HomeMy WebLinkAbout09/10/1974j
1
1
Pledge
RoII.CaII
City.Staff
MINUTES
ADJOURNED MEETING OF THE CITY COUNCIL
TUESDAY, SEPTEMBER 10, 1974 - 7:30 P.M.
PRESENT: John C. Brown, Myron Graham, T. Keith Gurnee,
Jesse Norris and Mayor Kenneth E. Schwartz
ABSENT: None
PRESENT: J. H. Fitzpatrick, City Clerk; R. D. Miller,
Administrative Officer; John Quirk, Assistant
Water Department Di rector; .D. F. Romero, City
Engineer; A. J. Shaw, City Attorney; Robert
Strong, Planning Director
I. The City Clerk reported on the following bids received for the
LOS OSOS VALLEY - OLD TOWN WATER MAINS & APPURTENANCES, City Specification
No. W73 -10. Bids opened September 4, 1974 at 11:00 A.M.
Engineer's Estimate
R. Baker Construction Co.
P.O. Box 419
Arroyo 'Grande, CA
Madonna Construction Co.
P.O. Box 9.10
San Luis Obispo, CA
Valley Engineers, Inc.
P.O. Box 12227
Fresno, CA
TOTAL FOR BASIC TOTAL ALTERNATE I
BID ITEMS
$652,781.00 $655,501.00
$468,049.50 $468,865.50
$901,490.00 $904,210.00
$992,213.00 $987,725.00
Staff recommended that the low bid of R. Baker Construction Company in the
amount of $468,049.50 be accepted.
On motion of Councilman Gurnee, seconded by Councilman Norris that the City
accept the base bid of the Baker Construction Company in the amount of
$468,049.50. Motion carried.
On motion of Councilman Gurnee, seconded by Councilman Norris the following
resolution was introduced: RESOLUTION NO. 2665, a resolution increasing
the 1974/75 budget.
City Council Minutes
September 10, 1974
Page 2
Passed and adopted on the following roll call vote:
AYES: Councilmen Gurnee, Norris, Brown, Graham and Mayor Schwartz
NOES: None
ABSENT: None
2. The City Clerk reported on bids received for WATER SYSTEM
IMPROVEMENTS - SERRANO DRIVE, City Plan No. W74 -2. Bids opened September
10, 1974 at 3:00 P.M.
The Staff recommended that the low bid of G. L. Douglas Construction
Company of Arroyo Grande for $15,607.12 be accepted.
On motion of Councilman Gurnee, seconded by Councilman Brown that the low
bid of G. L. Douglas Construction Company be accepted. Motion carried.
3. The matter.of the bids received for STREET RECONSTRUCTION -
SERRANO DRIVE & MISSION STREET, Ci.ty.Plan No. 5 -74 was continued to the
meeting of September'16, 1974.
4. D. F. Romero, City Engineer, submitted for Council consideration
possible change order for the sewer siphon and water line project, City
Plan No. 13 -74. He explained that in the original verbal contacts with
personnel of the Department of Transportation, the City had presented the
proposal on the basis of all work being conducted from underneath the
bridge structure .without 'the necessity of cutting pavement. The
contractor had now found that it would be extremely difficult to prosecute
the work in this fashion and had requested permission to cut through the
pavement on Santa Rosa Street in order to make the connection on the
outside of the bridge structure. As a condition of issuing this
encroachment permit, Department of Transportation personnel are requesting
that the City at this time connect the sewer line to both the upstream
and downstream manholes, thus involving a change order estimated by City
personnel in the neighborhood of $5,300 or 9 percent of the total contract•
price. This line is one of those known to be overburdened and will be one
of the top priority projects for enlargement. Therefore, City Engineer,
Romero, explained that he would like permission from the Council to
negotiate with the contractor for this change order.
A. J. Shaw, City Attorney, stated that as he understood the problem, it
was not really a change order and not a part.of the original contract;
but.the work proposed was new work not contemplated in the original
contract, and this portion of the job should be rebid unless the Council
found that it would be an idle act to call for bids and under those
circumstances the change order could be approved.
Councilman Norris stated that he felt the City should get another estimate
of the new work in the change order to see what the cost would be and
then decide what the action would be.
On motion of Councilman Gurnee, seconded by .Councilman Norris that the
matter be continued for further investigation by the City staff.
Motion carried, all Ayes.
5. The City Council considered a memorandum from the Police
Department requesting installation of a second fuel tank at the Police
facility to be used for unleaded fuel required in the 1975 automobiles.
1
�J
1
City Council Minutes
September 10, 1974
Page 3
It was felt that on getting quotes for equipment that one 2,000 gallon
tank, electric pump, hoses and the special unleaded gas nozzle, including
tax would be $1,,432.08. No other .b ids were received. This quote came
from the McCarthy'Tank & Steel.Company.
Installation costs for the equipment were as follows:
Nielson Construction Company $3;500
Walter Bros..Const. Co. . 2,300
Gray Construction Co. did not wish to bid
Therefore, it was recommended that the bi.d.of Walter Bros. be accepted
for installation and that the equipment be purchased from McCarthy Tank
& Steel. Company..
R. D. Miller, Administrative Officer, requested Council- authority to add
$4,000.to the Capital Outlay.budget and permission to'have the Public
Works Department prepare specs for the tank installation as the low
estimate was over $2,000 _and would require bidding procedures.
On motion of Councilman Gurnee, seconded by Councilman Brown that the
City Council approve the recommendation, authorize the preparation of
plans and specifications and order the equipment for installation of
the new tank at the Police facility. Motion carried, all`Ayes.
