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HomeMy WebLinkAbout05-21-2013 c1 minutes 050713MEETING DATE ITEM: }lIay 21,2013 C1 mrnut€s crty o[ sân Lurs ontspo REGULAR MEETING OF THE CITY COUNCIL Tuesday, May 7,2013 - 6:00 P.M. Gouncil Ghamber,990 Palm Street San Luis Obispo, California ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Max City Staff Present:Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Girl Scout Troop 40201 led the Pledge of Allegiance. PRESENTATIONS PROCLAMATION NATIONAL BUILDING SAFETY MONTH (JOHNSON/HTNES/LEASE - 5 MTNUTES) Chief Building Official Joseph Lease and Fire Marshall Roger Maggio accepted the proclamation. PROCLAMATTON - MAY AS OLDER AMERTCAN'S MONTH - (COX - 5 MTNUTES) Mike Suddarth, Julie Cox and Randy Harris, accepted the proclamation. c1 -1 crty councrl me€ttnq mlnut€s lt[ay 7,2013 Page 2 APPOINTMENT A1. CONFIRM APPOI NTMENT OF RANDOL WHITE TO THE MASS TRANSIT COMMITTEE. BUSINESS PRESENTATIVE POSITION.(KENNEDY GRlMES) Citv Clerk Maeve Kennedv Grimes, presented the report and responded to Council questions. ACTION:Motion bv Council Member Ga r / Council Member Ashbauqh to: Confirm appointment of Randol White to the Mass Transit Committee, Business Representative Position, to fill an unscheduled vacancy, term ending on March 31,2016. Roll Call Vote: 4 - 0 Motion Carried. PUBLIC COMMENT Dr. Will Powers, San Luis Obispo. Spoke in regard to the upcoming election. Dia Hurd, San Luis Obispo. Spoke in regard to a projecT aT 3725 Orcutt which was in front of the Architectural Review Committee recently. Thomas Hoskins, San Luis Obispo. Stated that he enjoys living in San Luis Obispo, but is concerned with regard to the quantity of weeds along the sidewalks and in fields. Don Hedrick, San Luis Obispo. Spoke in regard to his election campaign and desires to represent the community and support the homeless. Kevin Rice, San Luis Obispo. Spoke as a candidate for the upcoming election. --end of public comments--- CONSENT CALENDAR Public Comments On ltems On The Consent Calendar Kevin Rice, San Luis Obispo. Spoke in regard to C3 and C4. Stated his support of these two items on the Consent Calendar. -:end of public comments--- c1 -2 ctty councrl m€etrnq mtnut€s May 7,2013 Page 3 Vice Mavor Smith asked questions with regard to items C3, C4, C5 and C6 Fire Chief Charlie Hines and Police Chief Gessel addressed her questions. ln regard to item C6, Mavor Max asked if the Chair of the Round Table would attend the Mayor's Quarterly Luncheon for Advisory Bodies. Police Chief Gessel accepted the offer and welcomed the invitation. Vice Mavor Smith brought up issues with regard to item C9. AGTION: Motion bv Gouncil Member Ashbauqh / Vice Mavor Smith to approve the Consent Calendar ltems C1 thru C10. Roll Gall Vote: 4 - 0. Motion Garried. C1. MINUTES OF TUESDAY, APRIL 9, 2013: AND APRIL 16, 2013. (coDRoN/KENNEDY GRTMES) RECOMMENDATION: Waive oral readi ng and approve as presented AGTION: Approved by Consent Calendar Vote. c2. FTNAL ADOPTTON OF TREE ORDTNANCE. (cRtcSBy/LyNCH) RECOMMENDATION: Ado pt Ordinance No. 1589 (2013 Series), replacing sections 12.24.020 and 12.24.070 of the Municipal Code ACTION: Approved by Consent Calendar Vote. c3. SAFELY SURRENDER BABY LAW. (HtNES/COX) RECOMMENDATION: Approve Fire Stations as authorized location to safely surrender newborn babies. ACTION: Approved by Consent Calendar Vote c4. SAFE HOUSE PROGRAM. (HtNES/COX) RECOMMENDATION:Approve Fire Stations as designated "Safe House" locations where a child may go for safety or assistance when the child encounters a threat or other emergency. ACTION: Approved by Consent Calendar Vote c1 -3 ctty councrl me€trnq mrnutes ltliay 7,2013 Page 4 c5.STREET RECONSTRUCTION SUMM 20't3. SPEC|F|CAT|ON NO. 91161. (GRTGSBY/GUZMAN) RECOMMENDATION 1) Approve Plans and Special Provisions for "Street Reconstruction Summer 2013, Specification 91161". 2) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is within the Engineer's Estimate of $1,115,000 and funding has been authorized as part of the 2013-2015 Financial Plan. ACTION: Approved by Consent Calendar Vote. c6.UPDATE ON COMMUNITY OUTREAC H MEASURE AND ESTABLISHMENT OF THE POLICE CHI F'S ROUNDTABLE.(GESELLA/VALLACE) RECOMMENDATION: Reoeive and file an update on a community outreach measure undertaken by the Police Department that includes the establishment of a community roundtable. The intent of this effort is to enhance connections and communications between the residents and businesses and the Police Department. ACTION: Approved by Consent Calendar Vote C7. TRENCH REPAIR AND MINOR CONCRETE. JOB O ER CONTRACT 2013, SPEG|F|CATION NO. 91196.(GRTGSBY/ROWLAND) RECOMMENDATION: 1) Approve plans and specifications for the Trench Repair and Minor Concrete, Job Order Contract - 2013, Specification No. 91196. 2) Authorize staff to advertise for bids and authorize the City Manager to award the contract to the lowest responsible bidder. ACTION: Approved by Consent Calendar Vote -c8. MOD|F|CATTON TO CITY CO UNCIL MEETINGS FOR 2013. (coDRoN/KENNEDY GRI MES) RECOMMENDATI ON:Cancel the Regular City Council Meeting of Tuesday, June 4, 2013, and at the conclusion of the Regular City Council Meeting of May 21,2013 adjourn to a Regular City Council Meeting on Monday, June 17,2013 at 6:00 pm. AGTION: Approved by Consent Calendar Vote c1 -4 crty councrl me€trnq mrnutes Page 5 May 7,2013 C9. 2013.14 CALIFORNIA OFFICE OF TRAFFIC SAFETY "AVOID THE 14" GRANT APpLTCATTON MOptF|CAT|ON. (GESELL/ELLSWORTH) RECOMMENDATION:Approve a modification to the grant application for Fiscal Year (FY) 2013-14 California Office of Traffic Safety (OTS) for an Avoid the 14 grant. AGTION: Approved by Consent Calendar Vote c10.CONCLUSION OF SALINAS RESERVOIR EXPANSION STUDY. (MATTTNGLY/HORTON) MMENDATION: Conclude the Salinas Reservoir Ex pansion Study AGTION: Approved by Consent Calendar Vote BUSINESS ITEMS B1 CLAMATION FACILITY ENERGY EF (MATTt NG LY/H T)(/FLOYD/B REWE N/M U N DS ) Mavor Marx acknowledged Debbie Malicoat, Utilities Business Manager, who served the City for 13 years and attended the meeting as her last official act of duty. Utilities Director Carrie Mattinqlv recognized the hard work of staff in preparation of this project for the presentation. irector Carrie Mattin Environmental Proqrams Manaqer Aaron Flovd, and Water Reclamation Facilitv Supervisor Howard Brewen, presented the report and responded to Council questions. Wastewater Division Manaqer David Hix, Utilities Conservation Manaqer Ron Munds, along with several other members of the Utilities Department Staff were in the Council Chamber available to answer any questions from the Council. Public Comments Charlene Rosales, Chamber of Commerce, San Luis Obispo. Spoke in support of this item. --end of public comments--- Vice Mavor Smith spoke in support of the project and the public/private partnership c1 -5 clty councrl m€€tlnq mlnutes Page 6 May 7,2013 Council Member Ashbauqh spoke in support of the project and the operational efficiencies of the project. Council Member Carpenter spoke in support of the project and the stewardship of the participants in the project. ^ Mavor Marx spoke in support of the project and the line AGTION: Motion bv Council Member Carpenter / Vice Mavor Smith to: 1) Approve the Energy Efficiency Project at a cost of $9,478,948. 2) Authorize the City Manager to execute a Work Order, upon approval of the City Attorney as to form, to enter into agreement with PG&E to proceed with the project, contingent on approval of financing. 3) Authorize staff to pursue $7,186,258 in financing for the project, which includes an l-Bank loan or issuance of bonds, and direct staff to return to Council for approval of appropriate financing documents. 