HomeMy WebLinkAbout03/04/2008MINUTES
1 SPECIAL MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, MARCH 4, 2008 —12:00 P.M.
COUNCIL HEARING ROOM, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
ROLL CALL:
Council Members
Present: Council Members Andrew Carter, Christine Mulholland, Allen
Settle, and Mayor Dave Romero
Absent: Vice Mayor Paul Brown
City Staff:
Present: Ken Hampian, City Administrative Officer; Jonathan Lowell,
City Attorney; Shelly Stanwyck, Assistant City Administrative
Officer; Audrey Hooper, City Clerk; Christine Dietrick,
Assistant City Attorney; Doug Davidson - Deputy Community
1 Development Director — Development Review; Claire Clark,
Economic Development Manager
PUBLIC COMMENT ON CLOSED SESSION ITEM
No comments were forthcoming.
Mayor Romero announced the following Closed Session Conference, following
which Council adjourned to the Closed Session:
CONFERENCE REGARDING PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
Property: APN's 002 - 416 -034 and 002- 416 -029
Negotiating Parties:
City of San Luis Obispo: Shelly Stanwyck, Claire Clark, Jonathan
Lowell
Landowner: San Luis Obispo Court Street, LLC
Negotiations: Consider modification of Option to
Purchase Real Property Agreement
Following the Closed Session, City Attorney Lowell reported that Council provided
direction to its real property negotiators. No further reportable action was taken.
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City Council Meeting
Tuesday, March 4, 2008
Page 2
There being no further business to come before the City Council, Mayor Romero
adjourned the meeting at 1:4 p.m.
I
Audrey H per, C Clerk
APPROVED BY COUNCIL: 4/01/08
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MINUTES
REGULAR MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, MARCH 4, 2008 - 7:00 P.M.
COUNCIL CHAMBER, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
ROLL CALL:
Council Members
Present: Council Members Andrew Carter, Christine Mulholland, Allen
Settle, Vice Mayor Paul Brown and Mayor Dave Romero
City Staff:
Present: Ken Hampian, City Administrative Officer; Jonathan Lowell,
City Attorney; Audrey Hooper, City Clerk; Shelly Stanwyck,
Assistant City Administrative Officer; John Callahan, Fire
Chief; John Moss, Utilities Director; Anne Fairchild, Water
Quality Lab Manager
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INTRODUCTION
Fire Chief Callahan introduced Rodger Maggio, the City's new Fire Marshall.
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APPOINTMENTS
Al. APPOINTMENT TO COUNTYWIDE 10 -YEAR PLAN TO END CHRONIC
HOMELESSNESS LEADERSHIP COUNCIL.
Assistant CAO Stanwyck made the staff presentation.
ACTION: Moved by Mulholland /Carter to, as recommended by the Mayor,
appoint Vice -Mayor Paul Brown as the City representative to the Homelessness
Leadership Council for the development and implementation of the Countywide
10 -Year Plan to End Chronic Homelessness; motion carried 5:0.
CLOSED SESSION REPORT
City Attorney Lowell announced that at a Closed Session held at. noon today,
Council discussed real property negotiations concerning the Chinatown parcel and
provided direction to its real property negotiators. No further reportable action was
taken. Once negotiations near completion, the matter will be brought back to
Council for final consideration at a public meeting before action is taken.
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City Council Meeting
Tuesday, March 4, 2008
Page 2.
PUBLIC COMMENT
Diane Sousa, representing members of SLO Code Pink, discussed the costs of the
war in Iraq. She asked Council to join with and urge other elected officials within
the county to end the occupation in Iraq.
Susan Bashaw, representing Hanson Aggregates, referred to Council's action at
its May 1, 2007, meeting at the time Council approved a Resolution of Intention to
annex Margarita and Airport areas. She discussed the unsuccessful attempts
Hanson Aggregates has made with staff to address its concerns and asked for
direction on how to do that.
