HomeMy WebLinkAbout06-02-2015 C5 Mental Health Collaboration GrantCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Chris Staley, Acting Chief of Police
Prepared By: Keith Storton, Police Captain
SUBJECT: JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM
(JMHCP) GRANT
RECOMMENDATION
Authorize the Police Department to participate as a co-lead in a grant application process with the
San Luis Obispo County Behavioral Health as the lead for a Justice and Mental Health Collaboration
Program Grant.
DISCUSSION
In March of 2015 the San Luis Obispo County’s Behavioral Health Department (BHD) made a
proposal to the California Justice Administrators Association (CJAA) looking to partner with law
enforcement in a FY 2015 Justice and Mental Health Collaboration Program Grant. The grant
requires that BHD collaborate with a law enforcement entity.
CJAA includes executive level managers from all fourteen law enforcement entities in the County
and two University/College Police Departments. CJAA voted in support of the grant application.
BHD was identified as the lead agency that would apply and administer the grant. The SLO County
Sheriff’s Department and the San Luis Obispo Police Department were identified as co-leads as they
have the personnel and resources to effectively team with BHD for a successful grant
implementation. The other agencies will provide limited support through the duration of the grant.
If awarded, the grant would operate for an eighteen month period from Oct. 1, 2015 to March 31,
2017. The proposal will include BHD hiring a JMHCP Coordinator who will be designated as the
primary employee working directly with BHD, SLOPD and the Sheriff’s Department. This
employee will plan, develop, implement and conduct all activities for the grant. In addition BHD
will hire a half-time Administrative Assistant position that will work directly with the JMHCP
coordinator to provide administrative support for the many grant activities including recording and
developing documents, and the gathering of statistics and outcome data from the various
stakeholders. All grant obligations and reporting requirements will be managed through BHD and
the JMHCP Coordinator along with the Administrative Assistant.
Background
County of San Luis Obispo Behavioral Health, along with its collaborating agencies, the San Luis
Obispo Police Department and the San Luis Obispo County Sheriff’s Department, are seeking to
apply and implement an FY 2015 Justice and Mental Health Collaborative Program grant offered by
the Federal Department of Justice.
June 2, 2015
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Justice & Mental Health Collaboration Grant Page 2
The grant application is entitled as a Category 1: Collaborative County Approaches to Reducing
Prevalence of Individuals with Mental Health Disorders in Jail project.
The County Jail currently has a designated Mental Health Unit to house mentally ill offenders. These
offenders make up approximately 12% of the total jail population. Our county jail has one of the
highest rates (percentage of population) of jail deaths in the nation. Grant funding will help conduct
a targeted analysis of the prevalence of people with mental disorders in the county jail. With a
review of existing resources this identification will assist in the implementation of policy and
practice changes to minimize contact and involvement with individuals that have mental illness or
co-occurring substance use disorders within the criminal justice system.
The planning proposed by BHD, along with its criminal justice co-lead agencies, will facilitate
collaboration among the criminal justice and mental health systems to increase access to treatment
services for individuals with mental illness or co-occurring substance use disorders. The County has
never before used an integrated data system to track how individuals with mental disorders move
through the local justice system and the grant will assist in achieving this goal.
Council is familiar with the San Luis Obispo Police Department’s Community Action Team (CAT).
CAT consists of two special Crisis Intervention Trained Officers who work closely with the
homeless and mentally ill population that are on the streets. CAT is practiced in identifying trends
and addressing concerns regarding the transient population. They help to coordinate local homeless
outreach and facilitate access to mental health services for those in need. Over the years CAT has
developed a caseload of frequent contacts and criminal offenders, many of which have mental health
illness or co-occurring substance use disorders. CAT has developed a solid working relationship
with a variety of social service, mental health and court service providers and can seamlessly help in
achieving grant objectives. Additionally, CAT’s knowledge and experience can be provided as a
resource to other law enforcement entities as all will have some involvement in providing resources
or data collection for the benefit of the grant.
