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Home My WebLink About06/14/1983City Council Minutes Monday, June 13, 1983 - 12:10 p.m. Page 4 After brief discussion and upon general consensus to give conceptual approval to the Storm Drainage Policy Statement and the requested budget of $109,670 (3 -1 -1). There being no further business to come before the City Council, Mayor Billig adjourned the meeting at 2:10 p.m. to Tuesday, June 14, 1983 at 7:00 p.m. to continue the Council discussion on budget. Pamela Voges, City)C Yerk l 0 APPROVED BY COUNCIL: 8/16/83 M I N U T E S ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN`LUIS OBISPO TUESDAY, JUNE 14, 1983 - 7:00 P.M. COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA STUDY SESSION PLEDGE OF ALLEGIANCE ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen K. Settle and Mayor Melanie C. Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer; .Geoff Grote, Assistant Administrative Officer; Pamela Voges, City Clerk; Toby Ross, Community Development Director; Wayne Peterson, City Engineer; Bobbie.Goddard, Acting Finance Director; Dave Romero, Public Works Director; Lane Wilson, Superintendent Building /Parks Maintenance; Dave Pierce, Transit Manager; Nancy Knofler, Transit Coordinator; Myron Torik, Utilities Maintenance Supervisor; Bob Mote, Utilities Engineer; Carl Young, Acting Utilities Superintendent; Don Headley, Acting Water Treatment Plant Supervisor; Doug Marks, Wastewater Plant Supervisor; Bob Mayse, Water Supply Supervisor; Bob Ioppini, Utilities Maintenance Supervisor 1. REQUEST TO.AMEND BUILDING SETBACK LINE - OSOS STREET Council held a public hearing to consider a request by Cuesta Valley Properties for exception to established Osos Street setback line affecting property at the easterly corner of Osos and Monterey Street (continued from 6/7/83). Toby Ross, Community Development Director, reviewed the Council agenda report.(file #418), stating that staff recommended the Council approve the requested exception if evidence could be submitted supporting one or more of-the hardship findings specified in the setback ordinance. Staff recommended approval be granted on the understanding that sidewalk widening.near the Higuera and Monterey intersections would be to the approval of the City Engineer and subject to the.condition that the applicant reimburse the City for loss of curbside parking to,the approval of the City Administrative Officer. City Council Minutes Tuesday, June 14, 1983 - 7:00 p.m. Page 2 Sandy - Merriam,, with MDW and representing the applicant Cuesta Valley Properties, explained that the setback line'was critical if parking'could be made available on the site itself, and would be one of the major issues in bringing a major anchor store into the downtown. The applicant was proposing to put parking on the top floor but this would be contingent on the setback being granted. They would lose:up to 18 -20% of rooftop parking spaces without it. He felt that the intent of the setback line initially was to facilitate street widening. If this was the primary purpose, removing approximately nine spaces on Osos Street and making up for the lost parking on the site itself, would still accommodate the traffic circulation and allow for parking on site. Dave Romero, Public Works Director, cautioned the Council that if the Council were to grant the setback as requested, that this small portion of Osos Street, which is also a truck route and an arterial street•as shown in the Circulation Element, would eliminate the possibility of the City later being able to add additional bicycle lanes or widening of the street for the truck route. Upon question by Sandy Merriam regarding the condition suggested by staff that the applicant reimburse the city for loss of curbside parking, Toby Ross stated that the Planning Commission had also suggested reimbursement for parking and staff was suggesting parking -in -lieu fees. Mayor Billig felt that a certain amount of trust had to exist between the applicant and the city concerning this issue. Some reimbursement would have to be worked out-down the line but no definite decision needed to be made this evening. Mayor Billig declared the public hearing open. No one spoke for or against the proposed request. Mayor Billig declared the public hearing closed. 