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HomeMy WebLinkAbout05/19/19819 - u m. City Council Minutes May 19, 1981 - 7:00 p.m. Page Two C -3. Consideration of annual reports by the following advisory commissions: A. Architectural Review Commission; B. Citizens' Advisory Committee; C. Design Review Board; D. Housing Authority; E. Human Relations Commission; F. Park & Recreation Commission; G. Planning Commission; and H. Promotional Coordination Committee. On motion of Councilman Bond, seconded by Councilwoman Dovey, that the annual reports be received_and filed; to be discussed when Committee /Commission Handbook comes'back'�'to Coun`cil.- Motion ca`rrried; all ayes. C -4. Consideration of a resolution approving a tow service agreement which would authorize the= Police - Chie € -to sign agreement with various,-tow.service agencies -an a- •rotational_basis..� Cix ei On motion of Councilman Bond, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4485 (1981 Series), a resolution of the City of San Luis Obispo approving a form of agreement between the city and tow service providers. Passed and adopted on the following roll call vote: AYES: Councilmembers Bond, Dovey, and Dunin NOES: None ABSENT: Councilmember Settle and Mayor Billig C -5. Consideration of a resolution expressing its support of efforts by the Federal Administration to return power to local entities and urging a careful implementation of those efforts in ways that will enhance, not further impede, home rule. On motion of Councilwoman Dovey, seconded by Councilman Bond, that the resolution be continued to the next regular meeting to receive more background material and to discuss with the Mayor. Motion carried; all ayes. C -6. Consideration of report by Public Services Director on Energy Conservation measures at City Hall. On motion of Councilman Bond, seconded by Councilwoman Dovey, that the report on Energy Conservation be received and filed. Motion carried; all ayes. C -7. Consideration of a Resolution of Appreciation for Carol Lowman for dedicated and valued service to.the City of San Luis Obispo. On motion of Councilman Bond, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4486 expressing the city's gratitude and appreciation to Carol Lowman for her long and dedicated service to the City and its citizens. C -8. Council consideration of agreement with the Southern Pacific Passed and adopted on the following roll call vote: AYES: Councilmembers Bond, Dovey, and Dunin NOES: None ABSENT: Councilmembers Settle and Mayor Billig Railroad to allow construction of an 18" storm drain on railroad property. On motion of Councilman Bond, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4487 (1981 Series), a resolution of the City of San Luis Obispo approving an agreement between the city and Southern Pacific Transportation Company. Motion carried.. Passed and adopted on the following roll call vote: AYES: Councilmembers Bond, Dovey, and Dunin NOES: None ABSENT: Councilmembers Settle and Mayor Billig City Council Minutes May 19, 1981 - 7:00 p.m. Page Three C -9. Consideration of a resolution approving an agreement between the City and Cooperative Personnel for rental of selection.tests. On motion of Councilman Bond, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4488 (1981 Series), a resolution of the Council of San Luis Obispo authorizing the city to contract with the.State Personnel Board for examination services. Motion carried. Passed and adopted on the following roll call vote: AYES: Councilmembers Bond, Dovey,and Dunin NOES: None ABSENT: Councilmembers Settle and Mayor Billig C -10. Consideration of the third quarterly listing for waterline improvements. On motion of Councilman Bond, seconded by Councilwoman Dovey, that.staff recommen- dation be accepted. Motion carried; all ayes. 1. Public hearing to consider.the final abandonment of a of Rockview Place between Sweeny Lane and Broad Street. Dave Romero, Public Services Director, stated that this was the final action of the abandonment, and that the siibjedt.resolution should not be recorded until relocation of the fire hydrant to satisfaction of the Public Services Department. He said that staff's recommendation to the City Council was to approve the resolution. On motion of Councilman Bond, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4489 (1981 Series), a resolution of the City of San Luis Obispo finding and determining that a portion of Rockview Place (between Sweeney Lane and Broad Street) is unnecessary for present or prospective street purposes and ordering the abandonment of same. Motion carried. Passed and adopted on the following roll call vote: AYES: Councilmembers Bond, Dovey, and Dunin NOES: None ABSENT: Councilmember Settle and Mayor Billig Councilman Settle arrived at the meeting at 7:07 p.m. 2. Public hearing to consider the final parcel map for Minor Subdivision No. 79 -096 to adjust lot lines between 585 Highland Drive and 630 Felton Way, Claud Batchelor, subdivider. On motion of Coucilman Bond, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 4490 (1981 Series), a resolution of the.