The URL can be used to link to this page

Home My WebLink About03-02-11 PRC Minutes1-1 Parks and Recreation Commission MINUTES Meadow Park Building 2333 Meadow St. San Luis Obispo, CA Wednesday, March 2, 2011, 5:30 p.m. CALL TO ORDER: Chair Craig Kincaid called the meeting to order at 5:31 p.m. ROLL CALL: Commissioners: Craig Kincaid, Gary Havas, Steve Davis, Ron Regier, David Hensinger, Kylie Hatch and Jeff Whitener ABSENT: STAFF: Acting Director Shannon Bates, Marti Reynolds, James Bremer, Freddy Otte, Neil Havlik PUBLIC COMMENT (Note: 403 notices of the meeting were sent to residents within 500 feet of the facility on February 18.) Meg Evans, Parks Maintenance, spoke to the Commissioners about the history and positive aspects of Meadow Park as well as some of the challenges and concerns including those involving the homeless and the Community Garden and the need for a new Vita Course. The playground replacement program was discussed. 1. Consideration of Minutes MOTION: (Havas/Whitener) Approve the February 2, 2011 minutes as submitted. Approved: 7 yes: 0 no: 0 absent 2. Volunteer of the Month There was no volunteer of the month for March. 3. Featured Division Staff Report: Facilities – James Bremer, Facilities Supervisor Facilities Supervisor James Bremer gave a PowerPoint to the Committee as an overview of the operations of the Facilities division and background of it’s incorporation into Parks and Recreation. Facilities works closely with Parks Maintenance and contract cleaning to manage fields, contract users, and events. Facilities also coordinates with collegiate baseball groups, the community bench program and over 1900 permits annually. Parks and Recreation Commission Minutes March 2, 2011 Page 2 of 5 1-2 Commissioner Whitener inquired as to any relationship with Parks Maintenance on Damon Garcia field turf issues. Also stated that it is of great interest to the Commissioners that Public Works be recognized by this advisory body and that Parks Maintenance attend the monthly PRC meeting. Commissioner Davis expressed concern for Youth Sports Association field requests; would like to see all groups together and increased opportunity for adult play as well as creation of a more encompassing group similar to YSA. 4. Consideration of Agricultural Master Plan for the Calle Joaquin Agricultural Reserve and Environmental Review – Neil Havlik, Natural Resources Manager Natural Resources Manager Neil Havlik presented Commissioners with a PowerPoint on the Agricultural Master Plan for Calle Joaquin Agricultural Reserve and Environmental Review. This plan implements a portion of the City’s Master Plan. Discussed site features, major issues, easement landscape and creek easement; pending outcome by Council. Wanted organic farms to be able to use which must have three growing seasons of no pesticide use to be certified organic. Topics Havlik briefed on included an area of title dispute, the use of Laguna Lake as a detention basin, relationship to Oceanaire Drive, adjunct to Bob Jones Trail, both Master Plan Phases (Phase 2 dependent on Dalidio Family decisions), and locations on map. The SLO Community Farm and Phase 1A area was explained; will seek funding to create & operate the farm which would be accessed from the end of Calle Joaquin; consistent with General Plan. Explained COSE Policy 8.3.2 open space buffers. No change is expected to the Airport Land Use Plan. CEQA compliance was also explained. Plan was reviewed by City Planning February 23, 2011. Stakeholder events involving public and interested parties input were held and from that the Central Coast Agricultural Network was developed which assisted with the creation of the Master Plan. Louise Schiller, Central Coast Agricultural Network and a Cal Poly instructor, also gave a PowerPoint to the Commissioners explaining the facet of the Agricultural Plan involving the SLO Community Farm. Vision is for long-term sustainable farming on this area. Shared the www.centralcoastgrown.org Mission Statement. The plan includes conducting farm-to-school tastings, farmer trading cards, a Heal SLO program, Food Bank support, and branding for Central Coast Grown (origin of City Farm concept); model lease between City and a managing non-profit agency. The Network was involved in planning and design and the feasibility study as well as reviewing the Master Plan. Will be working with Natural Resources Biologist Freddy Otte on bike path and creek crossing issues. Biologist Otte addressed the Commissioners. MOTION: (Regier/Davis) Recommend to the City Council that the Agricultural Master Plan be approved as submitted and the Mitigated Negative Declaration be adopted by the Commission. Approved: 7 yes: 0 no: 0 absent Parks and Recreation Commission Minutes March 2, 2011 Page 3 of 5 1-3 5. Director’s Report – Shannon Bates, Acting Director Acting Director Bates gave the Director’s Report and briefed the Commission on the following projects:  Department 2011-13 Budget and Reduction Options: o Budget complete and submitted. Reduction Target of $201,400 was met after participation by all department staff to identify budget reductions and enhancements Staff are to be commended on their engagement with the process.  Advisory Body Recognition Event is tomorrow at 5:30 p.m. in the Council Chambers.  Oh Great Spirit Dedication March 12, at 1 p.m. (invitations were included in Commissioner packets)  Meadow Park Community Garden Call For Artists released: Due April 1  Skate park Fundraising Campaign: BONES video premier netted approximately $300. A Photo Contest and Art Show will be held April 1 with Art After Dark  All STAR Fun Zone: 150 plus 4th through 6th graders participated in an evening event at the Ludwick Community Center. Event was very successful and included a DJ, games, snacks and more.  Johnson Ranch Trail: South loop closed again.  Allen K. Settle trail dedication coming soon.  Adult Softball: 78 teams registered for Spring League. New Sports Specialists expected to begin in the next two weeks.  Boys Teen Volleyball Program: There is more than double the participation from previous years.  SLOCAPRA Commissioners Workshop at Hearst Castle: Held on Saturday, February 26. Commissioners Havas, Whitener, Regier and Kincaid were in attendance. Discussion on the DeAnza Trail (identified in SLO as the Railroad Safety Trail). Commissioners requested support of the DeAnza Trail project be put on the next meeting agenda. Parks and Recreation Commission Minutes March 2, 2011 Page 4 of 5 1-4 6. Committee Reports Commissioners provided the following reports:  Tree Committee – Hensinger  Joint Use Committee – Whitener  Youth Sports Association - Davis  Jack House Committee – Hatch  Open Space – Havas  Golf – Regier  Bicycle Committee – Havas Commissioner Hensinger reported on the most recent meeting of the Tree Committee with information about fine negotiations with a developer who removed mature pines trees from the property line area (Midas Muffler) without a permit. Commissioner Whitener reported there was no meeting of the Youth Sports Association; Commissioner Havas had no further information to share regarding Open Space after Natural Resources Manager Neil Havlik’s earlier discussion. Commissioner Havas reported the Bicycle Advisory Committee will be meeting next week. Commissioner Whitener reported on the most recent meeting of the Joint Use of Recreational Facilities Committee which included election of an interim Vice Chair (David Rollins) and review of bylaws. Questions were raised again regarding absorption into the PRC to be agendized at the next JUC meeting for discussion. Commissioner Hatch had nothing to report for the Jack House Committee. Commissioner Regier reported on the state of Laguna Lake Golf Course rounds were the same as this time last year although revenues are up 7%. Overall year-to-date rounds are down 6%; revenues down 7%. Achievement House Concession expects to open mid-March. 7. Communications None. 8. Adjourned The meeting adjourned at 7:28 p.m. to the April 6, 2011, regular meeting of the Parks & Recreation Commission to be located at the Meadow Park Community Building. Approved by the Parks and Recreation Commission on April 6, 2011. /SGD/ ___________________________________________ Martha M.S. Reynolds, Supervising Administrative Assistant