The San Luis Obispo Police Department, with the assistance of other law enforcement partners,
would be committed to provide the following support for the grant proposal:
1. Require and support staff participation in the JMHCP grant
2. Conduct and participate in planning activities associated with the grant
3. Provide information and data as needed during the planning activities
4. Ensure the grant goals and objectives are met
5. Work together to submit accurate and timely quarterly PMT and bi-annual Narrative reports
6. Finalize the Implementation and Planning Guide
7. Conduct and coordinate sustainability activities to move to the implementation phase
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Justice & Mental Health Collaboration Grant Page 3
FISCAL IMPACT
BHD will provide existing and new personnel resources to maintain grant oversight to include
management and expenditure of the $150,000.00 grant award. BHD will be expending
approximately another $41,000.00 to supplement the grant funding in order to meet objectives.
Other than staff time in providing CAT resources, who already work in a collaborative capacity and
the compilation of statistics to help meet the grant objectives, there will be no cost to the City of San
Luis Obispo as the workload can be absorbed as traditional functions within our operating budget.
ALTERNATIVES
In order to meet grant filing deadlines on April 13, 2015 Chief Gesell drafted a letter of support
offering San Luis Obispo PD to co-lead the grant. Should Council decide not to support the grant,
another local law enforcement agency could co-lead, however, this option is not recommended as
other locals agencies do not have the experience or infrastructure to support the multifaceted needs
of the grant. Additionally, the grant application process is time sensitive and identifying another
agency at this time may jeopardize the opportunity in submitting a successful application.
ATTACHMENTS
1. Grant Program Narrative
2. Grant Budget Summary
3. SLOPD Letter of Commitment
t:\council agenda reports\2015\2015-06-02\justice and mental health collaboration grant (Staley-Storton)\.docx
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(1) Purpose: The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All
required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget
documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three
years following the closure of the audit report covering the grant period.
General Instructions Resources&View Budget Summary
Budget Detail Worksheet
may be left blank. Indicate any non-federal (match ) amount in the appropriate category, if applicable.
(4) Record Retention: In accordance with the requirements set forth in and, all financial records, supporting
OMB APPROVAL NO.: 1121-0329
EXPIRES 7/31/2016
(5) The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2.
(2) For each budget category, you can see a sample by clicking (To View an Example, Click Here) at the end of each description.
28 CFR Parts 66 70
(3) There are various hot links listed in red in the budget categories that will provide additional information via documents on the internet.
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A. Personnel – List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Include a description of the
responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. (Note: Use whole numbers as the percentage of time, an example is
75.50% should be shown as 75.50)To View an Example, Click Here
PERSONNEL (FEDERAL)
Name Position
Computation
Salary Basis Percentage of Time Length of Time
Cost
Michele Tobares-Nolan
Administrative Assistant
III $1,577.00 Month 50.00 18 $14,193
FEDERAL TOTAL $14,193
PERSONNEL NARRATIVE (FEDERAL)
The Administrative Assistant III will provide general data management and clerical support to the JMHCP collaborative process. The Administrative Assistant III will also plan
and set-up meetings, take notes, and ensure good communication for all partners. The Administrative Assistant III will spend 50% of her time on this project and projected to
spend a 1,560 hours on the project.
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PERSONNEL (NON-FEDERAL)
Name Position
Computation
Salary Basis Percentage of Time Length of Time
Cost
Star Graber Project Director $9,203.00 Month 5 18 $8,283
Irma Perez Evaluation - ASO I $5,128.00 Month 5 18 $4,615
Teresa Pemberton Clinical Supervisor $6,919.00 Month 10 18 $12,454
NON-FEDERAL TOTAL $25,352
PERSONNEL NARRATIVE (NON-FEDERAL)
The Project Director will provide general program oversight and will be the liason between County Behavioral Health Department and BJA. The Project Director will spend 5% of
her time or 156 hours on the program. This position will be provided in-kind by the County.
The Administrative Services Officer (ASO) will provide data analyses and outcomes review, submit timely and accurate quarterly BJA PMT activities and bi-annual narrative
reports. The Evaluator will spend 5% of her time or 156 hours on the program. This position will be provided in-kind by the County.
The Clinical Supervisor will provide Clinical oversight of the forensic mental health criminal justice caseload and programs, ensures appropriate participation in JMHCP, and will
be provided in-kind by the County. The Clinical Supervisor will spend 10% of her time or 312 hours on the program.
