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HomeMy WebLinkAbout02-10-10 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Wednesday, February 10, 2010 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM. ROLL CALL: Committee Members Patrick Mayeda, Betty Stockton Kathi Settle, Bob Gordon and Kylie Hatch ABSENT: Gerry Johnson STAFF: Christine Wallace GUESTS: Toni Kincaid and Barbara Lynch PUBLIC COMMENT PERIOD: There were no public comments. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of January 2010 were approved. The January 2010 Financial Report was approved. REGULAR ITEMS ITEM #1: Works Program - Batterson • Reviewed work program list provided by Batterson. • Batterson asked for suggestions and changes. • Batterson – o Painting the house was to be scheduled about every eight years. Would like to find out more about when the house may need to be painted again. o Would like to get the cistern pump installed again. It is now located in the Buggy Shed. It will be added to the project list, under the Garden section. o Special events category should include Toni Kincaid, president of the docents. o This is a good list of what the Jack House Committee is involved with as ongoing projects. o The new Gazebo issue should be added to the Garden section of the work program list. • Mayeda asked to find out the date of the last time the house was painted. • Kincaid – if the house is not going to be painted, could it be power washed? Batterson/Wallace stated that the power washing may cause damage to the house. • Wallace – the house paint is currently touched up as needed. • Kincaid – thought the porch was going to be replaced during the retrofit. Batterson mentioned some boards were replaced when needed, and they did a good job to replace without having a noticeable change. Jack House Committee Minutes for February 10, 2010 Page 2 of 4 ITEM #2: Volunteer Recruitment Ads – Wallace • Need to recruit for additional docents. May want to call them volunteers or host/hostess. • May want to advertise in SLO Journal and SLO City News o SLO Journal Plus– 1/8 page ad, full color $300, 1/6 page ad $450. They do not offer a frequency discount. o SLO City News – City rate: 3x3 square, full color $54, 3.75 x 8 is $108. A 3 paper multiple buy is available for $86 for the 3x3. $344 for 4 times in 3 papers covering SLO, 5 Cities, and Central Coastal region. • Kincaid contacted RSVP program to include the Jack House on the list of possible volunteer positions/opportunities. • SLO Journal does go into every home in San Luis Obispo. • Docents do make the volunteer information available for people that take house tours. • Kincaid: Currently have 16 full time, 8 special events and 1 special notice docents available. • Wallace would like to recommend advertising in the Journal at least once. • Wallace asked if committee would like to see the ads before they are placed. No – the committee will leave it for Wallace and Kincaid. Batterson made a motion to approve the funds for paid advertising for volunteer recruitment. ITEM #3: Bedside Lights - Kincaid • In the master bedroom, the wall with the elevator is where the lights are mounted now, but the wall to the back yard is where the lights were originally placed. There is a picture showing the original placement of the furniture and bedside lights that are mounted on the wall. Kincaid hopes the electrical work is still in the wall on the back wall. • The place where the lights are now is not connected to electricity, but the holes that will be left if the lights were moved can be covered by other pictures found around the house. • Batterson/Mayeda – if the designer wants to stay true to the house, why aren’t the medallions being used to cover the spot where the lights were moved from. The medallions are original to the room, why not keep them there? • Gordon – picture frames may be placed inside the medallions if needed. • Batterson – can City staff be called to come in to do the electric work? If not can an electrical contractor be called for a cost estimate? A vote from the committee is not needed at this time. Batterson asked if there were any objections from the committee. Would like to move forward with staff request for next steps. ITEM #4: Family Picture Displays – Kincaid • Kincaid found a lot of photos/albums of the Jack family. The docents would like permission to use the photo, as photo copies, to place into Victorian-style frames. She found very low cost frames to be used. Kincaid would like to start with 12 photos. She projects the total cost to be approximately $150. • Settle would like to place the name of each person in the photo on the back of each frame. • Mayeda – will the framed photographs need to be inventoried and added to the Jack House master list? No – they are copies, so there is no need to include on inventory list. • Batterson thought a photo in each room of the person that occupied that room would be a nice touch and make for a better tour experience. Jack House Committee Minutes for February 10, 2010 Page 2 of 4 Batterson made a motion to approve $150 to cover the cost of the photo copies and frames. The motion was passed unanimously. Reports and Updates Monthly Activities – Staff/Public Works Christine Wallace reported on the following: • Reviewed the new issue of Wedding magazine with the new Jack House advertising included. • Wallace will get the complete Jack House and Garden schedule and reservation calendar to Kincaid. Barbara Lynch, Deputy Public Works Director reported on the Jack House Garden Gazebo: • The Jack House Gazebo will need to be removed at the end of the wedding season, September/November 2010. • Would like to work with City Maintenance Supervisor to replace the Gazebo with a new wood material and possibly as a donation. Projected a $5000-$10,000 cost. May need to include ramp in back for accessibility? Gordon asked if anyone looked into companies that do “Wedding Equipment”? They offer beautiful choices for gazebo designs. Batterson – why wouldn’t we keep the same style gazebo? Would there be a need to change it? The Gazebo has been there at least since 1977. After several requests the termite damage was never addressed. As with other aspects of the house and garden, a duplication of a particular part of the house would be requested. The Gazebo should have the same consideration as the Jack House. The Gazebo is a beautiful part of the Jack House Gardens. Would the Jack House Committee have any input on the consideration of the replacement of the Gazebo? The Historical Society would most likely play a role in the replacement of the gazebo as well. Lynch – the Jack House Committee would play a critical role in the decisions regarding selecting a new style or replacing the Gazebo. The issue of accessibility will need to be addressed. What is important, design wise, with the Gazebo replacement will be brought to the Jack House Committee. Batterson – will the Ketzel donation allow for the cost of the gazebo? Is this considered part of preservation? Settle- If the gazebo was not a part of the original house would this count as preservation? Does not feel the gazebo needs to be exactly the same as it is now. Wallace will check on this issue. Wallace suggests putting this information on the agenda as soon as possible so a decision can be made and an action plan scheduled so it is timed appropriately. Settle – could staff put the information out to local service groups to see if there is an interest in taking on the project or covering the costs? Wallace – The Jack House fund is also available for consideration. Mayeda – Need to find out how much the cost would be to rebuild in the same style. Batterson –Jim Hoffman, from Rotary, may like to have a hand in this project. Docent Activities Kincaid reported on the following items: • Docents rearranged the Kitchen items. • There is a tour Saturday, March 20, 1:20 pm of The Heritage House. • A tour of the lighthouse is scheduled for Saturday, April 3, 2010 for 14 people. That is how many people the van can hold. Kincaid knows Gerry Johnson expressed interest in going. Jack House Committee Minutes for February 10, 2010 Page 2 of 4 • The moth guard /preservation kit “Museum Monitoring Kit” was purchased and the docents will begin using soon. • It was suggested to visit the Price House and the Pauling House sometime in the future. • Marianne Hudson will be receiving a card from Kincaid and the docent group. • Would like to find a picture of docents in front of Jack House to use for publicity (free) for Mother’s Day celebration. Member Comments • Hatch – may have a person in mind for free promotion. He knows a person that does a free online radio show. Will connect with Wallace when needed. • Batterson –didn’t notice any sign indicating the Jack House was closed. • Gordon – Will work with Kincaid to get the silk flower arrangements completed for the Jack House decorations. He also wants to schedule time with Kincaid to review Buggy Shed issues with Chuck Crotser. Communications • No communications at this time. Meeting adjourned at 6:40 p.m. Next meeting is March 10, 2010 at 5:30 pm at the San Luis Obispo Parks and Recreation Administration Office.