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Home My WebLink About05/25/2004MINUTES ' SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MAY 25, 2004 —10:45 A.M. COUNCIL CHAMBER / COUNCIL HEARING ROOM, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ewan, Christine Mulholland, Allen K. Settle, Vice Mayor Ken Schwartz and Mayor Dave Romero Council Member Settle arrived at 10:47 a.m. City Staff: Present: Ken Hampian, City Administrative Officer; Jonathan Lowell, City Attorney; Diane Reynolds, Deputy City Clerk; Mike McCluskey, Public Works Director; Barbara Lynch, Civil Engineer; Peggy Mandeville, Principal Transportation Planner; Robert Horch, Parking Services Manager; John Moss, Utilities Director BUSINESS ITEM B1. FOOTHILL BRIDGE CONTRACT AWARD (Continued from the May 18th Council Meeting). Public Works Director McCluskey and Civil Engineer Lynch presented the staff report Council questions ensued. Council Member Settle complimented staff on the use of completed and deleted capital improvement plan project monies to help fund the additional costs of the project, rather than the use of monies from the General Fund Reserve. Public Comment Gerald Weaver. Attorney representing John Madonna Construction, spoke in defense of the contractor as lowest bidder, and reviewed the points covered in his letters to staff (on file in the City Clerk's Office). Brett Whitaker, Contractor, spoke in support of the staff recommendation to award the construction contract to Whitaker Contractors. John Moss. Administrative Reconsideration Hearing Officer, reiterated his findings from the Hearing as he addressed in his letter to Mr. Weaver and Supervising Civil Engineer Lynch (on file in the City Clerk's Office). —end of public comment- , City Attorney Lowell stated for the record that Council Member Settle had joined the meeting within one minute of the beginning of the presentation by staff. City Council Meeting Minutes Page 2 Tuesday, May 25, 2004,10:45 a.m. City Attorney Lowell stated that the Council has discretion in how it interprets its bid specifications and how it decides to award them and that it is important for the City to stand by its bid specifications and apply them even - handedly in order to insure that there isn't an unfair advantage. By following the CAD recommendation, the City is in a more legally defensible position should the award result in litigation. Public Works Director McCluskey clarified that a change was made to the chart on page 81- 38 of the staff report showing that the balance remaining for the Railroad Multi -Modal Transportation Center (1) is actually $58,932. ACTION: Moved by Settle/Mulholland to 1) Award a construction contract for the Foothill Bridge replacement to Whitaker Contractors in the amount of $4,198,283.90 per Specification No. 90197D and authorize the Mayor to execute an agreement with them. 2) Amend the project budget as follows to fund the contract award: $1,058.200 from federal bridge replacement funds (HBRR) and the transfer of $264,600 from completed and deleted capital improvement plan (CIP) projects in the Capital Outlay Fund. 3) Transfer the remaining balance from completed and deleted projects in the Capital Outlay Fund of $18,000 to the CIP Reserve; motion carried 4:0:1 (Ewan abstained due to a possible conflict of interest). Mayor Romero adjourned the meeting for a break at Noon. The meeting reconvened at 12.15 p.m. in the Council Hearing Room. STUDY SESSION SS1. REVIEW OF DESIGN OPTIONS FOR THE PALM - NIPOMO PARKING STRUCTURE. Public Works Director McCluskev and Principal Transportation Planner Mandeville introduced the staff report. Chong Partners Architects Sam Nunes and Pauline Souza presented the various design schemes for self- parking and mechanical parking structures. Council questions and comments ensued. Public Comments Pierre Rademaker. SLO, shared a vision of design scheme "H" in relation to the downtown urban design. —end of public comments— ACTION: Moved by Settle/Ewan to direct staff to proceed with Site Plan Options "D" and "H" as the "baseline" design options for further study; and direct staff to consider the following: • Pushing the parking structure back on the property toward Palm Street to allow for more land area on Monterey Street to build the Little Theatre or some other cultural facility and leaving a smaller land area along Palm Street for offices and/or housing • Leaving the houses on Monterey Street in place until the Little Theatre can be built • Having a more direct pedestrian access from the parking structure to Monterey Street • Designing for more parking spaces in future phases of the project • Other possible uses for the roof of the structure City Council Meeting Minutes Tuesday, May 25, 2004,10:45 a.m. Page 3 • Providing for more parking spaces by the addition of another level underground • Preserving the signature oak tree on Monterey Street e Bring designs back for further study at a future Council study session. Motion carried 5:0. COMMUNICATION City Adminstrative Officer Ha an asked Council to schedule the San Luis Marketplace fiscal studies review for either June 28 or June 30"'. Staff directed to schedule the study session for Monday, June 28, limit it to two hours beginning at 7.00 p.m., have a 15 minute speaking time for each consultant, and have a written question and answer format for public comment using a special form. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 2:10 p.m. to Tuesday, June 1, 2004 at 5:45 p.m. in the Council Chamber, 990 Palm Street, San Luis Obispo. Diane Reynolds; M.C. Deputy City CI ' APPROVED BY COUNCIL: 6/15/2004 dr 1