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HomeMy WebLinkAbout09-14-11 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, September 14, 2011 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM. ROLL CALL: Committee Members: Ron Batterson, Patrick Mayeda, Gerry Johnson, Kathi Settle, Bob Gordon, and Betty Stockton ABSENT: None STAFF: Christine Wallace GUESTS: Toni Kincaid PUBLIC COMMENT PERIOD There were no public comments. CONSIDERATION OF MINUTES MOTION: Approve the August 10, 2011 minutes as submitted. Approved: 6 yes: 0 no: 0 absent CONSIDERATION OF FINANCIAL REPORT MOTION: (Batterson/Settle) Approve the August 10, 2011 Financial Report as submitted. Approved: 6 yes: 0 no: 0 absent REGULAR ITEMS 1. Carriage House Use – Kincaid Using the carriage house was successful during the flower show and would like to determine if it is possible to rent the space out as a small meeting room? Approximately 30-35 people were in the carriage house during the flower show. Wallace will find a contact for Kincaid from the Public Works Department to help determine feasibility of using it as public meeting space. 2. Haunted House Funding – Kincaid Decoration materials and a skeleton have been ordered for the house. Kincaid asked for $500 to cover new items for the house to be able to open more rooms upstairs such as master bedroom and Gertrude’s room. In addition, Kincaid asked for $1,000 for promotional money to place advertisements similar to last year. Fees will stay the same at $5 per person, children 12 and under Jack House Committee Minutes September 14, 2011 Page 2 of 3 free. Attendance for 2010 was 260 people. A total of $1500 was requested from the promotional fund. The 2011 dates will be October 23 and 30 from 1-4 pm. MOTION: (Johnson/Settle) Approve $1500 for the Haunted House event. Approved: 6 yes: 0 no: 0 absent 3. Victorian Christmas Funding – Kincaid and Wallace The 2011 dates for Victorian Christmas are December 9, 10 and 11. Decorating will begin November 27 and a soft open of the Victorian Christmas will be December 4. The Parks and Recreation Department will no longer be operating the Holiday Craft Fair the opportunity for a combination advertisement is gone. Radio spots will be included more in this year’s promotional plan for both morning and afternoon programs. Kincaid will be looking into printing photos onsite this year for family pictures with the decorated buggy. Promotional funds of $3200 were requested to advertise for Victorian Christmas. MOTION: (Mayeda/Johnson) Approve $3200 for Victorian Christmas promotion. Approved: 6 yes: 0 no: 0 absent 4. Staff Reports and Updates: Parks and Recreation/Public Works Wallace reported on the following: The Jack House Endowment Fund has received the Jack Family gift in the total amount of $221,419.21. This is a permanent fund of the San Luis Obispo County Community Foundation. A committee must oversee the funds comprised of the following members; 2 members of the Jack House Committee, not related to the Jack Family, 1 representative of the Jack House Docents, 1 representative of the Jack Family when possible, and 1 resident of the City of San Luis Obispo who is not already serving on the committee in another capacity and who is not related to the Jack Family. A meeting is scheduled for September 20 for the Gazebo subcommittee to meet with Public Works and Thom Brajkovich. 4. Docent Activities Kincaid reported on the following: Kincaid met with a new prospective docent that may be able to start in January. Lois Crotser wrote a letter to the Tribune asking for a Victorian Christmas article in the paper. Katchey Andrews is willing to present the Jack Family history, which is approximately 20 minutes in length and pairing it with the Hollister Family presentation also approximately 20 minutes, for the docent dinner in November. 5. Member Comments/Communications Stockton – Curtis Reinhardt provided a list of songs that may be played for the concert on Sunday, June 24, 2012. Jack House Committee Minutes September 14, 2011 Page 3 of 3 Gordon – A Friends of the Jack House group can be supportive in a fundraising cap acity for the Jack House. Meeting adjourned at 6:30 p.m. Next meeting is October 12, 2011 at 5:30 pm at the San Luis Obispo Parks and Recreation Administration Office.