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HomeMy WebLinkAbout05-11-05 JHC MinutesG:\Everyone\Jack House\JH Committee\Minutes\2005\05.11.05.DOC Jack House Committee MINUTES Special Meeting Parks and Recreation Administrative Office Wednesday, May 11, 2005 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5.30 p.m. ROLL CALL: Vice Chair Wes Conner, Committee Members Bill Pyper, John Tishler and Richard Dresp ABSENT: Gerry Johnson STAFF: Rich Ogden and Larry Tolson GUESTS: Betty Stockton and Keena Michelle PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of April 2005 meeting were approved with two corrections.  Docent Activities: Ken Schwartz spelling was corrected.  Docent Activities: Ken Schwartz donated place settings, not just plates. The Financial Report for April 2005 were presented and accepted. ITEM #1: Rain Policy  A motion was made the Jack House is to remain open during all advertised openings. The motion was passed unanimously.  The official policy regarding rain will be published in the official Docent Handbook. ITEM #2: Update on Brochure  There has not been significant work completed for the Jack House brochures.  Parks and Recreation staff may not have an update available until August or September 2005. Reports and Updates  Monthly Activities o Ogden reported Beckers Draperies, Inc. removed all the curtains and shades from the Jack House on May 11, 2005. The process took over six hours. o Ogden stated that the cleaning crew will now be called in to thoroughly clean the Jack House. o Tolson had nothing to report at this time. Jack House Committee Minutes for May 11, 2005 Page 2 of 2 G:\Everyone\Jack House\JH Committee\Minutes\2005\05.11.05.DOC  Docent Activities Richard Dresp reported on the following items: o Dresp requested that City maintenance place a weather strip on the main gift shop door. o The Mothers Day event was very successful. Docents had 108 children and adult visitors tour the Jack House. o New carpet has been installed in the Gift Shop. o The Docents have received tickets for the Victorian Game Day. Each Docent will be responsible for selling 10 tickets. Cost of the tickets is $7/adult and $4/child. o The Martha Schwartz memorial plaque has arrived, but has not yet been mounted. o The next media day is scheduled for July 6, 2005 at noon. Invitations will be mailed out on June 1, 2005 with a request for RSVP. o A request was made that a light path be in place in time for the Holiday tours this winter.  Member Comments o Tishler reported that the Martha Schwartz memorial planter wall bench plans have been submitted to the Maintenance Department. Maintenance will confirm with City Standards and then move forward in securing a contractor once the Committee has approved plans. o Conner offered the Jack House Committee volunteers help on any special events is Docents feel they need extra assistance. o Conner requested a cement footing for the Martha Schwartz memorial bird bath be included in the plans. o Pyper reported that the next Parks and Recreation Commission meeting will be held on May 25, 2005 at noon at the Parks and Recreation Administration building. o Pyper reported the Damon Garcia dedication ceremony will be held on May 27, 2005 at 4.00 pm. o Conner reported that he is currently looking for a replacement tree for the Pittosporum Tobria (standard).  Communications o No communications were presented. Meeting adjourned at 6:24 p.m. to the June 8, 2005 meeting at 5:30 pm at the Parks and Recreation Department.