1 Councilman Dunin felt the project was very important. Although the project showed the proposal to be between 16,000 and 20,000 sq. ft., he would urge the applicant to build the structure to include at least 20,000 sq. ft. Councilwoman Dovey stated that although she liked the project, she did have a problem with the parking and its effect upon narrowing of the street. She would like to support the project itself but she was unable to find a hardship finding as required by the resolution and could, therefore, not support the requested setback. Councilman Settle stated he could support the project. He felt the public benefit would far outweigh that of the loss in parking. This was a unique project, especially since it was providing the parking on -site in the downtown area, unlike most projects. Mayor Billig agreed. She felt the project downtown was unique and must be looked at differently. It was a short block and would be a small trade -off considering the public benefit to be derived. On motion of Councilman Griffin, seconded by Councilman Settle, the following resolution was adopted: Resolution No. 5131 (1983 Series), a resolution of the Council of the City of San Luis Obispo granting an exception to adopted building setback line for Osos Street affecting property at 1005 Monterey Street and 1000 Higuera Street, with Section 1 and Section 2 to be amended as follows: Section 1. "Based on its considera- 1 tion of the materials, comments, and inspections hereinabove described, the Council finds that the property of which the official building setback line is a part is of such nature that the owners of the land will be substantially damaged if an exception therefrom is not granted, specifically the substantial reduction of onsite parking capacity and a disproportionate loss of property rights to public benefits." Section 2. "Based on these findings and on the circumstances peculiar to the property affected, the exception.requested is hereby granted on the condition that the sidewalk widening near Higuera and Monterey intersection shall be to the approval of the City Engineer; and City Council Minutes Tuesday, June 14, 1983 - 7:00 p.m. Page 3 further, that the applicant shall reasonably reimburse the City for or otherwise offset the loss of curbside parking under a separate agreement between the City and the applicant." Passed and adopted on the following roll call vote: AYES: Councilmembers Griffin, Settle, Dunin and Mayor Billig NOES: Councilwoman Dovey ABSENT: None A =1. Councilman Griffin stated that he had been contacted by Keith Gurnee, representing the Tri- Counties Blood Bank, as to possible reconsideration of their-request to rezone property at 885 Murray Street from R -1 to 0 with the understanding that substantial modifications had been made to the proposal since Council had last considered it at their meeting of June 7, 1983. After brief discussion and upon general consensus this item was continued to the July 5, 1983, Council meeting for reconsideration (5 -0). Councilman Griffin stated he would not expect this would allow precedent setting for future reconsiderations. 2. COUNCIL CONTINUED ITS REVIEW OF 1983 -85 CITY BUDGET HUMAN RELATIONS .HUMAN RELATIONS COMMISSION (continued from 6/13/83) Paul Lanspery, Administrative Officer, reviewed the Human Relations Commission (see-pages D -54 & D -55) requested budget for 1983 -84 of $4,220. He reviewed some changes that had been suggested by Councilwoman.Dovey and reviewed the three major service activities and six major objectives. After brief discussion and upon general consensus, Council gave conceptual support to the recommended budget of $4,220 with the major service activities and objectives as amended (see draft copy available in the City Clerk's Office). HUMAN RELATIONS PROGRAM Paul Lanspery, Administrative Officer, reviewed the requested budget amount of $117,225 (see pages D -56 & D =57) and reviewed the five major service activities and six major objectives as proposed by the HRC.. After brief discussion and upon general consensus, this budget was given conceptual approval as amended (5 -0). Councilwoman Dovey reviewed the Senior Home Share request for grant -in -aid in the amount of $8,000. She reminded Council of the 14 recommendations by the HRC for grants -in -aid funding on May 3, 1983, totaling $54,200. The Senior Home Share grant request had been approved in concept subject to staff bringing back a report on the revised dollar program itemization which should come back prior to budget hearings. She had reviewed the financial figures again since the additional information had been obtained and felt comfortable supporting the program and grant as requested. Council was unable to reach a decision concerning Senior Home Share and asked that this item be continued to the budget hearing on June 21 (5 -0). TRANSPORTATION STREETS AND