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HomeMy WebLinkAbout08-10-11 JHC Minutes Jack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, August 10, 2011 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM. ROLL CALL: Committee Members: Ron Batterson, Patrick Mayeda, Gerry Johnson, Kathi Settle, Bob Gordon and Betty Stockton ABSENT: Kylie Hatch STAFF: Christine Wallace GUESTS: Toni Kincaid, Curtis Reinhardt and Peter Runge PUBLIC COMMENT PERIOD There were no public comments. CONSIDERATION OF MINUTES MOTION: (Batterson) Approve the June 8, 2011 minutes as submitted. Approved: 6 yes: 0 no: 1 absent (Hatch) CONSIDERATION OF FINANCIAL REPORT MOTION: (Batterson/Mayeda) Approve the July 31, 2011 Financial Report as submitted. Approved: 6 yes: 0 no: 1 absent (Hatch) REGULAR ITEMS 1. SLO County Band – Curtis Reinhardt The band plays in approximately 20 performances per year throughout the county and would like to develop a 2-3 concert series for the spring or summer of 2012 at Historic sites in Downtown SLO to include the Jack House as a concert venue. Commissioners entered into discussion about the concert: A concert should be held on a Sunday to have the house open. A potential date could be in the month of August to occur on years Victorian Tea isn’t held. The band played a successful show at the Dallidet Adobe in 2010 with a partnership with the History Center of SLO County who was able to sell wine in the garden that has a large amount of shade. The band currently requests a $10 donation for a concert. Alcohol service would not be an option for the Parks and Recreation Jack House Committee Minutes August 10, 2011 Page 2 of 3 Department. Potential date could begin in August of 2012 to be an event that occurs each year Victorian Tea is not held. Batterson recommended that Reinhardt speak with the band and return to the Committee with a detailed proposal with expectations of the partnership. 2. Cal Poly Special Collections – Peter Runge The Jack family papers from mid 1800’s to the mid 1900’s are currently being held at the Cal Poly Kennedy Library in Special Collections. The collection has been on permanent loan since the 1980’s and it has been maintained in acid free folder and boxes since then. The library would like to ask the Committee to convert the permanent loan to a gift to the Kennedy Library. If the Library was able to obtain the records as a gift then they can make the information accessible to the public by creating a finding guide of early San Luis Obispo in a card catalog record, online for the UC system and scan the collection for in-house accessibility. If items are to be deassessed from the collection, the first right of refusal would be offered to the City of SLO. MOTION: (Settle/Gordon) Convert Jack House loan collection to a gift collection for Kennedy Library. Approved: 6 yes: 0 no: 1 absent (Hatch) 3. Staff Reports and Updates: Parks and Recreation/Public Works Wallace reported on the following: Attendance for all tours through the Jack House has been tracked thanks to Kincaid. For the 2010- 2011 fiscal year the house had 986 tours. Haunted House and Victorian Christmas provided 500 tours alone. The gazebo plans have been distributed to two local contractors to receive estimates of construction costs for the project. The two costs came in at $56,250 and $53,852. Both contractors pointed out discrepancies in the plans including material use (wood or steel), details being incomplete, and acid etching or galvanizing are not services offered in SLO County. Barbara Lynch has the plans in Public Works for plan check. Wallace recommended that a complete set of documents is necessary to get bids out. A meeting will be scheduled with the Jack House Gazebo subcommittee and Lynch to discuss further. 4. Docent Activities Kincaid reported on the following: Saturday, July 24 was the Hollister family reunion with 116-180 in attendance at the San Luis Obispo Country Club and 32 toured the Jack House on Sunday, July 25. New photos are now up in the house and Katchy Andrews presented a 20 minute slideshow of the Jack family. It was recommended that Andrews be the guest speaker at the annual Docent Appreciation Dinner in November to show the slideshow for the docents. Jack House Committee Minutes August 10, 2011 Page 3 of 3 The Victorian Tea has 11 tickets sold so far and the docents are hoping for more before the event on Sunday. Haunted House is being planned including promotion, volunteers and decorations. 5. Member Comments/Communications Settle - Thank you for the Park Tour it was enjoyable and provided a new perspective. Kincaid - Enjoyed trolley for the Park Tour. The basement will be open for docents to view. Stockton - Discovered grandmother’s Victorian valentines and would be interested in displaying them. Meeting adjourned at 7:20 p.m. Next meeting is September 14, 2011 at 5:30 pm at the San Luis Obispo Parks and Recreation Administration Office.