The URL can be used to link to this page

Home My WebLink About01-04-12 PRC Minutes1-1 Parks and Recreation Commission MINUTES Council Chambers 990 Palm Street San Luis Obispo, CA 93401 Wednesday, January 4, 2012, 5:30 p.m. CALL TO ORDER: Chair Craig Kincaid called the meeting to order at 5:30 p.m. ROLL CALL: Commissioners: Gary Havas, Steve Davis, David Hensinger, Jeff Whitener and Susan Updegrove SURF Committee Members Present: David Robbins and Michael Parolini ABSENT: Ron Regier STAFF: Director Shelly Stanwyck, Rich Ogden, James Bremer, Marti Reynolds and Neil Havlik Public Comment None. 1. Consideration of Minutes MOTION: (Havas/Whitener) Approve the December 7, 2011 minutes as submitted. Approved: 5 yes: 0 no: 2 absent (Regier, Davis) [Commissioner Davis arrived after Item 1.] 2. Volunteer of the Month - Kincaid There was no volunteer of the month for January. 3. Recommendation to Council Regarding Duties of the Shared Use of Recreational Facilities (SURF) Committee be Assumed by the Parks and Recreation Commission (Craig Kincaid, Chair - 30 minutes) Director Stanwyck reviewed the staff report with Commissioners and explained background on recommendation that SURF duties be assumed by the PRC, as well as reasoning for adding recommendation that former members of the SURF Committee would be given priority consideration for upcoming vacancies on the Parks and Recreation Commission (PRC). Following a recommendation by the PRC, explained the next step will be for the SURF Committee to meet and Parks and Recreation Commission Minutes – January 4, 2012 Page 2 of 6 1-2 affirm the recommendation. A Council Agenda Report regarding the PRC and JUC/SURF’s recommendations will then go to Council in February or March 2012. The same recommendation will likely have to go to the School District for confirmation (staff is researching this). Recreation Supervisor James Bremer discussed potentially reducing school district liaison staffing needs by requesting attendance only when meeting requires their consideration, much like the biannual PRC meeting attendance by the City’s Parks Maintenance Supervisor. Commissioners entered into discussion and inquired about upcoming expiring PRC member terms and the timeliness of merging the committees soon to fill vacancies. Chair Kincaid requested incorporating the words “notify the School District” into the language of the amended PRC Bylaws. The Chair then opened the floor to public comment. Michael Parolini, San Luis Obispo. As a current member of the SURF Committee, summarized thoughts and spoke in favor of keeping institutional knowledge available by encouraging Committee members apply as vacancies occur in PRC. MOTION: (Havas/Updegrove) Recommend the PRC and the JUC/SURF Committee consolidate and reorganize into one committee effective March 1, 2012 and that the bylaws of the PRC be amended to include the JUC/SURF. Also recommend that City Council consider giving former JUC/SURF members priority over new applications for appointment to the PRC as vacancies occur. Approved: 6 yes: 0 no: 1 absent (Regier) 4. Subcommittee Appointment: Susan Updegrove to the Jack House Committee Chair Kincaid asked for a recommendation to appoint Susan Updegrove as PRC liaison to the Jack House Committee. MOTION: (Havas/Hensinger) Recommend Susan Updegrove be appointed to the Jack House Subcommittee. Approved: 6 yes: 0 no: 1 absent (Regier) 5. Natural Resources Report: Reservoir Canyon Conservation and Open Space Plan and Upcoming Easements and Acquisitions (Neil Havlik, Natural Resources Manager) Natural Resources Manager Neil Havlik gave a PowerPoint on 2011 accomplishments for the Natural Resources Protection Program and expectations for 2012. Commissioners were also given a summary list. Among the many accomplishments are the completion of the Calle Joaquin Agricultural Reserve Master Plan, an update to the Irish Hills Natural Reserve Conservation Plan, four grant applications for enhancements at Froom Creek, Irish Hills and Prefumo Creek, completion of open space dedication at South Hills, and installation of a new bridge on the Bob Jones Trail. Included in the goals and Parks and Recreation Commission Minutes – January 4, 2012 Page 3 of 6 1-3 expectations for 2012 are the completion of the open space acquisition at Reservoir Canyon and its conservation plan, Righetti Hill conservation easements, a development agreement with Chevron, completion of a donor agreement with the Central Coast Agriculture Network (CCAN) and the complete update of the Laguna Lake Management Plan Havlik entered into discussion with Commissioners and went into further detail on more projects including the Goldtree Tract, Righetti Hill, Reservoir Canyon, and Johnson Ranch. Commissioners agreed they were impressed by the achievements made in regards to open space in the natural resources program. 