TOTAL PERSONNEL $39,545
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B. Fringe Benefits – Fringe benefits should be based on actual known costs or an by a Federal agency. If not based
on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category
(A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman’s Compensation
and Unemployment Compensation. (Note: Use decimal numbers for the fringe benefit rates, an example is 7.65% should be shown as .0765)To View an Example, Click Here
approved negotiated rate
FRINGE BENEFITS (FEDERAL)
Description
Computation
Base Rate
Cost
Administrative Assistant III - Michele Tobares-Nolan $14,194.00 0.6154 $8,735
$0
$0
FEDERAL TOTAL $8,735
FRINGE BENEFITS NARRATIVE (FEDERAL)
Fringe benefits are paid at County established rates and amount to 61.54% of salaries and cover the following items:
Employer's FICA 6.20%
Medicare 1.50%
Workers Compensation 5.80%
Medical Benefits 15.16%
Retirement Benefits 32.80%
Unemployment Insurance 0.08%
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FRINGE BENEFITS (NON-FEDERAL)
Description
Computation
Base Rate
Cost
Project Director - Star Graber $8,283.00 0.6154 $5,097
Evaluation - ASO I - Irma Perez $4,615.00 0.6154 $2,840
Clinical Supervisor - Teresa Pemberton $12,454.00 0.6154 $7,664
NON-FEDERAL TOTAL $15,601
FRINGE BENEFITS NARRATIVE (NON-FEDERAL)
Fringe benefits are paid at County established rates and amount to 61.54% of salaries and cover the following items:
Employer's FICA 6.20%
Medicare 1.50%
Workers Compensation 5.80%
Medical Benefits 15.16%
Retirement Benefits 32.80%
Unemployment Insurance 0.08%
TOTAL FRINGE BENEFITS $24,336
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C. Travel – Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each
travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In
training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known;
or if unknown, indicate “location to be determined.” Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for
consultants should be included in the “Contractual/Consultant” category.To View an Example, Click Here
TRAVEL (FEDERAL)
Purpose of Travel Location Computation Cost
Key Program Staff
Training
Washington, DC Item Cost Rate Basis for
Rate Quantity Number of
People
Number of
Trips Cost
Lodging $190.00 Night 3 3 1 $1,710.00
Meals $54.00 Day 4 3 1 $648.00
Mileage Mile $0.00
Transportation:
Taxi Service $105.50 Round-trip 1 3 1 $316.50
Local Travel $0.00
Other
Air Fare $850.00 1 3 1 $2,550.00
Subtotal $5,224.50 $5,225
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TRAVEL (FEDERAL)
Purpose of Travel Location Computation Cost
Project Meetings and
Activities
San Luis Obispo
County Item Cost Rate Basis for
Rate Quantity Number of
People
Number of
Trips Cost
Lodging Night $0.00
Meals Day $0.00
Mileage $0.575 Mile 78 40 $1,794.00
Transportation:
Round-trip 1 $0.00
Local Travel $0.00
Other
$0.00
Subtotal $1,794.00 $1,794
FEDERAL TOTAL $7,019
TRAVEL NARRATIVE (FEDERAL)
Three key members will attend training in Washington DC related to Criminal Justice/Mental Health & Substance Use Treatment. We are following our own written County's
travel policy guidelines. Travel to attend training is set at accepted county travel reimbursement rates and include the following items:
Lodging at high cost area of $190 per night, Per diem for meals of $54, round trip transportation to airport for each of $105.50 which includes taxi service to and from airport, and
airfare set at the average cost of $850 round trip from Los Angeles airport to Washington D.C.
Local mileage reimbursement to attend meetings and project activities is projected to 40 miles per week (for 18 months) at the County approved reimbursement rate of $.0575,
accepted county travel reimbursement rate.
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TRAVEL (NON-FEDERAL)
Purpose of Travel Location Computation Cost
Item Cost Rate Basis for
Rate Quantity Number of
People
Number of
Trips Cost
Lodging Night $0.00
Meals Day $0.00
Mileage Mile $0.00
Transportation:
Round-trip 1 $0.00
Local Travel $0.00
Other
$0.00
Subtotal $0.00 $0
NON-FEDERAL TOTAL $0
TRAVEL NARRATIVE (NON-FEDERAL)
NONE
TOTAL TRAVEL $7,019
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D. Equipment – Listitems that are purchased (Note: Organization’s own capitalization policy for classification of equipment should be used).