CAO Hampian clarified that what Hanson is requesting is beyond what the City's
past practices, policies and regulations would allow staff to do. He suggested that
the property owner should submit to Council a written list of concerns. Council
could then decide whether to ask staff to place this matter on an agenda.
Jules Ro off, San Luis Obispo, explained why he thought the City should consider
creating a car share program. He said he does not know of another program that
uses electric vehicles 100 %, but that these short- range, slow -speed vehicles are
now available for people participating in the program and may be able to assist the
City with some of its needs.
Mayor Romero suggested Mr. Rogoff contact staff with his suggestion. '
Sifu Kelvin- Harrison, San Luis Obispo, discussed his continuing concerns
regarding personal harassment.
Patrick Germany, San Luis Obispo, distributed correspondence (on file in the City
Clerk's office) and expressed concern regarding the revocation of his membership
in SLO County Public Access.
City Clerk Hooper explained that, at Council's direction; she has attended a recent
SLOCOPA Producers meeting, will attend the SLOCOPA Board election on March
17th, and will prepare a report to Council addressing concerns Mr. Germany raised
following the Board election.
CONSENT AGENDA
ACTION: Moved by Brown/Mulholland to approve the Consent Agenda as
indicated below.
C1. APPROVE MINUTES OF FEBRUARY 12, 2008, MEETING.
ACTION: Moved by Brown/Mulholland to waive the oral reading and approve as
presented; motion carried 5:0.
City Council Meeting Page 3
Tuesday, March 4, 2008
C2. REQUEST FOR PROPOSALS FOR FIRE DEPARTMENT MASTER
PLAN.
ACTION: Moved by Brown/Mulholland to: 1. Approve the request for proposal
(RFP #90807) for the preparation of a Fire Department Master Plan and
Standards of Coverage Analysis and authorize the City Administrative Officer
(CAO) to award the contract to the most qualified proposer if it is within the
project budget. 2. Appropriate $10,000 from available mutual aid revenues,
bringing the current project budget of $40,000 to $50,000; motion carried 5:0.
C3. ENHANCED PROMOTIONAL FUNDING.
ACTION: Moved by Brown/Mulholland to, as recommended by the Promotional
Coordinating Committee (PCC), approve funding the following events through
Enhanced Promotions: 1. Tour of California — funding towards a shortfall for
2008 Tour promotions - $7,500. 2. San Luis Obispo Vintners "Roll out the
Barrels" - $4,875. 3. SLO Rugby Youth Tournament - $2,435. 4. SLO
Symphony — Walt Disney Hall Concert - $5,000. 5. Wine Region News - $5,000;
motion carried 5:0.
C4. REQUEST FOR PROPOSALS FOR WATER TANK REMOVAL AND
PUMP STATION UPGRADE.
ACTION: Moved by Brown /Mulholland to: 1. Approve the Request for Proposals
for the Highland Water Tank Removal and Rosemont Pump Station,
Specification No. 90450. 2. Authorize staff to advertise for design proposals. 3.
Authorize the CAO to award a design contract if the proposed cost is less than
the estimated amount of $100,000; motion carried 5:0.
C5. DESIGN SERVICES FOR AMERICANS WITH DISABILITIES ACT (ADA)
IMPROVEMENTS PROJECT.
ACTION: Moved by Brown /Mulholland to: 1. Award a Purchase Order to BFGC
Architecture in the amount of $48,375 for restroom design services associated
with the ADA Improvements Project. 2. Authorize the Finance Manager to
execute the Purchase Order; motion carried 5:0.
STUDY SESSION
SUCCESSION PLANNING UPDATE, INCLUDING THE UTILITIES
INTERNSHIP PROGRAM.
Assistant CAO Stanwvck introduced the Succession Planning Committee
members and discussed the steps that have been taken since a formal program
was launched in October 2007. Her presentation included an overview of the
City Council Meeting
Tuesday, March 4, 2008
Page 4
Committee's actions to date, long -term goals, tasks that have been completed,
how employees are being involved in succession planning, and upcoming 1
Committee efforts.