-City of San Luis Obispo granting approval of the final.map of Minor Subdivision SLO -79 -096 located at 630 Felton Way and 585 Highland Drive, Claud Batchelor; applicant. Passed and adopted on the following roll call vote: AYES: Councilmembers Bond, Settle, Dovey, and Dunin NOES: None ABSENT: Mayor Billig 3. Public hearing to consider the final parcel map for Minor Subdivision No. 79 -203 to adjust lot lines at 1443 and 1445 Marsh Street; Polin and Patterson, subdividers. City Council Minutes May 19, 1981 - 7:00 p.m. Page Four On motion of Councilman Settle, seconded by Councilman Bond, the following resolution was introduced: Resolution No. 4491 (1981 Series), a resolution of the City of San Luis Obispo granting approval of the:-final map of Minor Subdivision SLO -79 -203 located at 1443 & 1445 Marsh Street, M. Polin /T. Patterson; subdividers. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Bond, Dovey, and Dunin NOES: None ABSENT: Mayor Billig 4. Public hearing to consider the abandonment of a part of Woodbridge Street between Beebee Street and Exposition Drive and to consider the final parcel_ _ map for Minor Subdivision No. 80 -128 to adjust lot lines at 355 Woodbridge Street and including the abandoned portion of Woodbridge; King Development; subdivider. Vice -Mayor Dunin declared the public hearing open. Charles Long, owner of Village Motel and Trailer Park, was curious as to what was going to happen to Woodbridge Street between Beebee and Higuera. Dave Romero responded that it was partially improved from Beebee Street and that the city might abandon its interests in that street depending on the future planning. He said that the Catholic Church which - owns. -ithe. - cemetery was interested _ in -somev;, of the property; that some of the property would be abandoned and some would be sold. Charles Long stated that there was a bad drainage problem off of Beebee Street through that area. Dave Romero stated that the abandonment would be subject to retention of appropriate drainage easements and concurrence with the adjacent property owners before the city abandoned the entire street right -of -way. Vice -Mayor Dunin declared the public hearing closed. On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolutio was introduced: Resolution No. 4492 (1981 Series), a resolution of the City of San Luis Obispo finding and determining that a. portion of Woodbridge Street (between Beebee Street and Exposition Drive) is unnecessary for present or prospective street purposes and ordering the abandonment of same. Motion carried. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4493 (1981 Series), a resolution of the City of San Luis Obispo granting approval of the final map of Minor Subdivision SLO -80 -128 located at 350 & 355G, oodbridge�-:Street ,KKiug=- Ydden�-Blake;.subdiv ders. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig 5. Public hearing to consider bus grant application for a Federal grant (UMTA Section 13) to buy three buses for the city's SLO Transit System. City Council Minutes May 19, 1981 - 7:00 p.m. Page.Five Geoff Grote, Legal Assistant, stated that the request for the council was to authorize the submittal for UMTA Section 18 Funds to purchase transit buses. Dave Romero, Public Services Director, reported that UMTA and Caltrans have approved the preliminary application but have authorized the purchase of three buses rather than four. The total cost is estimated at $337,500. He said UMTA will finance $270,000, leaving the city with a $67,500 match. He continued that the procedure would take about six weeks for the signatures to be executed by all the state and federal agencies involved; after that the city would receive notice and bid specs for the vehicles and it wauld take two to nine months for delivery. This should result in a lower mileage cost next time the city bus bids are held. Pat Linnington, President of San Luis Transportation operating San Luis Obispo Transit, felt that 99 percent of the people wanted to stay away from UMTA because of the requirements of the federal government. Faced with the prospect of free money from UMTA, he urged the council to also apply for other capital grants from UMTA to recapitalize the bus system including the maintenance yard and bus transfer facility downtown. He felt that the bus system was successful in San Luis Obispo, was not against UMTA at all, but didn't see any feasible alternatives. He encouraged the council to support the staff recommendation. Fred