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Home My WebLink About03/16/1999MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MARCH 16, 1999 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: The Mayor called the meeting to order at 7:00 p.m. Council Members Present: Council Members John Ewan, Jan Howell Marx, Ken Schwartz, Vice Mayor Dave Romero, and Mayor Allen K. Settle City Staff: Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Lee Price, City Clerk; Ken Hampian, Assistant City Administrative Officer; Arnold Jonas, Community Development Director; Bill Statler, Finance Director; Ann Slate, Human Resources Director; Wendy George, Assistant to the CAD PRESENTATIONS ' P1. Proclamation presented to Marion Sinsheimer naming her a "Committee Member Emeritus" of the Jack House Committee. Mayor Settle presented a proclamation and parting gift recognizing her for eighteen years of service. P2. Proclamation made to Kerry Forsyth Brainard and the "Laughing Birds" club of local camp fire girls and boys for the Camp Fire Council for "Absolutely Incredible Kid Day," March 18, 1999. CLOSED SESSION ANNOUNCEMENT CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9 Hams v. City of San Luis Obispo City Attorney Jorgensen announced that the Council held closed session regarding existing litigation. PUBLIC COMMENT Rick Fabrick encouraged the Council to put the Boy Scout lease agreement on an agenda for discussion. CONSENT AGENDA Staff requested that Item #C2 be continued to April 6, 1999 and noted a minor revision to the notice of bid, an attachment to #C5. City Council Meeting Tuesday, March 16, 1999 - 7:00 p.m. Page 2 ACTION: Moved by Schwartz/Romero to approve the consent agenda as recommended by the City Administrative Officer, with the exception of Item #C2; motion carried 5:0. C1. COUNCIL MINUTES Thursday, February 25,1999 Tuesday, March 2,1999 ACTION: Moved by SchwartzlRomero to waive oral reading and approve minutes as submitted; motion carried 5:0. C2. REQUEST FOR PROPOSALS FOR CITY OF SAN LUIS OBISPO'S TOURISM ADVERTISING CONTRACT FOR 1999 -2001. (File No. 704 -06) - ACTION: Continued to April 6, 1999. C3. MARGARITA AREA (PORTION) ANNEXATION AND PREZONING 2n° READING. (File No. 208 -03) ACTION: Moved by SchwartdRomero to grant final passage to Ordinance No. 1349, as introduced March 2,1999, to prezone the annexation area Conservation /Open Space; motion carried 5:0. C4. AMEND TUITION REIMBURSEMENT PROGRAM. (File No. 506 -06) ACTION: Moved by Schwartz/Romero to approve an increase in the City's Tuition , Reimbursement Program from $850.00 to $1,200 per employee (annually) and make the increase retroactive to July 1, 1998; motion carried 5:0. C5. REQUEST FOR PROPOSALS FOR DESIGN SERVICES FOR LAGUNA LIFT STATION AND FORCE MAIN. (File No. 704 -06) ACTION: Moved by SchwartdRomero to approve a request for proposal for engineering design services for Laguna lift station and force main upgrade and ,replacement project; 2) authorize staff to solicit proposals; 3) authorize the City Administrative Officer to award the contract to the lowest responsible proposal if it is within staff cost estimate; motion carried 5:0. C6. WATER RECLAMATION FACILITY BELT FILTER PRESS REFURBISHMENT CLOSE- OUT. (File No. 704-06) ACTION: Moved by SchwartzlRomero to approve final payment to Textile Engineering Associates ($37,406:36) and transfer of budget ($10,671.55) from sewer fund completed projects account to Belt Filter Refurbishment CIP project; motion carved 5:0. C7. REQUEST FOR BIDS FOR Y2K EMERGENCY GENERATOR AND PUMP. (File No. 704-06) ACTION: Moved by Schwartz/Romero to authorize the City Administrative Officer to approve Request for Bids for generators and pump purchases; 2) authorize staff to City Council Meeting Page 3 Tuesday, March 16,1999 - 7:00 p.m. solicit bids; 3) authorize the City Administrative Officer to award the contract if it is within the budget estimate of $185,000; motion carried 5:0. Al. APPOINTMENT TO THE PARKS AND RECREATION COMMISSION. (File No. 302 -05) ACTION: Moved by Ewan/Marx to reappoint Sally Stoner to a three year term to end 3/31102, reappoint Ron Regan to a two year term to end 3/31/01, appoint Gary Clay to a four year term to end 3131103, and thank Wendy Pyper for her eight years of service; motion carried 5:0. A2. APPOINTMENT TO THE BICYCLE ADVISORY COMMITTEE. (File No. 303 -02) ACTION: Moved by Ewan/Marx to