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Home My WebLink About05-21-2013 agendacouncrl aqenòa o H CITY CITY F SAN LUIS OBISPOALL,99O PALM STREET Tuesday, May 21, 2013 6:00 p.m REGULAR MEETING CouncilChamber 990 Palm Street CALL TO ORDER: Mayor Jan Max ROLL GALL:Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Srnith, and Mayor Jan Max PLEDGE OF ALLEGIANGE: Council Member Smith INTRODUCTIONS MAYOR'S AWARDS FOR COMMUNITY SERVICE (SLO HIGH)(MARX - 15 MTNUTES) PRESENTATIONS PROCLAMATTON - NATTONAL PUBL¡C WORKS WEEK - (GR|GSBY/MATTTNGLY - 5 MTNUTES) pRocLAMATtON - CASA CHTLD ADVOCATE MONTH - (MARX - 5 MTNUTES) PUBLIC GOMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 4 of City Hall. Council Agenda Tuesday, May 21,2013 CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. MINUTES OF TUE _ MAY 7.2013.(coDRoN/KENNEDY GRr M ES) RECOMMENDATION: Waive oral reading and approve as presented. c2. 2013-15 DOWNTOWN ASSOGIATION AGREEMENT. - (CODRON/CLARK) RECOMMENDATION: Authorize the Mayor to execute a two-year agreement with the San Luis Obispo Downtown Association (SLODA) for use of funds collected through the Downtown Parking and Business lmprovement Area assessment. C3. 2011.12 CENTRAL SERVICÉ COST ALLOCATION PLANS. -(PADTLLA) RECOMMENDATION: Approve the 2011-12 Central Service Cost Allocation Plans dated April 2013. C4. ACCEPTANCE OF ARMORED RESPONSE VEHICLE FROM THE SAN LUIS OBISPO SHERRIFF'S OFFICE ON B EHALF OF THE SAN LUIS OBISPO REGTONAL SWAT TEAM. - (GESELL/STALEY) RECOMMENDATION: Approve the acquisition of a refurbished Lenco Bearcat for primary use by the San Luis Obispo Regional SWAT Team through the use of regional Homeland Security funding. C5. REQUEST FOR PROPOSALS BUILDING PLAN CHECK SERVICES. SPECIFICATION NO. 91200: PLANNI G SERVICES. SPECIFICATION NO 91201. - (J OH NSON/DAV| DSON/LEASE) RECOMMENDATION: 1) Approve the Request for Proposals (RFP) to provide plan check and planning "on-call" seryices to supplement planning and building resources to maintain processing times, as follows. a. Building Plan Check Services (Specification No. 91200) b. Planning Services (Specification No. 91201 ) 2) Authorize the City Manager to execute agreements with the selected consulting firms. 3) Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not-to-exceed the authorized project budgets. 2 c6 Council Agenda Tuesday, \tlay 21,2013 SLO TRANSIT NEW FREEDOM GRANT FUNDING AWARD. (GRIGSBY /vEBSTER) RECOMMENDATION: Adopt a resolution authorizing the City Manager or her designee to: 1) Appropriate $12,500 awarded by the California Department of Transportation in the 2010-11 funding cycle for financial assistance to permit operation of mobility management projects in the County of San Luis Obispo pursuant to Section 5317 of the Federal Transit Act (FTA C 9045.1), as amended. 2) Execute any documents and take any actions, for and on behalf of the City and file all current or future certification of assurances, contracts or agreements required by the Department. 3) Expend any and all program funds and necessary local matches in accordance with City policies and procedures. 4) Submit and approve requests for reimbursement of funds approved by Council from the Department for the Section 5317 project(s) and to provide additional information as the Department may require in connection with applications for Section 5317 projects. C7. APPROPRIATE UNBUDGETED PERMIT REVENUE TO ALLOW FOR DEVELOPMENT RELATED SERVICES. -(PADTLLA/JOHNSON) RECOMMENDATION: Adopt a Resolution appropriating $100,000 of excess, unbudgeted revenues from development fees for use in paying contract plan check and temporary contract assistance or temporary staff ("Development Related Services") in order to meet development review deadlines. BUSINESS ITEMS 81. CONSIDERATION OF NEIGHBORHOOD WELLNESS/COMMUNITY CIVILITY rNrTrATrvES. - (GESELL/JOHNSONAruALLACE - 30 MTNUTES) RECOMMENDATION: 1) Consider the proposed Neighborhood Wellness/Community Civility Effort and provide direction to staff; and 2) Direct staff to bring forlh an amendment to the Safety Enhancement Zone Ordinance to include the start of the academic school year for Cal Poly State University. STUDY SESSION ITEMS SS1. NEIGHBORHOOD WELLNESS UPDATE.(JOHNSON/LEASE 60 MTNUTES) RECOMMENDATION: Receive and file an Neighborhood Wellness Major City Goal. update regarding the status of the J Council Agenda Tuesday, lt[ay 21,2013 BUSINESS ITEMS B.2. COMPREHENSIVE ANNUAL FINANCIAL REPORT. SINGLE AUDIT REPORT AND MANAGEMENT RECOMMENDATIONS LETTER FOR 2011.12. (pADTLLA/RTCHARDSON - 30 MTNUTES) RECOMMENDATION: Receive and file the Comprehensive Annual Financial Report, Single Audit Report and Management Recommendations Letter lor 2011-12. ADJOURN. !E! city council regular meetings are televised live on charter channel 20. The city of san Luis obispo is committed to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (8051 781-7410. Please speak to the City Clerk prior to the meet¡ng if you require a hearing amplification device. For more agenda information, call 781-7100. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 990 Palm Street, San Luis Obispo, during normal business hours. POSTING STATEMENT: I, Maeve Kennedy Grimes, City Clerk, do hereby certify that on I|lllay 14,2013, by 5:00 p.m., â true and coffect copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA. lnternet access to agendas and related material is available prior to Council Meetings at www.slocity.org. 4 COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. ln addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)