Miller, public.transit representative of CalTrans, agreed with Mr. Linnington's remarks on the UMTA grant and differed with him on a couple of points. He advised the council on the paperwork involved in applying for the grant under Section 18 as opposed to Section 5. With regard to Section 13 -C labor requirements, he said there was a labor warranty within the grant process itself, is not as binding and basically protects what already exists. He felt it was a good process and added that there were also:.intermodal funds available that the city can apply for. Councilman Bond felt that the city should go for as much UMTA funds as possible. He said that once the state and county have used up their allotment, the city could also go for Section 5 and Section 3 funds. Lee Walton stated that the city would not be going into the transit business, that this would supplement the fleet and won't replace existing vehicles. Dave Romero stated that the city was presently working with SLOCOG for grant applications for the.-terminal and bus maintenance facility. Councilman Settle supported the $270,000 and encouraged the use of UMTA grant monies since this may be one of the last opportunities the city has had. On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was "introduced: Resolution No. 4494 (1981 Series), a resolution of the City of San Luis Obispo authorizing final application for UMTA Section 18 funds to purchase transit buses. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig 6. Council to make nominations for appointment of a senior citizen member to the Mass Transportation Committee. Dave Romero, Public Services Director, reported that with the death of Carol Lowman there was a vacancy on the MTC which could be filled only by a senior citizen. He said that staff recommended that Council contact the senior citizen organiza- tions to obtain names of prospective candidates to fill the vacancy on the MTC. Upon general consensus, the Council directed the City Clerk to write a letter to the Senior Citizens Center asking if anyone was interested in serving on the MTC. 7. Council to consider request by Clell Whelchel to discuss the no parking restriction on lower Higuera Street. City Council Minutes May 19, 1981 - 7:00 p.m. Page Six Dave Romero, Public Services Director, stated that the Council had received a request from Mr. Clell Whelchel to discuss problems caused at Dennis Transfer by the posting of "no parking" signs. He said the signs were installed as directed by Council policy established October 6, 1975. Last year, with the pro- posal to build Villa Fontana, a memo was sent to Lee Walton giving opportunity for this subject to come up again prior to the installation of the parking restrictions. Inasmuch as he received no new direction this spring, with the completion of the widening at Villa Fontana, signs had been posted prohibiting parking. Pavement marking plans have been completed showing two lanes of traffic and a bike lane northbound, a two -way turn lane and one lane of traffic, and a bike lane southbound. Mr. Whelchel was concerned that the parking restriction would cause problems to trucks stopping at Dennis Transfer to pick up papers and directions, because they would have difficulty using the rear loading yard. The two solutions which would be available to Mr. Whelchel should the Council decide not to change the parking controls on Higuera Street would be:.. 1) to dedicate and widen Higuera Street an additional ten feet to allow for a parking bay in front of his business, or 2) to construct a driveway behind the sidewalk across the front of his property for the trucks to pull into. A third solution which would eliminate the second northbound traffic lane would allow for the trucks to park next to the existing curb with a bikeway on the traffic side of the trucks. His recommendation would be the first solution. He also requested that the Council direct staff to consider undertaking several pave -outs across the frontages of properties where curb and gutter did not exist with the intent to develop a con- tinuous traffic delineation pattern from the location of Dennis Transfer to Prado Road and possibly on the west side of Higuera Street, from Prado Road to the south city limits; estimated cost at $36,000. He concluded that staff's recommendation was that the City Council not deviate from established policy and authorize staff to do minor widening projects to facilitate the completion of continuous bikeways wherever possible. Mr. Clell Whelchell stated that by making two lanes in either direction and then cutting down to one lane at Elks Lane all the way to Madonna Road, cars would race and there would be accidents. Also for people turning into Villa Fontana, he said all you need would be one commercial vehicle to come