Utilities Director Moss discussed the succession planning crisis with which the
Utilities Department was faced several years ago. He said creative approaches to
staffing and hiring were pursued, including an internship program developed by
Water Quality Lab Manager Anne Fairchild 13 years ago.
Water Quality Lab Manager Fairchild provided a comprehensive overview of the
program, including its history, how interns are brought on board, and how the City,
the interns, and the community benefit from this program.
Utilities Director Moss elaborated on plans for expanding the internship program in
the future.
Assistant CAO Stanwvck concluded the presentation, noting that the Succession
Planning Committee will continue to pursue its priorities and will return to Council
in the fall with a written report.
Council Members complimented Water Quality Lab Manager Fairchild on the
Internship Program and commended staff and the Succession Planning
Committee on its efforts and the direction it's taking to meet future staffing needs.
CAO Hampian also complimented Water Quality Lab Manager Fairchild and
Utilities Director Moss. He added that there are a number of other succession
planning efforts under way in other departments as well.
Public Comments
None were forthcoming.
- - -end of public comments - --
ACTION: Because this was a Study Session, no action was taken.
COUNCIL LIAISON REPORTS
Mayor Romero reported on his attendance at a recent Nacimiento Commission
meeting.
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City Council Meeting
Tuesday, March 4, 2008
Page 5
COMMUNICATIONS
1 Council Member Carter displayed before and after photographs of streets in his
neighborhood where trees were removed as a result of the street paving project.
He noted the condition of the trees and whether they were currently damaging
sidewalks. He acknowledged removal of these trees must be approved by the
Tree Committee and that there is a tree planting replacement program in place.
He was, however, concerned both with the length of time it will take for
replacement trees to reach the size of the ones they are replacing and the review
process undertaken by the Tree Committee for this project.
A brief discussion ensued, during which CAO Hampian suggested that the staff
and Tree Committee can pursue ways to improve the process for these types of
projects, including possible bus tours. He noted the Committee is working on
guidelines, which will be brought to the Council in the next few months. This will
provide Council with an opportunity to weigh in more on the tree policy and how
decisions in these cases should be reached.
Council Member Settle reported that Cal Poly is also having succession planning
challenges. He suggested that members of the League of California Cities'
(LOCC) Channel County may be able to assist each other in this and State give-
away matters. He suggested that Lobbyist Dave Mullinax may be able to assist,
particularly since universities are the primary source for educating staff and. that
there needs to be a way in which the various lobbies can combine resources.
In response to Council Member Mulholland, CAO Hampian indicated that Frank
Benest and Don Maruska have agreed to participate in the Town & Gown
Conference on the subject of succession planning. He said that he is not sure
what is underway related to lobbying partnerships with the LOCC, the UCC system
and other systems.
Mayor Romero indicated that he will add an agenda item to the May 14th Mayors'
Meeting to discuss Council Member Settle's suggestions regarding lobbying
partnerships.
CAO Hampian distributed copies of an e-mail from Lance Hills.inger (on file in the
City Clerk's office) requesting that Council add to its March 18th agenda the subject
of portable basketball hoops in the Edna Islay area. Mr. Hillsinger's e-mail stated
his opposition to the City's intention to seize basketball hoops that have remained
on public sidewalks or in the street.
A brief discussion ensued during which CAO Hampian explained that the City has
pursued this action as a result of complaints made by the Homeowner's
Associations representing this area. He discussed the steps the City has taken to
notify Edna Islay residents of the need to remove the hoops.
City Council Meeting
Tuesday, March 4, 2008
Page 6
Council spoke in support of staff's action and concurred not to place this matter on
the agenda.
There being no further business to come before the City Council, Mayor Romero
adjourned the meeting at 8:32 p.m.
d "/"
Audrey Hoo r
City Clerk
APPROVED BY COUNCIL: 4/01/08
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