items should be included in the “Supplies” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those
subject to rapid technological advances. Rented or leased equipment costs should be listed in the “Contractual” category. Explain how the equipment is necessary for the success
of the project, and describe the procurement method to be used.To View an Example, Click Here
non-expendable Expendable
EQUIPMENT (FEDERAL)
Item
Computation
Quantity Cost
Cost
$0
FEDERAL TOTAL $0
EQUIPMENT NARRATIVE (FEDERAL)
None Requested
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EQUIPMENT (NON-FEDERAL)
Item
Computation
Quantity Cost
Cost
$0
NON-FEDERAL TOTAL $0
EQUIPMENT NARRATIVE (NON-FEDERAL)
None
TOTAL EQUIPMENT $0
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E. Supplies – List items by type (office supplies, postage, training materials, copying paper, andequipment items costing less than $5,000, such as books,
hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project.
To View an Example, Click Here
expendable
SUPPLIES (FEDERAL)
Supply Items
Computation
Quantity/Duration Cost
Cost
General Office Supplies 18 $55.00 $990
FEDERAL TOTAL $990
SUPPLIES NARRATIVE (FEDERAL)
Office supplies are needed for general operation of the project and will include, but not limited to, paper, pens, ink cartridges and copies. General office supplies will be used by
the Administrative staff for this project. Office supplies are based at 18 months at $55 per month. This amount was determined based on other programs of this size.
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SUPPLIES (NON-FEDERAL)
Supply Items
Computation
Quantity/Duration Cost
Cost
$0
NON-FEDERAL TOTAL $0
SUPPLIES NARRATIVE (NON-FEDERAL)
None
TOTAL SUPPLIES $990
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F. Construction – Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs
or renovations may be allowable. Minor repairs and renovations should be classified in the "other" category. Consult with the program office before budgeting funds in this
category.
CONSTRUCTION (FEDERAL)
Purpose Description of Work Cost
FEDERAL TOTAL $0
CONSTRUCTION NARRATIVE (FEDERAL)
None
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CONSTRUCTION (NON-FEDERAL)
Purpose Description of Work Cost
NON-FEDERAL TOTAL $0
CONSTRUCTION NARRATIVE (NON-FEDERAL)
None
TOTAL CONSTRUCTION $0
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G. Consultants/Contracts – Indicate whether applicant’s formal, written Procurement Policy or the
To View an Example, Click Here
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in
excess of $450 per day or $56.25 per hour require additional justification and prior approval from OJP.
Federal Acquisition Regulations are followed.
CONSULTANT FEES (FEDERAL)
Name of Consultant Service Provided
Computation
Fee Basis Quantity
Cost
Hourly $0
SUBTOTAL $0
CONSULTANT FEES NARRATIVE (FEDERAL)
None
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CONSULTANT FEES (NON-FEDERAL)
Name of Consultant Service Provided
Computation
Fee Basis Quantity
Cost
8 Hour Day $0
SUBTOTAL $0
CONSULTANT FEES NARRATIVE (NON-FEDERAL)
None
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Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.). This includes travel
expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc.
CONSULTANT EXPENSES (FEDERAL)
Purpose of Travel Location Computation Cost
Item Cost Rate Basis for
Rate Quantity Number of
People
Number of
Trips Cost
Lodging Night $0.00
Meals Day $0.00
Mileage Mile $0.00
Transportation:
Round-trip 1 $0.00
Local Travel $0.00
Other
$0.00
Subtotal $0.00 $0
SUBTOTAL $0
FEDERAL TOTAL $0
CONSULTANT EXPENSES NARRATIVE (FEDERAL)
None
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CONSULTANT EXPENSES (NON-FEDERAL)
Purpose of Travel Location Computation Cost
Item Cost Rate Basis for
Rate Quantity Number of
People
Number of
Trips Cost
Lodging Night $0.00
Meals Day $0.00
Mileage Mile $0.00
Transportation:
Round-trip 1 $0.00
Local Travel $0.00
Other
$0.00
Subtotal $0.00 $0
SUBTOTAL $0
NON-FEDERAL TOTAL $0
CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL)
None
TOTAL CONSULTANTS $0
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Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition
in awarding contracts. A separate justification must be provided for contracts in excess of $100,000. A sole source contract may not be awarded to a commercialsole source
organization that is ineligible to receive a direct award.
