HomeMy WebLinkAbout05/31/1983M I N U T E S
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, MAY 31, 1983 - 7:00 P.M.
COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
STUDY SESSION
1
PLEDGE OF ALLEGIANCE
ROLL CALL
Councilmembers
Present: GlennaDeane Dovey, Ron Dunin,•Robert Griffin, Allen K.
Settle-and Mayor Melanie C. Billig
Absent: None
Planning Commissioners
Present: Pat Gerety, William;Howard, Jerry Ries
City Staff
Present: Paul Lanspery, Administrative•Officer; Geoff Grote,
Assistant Administrative Officer; Pamela Voges,,'City Clerk;
Toby Ross, Community Development Director; Wayne Peterson,
City.Engineer; Rudy Muravez, Finance Director; Mike Dolder,
Fire Chief; Steve Henderson, HRC Coordinator; Ann Crossey,
Personnel Director; Roger Neuman, Police Chief; Dave Romero,
Public Works Director; Jim Stockton, Recreation Director;
Lane Wilson, Superintendent of Buildings and Parks Maintenance;
Dave Elliot, Administrative Assistant; Bobbie Goddard,
Accountant; Bob Mote, Utilities Supervisor
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P R E S E N T A T I O N
Presentation by Mayor Billig to Rudy Muravez, Finance. Director, for 10
years plus service to the City of San Luis Obispo.
1. REVIEW OF 1983 -85 CITY BUDGET
Paul Lanspery, Administrative Officer, reviewed the budget format stating
that it was: 1) A two -year picture; 2) the emphasis was to be on the
program goals and objectives; and 3) it included 12 management and budget
policies. He stated that the 1983 -84 operating budget was proposed at
$15,931,000; this was a 5.2 percentage increase over 1982 -83, and the
1984 -85 operating budget was proposed at $15,754,000. He explained that no
personnel service cost increases were included and that a two to four
percent year -end carry over (typically used to fund such increases) was not
included. This would amount to an approximate $300,000 to,$600,000. He
explained that no new permanent positions were being proposed, although six
had been requested by the departments. No water or sewer rate increases
were proposed; however, 40% golf fee increases were recommended.
Rudy Muravez, Finance Director, explained that the Council would be review-
ing 11 management and budget policies,,each of them designed to clarify
specific budget issues and objectives. Some were requirements of the
Municipal Code; some reflected the financial management actions of previous
City. Councils and some were new. He explained that the main objective in
the development of the budget was the establishment and preservation of
sound financial management and the documented policies, the foundation from
which the budget was built. Any modifications or revisions to the policies
City Council Minutes
Tuesday, May 31, 1983 - 7:00 p.m.
Page 2
result in logical adjustments to the budget of line -item elements which
they regulate. He then reviewed the two -year financial plan (see b -1 of
the budget) with recommendation to approve the policy to provide for the
development, maintenance and review of an effective two -year financial
plan.
Mr. Muravez reviewed the revenue for 1983 -84 with total revenues of $17,726,940;
a minus 10.1 percent change from 1982 -83 (see page C -2). He then reviewed
City expenditures by program for 1983 -84 (see page C -3) with total expenditures
of $15,930,902; a 5.2 percent change from 1982 -83. He then reviewed page ,
C -23, Summary of Reserves and Restricted Deposits, showing a total estimated
balance as of June 30, 1983, of $3,585,000 with a $504,130 1983 -84 addition;
a projected reduction of 0 with an estimated balance as of June 30, 1984,
of $4,089,130. He reviewed the second management policy statement entitled
"Financial Reserves." The action would be for implementation requiring
several levels of reserves for the fiscal year proposing funding of $525,000
for the general contingency reserves, including $570,000 for water utilities;
$955,000 for sewer utilities; and $1,659,130 for other capital reserves,
including promotional facilities reserve, library building reserves, and
in -lieu reserves.
Paul Lanspery, Administrative Officer, then reviewed the CIP explaining
that the 1983 -84 recommended was $2.4 million; a prior year carry over with
reserve allocations of $1.6 million. Other projects not included in those
funding sources were: 1) the parking structure at $8,500,000; and 2) the
Marsh Street lot at $1,500,000. Those numbers will probably change as they
were only estimates. He explained that the program emphasis this year
would be to: 1) complete previously approved projects; 2) undertake a
repair and maintenance program for city facilities; and 3) begin project
planning for pending projects. He then referred the Council back to page
D -10, the Capital Management Control System Policy, with the action that
during the 1983 -85 fiscal periods, the city would develop and implement a
capital project management control system. It would assure that the design
phases were successfully completed to coordinate review of the project by
the city's Architectural Review Commission and Planning Commission and
ensure compliance with all applicable environmental and development and
review procedures.
Mr. Lanspery then reviewed the.Capital Improvement Program (E -1 through
E -12) with a total budgeted of $2,449,600 broken down as follows:
1. Municipal Water System - $300,000.
2. Municipal Sewer System - $290,000.
3. Streets and Sidewalks Fund - $503.,600.
4. Capital Outlay Fund - $550,000.
5. Federal Revenue Sharing - $806,000.
8:25 p.m. Mayor Billig declared a recess. 8:45 p.m. City Council reconvened,
all Councilmembers present.
Council continued its review of the CIP including various policy statements.
After brief discussion and upon general consensus, the first-policy state-
ment entitled "Two -year Financial Plan" was given conceptual approval as
recommended (5 -0).
