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HomeMy WebLinkAbout06/17/2014minutes city of san tuis osispo REGULAR MEETING OF THE CITY COUNCIL Tuesday, June 17, 2014 Regular Meeting — 6:00 p.m. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, June 17, 2014 at 6:00 p.m. in the City Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx 1 Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Smith led the Pledge of Allegiance. APPOINTMENTS Al. APPOINTMENT TO THE HUMAN RELATIONS COMMISSION City Clerk Mejia reviewed the contents of the Council Agenda Report and responded to Council inquiries. MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ' ASHBAUGH, CARRIED 5 -0, to confirm the appointment of Maria Dolores Troy to the Human Relations Commission to complete an unexpired term through March 31, 2016. City Council Meeting Minutes — June 17, 2014 PUBLIC COMMENT Page 2 Greg Kincad, San Luis Obispo, urged Council to approve the Laguna Lake Natural Reserve Conservation Plan and to explore financing options. CONSENT AGENDA Kevin Harris, representing the San Luis Obispo Little Theater, expressed gratitude to the Promotional Coordinating Committee (PCC) and Council for its Grants -In -Aid funding support. Jill LeMieux, Chair of the PCC, explained the process undertaken by the PCC to recommend organizations for funding support, noting that 26 of 28 applicants are recommended for grants. The following individuals addressed Council in support of the Human Relations Commission's recommendation for the 2014 -15 Grants -In -Aid funding: Pearl Munak, representing Transitional Food and Shelter, Inc. Monica Grant, representing the San Luis Obispo County YMCA James Statler, representing the Community Counseling Center Julian McAdam, representing the Senior Nutrition Program of San Luis Obispo County Marilyn Mayor, representing Noor Clinic Gail Stoneburq, representing the Assistance League of San Luis Obispo County Carl Hanson, representing the Food Bank Coalition Carol Florence and Madge Morningstar, representing Big Brothers and Big Sisters of San Luis Obispo County MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to approve Consent Calendar Items C1 thru C11. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to waive reading of all resolutions and ordinances as appropriate. 1 1 1 1 1 C City Council Meeting Minutes — June 17, 2014 C2. MINUTES OF CITY COUNCIL MEETINGS OF MAY 20.2014 Page 3 MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to approve the Minutes of the City Council meeting of May 20, 2014. C3. 2014 -15 EVENT PROMOTION GRANTS -IN -AID FUNDING MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to: 1. Tentatively approve $90,000 from the 2014 -15 Community Promotions budget for Grants -in -Aid funding to the recommended non - profit organizations, contingent on Council adoption of the 2013 -15 Financial Plan Supplement and 2014 -15 Budget. 2. Authorize the City Manager to execute the grant agreements with the applicants. C4. 2014 -15 HUMAN RELATIONS COMMISSION GRANTS -IN -AID FUNDING C5. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to: Tentatively approve the 2014 -15 Grants -in -Aid allocations in the amount of $133,900 contingent on Council adoption of the 2013 -15 Financial Plan Supplement and 2014 -15 Budget. 2. Authorize the City Manager to execute agreements with each grant recipient. COOPERATION AGREEMENT WITH THE COUNTY OF SAN LUIS OBISPO MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to adopt Resolution No. 10533 (2014 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving a Cooperation Agreement between the City and County of San Luis Obispo to recognize joint participation in the Urban County Grant Program for Fiscal Years 2015 - 2017." City Council Meeting Minutes — June 17, 2014 Page 4 C6. AGREEMENT AND GENERAL RELEASE WITH MADONNA PROPERTIES MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to approve an agreement and general release with Madonna Properties in the amount of $509,337.80 providing for the decommissioning of the City's Madonna Sewer Lift Station; relieving the City of all future operations and maintenance obligations related to the station; and waiving potential claims against the City related to the location and operation of the station. C7. (CJPIA) MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to: 1. Appoint the Mayor to represent the City of San Luis Obispo on the Board of Directors for the CJPIA. 2. Appoint the Vice Mayor, City Manager, Director of Finance and Information Technology, Director of Human Resources and Human Resources Manager as alternate representatives to the Board of Directors for the CJPIA. 