6. Council considered recommendation of the Acting Water Department
Director and the Planning Director for revision in the contract with
Penfield and Smith, consulting engineers for the Edna Valley study for
water service. Estimated cost-of the study would be $5,000 which had
been included in the 1974/75 budget and approved by the City Council.
On motion of Councilman Gurnee, seconded by Councilman Brown that the
Mayor be authorized to sign the adjusted agreement with Penfield &
Smith for the Edna Valley study. Motion carried, all Ayes.
7. John Quirk, Acting Director of the Water Department, presented
for the Council's consideration the most recent request for payment from
the Pratt Construction Company for change orders, City Plah No. 27 -73, Water
Improvements, Tract 467.
John Quirk suggested payment as outlined below and emphasized that this
information is based upon his research to date. Several questions
remain to be resolved. As a result of these discussions, it may be
necessary to.modify. these figures.
543.60
Authorized
Change Orders
1, 2 and
3-for extra work..
Item
#1
Final Payment
of
$ 1,353.54.
Item
#2
Final Payment
of
15,280.17
Item
#3
Final Payment
of
18,065.24
$34,698.95
Authorized
extra work
Item
#5
Final Payment
of
574.69
Less City Bill
#131
( 31.09)
543.60
City Council Minutes
September 10, 1974
Page 4
Authorized extra work
Item #6 Payment of $152.60 in full by developer..
Work accomplishied on site not on City
portion of project.
Unauthorized extra work
Item #4 The amount claimed should not be paid as.the
work was called for in original contract. No
change order was issued for this portion of
the contract. (Amount: $6,558.78)
Payment of amounts held in retention
$16,751.23
Final payment of authorized extra work
Fi.nal payment of funds held in retention
Total final payment
The developer's share is as follows:
Extra Work.
I
Item #2 $ 6,035.67
Item #3 7,135.77
Item #6 152.60
$1.3,324.04
Retention Share; 6,616.74
$19,940.78
Totals
Original contract $124,145.60
Addition of 2 fittings 735.00
Change Orders I, 2 & 3 327277.54
Extra..Wor.k.Items #I, 2, 3, 5 .. 35,242.55
Total contract cost . $192,395.69
#4 Item claimed as Extra Work, not to be paid ($6,558.78)
City share of balance $32,053.00
$16,751.23
35;242.55
16,751.23
$51,993.78
Preliminary estimates
Developer's share of balance 19,940.78
On motion_:of:Councilman Brown, seconded by Councilman Graham that the City
Council accept the recommendation of John Quirk as a basis of negotiation
with the contractor and the developer for payment of the change orders on
this project with a final report to the City Council on the actual settle-
ment arrived at. Motion carried, all Ayes, Councilman Gurnee voting No.
R. D. Miller, Administrative Officer, was instructed by the City Council
to tighten up the change order procedure on contracts awarded by the City
1
1
1
City Council Minutes
September 10, 1974
Page 5
Council with the Council to approve all change orders prior to work being
authorized by any department.eiccept in the case of extreme emergency.
8. John Quirk, Acting Water Department Director, presented for the
Council's consideration plans and specifications for three water system
improvement projects with bids to be opened October I, 1974.
' I. Hill Street, Lincoln to Mt. View; quarterly CIP project;
total cost estimate - $16,378
2. Victoria Street, Caudill to Francis; pre -1942 facilities;
estimated cost $18,270
3. Mission Street, Chorro to Lincoln; 112 feet north of
Lincoln; pre -1941 facilities; cost estimate - $17,292
On motion of Mayor Schwartz, seconded by Councilman Brown that the City
Council approve the plans and specifications and authorize the call for
bids.
9. D. F. Romero, City Engineer, presented for the City Council's
consideration plans and specifications for the MEINECKE AVENUE SIDEWALK
INSTALLATION - CHORRO TO BROAD STREET, City Plan No. 1 -75.
The City Engineer explained the scope of the project and the effect it
would have on each property owner involved in this improvement. Esti-
mated cost of the project was $10,000.
On motion of Councilman Gurnee, seconded by Councilman Graham the City
Don Sylvia, Fire Captain, discussed with the City Council the implication
of the Federal Fair Labor Standard Act on the Fire Department personnel.
He stated that it was difficult to come to any conclusion at this time as
the rules and regulations had not been promulgated or submitted from the
Department of Labor so that everyone would have the rules and regulations
as approved.
The matter was continued to a later date when the new regulations- would
be available.
The City Council adjourned to Executive Session.
13. On motion of Councilman Graham, seconded by Councilman Norris
the meeting adjourned. Motion carried.
APPROVED: November 18, 1974
ZPATRICK, CITY CLERK
Council approved the plans and specifications
and the call for
bids
was authorized. Motion carried, Councilman Norris
voting No.
10. The City Council discussed with the
City staff the City
fire
services and the impact of the Federal Fair
Labor Practice Act
on
these services, particularly in light of the
Federal law taking
effect
on January I, 1975 in which each subsequent year
the work week
for the
fire personnel would be reduced.
Don Sylvia, Fire Captain, discussed with the City Council the implication
of the Federal Fair Labor Standard Act on the Fire Department personnel.
He stated that it was difficult to come to any conclusion at this time as
the rules and regulations had not been promulgated or submitted from the
Department of Labor so that everyone would have the rules and regulations
as approved.
The matter was continued to a later date when the new regulations- would
be available.
The City Council adjourned to Executive Session.
13. On motion of Councilman Graham, seconded by Councilman Norris
the meeting adjourned. Motion carried.
APPROVED: November 18, 1974
ZPATRICK, CITY CLERK