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HomeMy WebLinkAbout05-14-03 JHC MinutesG:\Everyone\Jack House\JH Committee\Minutes\2003\05.14.2003.doc Jack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, May 14, 2003 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:32 p.m. ROLL CALL: Chair, Ron Batterson, Vice Chair Wes Conner, Committee Members Bill Pyper, Marion Rodman, John Tischler and Richard Dresp for Martha Schwartz. ABSENT: Gerry Johnson and Martha Schwartz STAFF: Jill Lemieux and Larry Tolson PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of April 9, 2003 meeting were approved with one correction in ITEM #3, Accession was misspelled. The Financial Report of April 2003 was presented. Lemieux reported on the correction of the Gift Shop revenue from the last meeting. A request was made for Rich Ogden to pick up the receipts from the Gift Shop more often so that they may be recorded in a timely manner. ITEM #1: Art In The Garden Lemieux reported that the applications to artist was put on hold until a decision was made by the Committee whether they wanted to provide panels for the artists again this year. A motion was made that a note is to be added to the artist application that no panels will be provided for Art in the Garden. The motion passed unanimously. Lemieux passed out a copy of the proposed Art in the Garden Budget. A motion was made to accept budget. The motion passed unanimously. ITEM #2: Landscaping Request A motion was made by John Tischler to discuss using Jack House up to $500 of the Jack House fund to purchase fertilizer, plants and flowers to enhance the gardens. The motion passed unanimously. There was further discussion that Committee Members and other volunteers would be needed to do the planting. The purchase of the plants would be done by Wes Conner and a Public Works employee would pick up the plants and deliver them to the Jack House. Jack House Committee Minutes for May 14, 2003 Page 2 of 3 G:\Everyone\Jack House\JH Committee\Minutes\2003\05.14.2003.doc ITEM #3: Reports and Updates  Monthly Activities Tolson reported on the following: - A new 5 gallon tree was planted on the bank side of the Gift House and is doing well. - The garden bench was repaired, but not in time for Mothers Day. - The piano is fixed, but still does not sound great. - The Government Access Channel 20 is now showing the Jack House Tour. - A fence will need to be placed around the Maple tree to protect it. - Tolson met with Fire Officials about the installation and placement of a fire sprinkler system. - The placement of the outside fire sprinkler pipes that need to be near the street was decided by the committee that it should go on the inside of the fence near the drive way so that it is not as visible from the sidewalk. Lemieux reported on the following: - A Jack House Mothers Day Concert ad was placed in the New Times and flyers were distributed to nearby assisted living facilities as well as at Farmers Market. Docent Activities Dresp reported on the following: - The piano does not work well. Asked if Ogden could please call someone to do it again. - 175 people attended the Mothers Day Concert. It might be helpful to put an ad in the Tribune as well as New Times. - There was a special tour given to a group of 38 people from Anaheim. Docents would like more promotions focused to out of town large groups & private companies. - There are still stains on carpet stairs at the landing. Asked if Ogden ever contacted the cleaners about it. - There is a need for more correction labels for the Jack House brochures. Asked if Ogden could order more. - A volunteer was working on an inventory list, but that has been put on hold while she is away on Maternity leave. - Docents went to a Kiwanis to give a presentation on the Jack House and would like to do more presentations to other clubs.  Member Comments - Conner stated that there is a need for a bike rack somewhere on the property. - Conner asked if the front porch bench could be painted. Tolson said a Public Works employee would paint it the same blue/gray color of the house. - Dresp stated there was a need for new docents. Lemieux offered to create a GAC 20 ad, requesting volunteers. - Dresp stated that he was given permission to have a key to the Jack House, but never received one from Rich Ogden. Jack House Committee Minutes for May 14, 2003 Page 3 of 3 G:\Everyone\Jack House\JH Committee\Minutes\2003\05.14.2003.doc - Dresp stated that Martha Schwartz had made a request for 4-6 chairs be provided in the Bridal Room. The Committee suggested she use Jack House funds to purchase additional chairs. Using the existing chairs in the Buggy House was not appropriate. - Conner asked that the issue of Docents canceling tours because of rain be put on the agenda for next months meeting. Meeting adjourned at 7:00 pm to the June 11th, 2003 meeting at Parks and Recreation Administration Office at 5:30 pm.