appoint Richard Lee to a one year term to expire 3131/00, appoint Mary Lou Johnson to a four year term to expire 3131103 and thank Larry Souza for his service; motion carried 5:0. A3. APPOINTMENT TO THE HOUSING AUTHORITY. (File No. 302 -03) ACTION: Moved by Settle /Romero to confirm reappointments of Jamie Daniel and Alice Martin as Tenant Commissioners for two year terms to end 3/31101, and the reappointment of Biz Steinberg to a four year term to expire 3131103; motion carried 5:0. A4. APPOINTMENT TO THE JACK HOUSE COMMITTEE. (File No. 303 -07) Council Member Schwartz stepped down to potential conflict of interest. ACTION: Moved by Settle /Romero to appoint Martha Schwartz to the Jack House Advisory committee, and thank Marion Sinsheimer for her service; motion carried 4:0:Schwartz abstained. Council Member Schwartz returned to dais. A5. APPOINTMENT TO THE JOINT RECREATIONAL USE OF SCHOOL DISTRICT PROPERTY COMMITTEE. (File No. 303 -08) ACTION: Moved by Ewan /Marx to reappoint Dennis Cox and Terry Conner to four year terms to end 3131/03, appoint Rick May to an unexpired term to begin immediately and end on 3131101, and thank George Glaser for his service; motion carved 5:0. A6. APPOINTMENT TO THE MASS TRANSPORTATION COMMITTEE. (File No. 303 -09) ACTION: Moved by Ewan/Schwartz to reappoint Randell LaVack as Member -at -large to a four year term to end 3/31/03; appoint Paul Dahan as Senior Citizen Representative to a three year tern to end 3131/02; appoint Jennifer Allen- Barker as Disabled Representative to a four year term to end 3131103; appoint Orval Osborne as Business Representative to a three year term to end 3131102; motion carried 5:0. ' A7. APPOINTMENT TO THE PLANNING COMMISSION. (File No. 305 -02) City Council Meeting Page 4 Tuesday, March 16,1999 - 7:00 p.m. ACTION: Moved by Marx/Ewan to reappoint Charles Senn to a one year appointment to expire 3131100; motion carried 5:0. A8. APPOINTMENT TO THE TREE COMMITTEE. (File No. 303 -10) ACTION: Moved by Schwartz/Settle to reappoint Steve Caminiti to a four year appointment to end 3131/03; motion carried 5:0. A9. APPOINTMENT TO THE PERSONNEL BOARD. (File No. 302 -06) ACTION: Moved by Marx/Settle to reappoint Tricia Gomez to a four year term to expire 3131103, appoint Bruce Penner to a four year term to end 3131103, and thank Diane Glaser for her service to the Board; motion carried 5:0. COUNCIL LIAISON REPORTS CLR1:,: Vice Mayor Romero summarized his written report regarding his attendance at a meeting for the Stream Corridor Management Study for San Luis Obispo. This project is funded by Zone 9. It will simplify the permitting process for flood protection and creek enhancement. CLR2. Vice Mayor Romero summarized his written report regarding his attendance at SLORTA's last meeting. He stated that there will be an increase in TDA and STD funds for the next year which is good news for transit operations and street programs. The board also gave direction to staff for preparing the contract for transit services for all transit providers within the County. CLR3. Vice Mayor Romero submitted a report on the recent Integrated Waste Management Authority meeting. The board expressed concerns regarding Ralcco's recent deposit of recyclable materials in the landfill and directed President Romero to send a critical letter to Ralcco. Staff reported on progress of the materials recovery facility now being constructed at Cold Canyon Landfill. A graph was presented indicating diversion rates of various jurisdictions from 1995 to 1997. Also, on March 4'" SLO was visited by three high level officials from Saudi Arabia to review the County-wide waste disposal and recycling program. CLR4.. Council Member Schwartz submitted a report regarding the recent board meeting of the Downtown Association. He stated that new board members were introduced and that the board continues to work with issues of newspaper rack clutter, the postponement of the Higuera Street Bridge repair, and legislation regarding farmers selling at the farmer's market. CLR5. Council Member Marx reported on this week's meeting of the San Luis Obispo County Y2K Action Alliance. The group received a status report on hospitals in the County as part of their goal to review the County's infrastructure. She announced plans for a symposium and exhibition at the Vet's Hall from noon to three on May 23rd. CLR6. Council Member Marx reported on the Human Relations Commission's last meeting at which she was asked to convey to the Council that the homeless shelter needs expansion in the future due to an increase in the numbers of families and children served. She also reported that the HRC will discuss the Boy Scouts of America lease agreement at their next meeting. 