up_in the left lane and there would be some possible deaths and serious injuries. He felt there was no necessity or desireabilty to have two lanes in each direction any place along there. He didn't think it was good planning, and said that at some time in the future that there were four lanes from Prado Road to Marsh /Higuera interchange then he could see some justification for four lanes. He reiterated that the best solution would be to leave one lane in each direction, left turn, bicycle lane and parking lane. He said that some businesses would be put out of business if there was no parking for their businesses. Councilman Settle preferred to have the trucks out on the northbound lanes and the bicycle lanes between the trucks and the highway. He was interested in recessing the trucks off the lanes. Councilwoman Dovey suggested having a driveway behind the sidewalk, sort of like a circular drive to stop there and pull out. Larry Meredith, President of Dennis Transfer, stated that Allied Van Lines operates 4800 pieces of equipment and has an exposure of 4500 drivers. He said that there was no way to communicate the problem to them ahead of time, that there was no way you could safely turn a 60 -foot rig onto South Street to the right and that they are ending up downtown. He continued that since the intersection had been changed the trucks can't go down to Elks Lane and make a U -turn. He said that rigs were coming in with no place to stop. He realized the_.predicaments.but...didn'_t know how to handle the trucks coming in. Don.Kearn, Classic Auto Works located on S. Higuera just south of Whelchell's property, was concerned about the traffic lanes and bicycle lanes that were occurring on S. Higuera. His main problem was that there was a problem existing with speed in the area and thought that by increasing it to 4 lanes at some point and 2 lanes at other points would cause a problem of people trying to get in front of each other to get through that particular section. By widening it to 4 lanes would eliminate any street parking or customer parking which would drive them out of the area. He felt that the city was jumping the gun as far as putting four lanes into this area when the flow into town gets restricted into two lanes and back into four lanes again. City Council Minutes May 19, 1981 - 7:00 p.m. Page Seven Mike Hartwell, President of Otis Body Shop, supported Mr. Kearn's and Mr. Whelchell's statements. He said that by widening this section of Higuera Street to give four lanes for a quarter of a mile and shut down to two lanes for a quarter of a mile until the cars get to E1 Camino Real and head out of town, would create a bottleneck on either end. He didn't understand what the function would be having a four lane road with a two lane road. He was opposed to opening the area up itself and eliminating all the parking in front of his building which in essence would drive him out of business. Dave Romero clarified that this goes back to council policy which was attempting to encourage bike lanes throughout the community and discourage parking in major streets. That applied to this particular case and he was following that direction. In the long run it makes safer streets and in the short run creates some problems for the neighborhood. He said the only place there would be four traffic lanes would be from Mr. Whelchell's driveway to Prado Road, and that there wouldn't be four lanes until the city gets enough right -of -way. Councilman Dunin asked Chief Neuman how many people could safely traverse that section and get through the bottle up on both ends. Chief Neuman addressed the parking issue and supported staff's recommendation not to allow parking adjacent to the intersection. He thought the alternative of establishing another driveway was viable. He felt that any impact on businesses was very obvious, and didn't support the concept of widening and squeezing. In terms of speed he thought the violations could be handled but didn't think that parking should be permitted on that particular intersection. He said that eventually there will be the same situation on lower Higuera that there is on Broad Street, and reiterated that he didn't like the lane changes. Councilman Dunin had a problem with the construction at this point, thought it should be earmarked for construction and that the solution would be worse than the problem if the city goes with the project itself. He thought that the resolution of the parking was a different issue altogether and supported resolving the map to the satisfaction of Mr. Whelchell. Councilman Bond felt that it would be nice to have a place where the trucks could park but also the problem that is caused there if a big rig was parked there. He thought there was a possibility of hurting some of the businesses