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HomeMy WebLinkAbout06-02-2015 Special and Regular Agenda City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Tuesday, June 2, 2015 4:00 PM SPECIAL MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members Dan Carpenter, Carlyn Christianson, Dan Rivoire, Vice Mayor John Ashbaugh, and Mayor Jan Marx PUBLIC HEARING PH1. CONSIDERATION OF AN ORDINANCE REGULATING EXPANDED POLYSTYRENE FOOD CONTAINERS AND PRODUCTS - ORDINANCE INTRODUCTION (JOHNSON/HERMANN - 60 MINUTES) Recommendation Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, adding Chapter 8.06 to the San Luis Obispo Municipal Code regulating expanded polystyrene food containers and products.” BUSINESS ITEM B1. REVISIONS TO PURCHASING POLICIES AND PROCEDURES - RESOLUTION - ORDINANCE INTRODUCTION (CODRON/DAVID - 30 MINUTES) Recommendation 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, updating Purchasing Guidelines.” 2. Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Municipal Code Chapter 3.24, Article I, to add language to Purchasing Policies governing emergency purchasing, hiring on-call consultants, and environmentally preferred purchases.” ADJOURN TO THE REGULAR MEETING OF JUNE 2, 2015 San Luis Obispo City Council Agenda of June 2, 2015 Page 2 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members Dan Carpenter, Carlyn Christianson, Dan Rivoire, Vice Mayor John Ashbaugh, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Christianson PRESENTATION P1. MAYOR’S AWARD FOR COMMUNITY SERVICE (MARX - 10 MINUTES) Presentation of the Mayor’s Award for Community Service to San Luis Obispo High School students for completing eighty hours or more of community service. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. San Luis Obispo City Council Agenda of June 2, 2015 Page 3 C2. MINUTES OF THE CITY COUNCIL MEETINGS OF MAY 5 AND MAY 12, 2015 (MEJIA) Recommendation Approve the Minutes of the City Council meetings of May 5 and May 12, 2015. C3. ACCEPT A DONATION TO PLAN AND CONSTRUCT A COMMUNITY GARDEN AT THE LAGUNA LAKE GOLF COURSE (STANWYCK/MUDGETT/ SETTERLUND) Parks and Recreation Commission Recommendation 1. Accept a donation from the Kiwanis Club of San Luis Obispo Morning and One Cool Earth in the amount of $15,200 to provide funding and in-kind labor to plan and construct a Community Garden at the Laguna Lake Golf Course. 2. Authorize the City Manager to execute a donation acceptance agreement with the Kiwanis Club of San Luis Obispo Morning and One Cool Earth for the community garden donation. C4. 2015-17 SAN LUIS OBISPO DOWNTOWN ASSOCIATION AGREEMENT (CODRON/L. JOHNSON) Recommendation Approve, and authorize the Mayor to execute, a two-year agreement with the San Luis Obispo Downtown Association for use of funds collected through the Downtown Parking and Business Improvement Area assessment with no changes other than the term of the agreement. C5. JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRANT (STALEY/STORTON) Recommendation Authorize the Police Department to participate as a co-lead in a grant application process with the San Luis Obispo County Behavioral Health as the lead for a Justice and Mental Health Collaboration Program (JMHCP) Grant. San Luis Obispo City Council Agenda of June 2, 2015 Page 4 C6. SINSHEIMER POOL RE-PLASTER AND RE-TILE, SPECIFICATION NO. 91208 (GRIGSBY/GUZMAN) Recommendation 1. Approve the plans and specifications for the Sinsheimer Pool Re-Plaster and Re-tile Project, Specification No. 91208. 2. Authorize staff to advertise for bids, and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $443,000 and the 2015-16 budget appropriations is approved by Council. 3. Authorize change orders for project acceleration if funding is available, in conformance with the City’s Change Order policy limits. C7. CONTINUED FIRE DEPARTMENT PARTICIPATION IN REGIONAL HAZARDOUS MATERIALS RESPONSE TEAM - RESOLUTION (OLSON) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Amended and Restated San Luis Obispo Regional Hazardous Materials Cooperative Agreement.” C8. AUTHORIZATION FOR COUNTY COLLECTION OF FIRE AND LIFE SAFETY INSPECTION FEES - RESOLUTION (OLSON/MAGGIO) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo Auditor to collect fees for 2015-16 Fire and Life Safety Inspections of Multi-Dwelling Properties containing three or more dwelling units on the secured property tax roll pursuant to California Government Code Section 54988, Et Seq.” C9. WATER RESOURCE RECOVERY FACILITY ENERGY EFFICIENCY PROJECT BUDGET AMENDMENT (MATTINGLY/HIX) Recommendation 1. Approve a budget amendment for the Water Resource Recovery Facility (WRRF) Energy Project in the amount of $285,000. 