HomeMy WebLinkAbout12-04-13 PRC Minutes1-1
Parks and Recreation Commission
DRAFT MINUTES
Parks and Recreation Office
1341 Nipomo
San Luis Obispo, CA 93401
Wednesday, December 4, 2013, 5:30 p.m.
CALL TO ORDER: Chair Davis called the meeting to order at 5:30 p.m.
ROLL CALL: Commissioners: Steve Davis, Jeff Whitener, Susan Updegrove, Ron Regier and
David Hensinger
ABSENT: Craig Kincaid and Michael Parolini
COUNCIL: Carlyn Christianson
STAFF: Shelly Stanwyck, Pam Ricci and Marti Reynolds
Public Comment
Marc Lea, Head Coach, Cal Poly Men’s LaCrosse, San Luis Obispo. Wants to initiate youth
LaCrosse in SLO. Adult league pilot program 2012. Currently LaCrosse activities not allowed on
Damon Garcia field.
1. Consideration of Minutes
MOTION: (Whitener/Hensinger) Approve the November 6, 2013 minutes as submitted.
Approved: 5 yes: 0 no: 2 absent (Kincaid, Parolini)
2. Volunteer of the Quarter
It is with great appreciation that the Parks and Recreation Commission (PRC) recognizes the
outstanding volunteer for the quarter: SESLOC Credit Union. On behalf of the PRC and the Parks
and Recreation Department, we give thanks and recognition to the ongoing community partnership
that SESLOC has had with the City. Thanks to SESLOC’s creative partnership with the City, we
will continue to have a means of managing parking inefficiencies at the Damon-Garcia Sports
Fields during peak uses over the next 10 years. Starting in 2006, SESLOC allowed the City use of
its Broad Street propert y and provided access for $1 a year for the temporary overflow parking lot
the City constructed at the time. This was used effectively to alleviate parking issues at the site
during peak demand periods. In developing its Broad Street property for its new campus
headquarters, SESLOC has entered into an Agreement with the City to allow for the 10 -year use of
it’s ‘to be constructed’ parking lot. We thank SESLOC for being such an engaged and supportive
neighbor.
Accepting for SESLOC, CEO Geri La Chance was in attendance. Ms. La Chance was happy to be
part of the project, the “right use of asphalt”. Looking at August or September availability.
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3. Wingate Pocket Park, 3725 Orcutt Road - Ricci
Senior Planner Pam Ricci gave a PowerPoint presentation to the Commissioners revisiting the
proposal to develop a one-acre pocket park in conjunction with a new development in the Orcutt
Area Specific Plan (OASP). Since the September 4 PRC meeting. Council directed staff to return to
the PRC. Commissioners comments were reviewed and revisions made to the proposal. Now
seeking determination by PRC as to if OASP meets parkland development requirements. Ricci
reviewed the project description and site plan additions, specifically the Bark Park, Tot Lot, Plaza,
Play Green and Riparian Area. Ricci introduced Rick Taylor, representative for the proposal, to
assist in giving background information and answering questions from the Commissioners.
Commissioners raised questions to Ricci and Taylor regarding several concerns including specific
maintenance obligations the may be incurred upon the city (long term lawn and pathway), potential
joint use agreement outlining maintenance, riparian area safety from an accessibility standpoint
(fenced), when the infrastructure of roads would be developed and challenges of temporary road
linkages.
Director Stanwyck listed examples of other pocket parks where joint maintenance is routinely dealt
with in individual ways.
The PRC voiced their support of the idea of incorporating additional pocket parks into the other
high density areas of the OASP. Staff mentioned that this was planned and that there would be
linkages provided between the parks.
Taylor also informed Commissioners that soon a high density senior development would be coming
to their review.
MOTION: (Regier/Updegrove). Recommend the Architectural Review Commission find the one-
acre pocket park meets the criteria of Section 2.3.4a of the Orcutt Areas Specific Plan.
