HomeMy WebLinkAbout12/18/2012MINUTES
SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, DECEMBER 18, 2012
5:30 P.M. SPECIAL MEETING
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBER, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Andrew Carter, Vice
Mayor Kathy Smith, and Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Andrea Visveswara, Assistant City Attorney,
Michael Codron, Assistant City Manager, and Maeve Kennedy Grimes,
City Clerk, were present at Roll Call. Other staff members presented
reports or responded to questions as indicated in the minutes.
CLOSED SESSION
Assistant City Attorney Visveswara announced the following Closed Session Topics:
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Pursuant to Government Code § 54956.9 (b)(1)
One (1) potential case, a title dispute over APNs 053 - 152 -007 and 053 -152 -008, Calle
Joaquin open space parcels
CONFERENCE REGARDING PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
AGENCY NEGOTIATORS: City of San Luis Obispo: J. Christine Dietrick, Andrea S.
Visveshwara
NEGOTIATING PARTY: Gerald Weaver, J. Tavener Holland, on behalf of the Alice
Carroll Trust
NEGOTIATIONS: Title dispute over APNs 053 - 152 -007 and 053 - 152 -008, Calle
Joaquin open space parcels
PUBLIC COMMENT ON CLOSED SESSION ITEMS:
No one spoke at this time.
Closed Session adjourned at 5:45 P.M.
City Council Meeting Minutes Page 2
December 18, 2012
The Regular Meeting convened at 6:00 P.M.
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Andrew Carter, Vice
Mayor Kathy Smith, and Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Andrea Visveswara, Assistant City Attorney,
Michael Codron, Assistant City Manager, and Maeve Kennedy Grimes,
City Clerk, were present at Roll Call. Other staff members presented
reports or responded to questions as .indicated in the minutes.
PLEDGE OF ALLEGIANCE
Vice Mayor Smith led the Pledge of Allegiance.
CLOSED SESSION REPORT
Assistant City Attorney Visveswara announced the following reportable actions from
Closed Session:
Agreement was reached to resolve the title dispute at the Calle Joaquin open
space parcels, APN 053 - 152 -007 and 053 - 152 -008. Council (5 -0) authorized the
Mayor to enter into an agreement to purchase the parcels for $50,000 with the
City covering all incidental costs. In addition, the agreement called for a mutual
release and the City's assignment of its claim against Cuesta Title Company to
the Trust. Finally, the Council (5 -0) authorized the appropriation and expenditure
of funds from account number 600 -2485 and Natural Resources Protection
Program Number 11250, account number 7843 to cover the purchasing of the
parcels.
Roll Call Vote: 5 -0
INTRODUCTIONS
NEW HIRES - DARYL GRIGSBY, PUBLIC WORKS DIRECTOR — (LICHTIG —10
MINUTES)
City Manager Katie Lichtig introduced Public Works Director Daryl
Grigsby as a New Hire.
City Council Meeting Minutes Page 3
December 18, 2012
JOSEPH LEASE, CHIEF BUILDING OFFICIAL — (JOHNSON —10
MINUTES)
Community Development Deputy Director Kim Murry introduced Chief
Building Official Joseph Lease as a New Hire.
PRESENTATIONS
HER 36
DEDICATED SERVICE TO THE HOUSING AUTHORITY OF SAN LUIS OBISPO. —
(MARX — 5 MINUTES)
Carol Hatley accepted the Proclamation.
— RECOGNIZING D
PERSONS' MEMORIAL DAY. — (MARX — 5 MINUTES)
Patricia Gomez accepted the Proclamation.
APPOINTMENT
Al. __ APPOINTMENT TO HOUSING AUTHORITY BOARD. (MARX 5 MINUTES)
RECOMMENDATION: Motion by Council Member Ashbaugh / Council Member Carter
to: Confirm appointment of Aimee Danielle LaRue to the Housing Authority Board,
Family Tenant position, to fill an unscheduled vacancy, term ending on March 31, 2013.
ACTION: Roll Call Vote: 5 - 0 Motion Carried.
PUBLIC COMMENT — ITEMS NOT ON THE AGENDA
Richard Howell, Arroyo Grande, spoke. in regard to homelessness and appreciation of
CAPSLO.
Andrea Herrera, San Luis Obispo, spoke in regard to CAPSLO and the case
management program.
Tao Powell, spoke of homelessness and appreciation of the CAPSLO case
management program.
Mary Lou Zivna, case manager for CAPSLO at Prado, read from a letter from a safe
shelter program client.
Michael Sheard, homeless service worker and part-time case manager from North
County, spoke in regard to homelessness.
City Council Meeting Minutes
December 18, 2012
Page 4
Stephane Michel, case manager for CAPSLO, spoke in regard to homelessness.