2. Approve the transfer of $285,000 from the WRRF completed projects account to the WRRF Energy Project Capital Improvement Project Account. San Luis Obispo City Council Agenda of June 2, 2015 Page 5 C10. MICROSURFACING 2015, SPECIFICATION NO. 91309 (GRIGSBY/CARRILLO) Recommendation 1. Approve plans and specifications for the Microsurfacing 2015 Project, Specification No. 91309. 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is within the Engineer’s Estimate of $882,000. C11. CONTINUITY OF FIRE MUTUAL AID REIMBURSEMENT - RESOLUTION (OLSON) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, identifying the terms and conditions for Fire Department response away from their official duty station and assigned to an emergency incident.” C12. AUTHORIZATION FOR COLLECTION OF DELINQUENT CODE ENFORCEMENT FINES - RESOLUTION (JOHNSON/SCHNEIDER) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to assess amounts due on delinquent administrative fines as special assessments against properties pursuant to California Government Code Section 53069.4(a).” PUBLIC HEARING PH2. REVIEW OF AN APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION’S DECISION TO APPROVE THE DESIGN OF FOUR SINGLE- FAMILY RESIDENCES AND ASSOCIATED SITE IMPROVEMENTS LOCATED AT 323 AND 353 GRAND AVENUE - RESOLUTION (JOHNSON/CARLONI – 60 MINUTES) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, denying an appeal (filed by Linda White and Karen Adler) of the Architectural Review Commission’s design approval; thereby granting final design approval of four single family residences and associated site improvements, as represented in the staff report and attachments dated June 2, 2015 (323/353 Grand Avenue, R-1 Zone, File No. 25-13).” San Luis Obispo City Council Agenda of June 2, 2015 Page 6 PH3. DROUGHT RESPONSE STRATEGY – RESOLUTIONS – ORDINANCE INTRODUCTION (MATTINGLY/FLOYD/ELKE/MUNDS – 60 MINUTES) Recommendation 1. Approve the drought response strategy for the City of San Luis Obispo, as outlined in the Council Agenda Report. 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, declaring a local drought emergency.” 3. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, deferring or requiring alternative landscape planting during the declared drought emergency.” 4. Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Section 13.07.030 of the San Luis Obispo Municipal Code regarding restrictions on outdoor irrigation of ornamental landscapes or turf with potable water.” (This ordinance includes provisions for a two-day-a-week and time of day restrictions for outdoor watering.) 5. Conceptually approve an incentive program for high efficiency toilets and washing machines. 6. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, establishing a permit fee and regulations for the use of the Corporation Yard non-potable well.” 7. Approve the augmentation of the 2015-16 proposed budget for Utilities Services by $179,000 for expenditures related to the drought response strategy. BUSINESS ITEM B2. APPOINTED OFFICIALS’ EVALUATIONS AND COMPENSATION - RESOLUTION (MARX/IRONS - 10 MINUTES) Recommendation 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adjusting compensation for the City Manager.” 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adjusting compensation for the City Attorney.” 3. Authorize the Mayor to execute amended contracts of employment with the City Manager and City Attorney. San Luis Obispo City Council Agenda of June 2, 2015 Page 7 COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COUNCIL COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT Adjourn to a Special Meeting to be held on June 9, 2015 at 5:00 p.m. in the City Council Chamber, 990 Palm Street, San Luis Obispo, California, for the purpose of reviewing the preliminary 2015-17 Financial Plan relative to the General Fund Operating Programs. A subsequent Special Meeting will be held on June 11, 2015 at 4:00 p.m. in the City Council Chamber, 990 Palm Street, San Luis Obispo, California, for the purpose of reviewing the preliminary 2015-17 Financial Plan relative to the Capital Improvement Plan. The next Regular Meeting will be held on June 16, 2015 at 6:00 p.m. in the City Council Chamber, 990 Palm Street, San Luis Obispo, California. A public hearing will be conducted regarding the 2015-17 Financial Plan relative to Enterprise Funds including parking, transit, water and sewer. An Adjourned Regular Meeting will be held on June 23, 2015 at 5:00 p.m. in the City Council Chamber, 990 Palm Street, San Luis Obispo, California, for the purpose of considering adoption of the 2015-17 Financial Plan. A subsequent meeting may be held on June 30, 2015 at 5:00 p.m. regarding adoption of the 2015-17 Financial Plan, if necessary. San Luis Obispo City Council Agenda of June 2, 2015 Page 8 LISTENING ASSISTIVE DEVICES are available for the hearing impaired-—please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website http://www.slocity.org/agendas. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.