1 3. Delegate authority to the Mayor for future appointments to CJPIA Board of Directors. C8. 2012 -13 CENTRAL SERVICE COST ALLOCATION PLANS MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to approve the 2012 -13 Central Service Cost Allocation Plans dated May 2014. C9. APPROPRIATIONS LIMIT FOR 201415 - RESOLUTION MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to adopt Resolution No. 10534 (2014 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, adopting the appropriations limit for 2014 -15." 1 City Council Meeting Minutes — June 17, 2014 Page 5 C10. GARTNER PROFESSIONAL SERVICES -AGREEMENT EXTENSION MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to: 1. Approve the extension of an agreement with Gartner Inc. in the amount of $25,600 for Information Technology advisor professional services. 2. Authorize the Finance & Information Technology Director to sign the agreement to be funded from the 2014 -15 Network Services budget. 3. Authorize the Finance & Information Technology Director to extend the Gartner agreement for the following two years pending approval of the Network Services budget with adequate funding for each consecutive year. C11. MODIFICATION TO COMPENSATION FOR COUNCIL MEMBERS JOHN ASHBAUGH AND DAN CARPENTER FOR CURRENT TERM OF OFFICE RESOLUTIONS MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to: 1. Adopt Resolution No. 10535 (2014 Series) entitled "A Resolution of the City ' Council of the City of San Luis Obispo, California, modifying the compensation of Council Member John Ashbaugh to $12,000, effective June 19, 2014, through the remainder of his terms of office." 2. Adopt Resolution No. 10536 (2014 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, modifying the compensation of Council Member Dan Carpenter to $12,000, effective January 1, 2014, through the remainder of his terms of office." PUBLIC HEARINGS PHI. APPEAL OF TREE COMMITTEE DECISION TO DENY A TREE REMOVAL APPLICATION AT 902 PEACH STREET - RESOLUTION Mayor Manx and Council Member Ashbaugh disclosed ex parte communications with the applicant and Council Member Smith advised that she visited the site. Director of Public Works, City Arborist Combs, and Matt Ritter, Tree Committee Chair, narrated a presentation entitled "Appeal of Three Committee Decision - 902 Peach Street" and responded to Council inquires. 1 Mayor Marx opened the Public Hearing. City Council Meeting Minutes — June 17, 2014 Page 6 Ken Carpenter, representing the Applicant, urged Council to support the appeal of the Tree Committee's decision, asserting that the subject trees are a hardship , and creating trip hazards; expressed a willingness to replace the trees if required by the City; noted that the neighbors have submitted letters expressing no opposition to the removal of the trees. There being no others desiring to speak on this item, the Public Hearing was closed. Following discussion, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 4 -1 (COUNCIL MEMBER CARPENTER VOTING NO), to adopt Resolution No. 10537 (2014 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, denying an appeal to the Tree Committee decision to deny a tree removal request at 902 Peach Street." RECESS Council recessed at 8:16 p.m. and reconvened at 8:30 p.m., with all Council Members present. 61. FI AND DISCUSSION OF -TOOLS TO IMPROVE TRANSPARENCY AND ACCOUNTABILITY OF CITY EXPENDITURES Assistant City Manager Codron, Director of Human Resources Irons, Principal Analyst David, and Special Projects Manager Hermann narrated a presentation entitled "Improving Transparency and Accountability" and responded to Council inquires. Tim Williams, representing the Chamber of Commerce, expressed support for the proposed fiscal responsibility commitments and accountability measures; suggested that the City develop an estimate for pension liabilities and deferred maintenance. Ermina Karim, representing the Chamber of Commerce, voiced support for the progress achieved in renewing Measure Y; addressed the importance of transparency and accountability in City finances; noted that rising benefit costs are a challenge for all businesses. Barry Vanderkelen, representing the Chamber of Commerce, urged Council to develop a plan of action to address employee benefit and pension costs prior to the November election. Gordon Mullin, San Luis Obispo, voiced support for improved transparency in City finances. City Council Meeting Minutes — June 17, 2014 Page 7 In response to Council inquiry, Public Works Director Grigsby spoke on the deferred maintenance of storm drains, asphalt pavement, traffic signals, and bicycle facilities, noting that approximately 30 -40% of needed funding is typically allocated per year. Following discussion and by Council consensus, Council: 1. Received and filed the 2014 City of San Luis Obispo Benchmark Study titled, "Measuring Our Performance." 