SIDEWALKS Dave Romero, Public Works Director, reviewed the Street and Median Landscaping Service Program under Streets and Sidewalks- Requested Budget $135,830 (see pages D -66 & D -67). He stated there were four major service activities and City Council Minutes Tuesday, June 14, 1983 - 7:00 p.m. Page 4 three -major objectives. He reviewed those items taken out of the budget by the Administrative Officer which included two part -time temporary salaries for maintenance workers in the amount of $9,500 and also included radio equipment of $2,500. Jerry Emery, Chairman of the Tree Committee, stated that the tree trimmers are now out watering trees. He felt this was extremely inefficient due to the high cost of hiring a tree trimmer versus a tree waterer. He would urge Council's reconsideration. Paul Lanspery, Administrative Officer, stated that if the Council'was desirous of making a change, he felt that he could re- evaluate the posting program but would need additional time to re- evaluate the priorities before coming -back to Council. Councilman Dunin was supportive of the additional workers. He felt that the City continued to expand the tree program but was not willing to• expand the manpower needed to continue its maintenance. After brief discussion, it was moved by Councilman Dunin, seconded by Council- man Settle, to appropriate $10,000 to hire two temporary part -time workers for watering of trees with the Administrative Officer directed to report back at the budget hearing on June 21 with review of funding sources and the program for the remainder of the year (5 -0). VEHICLE PARKING PARKING METER COLLECTION AND REPAIR Dave Romero, Public Works Director, reviewed the Parking Meter Collection and Repair Program- Requested Budget $76,520 (see pages D -68 & D -69). There were two major service activities and one major objective to evaluate the first year contract meter collection and repair operations and compare to in -house operation. Councilman Settle was very supportive of this objective. He felt that the current contract was extremely high. After brief discussion and upon general consensus, conceptual approval was given to the requested budget amount of $76,520 (5 -0). PARKING FACILITIES OPERATION AND MAINTENANCE Dave Romero, Public Works Director, reviewed the Parking Facilities Operation and Maintenance programs under Vehicle Parking. The requested budget was $59,880 (see pages D -70 & D -71). Two service activities and one major objective to organize the operations and maintenance activities for the downtown parking garage upon completion. After brief discussion Council gave conceptual approval as requested.(5 -0). PARKING ENFORCEMENT Dave Romero, Public Works Director, reviewed the requested.budget for. Parking Enforcement $64,040 (see page D -72 & D -73). There were no major objectives. Council gave conceptual approval. VEHICLE PARKING Council gave conceptual approval to the Debt Service program under Vehicle Parking for $27,800 (5 -0). MUNICIPAL TRANSIT SYSTEM Dave Romero, Public Works Director, reviewed the Vehicle Operations Service Program. The requested budget was $299,500 (see pages D -76 &..D -77). He reviewed the two major service activities and four major objectives. 1 1 City Council Minutes Tuesday, June 14, 1983 - 7:00 p.m. Page 5 After brief discussion and upon general consensus, Council gave conceptual approval to the recommended budget including an additional major objective #5 to read: "Investigate the feasibility of providing a better interface between the transit system and AMTRAK, Greyhound, and the airport (1 -84) (5 -0). NON- VEHICLE MAINTENANCE Dave Romero, Public Works Director, reviewed the requested budget of $6,210 for Non - Vehicle Maintenance found on pages D -78 & D -79. There was one major service activity and three major objectives. After brief discussion, Council gave conceptual approval to this budget as recommended (5 -0). ADMINISTRATION AND GENERAL EXPENSE Dave Romero, Public Works Director, reviewed the requested budget $183,830 reviewing five major service activities and seven major objectives found on pages D -80 & D -81 of the budget. He also reviewed the management budget policy statement.entitled "Transit,Revenues" found on pages B -8'& B -9. After brief discussion and upon general consensus, conceptual approval was given to both the requested budget amount of $183,830 and the management budget policy statement with amendments to the program description and major objectives as discussed (5 -0). CENTRAL SERVICE YARD VEHICLE AND EQUIPMENT.MAINTENANCE Dave Romero, Public Works