1 n City Council Meeting Page 5 Tuesday, March 16, 1999 - 7:00 p.m. COMMUNICATIONS Comm1. Council Member Marx reported on her attendance at two conferences relating to urban sprawl and distributed handouts from a recent conference in Yosemite put on by the Local Government Commission. Comm2. City Clerk Price asked Council to set aside the 27"' of April for a joint study session with the Planning Commission and the Architectural Review Commission. The meeting will be at 7:00 p.m. in the City-County Library Community Room. BUSINESS ITEMS PROMOTIONAL COORDINATING COMMITTEE (PCC) RECOMMENDATION FOR EXPENDITURE OF ENHANCED PROMOTIONAL FUNDS. (File No. 302 -07) Assistant to the CAO George provided an overview of the staff report. Bill Pype r, member of the PCC, spoke in support of the recommendations to allocate funds for a promotional, professional walking tour brochure and for modifications to the visitors center. There were no public comments. Individual members of the Council provided some suggestions as to the walking tour. Council Member Schwartz recommended two walks be developed; one long and one short. Further, he suggested a mix of historic and contemporary points of interest. Council Member Marx commented that she hopes the brochure will mention parks and trails. Council Member Ewan added that it should also include references to the City's view shed, including the Morros and the rooftop of the Palm Street parking structure. ACTION: Moved by Romero /Marx to allocate $3,000 of Enhanced Promotional funds to supplement the PCC grant made to the Mission Plaza Cultural Coalition, the Historical Society and the Friends of Las Casas de Adobe (FOCA) for the production of a walking tour brochure; motion carried 5:0. Council questions and discussion ensued regarding the second recommendation. Public Comments: Dave Garth, Chamber of Commerce, spoke in support the PCC recommendation. He reported that the property owners are reluctant to add a lot of improvements because of future plans to demolish the building. Mayor Settle asked if the owners would be open to sharing the costs. Dave Garth indicated that the concept had been proposed but the owner was not interested. —End of public comments — City Administrator Dunn reported that the staff recommendation to not support the PCC recommendation is consistent with past practice to not recommend spending public funds to enhance private property. Vice Mayor Romero commented that he believes the ADA ' improvements would be for the public's purpose. City Council Meeting Tuesday, March 16, 1999 - 7:00 p.m. Page 6 ACTION: Moved by Ewan /Schwartz to follow staff recommendation to not approve $3,000 of Enhanced Promotional funds to modify the doors at the San Luis Obispo Chamber of Commerce Visitors Center so that they meet the requirements of the Americans with Disabilities Act (ADA); motion carried 4:1(Romero). 2. REVIEW OF CITY COUNCIL POLICIES AND PROCEDURES. (File No. 301 -07) City Administrator Dunn gave a brief introduction to the review. He requested that suggestion for refinements be referred back to staff for analysis and development of appropriate language.. Individual members of the Council provided recommendations for revisions, summarized as follows: • Add a forward describing how the City Charter governs the City. • Add new language clarifying how the Council agenda is established, including what the process is in the first section of Chapter 1 (Agenda). • Refine (and re- number) language in Sections 1.2.1 and 1.2.2. In addition, clarify that ideas from the Council for agenda items should be submitted in writing and add a paragraph about how an advisory body can place an item on the agenda. • Revise Section 12.5 regarding order of business to reflect current practices. • Add new language in Section 1.3.7 (Public Comments) clarifying when applicants, appellants may speak and for how long, and noting the City's requirement that all municipal advocates identify themselves as such before they speak. • Add a new paragraph in Section 3.1 (Mayor Powers and Duties) regarding appropriate and