CONTRACTS (FEDERAL)
Item Cost
Program Coordinator - To be Determined $117,000
FEDERAL TOTAL $117,000
CONTRACTS NARRATIVE (FEDERAL)
The JMHCP Coordinator will be contracted for 18 months up to 30 hours per week at $50 per hour. Contracted hourly rate to include all costs for providing services. The
JMHCP Coordinator will provides coordination for all of the participants in the JMHCP (establishing the team), develop and ensure completion of the CSG Justice Center
Planning and Implementation Guide. Formal Request for Proposal will be obtained following the County Contract for services policy.
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CONTRACTS (NON-FEDERAL)
Item Cost
NON-FEDERAL TOTAL $0
CONTRACTS NARRATIVE (NON-FEDERAL)
None
TOTAL CONTRACTS $117,000
TOTAL CONSULTANTS/CONTRACTS $117,000
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H. Other Costs – List items (e.g., rent (
To View an Example, Click Here
arms-length transaction only ), reproduction, telephone, janitorial or security services, and investigative or
to rent. The basis field is a text field to describe the quantity such as square footage, months, etc.
confidential funds) by
major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent or provide a monthly rental cost and how many months
OTHER COSTS (FEDERAL)
Description
Computation
Quantity Basis Cost Length of Time
Cost
$0
FEDERAL TOTAL $0
OTHER COSTS NARRATIVE (FEDERAL)
None
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OTHER COSTS (NON-FEDERAL)
Description
Computation
Quantity Basis Cost Length of Time
Cost
$0
NON-FEDERAL TOTAL $0
OTHER COSTS NARRATIVE (NON-FEDERAL)
None
TOTAL OTHER COSTS $0
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I. Indirect Costs – Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a
To View an Example, Click Here
agreement ), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant’s
fully executed, negotiated
cognizant Federal agency , which will review
all documentation and approve a rate for the applicant organization, or if the applicant’s accounting system permits, costs may be allocated in the direct costs categories.
(Note: Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown as 15.73)
INDIRECT COSTS (FEDERAL)
Description
Computation
Base Rate
Cost
9% of requested Federal Salaries & Benefits $22,922.00 9 $2,063
FEDERAL TOTAL $2,063
INDIRECT COSTS NARRATIVE (FEDERAL)
Indirect costs include the cost of various supportive services including Information Technology, Human Resource, Accounts Payable, Facility and Grounds, and Administration
departments. SLO Behavioral Health does not have a negotiated indirect cost rate agreement and has elected to charge a de minimus rate of 9% of Federal salaries and benefits for
the indirect cost rate.
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INDIRECT COSTS (NON-FEDERAL)
Description
Computation
Base
Rate
Cost
$0
NON-FEDERAL TOTAL $0
INDIRECT COSTS NARRATIVE (NON-FEDERAL)
TOTAL INDIRECT COSTS $2,063
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Budget Summary – When you have completed the budget worksheet, transfer the totals for each category to the spaces below.
Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount
of non-Federal funds that will support the project.
Budget Category Federal Request Non-Federal Amounts Total
A. Personnel $14,193 $25,352 $39,545
B. Fringe Benefits $8,735 $15,601 $24,336
C. Travel $7,019 $0 $7,019
D. Equipment $0 $0 $0
E. Supplies $990 $0 $990
F. Construction $0 $0 $0
G. Consultants/Contracts $117,000 $0 $117,000
H. Other $0 $0 $0
Total Direct Costs $147,937 $40,953 $188,890
I. Indirect Costs $2,063 $0 $2,063
TOTAL PROJECT COSTS $150,000 $40,953 $190,953
Federal Request $150,000
Non-Federal Amount $40,953
Total Project Cost $190,953
Public Reporting Burden
Paperwork Reduction Act Notice: Under the Paperwork Reduction Act, a person is not required to
respond to a collection of information unless it displays a current valid OMB control number. We try to
create forms and instructions that are accurate, can be easily understood, and which impose the least
possible burden on you to provide us with information. The estimated average time to complete and file
this application is four (4) hours per application. If you have comments regarding the accuracy of this
estimate, or suggestions for making this form simpler, you can write the Office of Justice Programs,
Office of the Chief Financial Officer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use
Reports Project, 1121-0188, Office of Information and Regulatory Affairs, Office of Management and
Budget, Washington, DC 20503.
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