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HomeMy WebLinkAbout02-14-07 JHC MinutesG:\Everyone\Jack House\Minutes\2007\02.14 JHMinutesREV.DOC Jack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, February 14, 2007 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5.30 p.m. ROLL CALL: Committee Members Gerry Johnson, Patrick Mayeda, Bill Pyper and Betty Stockton GUESTS: Jackie Kane, Marion Hudson and Toni Kincaid STAFF: Christine Wallace and Mike McGuire PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of January 2007 meeting were approved. The Financial Report for January 2007 was approved. ITEM #1: Spring Cleaning • Docents do not want outside cleaning service to clean inside drawers and closets. • Pyper does not feel the committee needs to be so specific with this issue. • Stockton would like a specific plan about cleaning to be given by the Docents in advance. A motion was made to direct staff to send a memo asking that the docents present a spring cleaning plan to the Jack House Committee. (No: Batterson, Mayeda, Johnson and Pyper; Yes: Stockton) Reports and Updates • Monthly Activities – Staff/Public Works o Wallace reviewed the revised 2007 calendar of events. The following dates for December Jack House open house were agreed upon: o Open Friday, December 7th , 5-8 pm o Open Saturday, December 8th, 5-8 pm o Open Sunday, December 9th, 1-4 pm . o If there is rain during the open house times, a pop up tent may be used to cover the walk way from the house to the gift shop. o Wallace will schedule Service Masters for a cleaning of the Jack House soon. o Parks & Recreation Department received 2 donations for the Jack House in honor of Wes Conner. Public Works Department Mike Mcguire reported on the following. o The plans for the fire sprinklers in the Jack House are complete and may have to be revised due to code updates. o The Carriage House is exempt from the fire sprinkler plan because it is more then 50 feet from the Jack House. o The sprinkler pipes may have to go underground from the Jack House to the service building. A vertical pipe will be needed to get the sprinkler system up to the top of the service building. o The sprinkler system pipe will be exposed in the Gift Shop ceiling since there is not an Jack House Committee Minutes for February 14, 2007 Page 2 of 2 G:\Everyone\Jack House\Minutes\2007\02.14 JHMinutesREV.DOC attic. o It will be more economical to do all the sprinkler work on all three buildings at one time. o Workers will only be at the Jack House on weekdays for 5-6 weeks. o The foundation repair project will not be taking place in this budget cycle. It may receive funding in the next 2 year budget cycle. • Docent Activities Jackie Kane reported on the following items: o Catherine Trujillo, Cal Poly Curator of Special Collections, did a presentation for Docent training. o It was recommended that the Jack House Docents purchase appropriate supplies for proper preservation and handling of artifacts. The Docents will create a list of needed items and a proposed budget. o Ballots went out to all active Docents to vote for new officers. Nominated: President - Toni Kincaid, Vice President – Carolynne Palmer, Secretary – Pam Hurd o Toni Kincaid is organizing a tour and tea for residents of the Manse on March. It will be held for 8-10 people on Wednesday, April 4, 2007. • Member Comments o Pyper announced his last Jack House meeting will be in March 2007. He is moving to Oregon soon. o Batterson stated the need and importance of having a permanent storage facility for archived Jack House Committee material. Is there a place at the Parks & Recreation Department office or should it stay with the Jack House Chair? • Communications No communications were presented. Meeting adjourned at 6:45 p.m. to the March 14, 2007 Parks and Recreation Administration Building at 5:30 pm.