to allow bicycle lanes across the street. He said that road widening was a bad problem because people will speed up and go into the bottleneck, that if it goes into four lanes there would be drastic problems. He recommended that the matter go to the traffic committee to work out a workable situation with property owners and staff. Councilman S ettl..e didn't want to see any more bottlenecks than was necessary, and thought that the most realistic option was to allow Mr. Whelchell to have a driveway behind the sidewalk so the rigs can pull off and park. He didn't think that the entire sidewalk would have to be forced back, but to allow construction of a driveway behind the sidewalk to allow access into the driveway for the trucks. He felt that could be worked out as far as details and coordination with the Police Department for traffic safety purposes. Councilwoman Dovey agreed with all that had been said with regard to the bottleneck, and agreed with Councilman Bond to refer to the Traffic Committee was the first step. She would move to reaffirm the no parking strategy on South Higuera and thought that the driveway idea would be the preferable alternative. For Mr. Whelchell's employees, she suggested that perhaps he could find some space in the back that he could provide for them. Mr. Whelchell stated that it would not block any view and would not create a problem. He said the utilities have still not been put underground, that there was a power pole on the sidewalk with a guywire on the sidewalk and that there was no way a truck could get behind it. That would create a problem for the trucks. On motion of Councilman Dunin, seconded by Councilwoman Dovey, that the established policy of no parking be reaffirmed and that staff and Traffic Committee be directed to work with property owners on additional alternatives. Motion carried on the following roll call vote: r—! I-A City Council Minutes May 19, 1981 - 7:00 p.m. Page Eight AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig On motion of Councilman Bond, seconded by Councilman Settle, that temporary no parking signs-be set up on the south side of the street. Motion carried on the following roll call vote: AYES: Councilmembers Bond, Settle, Dovey, and Dunin NOES: None ABSENT: Mayor Billig 8. Report by Finance Director of Council review of the 1980 -1981 estimated revenue and a recommendation for increases to reserve accounts. A. Resolution increasing reserve accounts. Rudy Muravez, Finance Director, stated that following the close of the third quarter of each fiscal year, the governmental revenues are reviewed in detail to project available funds for the next fiscal year and measure the accuracy of our original projection for the current year. The results of analysis for the current year are listed on Schedule 1, Revised Estimates. The bottom line of this Schedule shows that the best educated guess for the current fiscal year would beapproximately $400,000 above our original estimate. While this may seem a large amount in dollars, it represented only a 4.7 percent increase over the original estimate. He continued that before the full $400,000 was spent the city should review Schedule 2 which details the appropriation adjustments which had been authorized throughout the fiscal year. Reviewing the General Fund Balance, he counted on the original ' projection being conservative. At this point, he estimated that the General Fund would have an unappropriated balance on 6/30/81 of $271,865. The remaining special revenue funds would have nominal ending balances. Under Proposition 4 (The Gann Initiative), he said there was a limit placed on the amount of appropriations during any one fiscal year. For this year the city was well under its limit, however, in the coming years the margin could well be reduced. For this reason he recommended that the city increase the current year appropriations to the maximum funds available by transferring our expected balance to the General Reserve Account. The reason being that subsequent appropriations from a Reserve Account in the next year did not count against the appropriations limit for that year. They count as appropriations in the year the reserves were established or increased. Therefore, next fiscal year the reserve may be reduced to cover salary increases or unanticipated losses of revenue without affecting the appropriation limit. While increasing the 1980 -81 appropriations,.he said there would be no impact on current year expenditures. By increasing the current year appropriations, the 1981/82 "appropriations subject to limitation" would be reduced. Rudy Muravez concluded that after reviewing the third quarter actual revenues and revising our 1980/81 revenue projections and estimated fund balances, the following reserve appropriations were