Council then reviewed the second policy statement entitled "Financial
Reserves ".
Councilman Griffin suggested that this statement be reevaluated upon final
implementation of the strategic plan.
Councilman Dunin suggested that a specific definition be given to the
promotional facilities reserve.
Councilman Griffin suggested that this would be better addressed under the
policy statement entitled "Cultural and Promotional Projects" and a defini-
tion could be inserted here.
City Council Minutes
Tuesday, May 31, 1983 - 7:00 p.m.
Page 3
After brief discussion and upon general consensus, Council agreed that the
item be held over for additional study.
Policy statement 413 entitled "Proposition 4 - Appropriation Limitation."
After brief discussion and upon general consensus, Council gave conceptual
approval to policy statement 413 as recommended (5 -0).
Policy statement 414 entitled "Use of Federal Revenue Sharing Funds."
' After brief discussion and upon general consensus, Council gave conceptual
approval to policy statement 414 as recommended (5 -0).
Policy statement 419 entitled "Capital Project Management Control System."
Councilman Griffin requested that a statement be included about an analysis
of the close -out management costs to be made a part of a projects maintenance
and operation costs. This analysis should be included at least at the time
of final design of a project coming to Council.
After brief discussion and upon general consensus, Council agreed that
Management would develop implementing guidelines concerning operation and
maintenance costs. Additional wording changes were suggested by Councilwoman
Dovey and included as part of the rewrite (5 -0).
Council then continued its discussion of the Capital Improvement Program.
Under Program Emphasis, Councilman Griffin-suggested that.property acquisi-
tion, including criteria, be included.
Councilman Dunin objected to include the word "Fremont" in-any section
where "performing arts center" was referenced. He felt it might cause
unnecessary confusion to the public. -He-was afraid.the same thing that.
happened with the misinformation on the parking structure would happen
again if the public saw the Fremont as a project, when in fact, no project
currently existed. He suggested-under-.those Capital Improvement Programs
funded by federal revenue sharing monies, 413 entitled "Land Acquisitions ",
that this title be changed to "Property Acquisitions" with a definition
explaining or showing criteria as to how these funds could be used.
Council then discussed the recommended appropriation -for the Mission
Plaza /Nipomo phase.
0•
Councilman Dunin felt that the funds appropriated for Mission Plaza could
be used to help mitigate the flood and drainage problem in that area. He
felt that this was a requirement imposed_upon:private developers prior to
allowing a project to be built arid, therefore, felt that the same criteria
should apply to a public project as well.
After considerable discussion and upon general consensus, Council agreed to
leave this item as previously recommended (4 -1).
Council also concurred to take reference to the Fremont from the budget
leaving it to read "cultural facilities" (5 -0).
Under those projects appropriated from the Capital Outlay Fund entitled
"Community Projects Matching Funds." Council agreed to increase the
recommended appropriation from $30,000,to $50,000 if required (5 -0).
1 Dave Romero, reviewed some of the-street-and sidewalk funds.under the CIP
and asked if Council would be desirous of receiving the priority list for
water, streets, etc., to come back at.future Council meeting.
Council concurred (5 -0).
After discussion Council gave conceptual approval to the CIP as amended
(5 -0).
City Council Minutes
Tuesday, May 31, 1983 - 7:00 p.m.
Page 4
Council.then reviewed individual departmental budgets.beginning with
General Government:
1. City Council
Mayor Billig reviewed the Council's budget stating that $55,790 was being
requested.
After brief discussion Council gave conceptual approval to the Council
budget with additional minor amendments (5 -0). t
2. Administration
Paul Lanspery, Administrative Officer, reviewed the Administration budget
stating that $154,695 was requested.
Upon general consensus Council concurred with the recommended objectives
with the amendment under.major objectives.to.remove "Fremont Theatre ".under
1 and insert "cultural facilities."
Paul Lanspery commented that items.1, 2, 3 and.6 would be included in the
quarterly goals reporting system.
After brief discussion Council gave-conceptual approval (5 -0).
3. Public Works Administration
Dave Romero, Public Works Director,.reviewed the requested budget amount of
$69,770 (see pages D -6 and D -7 of the budget). He stated that he had
requested a full -time permanent secretary be added in next year's budget.
The Administrative Officer had recommended against it.
After brief discussion Council concurred,with.the CAO's recommended action
(5 -0).
Council stated that they would reconsider and evaluate this next year..
4. City Attorney
Paul Lanspery, Administrative Officer reviewed.the proposed budget of
$122,020; major service activity 416 to be reworded.
After additional wording changes were proposed, Council gave conceptual
approval of the recommended action (5 -0).
Councilman Griffin left the meeting.
5. City Clerk
Pam Voges, City Clerk, reviewed the recommended $127,835 for 1983 -84, Major
Objective 1) survey and analysis of the city -wide index filing and micrographic
system; 2) Information Policy Statement included on page B -9 of the budget.
After brief discussion Council gave conceptual approval as revised (4 -0 71).
6. Elections
Pam Voges, City Clerk, reviewed the elections expenses explaining that the
requested amount of $27,130 was approximately $21,000 over last year as a
result of the regular General Municipal Election being held in November.
After brief discussion Council gave conceptual approval to the Election
budget with wording changes under Significant Expenditure Changes, Items 1
and 2 (4 -0 -1).
7. Finance
Rudy Muravez, Finance Director, reviewed the requested amount of $307,880
stating that his major objective was the completion of a comprehensive