Donald Hedrick, San Luis Obispo, spoke in regard to homelessness.
Leslie Hall, San Luis Obispo Builders Exchange, spoke in regard to homelessness and
the location of the new homeless center and asked for there to be more contact with
SLO businesses.
Andrew Anderson, case manager at Prado Day Center, spoke in regard-to
homelessness and the roll of case managers.
Della Wagner, Program Manager at Maxine Lewis Shelter, distributed statistics
regarding CAPSLO Homeless Services Measurable Outcomes for 2012.
—end of public comments—
CONSENT AGENDA
Public Comments On Items On The Consent Calendar
No one spoke at this time.
---end of public comments - --
ACTION: Motion by Council Member Carpenter / Vice Mayor Smith to approve
the Consent Calendar Items C1 thru C5.
Roll Call Vote: 5 - 0 Motion Carried.
C1. M
M
RECOMMENDATION: Waive oral reading and approve as presented.
ACTION: Approved by Consent Calendar Vote.
C2. COUNCIL LIAISON SUBCOMMITTEE ASSIGNMENTS 2013.
(MARX/SMITH /KENNEDY GRIMES)
RECOMMENDATION: Approve Council Liaison Subcommittee assignments for
calendar year 2013.
ACTION: Approved by Consent Calendar Vote.
City Council Meeting Minutes Page 5
December 18, 2012
C3. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND T
COUNTY TO SPECIFY LEAD AND RESPONSIBLE AGENCIES FOR T
PURPOSE OF CERTIFYING THE CHEVRON EIR. (JOHNSON /DUNSMORE)
RECOMMENDATION: Approve the Memorandum of Understanding (MOU) to
designate the City to act as Lead Agency and the County to act as Responsible
Agency for the purpose of processing and certifying the Chevron Tank Farm
Environmental Impact Report (EIR) pursuant to Section 15050 of the California
Environmental Quality Act.
ACTION: Approved by Consent Calendar Vote.
C4. REVISIONS TO AIRPORT LAND USE CONSULTANT CONTRACT
ACCOMMODATE NEW SCOPE OF WORK. (JOHNSON /MURKY /MILLER)
RECOMMENDATION: 1) Authorize Community Development Director to amend
the airport land use consultant scope of work to advise City regarding proposed
revisions to the San Luis Obispo County Regional Airport Land Use Plan update.
°2) Approve increased contract amount for airport land use consultant Johnson
Aviation.
ACTION: Approved by Consent Calendar Vote.
C5. FIRE DEPARTMENT REPLACEMENT OF CARDIAC MONITORS.
(HINES /COX)
RECOMMENDATION: 1) Award a sole source contract to Zoll Medical
Corporation for purchase of four X Series Cardiac Monitors and accessories and
authorize the City Manager to execute the contract totaling $128,300. 2)
Approve additional $33,700 from unallocated General Fund reserve for Cardiac
Monitor Replacement CIP.
ACTION: Approved by Consent Calendar Vote.
BUSINESS ITEMS
B1. GENERAL FUND FIVE YEAR FISCAL FORECAST: 2013 -18.
(LICHTIG /ELKE /MCCLURE /MALLICOAT — 60 MINUTES)
City Manager Lichtig, presented the report and responded to Council questions.
Public Comments
No one spoke at this time.
-- -end of public comments - --
City Council Meeting Minutes
December 18, 2012
Page 6
Members of the Council addressed their comments and questions regarding the
financial forecast, including CIP, Measure Y economic development, and pension
matters.
The City Council recessed at 7:55 pm and resumed at 8:09 pm
132.
(LICHTIG /CODRON /STANWYCK — 60 MINUTES)
City Manager Lichtig presented a general overview, Don Maruska addressed the financial
plan process, and Parks and Recreation Director Stanwyck, addressed the financial plan
policies. The report was presented and staff responded to Council questions.
Public Comments
Leslie Halls, spoke in favor of having a Council Member and a member from the public
on the financial oversight committee. She would like to see a local investment of our
City monies.
---end of public comments --
Members of the Council addressed their comments and questions regarding the
financial plan process.
ACTION: Motion by Vice Mayor Smith / Council Member Ashbaugh to:
Review and approve the 2013 -15 Financial Plan Goal Setting Process.
Roll Call Vote: 5 -0 Motion Carried.
Members of the Council addressed their comments and questions regarding the
financial plan policies.
Motion by Council Member Carter / Council Member Ashbaugh to approve CIP, SOPC,
IT Fund, Utilities Fund, direct staff to come back with answers regarding the
membership of the Investment Oversight Committee and Brown Act Issue.