recommended: DESCRIPTION AMOUNT General Reserve Account $275,000 Library Building Reserve 5,000 Capital Contingency Reserve 8,000 Councilman Settle supported the resolution to have the general fund increased by $275,000 as well as the library fund increased by $5,000, and the capital contin- gency fund increased by $8,000. On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4495 (1981 Series), a resolution of the City of San Luis Obispo increasing reserve appropriations for the 1980 -81 fiscal year. City Council Minutes May 19, 1981 = 7:00 p.m. Page Nine - Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig 9. Consideration of final site determination of Corporation Yard. Dave Romero, Public Services Director, stated that at its meeting of April 13, 1981, the City Council agreed that the Corporation Yard should be located on Prado Road. Council requested however that an alternate site plan be prepared showing a location of the yard shifted away from the freeway in order to preserve the corner for Highway - Commercial use. In response to the.Council request, staff asked a consultant two site plans: 1) Scheme E which showed no change in the general location of the yard, but a fairly substantial modification to the interior layout compared to that plan prepared by SUA in 1977. It showed a bus maintenance yard which could be located contiguous, but not a part of, the City Corporation Yard. 2) Scheme F implied a relocation of the'fire.:trairiing ::site >arid.r:ecyeling center but did preserve the rifle range at its present location. The relocated fire training center might have a detrimental effect on sewer plant operations during fire and hose drills because of the prevailing winds. It was his opinion that the fire training site and the bus maintenance yard location along the freeway would create a much poorer appearance to--the northbound motorists on 101 than would the Corporation Yard located at the off -ramp. Under either scheme, the highway frontages would be heavily landscaped. It was his recommendation that the Council approve the siting of the Corporation Yard as shown on Scheme E and authorize the staff to proceed with architectural services.for detailed master planning and development of the yard. Councilwoman Dovey preferred the Scheme E location of the Corporation Yard site in the corner by the freeway with buildings against the freeway, to block the freeway visual access with planting large and phased as soon as possible, and suggested. that we leave the road where it is and make no other changes. Councilman Settle supported Alternative E with a berm or tree line next to the highway. On motion of Councilwoman Dovey, seconded by Councilman Bond, that the siting of the Corporation yard only, as shown on Scheme E, be approved. Motion carried on the following roll call vote: AYES: Councilmembers Dovey, Bond, Dunin, and Settle NOES: None ABSENT: Mayor Billig 10. Council to consider 1981 -1982 Street Deficiency Priority List. Dave Romero, Public Services Director, reviewed the Street Deficiency Priority List for the Spring of 1981. The priorities considered the condition of the street, costs of repair, and type and amount of vehicular traffic, thereby estab- lishing an informal benefit - cost- ratio. He requested that the Council review the priority list, modified in accordance with its desires, and adopt the modified list. Councilman Settle approved of the lists as indicated and thought that the Palm Alley should be moved up in priority since it was a heavily used area and urged the council that it be put in as a top priority. Councilman Bond agreed with Councilman Settle, and preferred to see the top ten priorities on the list left as they are. I� Councilwoman Dovey agreed on the Palm alley matter and Councilman Settle's comments because it is in abominable shape and used as more than an alley. She said several of the offices have provided a good share of off - street parking and deserve better access and doubts if the traffic will be any heavier. She thought that Mill Street has been started and should be finished past Grove. Del Mar Court was also in bad shape in her opinion. She suggested that Orcutt Road might be dropped down, Highland Drive needed to be taken care of, and Johnson near Southwood would come with the development and the developer would be assisting in that. City Council Minutes May 19, 1981 - 7:OO.p.m. Page Ten On motion of Councilman Settle, seconded by Councilwoman Dovey, that the Street Deficiency List be adopted as submitted moving Palm Alley (Item 22 -B) high enough to be done this year with emphasis on Items 1, 3A & B, 4 & 6. Motion carried. AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig The council took a 20- minute break at 8:50 p.m. The meeting resumed at 9:10 p.m. 11.. Consideration of