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HomeMy WebLinkAbout02-12-03 JHC MinutesG:\Everyone\Jack House\JH Committee\Minutes\2003\02.12.2003.doc Jack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, February 12, 2003 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:35 p.m. ROLL CALL: Chair, Ron Batterson, Vice Chair Wes Conner, Committee Members Bill Pyper, Gerry Johnson, Marion Rodman, Martha Schwartz, and John Tischler ABSENT: All present STAFF: Paul LeSage, Richard Odgen, and Larry Tolson PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of January 8, 2003 meeting were approved with the following changes:  Meeting was called to order by Ron Batterson at 5:30p.m.  Under Conner’s Member comments Pittosporum Tovira is spelled incorrectly it should be spelled Pittosporum tobira. The Financial Report of January 2003 was accepted as presented. ITEM #1: Budget Update LeSage reviewed the budget outlook for coming months. He is charged with reducing the Park & Recreation budget due to the City budget deficit. He is asking that all Committees agree to reduce their Promotions budget by whatever percentage of budget reduction the Department is given. The Committee agreed to endorse the plan. ITEM #2: Works Program Update The Committee reviewed and discussed the draft document 2003 Jack House Committee Work Program. The following changes were discussed: Program Assigned To Action 1. Replace everything after landscape with improvements. 2. Add continue compliance with Decoration and Preservation Policy. 4. Add restoration of exterior. 6. Add Chamber Mixer on July 16th (do not list as on-going program). 7. Add including garden to complete inventory database. 8. Add Monitor Policy on decoration and preservation. 9. Remove Monitor Policy on decoration and preservation. Conner moved that it be accepted as edited, Pyper seconded. Approved unanimously. Jack House Committee Minutes for February 12 2003 Page 2 of 2 G:\Everyone\Jack House\JH Committee\Minutes\2003\02.12.2003.doc ITEM #3: Reports and Updates  Monthly Activities Ogden reported on the following - Distributed memo titled Jack House Publicity. Schwartz will brief the Docents on the memo at their meeting tomorrow. - Piano: Tuesday February 18th at 8am, the tuner is scheduled to meet Ogden at the House to complete the restoration. - Virginia Meier has a Victorian doll collection and would like to donate a 38” tall doll to the House. After discussion it was decided to accept the donation with the understanding that if a place cannot be found, the doll will be returned. Mr. Meier showed the Committee a sample of a historical home replica as a possible addition to the Gift Shop. After discussion, the Committee decided that it would not be included in the Gift Shop. - The main phone message at the House has been updated. Tolson reported on the following - The Pittosporum tobira and roses have been trimmed. - Red rock has been installed in the driveway. - Maintenance staff are aware of the flood gates location and know how to install them. After discussion regarding adding floodgates to the Gift Shop, the Committee decided it would be best to utilize sand bags. - Removal of tables and chairs from the brides room will be completed by the end of March.  Docent Activities Schwartz reported on the following - The Docent Promotional Committee has been very busy with the following:  The Docents and the Campfire Boys Club have been putting labels on brochures.  Brochures have been distributed to area chambers and motels.  Ideas are being gathered prior to meeting with staff. Ogden requested that the Committee meet with staff before they move forward on any projects. - She asked if the House and contents are insured. Tolson reported that the City is self insured with no outside policies. - She has received inquiries about the stove in the Gift Shop. If it were sold the space could be used for much needed additional storage. After discussion the Committee requested that Ogden research the policy covering this.  Member Comments - Conner expressed concern with the road work and the garden condition. Tolson will pass his concerns on to the appropriate person. - Pyper reported that he is working on the 25th anniversary brochures. - Tischler reported that the fence design is completed and ready for pricing. - Tischler and Conner will develop a planting plan. Meeting adjourned.