Director, reviewed the requested budget of $99,910 reviewing three major service activities and two major objectives. He recommended adding a third objective for the establishment of a masterplan for fleet management (7 -83 to 7 -84). He also wished to make an amendment adding the Supervising Mechanic as the salary portion had inadvertently been left out, approximately $15,000 to $20,000. After brief discussion and upon general consensus, conceptual approval was given as recommended (5 -0). PUBLIC UTILITIES WATER SERVICE Dave Romero, Public Works Director, reviewed the Water Service Summary Program. The total for Water Service was $2,324,306 (see page D -110). He then reviewed the Source and Supply portion of the program in.the amount of $603,2.00 (see pages D -112 & D -113) showing two major objectives: 1) transfer ownership of the Salinas Reservoir facilities to the city;. 2). prepare and implement a plan for auditing the operating costs of the Salinas Reservoir, including quarterly inspections. The Council was enthusiastic about these objectives and gave its conceptual approval as recommended (5 -0). Council also directed the CAO;to investigate.whether the auditors would be willing to review those charges by the County which have resulted in a large overpayment by the City. Council would also request to be kept informed on a regular quarterly basis (5 -0). 1 TREATMENT Dave Romero, Public Works Director, reviewed the Treatment Service Program, requested budget of $527•,940 (see pages D -114 & D -115). He reviewed the three major service activities and three major objectives (5 -0). TRANSMISSION AND DISTRIBUTION Dave Romero, Public Works Director, reviewed the Transmission and Distribution Service Program requested budget $252,100 found on pages D -116 & D -117. He reviewed the six major service activities and four major objectives. City Council Minutes Tuesday, June 14, 1983 - 7:00 p.m. Page 6 After brief discussion and upon general consensus, Council gave conceptual approval with amendment to major objectives to read "Prepare concept'design report for new distribution reservoir - Bishop Street area" (5 -0).• CUSTOMER SERVICE Dave Romero, Public Works Director, reviewed the Customer Service Program totaling $227,090 found on pages D -118 & D -119. He reviewed the three major service activities and two major objectives. After brief discussion and upon general consensus, Council gave conceptual approval with amendment to major objective #1 to read "Implement and evaluate the customer service representative plan, under which field employees - the customer service representatives - will assume all the reading and repair activities within assigned territories (7 -83)" (5 -0). ENGINEERING AND ADMINISTRATION Dave Romero, Public Works Director, reviewed the Engineering and Administra- tion Service Program requested budget $438,370 found on pages D -120 & D -121. This budget had two major service activities and four major objectives. After brief discussion, Council gave conceptual approval to the requested amount (5 -0). DEBT SERVICE 1 Bobbie Goddard, Acting Finance Director, reviewed the DeW Service in-the amount of $275,606.25. Council gave conceptual approval (5 -0). SEWER SERVICE Dave Romero, Public Works Director; summarized the Sewer Service Program. The total requested was $854,140 as shown on page D -124. He then reviewed the Collection and Transmission program (see pages D -126 & D -127) totaling $224,170 which included four major service activities and five major objectives. After brief discussion, Council gave conceptual approval as recommended (5 -0). TREATMENT AND DISPOSAL Dave Romero, Public Works Director, reviewed the Treatment and Disposal program totaling $428,130 found on pages D -128 & D -129. There were four major service activities and four major objectives. Council gave conceptual approval as recommended (5 -0). ENGINEERING AND ADMINISTRATION Dave Romero, Public Works Director, reviewed the Engineering and Administra- tion Program totaling $165,590 (see pages D -130 & D -131). He suggested adding the salary of the Utilities Manager as a significant expenditure change and urged Council approval. Council gave conceptual approval as recommended (5 -0). DEBT SERVICE Bobbie Goddard, Acting Finance Director, reviewed the Debt Service under Sewer Service totaling $36,250. Council gave conceptual approval as recommended (5 -0). City Council Minutes Tuesday, June 14, 1983 - 7:00 p.m. Page 7 OTHER EXPENDITURES -.W13ALE.ROCK RESERVOIR Dave Romero, Public Works Director, reviewed the Reservoir Operations at Whale Rock (pages D -134 & D -135) totaling $352,500, four major service activities and two major objectives. There was a total of $94,350 in new capital outlay appropriations. Council gave conceptual approval as recommended (5 -0). FISHING PROGRAM Dave Romero, Public Works Director, reviewed the Fishing Program totaling $24,350 (see.pages D -136 & D -137), including four major service activities and one major objective to repair heavy storm damage. .1 After discussion, Council directed staff look toward a continued re- evaluation of the viability of programs as a result.of data collected versus costs incurred (5 -0). NORTH COASTAL TRANSIT VEHICLE OPERATIONS Dave Romero, Public Works Director, reviewed the Vehicle Operations requested budget of $157,500 found on pages D -138 & D -139 of the report. This program included two major service activities and objectives. After brief discussion and upon general consensus, conceptual approval was given with amendments to major objective #1 to read, "Consider relocation of the downtown transit facilities from City Hall to a more central downtown location pending the results of an EIR and an alternatives analysis" (5 -0). NON- VEHICLE MAINTENANCE Dave Romero, Public Works Director, reviewed.the Non - Vehicle Maintenance program, requested budget of $1,500 (see pages D -140 & D -141), reviewing one major- service activity and objective. The objective was to consider relocation of the downtown transit terminal facilities from City Hall to a more central downtown.location pending the results of an EIR and an alterna- tives analysis. Council gave conceptual approval (5 -0). ADMINISTRATION AND GENERAL EXPENSE Dave Romero, Public Works Director, reviewed the Administration and General Expense program under North Coastal-Transit (see pages D -142 & D -143) in the amount of $60,510. There-were five major service activities and four objectives. After brief discussion and upon general consensus, conceptual approval was given with item 3 to be revised to read "Participate with the City with design and, upon approval, build a maintenance /operations yard and replace the contractor's existing yard (7/83- 6/85)1'. Council gave conceptual approval to the requested budget with the changes as recommended (5 -0). DEBT SERVICE Bobbie Goddard reviewed the Special Assessment District Debt Service (pgs. D -144 and D -145). After brief discussion, Council gave conceptual approval (5 -0). City Council Minutes Tuesday, June 14, 1983 - 7:00 p.m. Page 8 WRAP -UP 1. Council reviewed the definition to be used for the Promotional Coordinat- ing Committee's Facility Reserve. After brief discussion it was agreed that it would now read "Cultural Facilities." 2. Council also agreed that the Mission Plaza accounts would include flood mitigations as a part of the proposed project,(5 -0). I 1 3. After discussion, Mayor Billig was directed to write a letter to the Promotional Coordinating Committee with regard to working with the Chamber of Commerce concerning additional promotion for tourism to our area during the 1984 Olympics (5 -0). 4. Mayor Billig appointed a subcommittee (Councilman Griffin and Councilman Dunin) to review with staff the proposals submitted concerning the senior housing project on Osos Street. . 5. Council set Friday, July 1, 1983, at 12:00 noon for a Council meeting to review City Attorney applications. 6. Council set Monday, July 11, 1983, at 12:00 noon to hold interviews for the City Attorney. 7. Council revised page E -4 of the CIP to put back the $15,000 earmarked for Police furniture for the new expansion which was inadvertently left out (5 -0). 8. Council-agreed that the priority list for - programs, i.e. streets and sidewalks, signals, etc., should come back to the City Council for review and approval. 9. Council discussed the possibility of hiring either an engineering technician or a maintenance worker which had been requested by Dave Romero as part of the flood maintenance drainage efforts. After brief discussion Council agreed not to hire at this time but directed staff to monitor the work as it's done and if additional problems or need arises, to come back with report to Council (5 -0). 10:40 p.m. Mayor Billig adjourned the meeting to closed session to discuss litigation and personnel matters. 11:15 p.m. City Council reconvened in Regular session, all Councilmembers present. There being no further business to come before e City Council, Mayor Billig adjourned the meeting at 11:15 p.m. / Pamela Voges, ty Clerk APPROVED BY COUNCIL: 9/20/83 --------------------------------------------------------------------------- 2