After further discussion, the motion was withdrawn to allow for a vote on each policy
element individually.
ACTION: Motion by Council Member Carter / Council Member Ashbaugh to
approve the proposed policy change regarding Capital Improvement Project
Management for the 2013 -15 Financial Plan as noted below in strikeout and
replace:
City Council Meeting Minutes
December 18, 2012
Page 7
CIP Projects $46;000 $25,000 or More. Construction projects
and equipment purchases which cost $15,009 $25,000 or more
will be included in the Capital Improvement Plan (CIP); minor
capital outlays of less than $16,990 $25,000 will be included in
the operating program budgets.
Roll Call Vote: 4 -1 (Vice Mayor Smith opposed) Motion Carried,
ACTION: Motion by Council Member Carter / Council Member Ashbauah to
approve the proposed policy change to Significant Program Operating Changes
for the 2013 -15 Financial Plan as by raising the threshold from $5,000 to $7,500
to provide consistency with the City's Financial Management Manual which
allows Department Heads purchasing approval of up to $7,500.
Roll Call Vote: 4 -1 (Vice Mayor Smith opposed) Motion Carried.
ACTION: Motion by Council Member Carter / Council Member Ashbauah to
approve the proposed policy addition of an IT Replacement Fund to read as
follows:
Information Technology (IT) Replacement Fund
The City will establish an IT Replacement Fund for the General
Fund to provide for the timely replacement of information
technology, both hardware and software, with an individual
replacement cost of $25,000. The City will begin building the
fund balance with the long term objective of maintaining a
minimum fund balance in the IT Replacement Fund of at least
20% of the original purchase costs of the items accounted for in
this fund.
Roll Call Vote: 5 -0 Motion Carried.
ACTION: Motion by Council Member Carter / Council Member Ashbauah to
add the following language to the City's fiscal policies regarding water and sewer
rate stabilization reserves:
Water and Sewer Rate Stabilization Reserves. The City will
maintain a reserve for the purposes of offsetting unanticipated
fluctuations in Water Fund or Sewer Fund revenues to provide
financial stability, including the stability of revenues and the rates
and charges related to each Enterprise. The funding target for
the Rate Stabilization Reserve will be 10% of sales revenue in
the Water Fund and 5% of sales revenue in the Sewer Fund.
Roll Call Vote: 4 -1 (Vice Mayor Smith opposed) Motion Carried.
ACTION: Motion by Council Member Carter / Council Member Ashbauah to
direct staff to come back with answers regarding the membership of the
Investment Oversight Committee and Brown Act Issue.
Roll Call Vote: 5 -0 Motion Carried.
City Council Meeting Minutes
December 18, 2012
Page 8
B3. PROPOSED CHANGES TO THE FINANCIAL PLAN DOCUMENT TO
IMPROVE NAVIGATION AND USER EXPERIENCE. (LICHTIG /CODRON — 60
MINUTES)
Assistant City Manager Codron presented the report and responded to Council
questions.
Public Comments
Gordon Mullin requested that more information be available to see how much employees
earn, a glossary be included at the back of the document and that documents be
predominantly in black and white (have a printer friendly version ).
---end of public comments—
Members of the Council addressed their comments in regard to changes to the financial
plan documents and provided direction to staff.
COUNCIL LIAISON REPORTS AND COMMUNICATIONS
Liaison Reports:
The following reports were received:
Vice Mayor Smith and Mayor Marx submitted written reports prior to the meeting.
Council Member Ashbaugh distributed his written report at the meeting and orally
commented on the homeless services center.
Communications:
Mayor Marx publicized the Homelessness Workshop which will be held on Saturday,
January 12, 2013 at 9:30 am in the City /County Library. Information will be put on the
City website on December 21, 2012. Mayor Marx distributed a copy of the City Flag
Policy from 2004. After discussion, there was consensus that Council Members would
like to see the item on the Agenda.
Council Member Carter brought up the issue of restaurants that want to expand into late
night alcohol service and asked if other Council Members wanted to agendize a
discussion of implementing a moratorium until a Council policy can be established.
Carter, Smith, Carpenter support. City Manager Lichtig will speak with CDD Director
Johnson as to when that might be able to happen.
Council Member Carpenter asked for clarification of requests for additional items to be
agendized and how it would affect staff demands. The City Manager addressed that
issue.
City Council Meeting Minutes
December 18, 2012
Page 9
- - -- - -- - --------- - - -- - ------------- - - - -- - ------------- - - -
There being no further business to come before the City Council, Mayo_ r Mart adjourned
the meeting at 10:44 p.m.
Maeve Kenn dy Grim
City Clerk
APPROVED BY COUNCIL: 01/22/13
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