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Home My WebLink About11-07-12 PRC Minutes1-1 Parks and Recreation Commission MINUTES Parks and Recreation Office 1341 Nipomo Street San Luis Obispo, CA 93401 Wednesday, November 7, 2012, 5:30 p.m. CALL TO ORDER: Chair Steve Davis called the meeting to order at 5:30 p.m. ROLL CALL: Commissioners: Steve Davis, David Hensinger, Ron Regier, Jeff Whitener, Susan Updegrove and Michael Parolini ABSENT: Craig Kincaid, Susan Updegrove (last hour) STAFF: Shelly Stanwyck, Marti Reynolds, Peggy Mandeville Public Comment None. 1. Consideration of Minutes MOTION: (Updegrove/Whitener) Approve the October 3, 2012 minutes as submitted. Approved: 6 yes: 0 no: 1 absent (Kincaid) 2. Presentation: The City of San Luis Obispo’s Bike Plan (Peggy Mandeville – 30 minutes) Principal Transportation Planner Peggy Mandeville supplied commissioners with a copy of the Bicycle Master Plan and shared information on the Railroad Safety Trail while giving a PowerPoint presentation. Indicated the Railroad Safety Trail is the highest bike path priority for the community. Informed Commissioners on safety trail grant applications and the status of the Bob Jones Bike Path with a public workshop coming up in December. Also discussed were accomplishments such as the recent ribbon-cutting for the completed Los Osos Valley Road Bike Path and speed-feedback signs that are helping motorists to achieve compliance and make bike travel safer. Other accomplishments include Bridge Street shared roadway markings, a ‘green’ bike lane test program, removal of drain grates from bike lanes and the Bob Jones Bridge to South Higuera. Mandeville indicated the draft goals for the bicycle plan will be completed on November 14. Commissioners discussed ideas for lighting, the City’s “racks with plaques” donation program http://www.ci.san-luis-obispo.ca.us/publicworks/transportation/racks.asp, and bicycle coalition education classes available through www.slobikelane.org. 3. Recommended Major City Goals and Discussion of Concepts for Department Priorities (Steve Davis, Chair – 60 minutes) Director Stanwyck gave Commissioners an overview of the goal setting procedure, information on timelines and the upcoming community forum as well as the status of projects such as the skate park and available funding to date. Parks and Recreation Commission Draft Minutes – November 7, 2012 Page 2 of 6 1-2 Commissioners discussed and evaluated the 2010 Major City Goal recommendations and edited to reflect perceived current needs. Commissioner Updegrove was excused from the rest of the meeting at 6:47 p.m. The 2012 Adopted Major City Goal Recommendation is as follows: Promote Active and Healthy Lifestyles for our community through City programs, facilities, and policies. Objectives 1. Commit financial support for recreational facilities, activities, and programs Improve public safety and neighborhood wellness by increasing Ranger Staffing Implement Sinsheimer Stadium Study Recommendations Construct the Santa Rosa Skate Park Construct lit tennis courts Fund an update of the Parks and Recreation Element Complete the Railroad Safety Trail, Bob Jones multi-use trail, and bike boulevards 2. Expand recreational opportunities (for example): Form community partnerships to increase sports programming Build additional open space trails Support Parkway development MOTION: (Regier/Whitener) Accept the working draft goal statement as edited. Approved: 6 yes: 0 no: 1 absent (Kincaid/Updegrove) 4. Director’s Report – Stanwyck Director Shelly Stanwyck reported to the Commissioners on the following events: The Reindeer Run is coming up on December 1 Recruiting for our front desk Administrative Assistant position as long time employee, Joyce Arredondo is retiring at the end of the month. New Aquatics Coordinator, Devin Hyfield, begins next week at the SLO Swim Center. Pool temperature: According to Public Works staff who maintain and monitor the pool, the temperature is within the agreed upon norm of 78 to 82 degrees. Starting to plan for holiday closures at some of our facilities to complete annual maintenance. Reroofing the Ludwick Community Center next week. Diamond and Turf allocation meetings in progress: the Diamond meeting is tomorrow night. Parks and Recreation Commission Draft Minutes – November 7, 2012 Page 3 of 6 1-3 SLO Rattlers Baseball organization informed us they will not be using our Stadium next year and have cancelled the Use Agreement with the City. Laguna Lake Golf Course received a grant for recycling containers on the course, 10 of them with ball washers. Over 100 people showed up to assist the Rangers for the November 3 work day. November 17 is our ‘Trailwerks Day’ with CCCMB. Anticipating a record turn out and are trying to plan for contingencies. Fundamentals basketball is ongoing. Youth Services is very busy with ‘minimum days’ this week which means staff are spending more time at all sites and scrambling to provide the right staffing numbers given how full our programs are right now. Cross Country and Volleyball have completed at the Junior High School. AYSO continues on Saturdays at Damon Garcia with club sports playing on Sundays. Starting to organize for youth basketball. In the midst of Adult Softball Playoffs; trying to re-start adult 3-on-3 basketball. Community Services held a very successful and safe Munchkin March. Tour attendance numbers at the Haunted Jack House were even higher than last year. Public Art boxes are completed and incredible—look for them all over town. Agenda Forecast: Future items or division information? 5. Committee Reports Commissioners provided the following reports:  Tree Committee – Hensinger  Golf - Regier  Open Space –Kincaid  Bicycle Committee –Regier  Jack House Committee – Updegrove  Damon-Garcia Sports Field - Whitener  School District– Parolini  Youth Sports - Davis Commissioner Hensinger reported on the most recent meeting of the Tree Committee: Los Osos Valley Road sidewalk widened for path; concerns over spikes protruding from locust trees; community meeting December 15. Commissioner Kincaid was not present to report on Open Space. Commissioner Updegrove was not present to report on the last meeting of the Jack House Committee. Director Stanwyck informed there were 396 attendees at the Haunted Jack House with the greater number of those being adults rather than children; article in SLO Journal. Maintenance plans for painting and gazebo. Commissioner Parolini had nothing to report on the School District other than they are happy to have established contact information for Ranger Services. Commissioner Regier reported on the status of the Golf Course stating rounds were down 8% for October compared to last year, however; revenue was up 4%. Year-to-date rounds were down only slightly at 1% and revenue up 2%. The 5-year golf cart lease expires December 1; only one vendor responded to the bid request. Parks and Recreation Commission Draft Minutes – November 7, 2012 Page 4 of 6 1-4 Commissioner Regier did not report on the Bicycle Advisory Committee as the topic was covered by the earlier presentation. Commissioner Whitener reported on Damon Garcia sports field and hybrid rye grass condition, sharing a PowerPoint slideshow illustrating sanding and current improved conditions. Discussed chemical content of recycled water, salinity of water softeners, desire to return to potable water. Also discussed shade structure intended for team check-in use but which has a tendency to be used by the homeless as of late. 6. Communications Director Stanwyck informed Commissioners of the shooting incident at Santa Rosa Park the previous night. Commissioner Parolini relayed information regarding the El Chorro field lights that have gone out many times in the middle of a game--some teams have left to play elsewhere. Asked that the department give credit or refunds to players who have had to forfeit games due to no lighting. 7. Adjourned The meeting adjourned at 7:47 p.m. to the December 5, 2012, Meeting of the Parks & Recreation Commission to be located in the Council Chambers. Approved by the Parks and Recreation Commission on December 5, 2012. /Signed/ ________________________________________________ Martha M.S. Reynolds, Supervising Administrative Assistant