acceptable situations for flying City flags at half -staff. • Add: "(called) without notification if caused by the disruption of...." as it relates to calling emergency meetings (Section 4.4). • Reorganize Chapter 5 (Council /Staff Relationships and Conduct) to improve the , wording. • Update Section 5.4 as it relates to computer /remote access policy. • Add language to Chapter 6 (Role of Council Liaison Subcommittee Members) similar to what is used by the City of Davis as it relates to council liaison relationships with advisory bodies (see "Role of Commission Liaison ", an example shared by Council Member Ewan and on file with the City Clerk). • Add language where appropriate regarding television broadcasting etiquette (see "Tips on the Dais" for televised meetings, City of Davis, also on file with the City Clerk). • Emphasize the 11 o'clock hour rule for meetings. • Update language in Section 6.2.1 (Legislative Policy) to reflect current practice. • Add where appropriate a statement that clarifies that when a council member serves as a representative to a regional committee or board, that he/she represents the policy of the Council as a whole. Staff was requested to bring back revisions to the Council Policies & Procedures for review and consideration by the Council in six to eight weeks. Public Comment: Rick Fabrick spoke in favor of allowing two members of the Council to place an item on the agenda. —End of Public Comments— L' City Council Meeting Page 7 Tuesday, March 16,1999 - 7:00 p.m. There being no further business to come before the City Council, Mayor Settle adjourned the meeting at 9:24 p.m. to Friday, March 19"' at 8:00 a.rd. for the purpose of meeting with State legislators in the Council Hearing Room, 990 Palm Street, San Luis is r-�\ V" APPROVED BY COUNCIL: 4/6199 LP:dr Lee Price, City Clerk 1 �I MINUTES STUDY SESSION OF THE CITY COUNCIL ' CITY OF SAN LUIS OBISPO TUESDAY, MARCH 16,1999- 4:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: The Mayor called the study session to order at 4:00 p.m. Council Members Present: Council Members John Ewan (arrived 5:33 p.m.), Jan Howell Marx, Ken Schwartz, Vice Mayor Dave Romero, and Mayor Allen K. Settle City Staff: Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Lee Price, City Clerk; Ken Hampian, Assistant City Administrative Officer; Mike McCluskey, Public Works Director; Paul LeSage, Parks; Arnold Jonas, Community Development Director; Bill Statler, Finance Director; Wayne Peterson, City Engineer; Barbara Lynch, Civil Engineer; Neil Havlik, Natural Resources Manager PUBLIC COMMENT None. 1 LAGUNA LAKE DREDGING (File No. 1106-02) PURPOSE: To confirm the Council's intent to maintain Laguna Lake as a viable recreational facility and provide guidance to staff about whether or not it desires to proceed with the Laguna Lake Dredging Project, and if so how. Study Session Highlights: Public Works Director McCluskey provided introductory comments. Civil Engineer Lynch presented the staff report Council questions to staff and individual comments followed. There were no comments from the public. ACTION: Council provided the following guidance to staff: Confirmed the Council's intent to maintain Laguna Lake as a viable recreational facility and asset to the community; motion carved 4:0 (Ewan absent); 2. Directed staff to set aside $200,000 per year and proceed with planning a project to start, on an annual basis, an incremental program to dredge the lake, study potential sites of approximately 5 acres in size to receive dredged material as an alternative to the Nature Preserve and follow the necessary processes, including conducting a soil analysis and seeking necessary permits from regulatory agencies (5:0 consensus); City Council Study Session Page 2 Tuesday, March 16, 1999 at 4:00 p.m. 3. Directed staff to investigate and pursue the preparation of necessary documents to allow a major dredging project to occur during the next drought; motion carried 4:1 (Romero). For the record, Vice Mayor Romero reported that he voted no because he perceives the Council's action as too limited and commented that there should be more flexibility. Then: being no further business to come before the City Council, Mayor Settle adjourned the meeting at 5:50 p.m. to Tuesday, March 16,1999 at 7:00 p.m. in the Council Chamber, 990 Palm Street, San Luis Obispo. APPROVED BY COUNCIL: 416199 LP:dr 1 City Clerk