Approved: 5 yes: 0 no: 2 absent (Kincaid, Parolini)
MOTION: (Regier/Whitener). Recommend elements could be designed into plan to make the
pocket park more welcoming from outside the community and accessible between parks.
Approved: 5 yes: 0 no: 2 absent (Kincaid, Parolini)
4. Cancellation and Rescheduling of January 1, 2014 Regular Meeting - Davis
Chair Davis asked the Commissioners for possible dates to meet in place of the January 1 regularly
scheduled meeting.
MOTION: (Whitener/Hensinger). That the January 1, 2014 meeting of the PRC be rescheduled to
January 15, 2014 at 5:30 p.m. in the Council Chambers.
Approved: 5 yes: 0 no: 2 absent (Kincaid, Parolini)
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5. Director’s Report – Stanwyck
Director Stanwyck reported to the Commissioners on the following:
Gave more background on LaCrosse usage stating it was allowed in the past however there
was increased field damage due to both the pivoting nature of LaCrosse movements and the
fragile condition of the sports fields at the time.
Staff did an outreach to Damon Garcia field users. 70% responded they felt the field started
out in worse condition this year. The drought has been challenging particularly with bald
spots resulting.
Quick Pool closure December 16-18 to replace electrical part for boiler.
The Pool’s Gobbler Meet was well attended; currently still training and hiring new staff.
Interviewing this week for temporary part-time Ranger to backfill vacancy due to
promotion; utilizing convict crews to prep trails for workdays has been working well; 180
volunteers turned out for the last ranger workday.
Youth Services staff appreciation tonight; on the agenda: training on the benefits of playing
as this is a dying art in today’s technologically inclined youth. Family Fest next week then
school is out for two weeks for the holidays.
YMCA meeting next week with staff
Holiday Parade is this Friday at 6 pm
Reindeer Run is Saturday December 7 followed by pancake breakfast at the Senior Center
Jack House Victorian Christmas is the next two weekends; Saturday 5 to 8 pm, Sunda y 1 to
4 pm
Senior Center Agreement updated after a long period of inactivity - to Council next month
Slacklining approved by Tree Committee last night – to Council in January
Public Art jury in January for World Trade Center piece
6. Committee Reports
Commissioners provided the following reports:
Tree Committee – Hensinger Golf - Whitener
Natural Resources – Kincaid Bicycle Committee – Regier
Jack House Committee – Updegrove Damon-Garcia Sports Field - Parolini
School District – Parolini Youth Sports - Davis
Commissioner Hensinger did not attend the Tree Committee meeting however Director Stanwyck
provided a brief report on the slacklining approval.
Commissioner Kincaid was not present to report on Open Space. Director Stanwyck reported on
another conservation plan in the works, rangers working on winterizing trails as well as issues with
animal control and encampments, meeting more often with police department new community
action team.
Commissioner Updegrove reported on the latest Jack House Committee meeting and reminded of
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the Victorian Christmas house tours over the next two weekends, utilizing more sources to get the
word out to the public to increase attendance.
Commissioner Parolini was not present to report on the School District or Damon Garcia fields.
Commissioner Whitener reported on the status of the Golf Course stating rounds for the month of
November were up 17 percent and revenue for the month was up 27 percent. Rounds for the year
are up 3 percent and revenue 7 percent overall. 19 veterans came out to play on Veterans Day;
plumbing repairs have been made in the kitchen at the Pro Shop.
Commissioner Regier reported on the Bicycle Advisory Committee held November 21; bicycle
mode share reporting discussed.
Chair Davis reported there was no meeting of the Youth Sports Association (meets quarterly).
7. Communications
Director Stanwyck presented Commissioner Hensinger with a plaque and thanked him for his excellent
and dedicated service to the Commission that began in June 2007.
8. Adjourned
The meeting adjourned at 6:58 p.m. to the January 15, 2014 rescheduled meeting which will resume
its location in the Council Chambers.
Approved by the Parks and Recreation Commission on __________________.
________________________________________________
Martha M.S. Reynolds, Supervising Administrative Assistant