a resolution authorizing transfer of funds in the amount of $15,000, grant reimbursable fund for the development of Sinsheimer Park to initiate Land and Water Conservation Fund Grant Proiect. Jim.Stockton, Recreation Director, stated that it was necessary to act on this project immediately to take advantage of 50 percent reimbursement ($50,000) by Land & Water Conservation Fund. He said he had been informed by the State that the City has until June 30, 1982, to complete this project to qualify for reimburse- ment and considering the time necessary for bid advertisement, contract procedures and actual construction, the time constraints will be tight. He continued that the City previously appropriated $38,500 in 1979/80 to cover design and matching funds for the Project. As of 3/31/81 this account had a balance of $35,795. To fund the reimbursable portion of the Project, a supplemental appropriation of $15,000 will be required from the Capital Contingencies Reserve. The City's matching contribution of $50,000 is expected to come from Revenue Sharing Funds. However, since this amount is in excess of 25 percnet of the original 1980/ 81 Revenue Sharing Budget, it cannot be appropriated without the required proposal use hearing. He said a hearing has been scheduled for May 20, 1981. Seventeen days thereafter, the Council may adopt the Resolution appropriating the funds. In the meantime, a Resolution has been prepared to transfer $15,000 for the Capital Contingencies Reserve to the reimbursable grant account. After review of Parks & Recreation Commission Report, he recommended that the council appropriate funds and instruct Parks & Recreation Department to advertise for construction bids. Councilwoman Dovey questioned where the money goes after it is transferred out of the CIP contingency fund and is reimbursed by grant money. Lee Walton replied that it goes back to the General Fund for reappropriations. Councilman Settle supported the action as requested. On motion of Councilman Settle, seconded by Councilman Bond, the following reso- lution was introduced: Resolution No. 4496 (1981 Series), a resolution of the City of San Luis Obispo authorizing a transfer of funds from the 1980/81 capital contingencies reserve. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Bond, Dovey, and Dunin NOES: None ABSENT: Mayor Billig 12. Consideration of plans and specifications for "HIGH STREET STORM DRAIN ", City Plan No. D -03, bid estimate $183,500 without contingencies. Dave Romero, Public Services Director, reported on the access and right -of -way problems which will occur on Bianchi Lane with this project and on the corrective measures taken by field crews to clear the plugged catch basin on Higuera. He continued that the inadequate capacity of existing storm drainage system in the lower Buchon /High Street area has resulted in flooding of this area several times in the past. He recommended that the council approve plans and specifications and authorize staff to advertise for bids. City Council Minutes May' 19, 1981 7:00 pain. Page Eleven Councilwoman Dovey commented that if all the property owners were satisfied with the project as it affected their property she would support it. On motion of Councilman Settle, seconded by Councilwoman Dovey, that the plans and specifications be approved and staff be authorized to call for bids. Motion Carried on the following roll call vote: AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig B -1. City Clerk's report of bids received for "CERRO ROMAULDO CULVERT REPLACEMENT ", City Plan No. D -17, bid estimate $65,094 without contingencies. Dave Romero, Public Services Director, stated that this project replaces the Cerro Romauldo culvert, just west of Cuesta Drive, with a new, wider culvert. It also increases the height of the channel walls immediately adjacent to the culvert and modifies the channel intersection west of Cuesta Drive just north of Foothill Boulevard to improve the flood characteristics. The walls of the channel at this location are also to be made slightly higher. Summary of the bids received was as follows: 163 Ramona San Luis Obispo, CA 93401 Madonna Construction Company $78,764.00 P.O. Box 910 San Luis Obispo, CA 93406 Spiess Construction Company $80,359.00 698 Don Pablo Drive Santa Maria, CA 93454 Cecil Construction Company $83,548.00 Rt. 1, Box 499 Arroyo Grande, CA 93420 Dave Romero recommended that the bid be awarded to R. Burke Corporation in the amount of $56,141.40. On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4497 (1981 Series), a resolution of the City of San Luis Obispo awarding low bid to R. Burke in the amount of $56,141.40 1 Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig B -2. City Clerk's SEWERLINE ". City Plan No. D -22 of bids received for "MITCHELL