4) Adopt Resolution No. 10436 (2013 Series) of intention to issue tax exempt bonds in financing the project and to reimburse from the proceeds costs incurred prior to their issuance. Roll Gall Vote: 4 - 0 Motion Carried. B2 APPOTNTED OFFICIALS' EVALUATTONS AND COMPENSATION. (HOWELL- MAÐUTRONS) Director of Human Resources Monica lrons, presented the report and responded to Council questions. Public Comments Don Hedrick. San Luis Obispo. Spoke in opposition to the salary increase Stew Jenkins, San Luis Obispo. Shared comparisons of the City Attorney's wage in Santa Maria and stated his wish to decline the raise in salary. Kevin Rice, San Luis Obispo. Compared the salary of the City Attorney to the California State Attorney and expressed his belief that the increase was out of line. Michelle Tasseff, San Luis Obispo. Spoke in support of the wage increase and new employment agreement. Obispo. Spoke in regard to governmental pay raises. :-end of public comments--- Dr. Will Powers, San Luis c1 -6 crty councrl meettnq mtnut€s Page7 ltlay 7,2013 Vice Mavor Smith spoke in support of equal pay for women and a comparison of City Attorney Dietrick and her predicessors' compensation. Council Member Carpenter spoke of his support of the increase in compensation for the City Attorney. Council Me r Ashbauoh spoke in support of the increase in compensation Mavor Max spoke in support of the City Attorney's performance and supports the increase in compensation and modifications to her employment contract. AGTION: Motion bv Gouncil Member Ashbauqh / Vice Mavor Smith to: 1) Adopt Resolution No. 10437 (2013 Series) resolution adjusting the salary of the City Attorney. 2) Authorize the Mayor to execute amended contract of employment with the City Attorney. Roll Call Vote: 4 -0 Motion Garried. COUNCIL LIAISON RE AND COMMUNICATIONS Liaison Reports and Communications: Vice Mavor Smith submitted a written liaison report prior to the meeting and reviewed highlights of her activities. Council Member Carpenter asked if the Council would support agendizing a discussion of amending the Land Use Circulation Element Task Force guidelines at section 7, Conflict of lnterest, to include a statement that would state that current members of the LUCE Task Force cannot be candidates for any public office. Citv Attornev Dietrick indicated that the City could not restrict candidacy for all public offices as a condition of membership but the issue would have to be researched further if the majority of the Council wanted the item agendized. Vice Mavor Smith agreed to have the matter placed on an agenda for discussion. Mavor Marx and uncil Member Ash did not agree to have the matter placed on the agenda. No action was taken Council Member Ashbauqh distributed his liaison report at the meeting and highlighted a few items on his report. Mayor Marx distributed her liaison report prior to the meeting and reviewed highlights of her activities. In addition she highlighted the March 19th decision with regard to the-Broad Street Plan and read a Council Memorandum prepared by Community Development c1 -7 crty councrl m€etrnq mtnutes Page 8 It[ay 7,2013 Director Derek Johnson. Council Member Ashbauqh asked that the Council support members of the LUCE Task Force. Council Member Carpenter wanted to clarify that the comments he made to the LUCE Task Force were made as a private citizen, not a Council Member. Citv Attornev Dietrick read Government Code Section 3203 with regard to prohibition of restrictions on employees in regard to political activities. There being no further business to come before the City Council, Mavor Max adjourned the meeting at B:30 p.m. Maeve Kennedy Grimes City Clerk APPROVED BY COUNCIL'. xxlxxll3 c1 -8 t)counctl memopânòu crty of san Luls ontspo, ofiflce o[ the cfty clepk D f\4AY I 7 Z}lJ c AGENDA DATE: TO: VIA: FROM May 17,2OL3 Mayor Marx and Members of the City Council Katie Lichtig, City Manager Ø\ Maeve Kennedy Grimes, City Cle SUBJECT: Corrections to City Council Minutes of May 7,2OL3 It was brought to my attention that I made an error in reporting the Mayor's comment on page CL-6 of the Minutes from the meeting of May 7,2OL3. The comment should read: Mavor Marx spoke in support of the project and the d€+rå.le triple bottom line. Thank you for your consideration of these updated minutes. lf Council concurs, the motion should reflect this revision.