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HomeMy WebLinkAbout04-14-10 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Wednesday, April 14, 2010 5:30 p.m. CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 p.m. ROLL CALL: Committee Members: Vice Chair Patrick Mayeda, Gerry Johnson, Kathi Settle, Bob Gordon, Betty Stockton and Kylie Hatch STAFF: Christine Wallace, Amy Voorhies GUESTS: Toni Kincaid, Suzanne Watkins and Katchy Andrews PUBLIC COMMENT PERIOD: There were no public comments. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of March 2010 were approved. The March 2010 Financial Report was approved. REGULAR ITEMS ITEM #1: Presentation- Suzanne Watkins • Proposal 1 o To create a 501c3 non-profit organization or foundation in support of the Jack House o Maintain City ownership o Modeled after “Friends of Hearst Castle” • Proposal 2 o Anonymous bequest coming to the Jack House should be used to repair and preserve the interior of the house, specifically the living room and dining room. o Repair stains on walls o Preservation of drapery and wall coverings o Recommend that the moiré fabric for the drapery be purchased as soon as possible since it is no longer widely available. The fabric costs $23/yard. It would cost $1464 to purchase all the fabric that is currently available. • Gordon wants the investigation of creating a foundation on the May agenda as an action item. • Batterson asked that the moiré fabric purchase be placed on the May agenda as an action item. • Kincaid recommended that the May meeting be held on site at the Jack House. ITEM #2: Elections- Ron Batterson Jack House Committee Minutes April 14, 2010 Page 2 of 3 • Nominations were taken for the positions of Chair and Vice Chair of the Jack House Committee for 2010. A motion was made to re-elect Ron Batterson as Chair of the Jack House Committee and to re-elect Patrick Mayeda as Vice Chair of the Jack House Committee. The motion was passed unanimously. Reports and Updates Monthly Activities – Staff/Public Works Christine Wallace reported on the following: • Mother’s Day Event o Donation agreement with Madonna Inn for 50% off cake for event o Posters, postcards and florist cards will be used for event promotion • The City is facing a $1.8 million budget gap in this 09-11 fiscal year, Parks and Recreation Department has to cut $450,000 o Wallace offered $2800 of the $3000 left over in Jack House promotional funds that will not be used for the remainder of the 09-10 year. It is unknown if this money will be taken as part of the budget cut. o The promotional budget was not offered for 10-11 cuts as the Gazebo project is coming in that year. • Wallace received 3 estimates for the gazebo construction costs o Estimate 1 from Gazebo Vic, $27,000 provides a prefabricated structure in clear redwood. Cost includes delivery. o Estimate 2 ranged from $25,000-$50,000. The estimate included options for douglas fir, redwood or clear redwood materials, demolition of current structure and ADA compliance. o Wallace recommended that the Jack House Committee form a gazebo subcommittee to explore more options, meet with Public Works, create a timeline and fundraising ideas. • Kay Kaetzel trust process will be finalized in 30-60 days. o Taxes will be paid tomorrow and a final amount will be known after that is complete. • Measure Y Community Meeting is being held on April 28 at 7 p.m. in the Library Community Room. It is strongly recommended that committee members attend. • Batterson requested volunteers to sit on the gazebo subcommittee o Mayeda volunteered to chair the committee, Hatch and Batterson volunteered. Wallace joined as staff liaison. Docent Activities Kincaid reported on the following items: • Kincaid took Lighthouse and Heritage House Tours. o Heritage House tours about 1000 kids per year from elementary schools. o Two class tours are scheduled for April and May from Monarch Grove and Los Ranchos. • Gordon’s nosegay party was successful. Jack House Committee Minutes April 14, 2010 Page 2 of 3 • An estimate for replating the silver came in at $824 including tax and shipping. The original estimate 5 years ago was $1064. • 12 people toured the house on Sunday in the extremely rainy weather. • Moved docent information to the end of the tour in the kitchen. Member Comments • Johnson- Marilyn Forselles mentioned the Monday Club’s Architecture Tour and wants the Jack House to be a part of the event. Johnson to find out more information about how to get on the list of sites toured. • Gordon-Rotary holds a similar tour in the fall and the Jack House would be perfect for the site that provides refreshments. Wilda Roseen is the Rotary contact for that event. Communications • No communications at this time. Meeting adjourned at 7:12 p.m. Next meeting is May 12, 2010 at 5:30 p.m. at the Jack House.