HomeMy WebLinkAbout01-12-00 JHC MinutesJACK HOUSE COMMITTEE
MINUTES
WEDNESDAY, JANUARY 12, 2000, 7:00 P.M.
PARKS AND RECREATION ADMINISTRATION OFFICE
1341 NIPOMO STREET
________________________________________________________________________
CALL TO ORDER: Chair Rappa called the meeting to order at 7:04 p.m.
ROLL CALL: Chair Penny Rappa, Committee Members Ron Batterson,
Wes Conner, Bonnie Marzio, Marion Rodman, and Martha
Schwartz
ABSENT: Committee Member Katchy Andrews
STAFF: Elaina Cano, Rich Ogden, Larry Tolson, and Kim Walker
PUBLIC COMMENT: There was no public comment.
CONSENT ITEMS:
M/S Committee Members Conner/Rodman to accept the minutes as submitted. The
motion was approved unanimously.
ITEM #1: ELECTION OF OFFICERS
Chair Rappa expressed her concerns about serving as Chair of the Jack House Committee
for one more year. M/S Committee Members Conner/Rodman to re-elect Penny Rappa
as Chair. The motion was approved unanimously. Rappa accepted the position under the
condition that a new Chair will be elected January 2001.
M/S Committee Members Schwartz/Rodman to elect Ron Batterson as Vice-Chair. The
motion was approved unanimously. Batterson accepted the position.
ITEM #2: STAFF LIAISON – JOB DESCRIPTION
There were no questions and/or clarifications made about the staff liaison job description.
ITEM #3: CHRISTMAS OPEN HOUSE
Committee Member Schwartz gave an overview of the Christmas Open House. There
were a total of 287 docent volunteer hours and 31 non-docent volunteer hours. There
were 649 paying guest and an additional 44 guest throughout December. The Gift Shop
sold $552.60 of merchandise. Schwartz expressed difficulty in keeping the house opened
due to scheduling conflicts. She suggested having the winter hours changed from 1:00 -
4:00 p.m.
Chair Rappa suggested having more committee participation during the Christmas Open
House. The committee discussed the traditional role of the committee during special
events.
ITEM #4: SCHEDULING TOURS
Item continued to next month.
ITEM #5: CLEANING OF THE JACK HOUSE
The committee suggested having the house cleaned after all major events and having the
current housekeeper under contract. M/S Committee Members Marzio/Conner agreed to
continue cleaning discussion at the February meeting. The motion was approved
unanimously.
ITEM #6: PUBLICITY
Kim Walker, Public Information Officer, gave an overview and submitted information
regarding the current efforts for the publicity of the Jack House. Walker requested $1800
to continue paid advertising efforts.
M/S Committee Members Conner/Rodman to allocate $1800 for paid advertising for the
2000 calendar year. The motion was approved unanimously. Walker also requested
possibly expanding the Spring/Summer concerts.
ITEM #7: SUPERVISOR’S REPORT
Rich Ogden, Recreation Supervisor, submitted and discussed an overview of his
supervisor’s report.
ITEM #8: REPORTS AND UPDATES
Larry Tolson, Parks Maintenance Supervisor, reported that the assessment report was
back and suggested Committee Member Batterson report back with his suggestions.
Tolson also discussed a fire protection plan, and Dave Smith is still researching materials
for the roof. Tolson informed the committee that changes are gradually being done from
the items on the Garden Survey.
Elaina Cano reported that there is a problem getting a laptop compatible with the
inventory program.
Martha Schwartz, Docent Chair, submitted and discussed all the docent activities.
Schwartz will be holding a training session for new and continuing docents on Saturday,
January 29, 2000. M/S Committee Members Conner/Rappa to provide lunch for the
training. The motion was approved unanimously.
Committee Member Conner updated the committee on the fencing and suggested moving
the new backlight on to the back porch.
ITEM #9: COMMUNICATIONS
Chair Rappa asked the committee if they would volunteer to serve on a sub-committee
for the historical properties. There were no volunteers. Rappa also recommended having
an intercom from the Gift Shop to the House.
The meeting was adjourned at 9:15 p.m.
01-12-00MIN