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HomeMy WebLinkAbout05-09-07 JHC MinutesG:\Everyone\Jack House\Minutes\2007\05.09.07jhmins.DOC Jack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, May 9, 2007 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5.30 p.m. ROLL CALL: Committee Members Gerry Johnson, Patrick Mayeda, Betty Stockton, Kathi Settle, Bob Gordon and Bob Wolf ABSENT: Gerry Johnson GUESTS: Toni Kincaid STAFF: Christine Wallace PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of April 2007 meeting were approved. The Financial Report for April 2007 was approved. ITEM #1: Bylaws • Ron Batterson asked for a review of the bylaws and requested any corrections or changes. • A change was made in the meeting start time from 7 pm to 5:30 pm. Mayeda made a motion to accept bylaws. The motion passed unanimously. ITEM #2: Fire Occupancy Regulations • Fire Marshal established a maximum occupancy of 30 people for the Jack House with no more than 10 people upstairs at one time. • A subcommittee will be formed to meet with the Fire Marshal to get feedback about how to work with the maximum occupancy number and look into any flexibility with that number. Subcommittee members include Stockton, Mayeda, Batterson & Kincaid. • Wallace will schedule meeting with subcommittee and Fire Marshal. • In the past, the maximum occupancy for the Jack House was 48 with no maximum upstairs. • The holiday tours may become challenging with the new maximum occupancy. • Ideas were generated to work on new plans or possibilities in dealing with larger crowds in the Jack House at one time: o Install smoke alarms if it allows for a higher occupancy o Position one docent at bottom of staircase to count visitors upstairs – max 10 o Could the old elevator doorway be turned into an appropriate exit? o House modification may be limited since it is listed as a Nationally Registered Historic Home o Wedding party tours may present a problem in the summer – possibility of not allowing tours upstairs o Use 10 laminated cards, one for each visitor upstairs, and only allow card holders to the second floor with a docent monitor at bottom of stairs Jack House Committee Minutes for May 9, 2007 Page 2 of 2 G:\Everyone\Jack House\Minutes\2007\05.09.07jhmins.DOC Reports and Updates • Monthly Activities – Staff/Public Works Christine Wallace reported on the following: o The Jack House was voted Best Community Garden in the New Times readers poll. o VCB has e-blasts that go out to their email list and Jack House information may be included in the blasts. o The Film Commission had asked for a $25 donation and it is recommended that the Jack House Committee not participate. o Parks & Recreation staff members are ready for Mother’s Day at the Jack House. o The annual committee parks tour will be held on July 11 at 1 pm. Wallace will need to have a list of Jack House members attending by the June Jack House meeting. • Docent Activities Toni Kincaid reported on the following items: o The Docents are ready for the Mother’s Day celebration. o A tour of the Stowe House is being planned for Docents. A 12 passenger van will be rented. A shopping trip may be included in the same day. • Member Comments o Batterson asked that the Jack House Banner be improved. Requested better colors, bolder, and promote Jack House events specifically. • Communications No communications were presented. Meeting adjourned at 6:19 p.m. to the Jack House for Jack House Preservation presentation with Catherine Trujillo at 6:30 pm. The June Jack House Committee Meeting will be held on June 13, 2007, 5:30 pm at the Parks and Recreation Administration Building.