DRIVE to $16.000 without contingencies. Bid Amount R. Burke Corporation $56,141.40 P.O. Box 957 San Luis Obispo, CA 93406 Conco Engineering, Inc. $56,420.42 P.O. Box 511 San Luis Obispo, CA 93406 C. Boyd Construction Company $62,528.67 163 Ramona San Luis Obispo, CA 93401 Madonna Construction Company $78,764.00 P.O. Box 910 San Luis Obispo, CA 93406 Spiess Construction Company $80,359.00 698 Don Pablo Drive Santa Maria, CA 93454 Cecil Construction Company $83,548.00 Rt. 1, Box 499 Arroyo Grande, CA 93420 Dave Romero recommended that the bid be awarded to R. Burke Corporation in the amount of $56,141.40. On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4497 (1981 Series), a resolution of the City of San Luis Obispo awarding low bid to R. Burke in the amount of $56,141.40 1 Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Bond, and Dunin NOES: None ABSENT: Mayor Billig B -2. City Clerk's SEWERLINE ". City Plan No. D -22 of bids received for "MITCHELL DRIVE to $16.000 without contingencies. City Council Minutes May 19, 1981 - 7:00 p.m. Page Twelve Dave Romero, Public Services Director, stated that this particular contractor has not done work for the City but has worked in the area for some time doing jobs for private individuals, and has been found to be completely cooperative and knowledgeable. Summary of the bids received was as follows: Bid Amount Cecil Construction Company $ 9,833.00 Rt. 1, Box 499 Arroyo Grande, CA 93420 R. Baker, Inc. $12,224.50 P.O. Box 419' Arroyo Grande, CA 93420 Fred Julien & Associates $12,646.00 4725 Santa Fe Road San Luis Obispo, CA Dave Romero recommended that the bid be awarded to Cecil Construction Company in the amount.:of $9,833.00. On motion of Councilman.Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4498 (1981 Series), a resolution of the City of San Luis Obispo awarding low bid to Cecil Construction Company in the amount of $9,833.00. _ Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, and Dunin NOES: Councilmember Bond ABSENT: Mayor Billig g B -3. City Clerk's report of bids received for "TRAFFIC SIGNAL UPGRADING ", City Plan No. E -39, bid estimate $6,600 without contingencies. Dave Romero, Public Services Director, stated that this project modifies the Marsh /Santa Rosa intersection by adding a new pole with mast arm on.Santa Rosa Street next to the Farm Boy Restaurant. Summary of the bids received was as follows: Bid Amount Lee Wilson Electric Company $6,232.00 P.O. Box 250 Arroyo Grande, CA 93420 On motion of Councilman Settle, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4499 (1981 Series), a resolution of the City of San Luis Obispo awarding bid to Lee Wilson Electric Co. in the amount of $6,232.00. Passed and adopted on the following roll call vote: ' AYES: Councilmembers Settle;. Dunin, Bond, and Dovey NOES: None ABSENT: Mayor Billig 9:30 p.m. Council adjourned to Executive'Session. 10:30 p.m. Council reconvened in Regular Session with all Council members present except. Mayor Billig. E -1. On motion of Councilwoman Dovey, seconded by Councilman Settle,_ the following resolution was introduced: Resolution No. 4500 (1981 Series), a City Council Minutes May 19, 1981 - 7:00 p.m. Page Thirteen resolution amending Resolution No. 4242 (1981 Series) revising salary for the Community Development Director. Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Settle, Bond, and Dunin NOES: None ABSENT: Mayor Billig E -2. On motion of Councilman Dunin, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 4501 (1981 Series), a resolution of the City of San Luis Obispo approving agreement between the City of San Luis Obispo and H. Dieter Heinz, for services as consulting chemist. Passed and adopted on the following roll call vote: AYES: Councilmembers Dunin, Settle, Bond, and Dovey NOES: None ABSENT: Mayor Billig There being no further business to come before the City Council, the meeting was adjourned at 10:30 p.m. Pamela Voges,....Acting:City -Clerk i. APPROVED BY COUNCIL ON: C� 6/16/81 By 0 ivia Grande, Recording Secretary M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, JUNE 1, 1981 - 12:00 NOON COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET Roll Call Councilmembers Present: Alan Bond, GlennaDeane Dovey, Ron Dunin, Allen Settle, and Mayor Melanie Billig Absent: None City Staff Present: Lee Walton, Administrative Officer; Pamela Voges, Acting City Clerk; Henry Engen, Community Development Director; Wayne Peterson, City Engineer; Rudy Muravez, Finance Director; Geoff Grote, Legal Assistant; Jim Stockton, Park & Recreation; Roger Neuman, Police Chief; D. F. Romero, Public Services Director; Ann McKibbin, Personnel Director; and Olivia Grande, Recording Secretary . 1. Consideration of request from Ann B. Stacey appealing high water bill (continued from 5/5/81). 1