6. Staff Report on Adult and Youth Sports - Ogden Recreation Supervisor Rich Ogden gave Commissioners a handout to accompany his overview of the Youth and Adult Sports division programs. Youth programs discussed included high school and middle school basketball, volleyball, teen coed cross country and track and futsal. Of the adult programs highlighted such as Frisbee, soccer, 3-on-3 basketball and the SLO Triathlon, the most changes this year were to the adult softball program. Three different seasons of softball can be enjoyed with approximately 80-90 teams each season meaning roughly 800-1000 participants. A new inexpensive web-based program for scheduling and team communication has been used with great success. Due to budget constraints, scorekeepers were discontinued in Fall 2011 along with limiting issuance of new balls to only one per night per field and using volunteers as umpires. Commissioners went into further discussion with Rich Ogden on softball, soccer, adult Frisbee, the SLO Triathlon and the potential for adding a Lacrosse program. 7. Monthly Report: Increasing Play at Damon Garcia Sports Fields – Davis and Whitener Commissioner Davis reported that the fields are doing well and that practice is being encouraged for Friday nights. Commissioner Whitener added that the positive feedback from the field conditions survey helped Public Works to realize the condition of the field is not as important to the user as the availability, thus giving maintenance more direction and relieving some of the pressure for perfection while increasing public use. Commissioner Davis added the survey, which is evaluated every two months by Administrative Analyst Sheridan Bohlken, indicated 70-80% of the users feel conditions are fine. Director Stanwyck indicated use permits have increased 13%. Chair Kincaid thanked Commissioners Davis and Whitener for their efforts on the matter. 8. Director’s Report –Stanwyck Director Shelly Stanwyck briefed the Commissioners on the following projects: Banner Permit Applications for the entire year were received this morning at the Parks and Recreation Office. Staff met recently on the hazards of the Jack House gazebo. A temporary solution from the Chief Building Official, Tim Girvin, is to incorporate steel ties (painted white) and include permanent replacement with the next CIP request. Parks and Recreation Commission Minutes – January 4, 2012 Page 4 of 6 1-4 Recent evidence of drug on the Jack House grounds, an area open to the public, has caused the need for increased ranger and police patrols Meadow Park play equipment is open after having passed inspection Director Stanwyck confirmed Commissioners desire to hold a PRC meeting at Meadow Park again in the next month or so 9. Committee Reports Commissioners provided the following reports:  Tree Committee – Hensinger  Joint Use Committee – Whitener  Youth Sports Association - Davis  Jack House Committee – Kincaid  Open Space – Havas  Golf – Regier  Bicycle Committee – Havas Commissioner Hensinger had no report on the Tree Committee. Commissioner Davis reported there was no recent meeting of the Youth Sports Association (YSA). Commissioner Havas had nothing further to add regarding Open Space. Commissioner Havas had no report on the Bicycle Advisory Committee. Commissioner Whitener reported there was no recent meeting of the Shared Use of Recreational Facilities Committee. There was no December meeting of the Jack House Committee however Chair Kincaid reported the Victorian Christmas tours did very well with over 300 people visiting the house. Commissioner Regier was not on hand to report on the Golf Course however Director Stanwyck indicated revenue was up 22% and rounds up 19%. With the Achievement House running concessions now, there is no revenue from food sales which makes the increase in revenue even more impressive. 10. Communications None. 11. Adjourned The meeting adjourned at 7:01 p.m. to the February 1, 2012, meeting of the Parks & Recreation Commission to be located in the Council Chambers. Approved by the Parks and Recreation Commission on February 1, 2012. ____________________/Sgd/______________________ Martha M.S. Reynolds, Supervising Administrative Assistant