HomeMy WebLinkAbout02-09-00 JHC MinutesJACK HOUSE COMMITTEE
MINUTES
WEDNESDAY, FEBRUARY 9, 2000, 7:00P.M.
PARKS AND RECREATION DEPARTMENT ADMINISTRATION OFFICE
1341 NIPOMO STREET
CALL TO ORDER: Chair Rappa called the meeting to order at 7:08 p.m.
ROLL CALL: Chair Penny Rappa, Committee members Katchy Andrews, Ron
Batterson, Wes Conner, Bonnie Marzio, Marion Rodman, and
Martha Schwartz.
STAFF: Elaina Cano, Rich Ogden, and Larry Tolson.
IN ATTENDANCE: New Docents Lucille Doser, Jackie Miller, Barbara Woodruff, and
Arlene Zanchuck.
PUBLIC COMMENT: There was no public comment.
ITEM #1: WELCOME NEW DOCENTS
Chair Rappa introduced and welcomed the new docents: Lucille Doser, Jackie Miller, Barbara
Woodruff, and Arlene Zanchuck.
CONSENT ITEMS:
M/S Committee members Batterson/Conner to accept the consented items as submitted. The
motion was approved unanimously.
ITEM #1A: JACK HOUSE COMMITTEE WORK PROGRAM
The committee reviewed and modified the 2000 Work Program as follows:
Add – Off-Street Parking as a separate program. Assign – W. Conner and R.
Batterson.
Assign R. Batterson and K. Andrews to “determine the future of the elevator shaft.”
Assign L. Tolson to “repaint house, approx. every 8 yrs., coordinate with inspections.”
Assign K. Andrews and M. Schwartz to “evaluate décor in Gertrude’s and Ethel’s room.”
Assign L. Tolson, M. Rodman, M. Schwartz and P. Rappa to “complete new carpet and
kitchen flooring.”
Assign M. Schwartz and K. Andrews to “restore and open Nanny’s room.”
Remove D. Smith from #4 Carriage House.
Assign B. Marzio to #6 Major Events.
Assign P. Rappa to “computerize the inventory.”
Assign M. Rodman to #8 Promotions.
Assign W. Conner to #9 Policy Update.
Assign P. Rappa and K. Andrews to #10 Jack House Fund.
M/S Committee Members Conner/Andrews to approve the Jack House Committee 2000 Work
Program as modified. The motion was approved unanimously.
ITEM #2: CLEANING OF THE JACK HOUSE
Rich Ogden, Recreation Supervisor, submitted a draft of the Jack House Cleaning Policy. The
committee discussed and reviewed the policy.
M/S Committee Members Rappa/Conner to adopt the following cleaning policy:
A routine cleaning of the Jack House will be completed twice a month.
The Parks and Recreation Department will pay for the routine cleaning twice a month.
Parks and Recreation staff will perform actual cleaning.
A routine list of items will be cleaned during the scheduled cleaning times.
Extra cleaning may be required before or after a special event or as needed.
Arrangements will be made between the Recreation Supervisor and the Docent Chair for
extra cleaning as approved and paid for by the Jack House Committee. The motion was
approved unanimously.
ITEM #3: SCHEDULING OF TOURS
Ogden submitted a scheduling policy to the committee.
M/S Committee Members Andrews/Batterson to accept the scheduling policy as submitted. The
motion was approved unanimously.
ITEM #4: GIFT SHOP REQUEST
The committee reviewed the written request submitted by Marilyn Darnell for an additional $600
for the gift shop. The committee also discussed adopting an additional policy for the gift shop.
M/S Committee Members Batterson/Andrews to allocate $600 for the gift shop through July 1,
2000. The motion was approved unanimously.
ITEM #5: SUPERVISOR’S REPORT
Jack House Brochures – The committee requested to continue discussing this item next
month.
Calendar of Events – A 2000 Calendar of Events was submitted to each committee
member.
Computer for Inventory – Ogden proposed that if the Jack House Committee would
purchase a laptop computer for the inventory for approximately $2600 that the Parks and
Recreation Department would be willing to pay for half.
M/S Committee Members Conner/Schwartz to accept proposal from the Parks and
Recreation Department to purchase a laptop computer. The motion passed 4-3.
ITEM #6: REPORTS AND UPDATES
Monthly Activities – Larry Tolson, Parks Maintenance Supervisor, reported that a shield
deflector for the patio light has been ordered, and the cost for the fire sprinklers would be
$15,000-$20,000. This would be a Capitol Improvement Project.
Docent Activities – Martha Schwartz, Docent Chair, reported that the training was very
successful. Schwartz also suggested reviewing the Grant Deed.
Member Comments – Committee Member Andrews suggested discussing the $2000 gift
at the next meeting. The committee also requested a current roster.
The meeting was adjourned at 9:40 p.m.
02-09-00MIN