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HomeMy WebLinkAbout02-09-11 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, February 9, 2011 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM. ROLL CALL: Committee Members: Ron Batterson, Patrick Mayeda, Gerry Johnson, Kathi Settle, Bob Gordon, Betty Stockton and Kylie Hatch ABSENT: None STAFF: Christine Wallace COUNCIL: Dan Carpenter GUESTS: Toni Kincaid PUBLIC COMMENT PERIOD Dan Carpenter, City Council liaison to the Jack House Committee. Carpenter requested the Jack House Committee assignment because of his background and interest in the History Center and Cultural Heritage Committee. Carpenter attended to introduce himself to the committee. CONSIDERATION OF MINUTES MOTION: (Batterson/Johnson) Approve the January 12, 2011 minutes as noted. Approved: 6 yes: 0 no: 1 absent (Settle) CONSIDERATION OF FINANCIAL REPORT MOTION: (Batterson/Hatch) Approve the January 12.2011 Financial Report as submitted. Approved: 6 yes: 0 no: 1 absent (Settle) 1. Staff Reports and Updates: Parks and Recreation/Public Works Wallace reported on the following: The 2011 calendar of events is being finalized in the next few weeks and will include Jack House events as well as other outside events that are planned in the garden or that include tours of the house. The calendar will be electronically distributed to the committee when complete. A hard copy will be provided to Betty Stockton. The gazebo project is progressing. Brajkovich completed the plans and routed them to engineering. Once the plans are complete a meeting will be scheduled with Public Works to review the plans. There will be no City fees associated with this project. Jack House Committee Minutes February 9, 2011 Page 2 of 2 2. Docent Activities Kincaid reported on the following: A question surfaced at the January meeting about the $350 in gift shop sales from December. Kincaid itemized the December gift shop sales as cards, books, lavender wands and clearance items. Kincaid picked up 15-20 hats for Mother’s Day event. A description of each hat will be written for docents to share with visitors at the event. Buggy shed doors have been installed and they look exactly like the previous set. The fence panel is still in the shop. 3. Member Comments/Communications (Committee Member Settle arrived at 5:40) Stockton clarified the previously titled “Historical Society” has been renamed “History Center”. Stockton had concerns that the process for accepting the donated items from Loren Nicholson was not complete. A form still needs to be filled out with a description of items accepted by the Jack House and signed by Loren Nicholson turning over the property to the Jack House. Carpenter confirmed that this was good practice in case the items were ever challenged; a document would state that they were under Jack House ownership. Batterson will research and report back to the committee next month. Johnson is on a steering committee for the celebration of California’s 100th anniversary of women’s voting rights. A traveling display will be in San Luis Obispo County all year and Johnson would like the Jack House to host the display at one of the community events this year. Gordon brought Flower Show brochures to share. Mayeda questioned the account balance, a total of $3200 seems low, what revenue supports this account? Kincaid clarified that tours and gift shop sales are the only revenues. Adjourned Meeting adjourned at 5:54 p.m. Next meeting is March 9, 2011 at 5:30 pm at the San Luis Obispo Parks and Recreation Administration Office.