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HomeMy WebLinkAbout04-09-03 JHC MinutesG:\Everyone\Jack House\JH Committee\Minutes\2003\04.09.2003.doc Jack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, April 9, 2003 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:34 p.m. ROLL CALL: Chair, Ron Batterson, Vice Chair Wes Conner, Committee Members Bill Pyper, Gerry Johnson, Marion Rodman, Martha Schwartz, and John Tischler ABSENT: All present STAFF: Richard Ogden, Jill Lemieux, and Larry Tolson PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of March 12, 2003 meeting were approved as submitted. The Financial Report of March 2003 was presented. There were some questions regarding the total gift shop revenue. Ogden will recheck the report and report at the next meeting. ITEM #1: Election of Officers After discussion, a motion was made that Ron Batterson and Wes Conner continue in their positions for the next year. The motion passed unanimously. ITEM #2: Art In The Garden Ogden reported that the Arts Council has decided not to be involved this year. The Gallery Association has shown an interest in taking over the duties of the Arts Council. A sub-committee consisting of Schwartz and Johnson will work with Lemieux on this. After discussion it was decided that Ogden will research options regarding panels and report to Committee next month. Lemieux reviewed her event timeline. ITEM #3: Accession/Deaccession Forms Schwartz has created forms titled Accesstion and Deaccession which would be used when accepting and disposing of property. A motion was made that the forms be adopted for the Jack House. After discussion it was decided to table the item and motion until a future meeting when additional information is gathered. ITEM #4: Reports and Updates  Monthly Activities Tolson reported on the following: - The annual inspection of the exterior of the House is scheduled for next week. Jack House Committee Minutes for April 9, 2003 Page 2 of 2 G:\Everyone\Jack House\JH Committee\Minutes\2003\04.09.2003.doc - Staff has removed all table and chairs to the exterior of the barn. Carts are still being modified with new wheels. - Staff is working on prepping garden for the season. - He has given Tischler plans for the site. Tischler and Conner will review the plans and develop a planting plan. - Vidler plans to have the Fire Sprinkler diagrams available in May. Lemieux reported on the following - She distributed a Flyer and press release for mother’s day. Schwartz asked that the video be made available in the buggy shed to accommodate the disabled. After discussion it was decided to put the video in the Brides Room. Docent Activities Schwartz reported on the following - The piano does not work. Ogden will contact the repair person. - Curtain rods have been found. The curtains will need to be installed up in the Brides Room. - Gift Shop roof is in need of repair. Tolson will be sure it is tarped before the rain this weekend. - There are stains on carpet stairs at the landing. - On mother’s day the campfire boys will raise the flag and play the bugle during the raising. They will also pass flowers out to the mothers and offer their arm to escort them into the House.  Member Comments - Tischler informed the Committee that the people in Santa Barbara are not interested in the stove. It was decided to put a for sale sign on it. - Tischler reported that in regards to the flagstone wall/bench constructions he feels that additional foundation will need to be added for report. He and Conner will review it on Friday. - Pyper asked if a Committee Member to volunteer to research missing dates on the family tree for the brochure. Schwartz volunteered to work on it. - Conner expressed concern regarding not having continuous garden staff. The person who is filling in is doing a good job but he is not permanently assigned to the property. - Conner will follow up with Joe regarding doing a plant inventory. - Rodman asked about installing a mirror in Brides Room and stool at vanity table. Schwartz reported that a mirror is available. - Schwartz asked about cistern and status. Batterson will add to works program so it is not overlooked. Meeting adjourned at 6:49 pm to the May 14, 2003 Jack House Meeting to be held at, Parks and Recreation Administration Office at 5:30 pm.