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HomeMy WebLinkAbout01-09-13 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, January 09, 2013 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM. ROLL CALL: Committee Members: Ron Batterson, Gerry Johnson, Kathi Settle, and Bob Gordon ABSENT: Susan Updegrove, Betty Stockton, and Patrick Mayeda STAFF: Shannon Bates GUESTS: Toni Kincaid, Marilyn Darnell, John Ashbaugh PUBLIC COMMENT PERIOD There were no public comments. CONSIDERATION OF MINUTES MOTION: (Batterson/Settle) Approve the November 2012 minutes as submitted. Member Gerry Johnson clarified spelling of Leslie McKinley’s name Approved: 4: yes: 0 no: 3 absent: (Updegrove, Stockton, and Mayeda) CONSIDERATION OF FINANCIAL REPORT MOTION: (Batterson/Settle) Approve the November/December 31, 2012 Financial Report as submitted. Docent President Kincaid asked about historical balance of the fund, discussion ensued Approved: 4: yes: 0: no: 3 absent: (Updegrove, Stockton, and Mayeda) REGULAR ITEMS 1. ISBN Number Purchase – Marilyn Darnell Guest Darnell, author of the House that Jack Built: Requested the ISBN Numbers to be located by Parks and Recreation staff. Guest Darnell has inquired via email with book publisher Bowkers to determine sequence of numbers. Parks and Recreation Staff Member Bates: Parks and Recreation staff will conduct research to find the numbers. Jack House Committee Minutes January 09, 2013 Page 2 of 3 Guest Darnell: Requested an account of the number of remaining House that Jack Built books. Parks and Recreation Staff Member Bates: Staff will provide the number of books located at the Parks and Recreation office. 2. Staff Reports and Updates: Parks and Recreation Park and Recreation Staff Member Bates reported on the following: *Jack House Fees: The City of San Luis Obispo will undergo a cost of service study. The study examines direct and indirect costs for the City of San Luis Obispo. The findings of the study assist on guiding the Parks and Recreation fee structure. Study is expected to be completed in 6 to 8 months. The results of the study will be presented to the Jack House Committee for review of fees associated with the Jack House. Parks and Recreation recommends Jack House Committee wait to see what the study recommends for fees and then discuss possible increases or re-structuring of fees. *Carriage House: Parks and Recreation and Building Maintenance staff would like to meet and discuss the needs and wants of the Carriage House with the Jack House Committee. A sub- committee (Gordon, Updegrove and Kincaid) will meet with City staff and report back to the committee. MOTION: (Batterson/Settle) Move that Susan Updegrove and Bob Gordon be a subcommittee to discuss with Parks and Recreation the future use of the Carriage House. Approved: 4 Yes: 0 No: 3 Absent: Updegrove, Stockton, and Mayeda *Gazebo: Parks and Recreation has submitted a Capital Improvement Project for the refurbishment of the gazebo. Final decision on the Capital Improvement Project will be in May. *Recreation Supervisor: In February, Parks and Recreation will have recruitment plan for Community Service Recreation Supervisor. 3. Docent Activities Guest and Docent President Kincaid reported on the following: *Discussed possibility of raising the fee for house tours *Reported that over 1000 people toured the house this year. *Last year’s increase of the tour fee from $2 to $5 has increased revenue. *2013 event dates: Victorian Tea will be held August 11, 2013; would like the Friends Group to help promote and raise funds for the Tea. Haunted Jack House will be held on Sunday, October 20, and Sunday, October 27, 2013. Victorian Christmas will be held on two separate Saturday nights and two separate Sundays: December 7, 8, and December 14, 15 (eliminated Friday date as to conflict with the downtown Holiday Parade).*Presented Jack House Docent goals for 2013: Jack House Committee Minutes January 09, 2013 Page 3 of 3 1. Better consistency with Jack House promotions. Requested that ads be proofed by Docent President Kincaid 2. Improve outreach with community and schools. *All garments the History Center loaned to the Jack House were in turn donated back to the house by the History Center. *History Center will loan dolls for Mother’s Day event. *Guest Kincaid will continue to monitor basement for flooding. 5. Member Comments/Communications Member Johnson: *Open houses were excellent. *Gift shop looked great. Member Batterson: *The House looked wonderful this year. Meeting adjourned at 6:20 p.m. Next meeting is February 13, 2013 at 5:30 pm at the San Luis Obispo Parks and Recreation Administration Office.