broad scope and presentation by the planning experts. o Volunteer Appreciation Dinner September 22 at Ludwick at 5:30 p.m. o Future Agenda Items – October Goal Setting for Council. Parks Programming and Adult Programming; Focus on increasing the adult programming offered? How does the City determine whether a program is best run by the City, offered as a contract class, or conducted as a joint venture. What provides the most opportunity (for youth and adult programs) to maintain or increase programs in these tough economic times. Discuss option of creating a Damon Garcia Users group comprised of Parks and Rec Staff/Commissioners, Public Works staff and youth and adult user groups that would act as the balance point and advocacy group between field preservation and use. 9. Committee Reports Commissioners provided the following reports: Tree Committee – Hensinger Joint Use Committee – Whitener Youth Sports Association - Davis Jack House Committee – Hatch Open Space – Havas Golf – Regier Bicycle Committee – Havas Commissioner Hensinger was not available to report on the most recent meeting of the Tree Committee. Commissioner Davis reported did not have a recent meeting of the Youth Sports Association to report on. Commissioner Havas reported on his most recent communications with Natural Resources Manager Neil Havlik regarding Open Space issues including trail routes at Froom Ranch – mid-November anticipated open for public use, trail easement discussions planned to connect Froom Ranch and Johnson Ranch; beginning to implement Orcutt Area Specific Plan – hope to included dedication of Righetti Hill Open Space; donor agreement for installation and maintenance of Stenner Springs skills area signed by CCCMB – circulating for staff signatures; Agricultural Area Master Plan to PRC November or December. Parks and Recreation Commission Minutes September 1, 2010 Page 6 of 6 1-6 Commissioner Havas did not attend the most recent meeting of the Bicycle Advisory Committee. Commissioner Whitener reported on the Joint Use Committee’s last meeting where Priorities for Use were further discussed and minor corrections made to the Sinsheimer Stadium Use Agreement. Commissioner Hatch was not available to report on the most recent meeting of the Jack House Committee. Chair Kincaid reported on recent success in cleaning out the carriage shed on Monday and potential future plans to run electricity. Commissioner Regier reported on the Laguna Lake Golf Course. Rounds and revenues down 10%, mostly in July. Achievement House still going through permit process, Annual 9-11 Ceremony will be Friday, September 10 at 10:00 a.m. The Kiwanis Club of SLO is hosting a benefit golf tournament on Saturday, September 18 with proceeds going to both the First Tee program and SLO Symphony Instruments for Kids Program. Greens continue to do much better than last year – monthly flushing scheduled for mid-September. Regarding the Food and Beverage Concession, Commissioner Havas wished to state that an ideal menu could (optimally) even attract non-golfers. 10. Communications None. 11. Adjourned The meeting adjourned at 8:35 p.m. to the October 6, 2010 regular meeting of the Parks & Recreation Commission Approved by the Parks and Recreation Commission on October 6, 2010. /SGD/ ___________________________________________ Martha M.S. Reynolds, Supervising Administrative Assistant