2. Directed staff to return to Council on July 1, 2014 for consideration of the Financial Responsibility Philosophy with the following modifications: a. Add "Whereas, the City will strive to achieve fiscal economic and environmental accountability and sustainability, as well as maintain a quality of life residents find desirable for current and future generations." b. Add "Whereas, ultimate accountability for the fiscal health of the community rests with the elected City Council." c. Modify Item A to read as "Informed Decision- making. The City will identify and consider immediate and long -term economic, social, and environmental impacts of all decisions pFeseeted considered by the ' Council." d. Modify Item B to read as "Shared Responsibility. The City recognizes a shared responsibility between the employee and employer to appropriately fund employee benefits, including pension benefits. Ensuring an appropriate balance is a valuable tool in attracting and retaining well qualified employees that deliver services to the community while maintaining a long -term sustainable and balanced budget." e. Modify Item D to read as "Aligned Investments. The City shall allocate resources in alignment with community needs and priorities for maintaining and/or adding capital project assets or services." f. Modify Item F to read as "Long -Term Unfunded Liabilities. The City will identify all long -term liabilities including unfunded pension obligations and strive to achieve a higher funded portion of pension obligations and shall manage all liabilities to maintain and enhance fiscal responsibility. g. Add Item G to read as "Continued Efficiency and Effectiveness. The City will explore and implement operational efficiencies including alternative service delivery best management practices and cost containment while preserving effectiveness. (Council action continued on next page) City Council Meeting Minutes — June 17, 2014 Page 8 3. Provided direction to staff relative to seeking public input regarding access to City data and performance measurements to increase transparency and accountability of City operations, noting that staff should seek input from residents and business and neighborhood groups. PH2. ADOPTION OF THE 2013 -15 FINANCIAL PLAN SUPPLEMENT AND 2014 -15 BUDGET - RESOLUTION Director of Finance and Information Technology Padilla and Budget Manager Lamers narrated a presentation entitled "2013 -15 Financial Plan Supplement" and responded to Council inquires. Mayor Marx opened and closed the Public Hearing, there being no one desiring to speak on this item. In response to Council inquiry, Community Development Director Johnson advised that the ability to utilize development service revenue will enable the City to quickly respond to increases in development activity; noted that the City is undertaking efforts to improve its reporting of development activity. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to adopt Resolution No. 10538 (2014 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, 1 California, approving the 2013 -15 Financial Plan Supplement and adopting the 2014 -15 Budget and the carryover of certain unspent appropriations along with recommended changes to the 2013 -14 Budgets of various funds." MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to approve amendments to the 2013 -14 budgets of various funds. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to adopt Resolution No. 10539 (2014 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving the amendment of the Financial Management Manual and the Budget and Fiscal Policies Section of the 2013 -15 Financial Plan to reflect a policy concerning the reallocation of development fees." MOTION BY MAYOR MARX, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to restore Public Art funding back to 1 % policy level. MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to approve Traffic Impact Fee support for Debt Service equal to at least one -half of the annual payment. I City Council Meeting Minutes — June 17, 2014 Page 9 LIAISON REPORTS Council liaison reports were received from Council Members Ashbaugh and Smith and Mayor Marx. COUNCIL COMMUNICATIONS None. ADJOURNMENT The City Council adjourned at 9:40 p.m., to a Joint City Council and Planning Commission meeting to be held on Tuesday, July 1, 2014 at 5:00 p.m. to discuss the draft Environmental Impact Report for the Land Use and Circulation Element. The Regular Meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. APPROVED BY COUNCIL: 08/19/14 C