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HomeMy WebLinkAbout121013agenda Tuesday, December 10, 2013 6:00 p.m. SPECIAL MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Ashbaugh PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. San Luis Obispo – Special Meeting Agenda of December 10, 2013 Page 2 C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA) RECOMMENDATION: Waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF TUESDAY, NOVEMBER 5, 2013 (CODRON/MEJIA) RECOMMENDATION: Waive oral reading and approve as presented. C3. MARKETING SERVICES FOR THE SAN LUIS OBISPO TOURISM BUSINESS IMPROVEMENT DISTRICT – REQUEST FOR PROPOSALS (CODRON/CANO) RECOMMENDATION: As recommended by the Tourism Business Improvement District (TBID) Board, authorize the issuance of a Request for Proposals for Marketing Services for the TBID, Specification No. 91275. C4. LEASE AGREEMENT WITH THE SAN LUIS OBISPO COUNTY ARTS COUNCIL FOR USE OF 1123 MILL STREET OFFICE SPACE – RESOLUTION (STANWYCK/BREMER) RECOMMENDATION: Adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the terms for the lease of 1123 Mill Street with the San Luis Obispo County Arts Council and authorizing the Mayor to execute the lease and all necessary supporting documents.” C5. ADDITION OF 1144 BUCHON STREET TO MASTER LIST OF HISTORIC PROPERTIES – RESOLUTION (JOHNSON/LEVEILLE) RECOMMENDATION: As recommended by the Cultural Heritage Committee, adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adding the property located at 1144 Buchon Street to the Master List of Historic Resources, CHC 106-12.” C6. CONTRACT AWARD FOR TESTING AND TRAINING SERVICES ON TYLER/ENERGOV SOFTWARE (PADILLA/SCHMIDT) RECOMMENDATION: Approve, and authorize the City Manager to execute, a contract with Software Solutions for testing and training services on Tyler/EnerGov software in an amount not to exceed $43,950. San Luis Obispo – Special Meeting Agenda of December 10, 2013 Page 3 C7. FISCAL YEAR 2014-15 GRANT APPLICATION FOR OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (GESELL/ ELLSWORTH) RECOMMENDATION: 1) Authorize the Police Department to submit a grant application to the Office of Traffic Safety for the Fiscal Year 2014-15 Selective Traffic Enforcement Program (STEP) in an amount not to exceed $250,000; and 2) if the grant is awarded, authorize the Chief of Police to execute all grant related documents and authorize the appropriation of the grant amount. C8. PARKING SERVICES DIVISION ORGANIZATIONAL ASSESSMENT – REQUEST FOR PROPOSALS (GRIGSBY/HORCH) RECOMMENDATION: 1) Authorize the issuance of a Request for Proposals for consulting services for an Organizational Assessment for the Parking Services Division, Specification No. 91282; and 2) authorize the City Manager to execute an agreement in an amount up to $45,000 to perform the organizational assessment. C9. COUNCIL LIAISON SUBCOMMITTEE ASSIGNMENTS 2014 (MARX/ CHRISTIANSON/MEJIA) RECOMMENDATION: Approve Council Liaison Subcommittee assignments for calendar year 2014. C10. MONTEREY STREET WATERLINE REPLACEMENT PROJECT (MATTINGLY/ LAWRENCE) RECOMMENDATION: 1) Authorize the City Manager to award a contract to Cannon for design services for the Monterey Street Waterline Replacement, Specification No. 91284, in the amount of $59,840; 2) approve a Budget Amendment Request to transfer $59,840 from Water Completed Projects to the design phase of the project; 3) authorize staff to advertise for bids for the construction of the Monterey Street Waterline Replacement, Specification No. 91298; and 4) authorize the City Manager to execute the construction contract if the lowest responsible bid is within the Engineer’s Estimate of $336,026. C11. SLO SKATE PARK PUBLIC ART DESIGN (STANWYCK/MUDGETT) RECOMMENDATION: As recommended by the Parks and Recreation Commission, conceptually approve the public art design “Concrete Jungle” for the City of San Luis Obispo (SLO) Skate Park located at Santa Rosa Park. San Luis Obispo – Special Meeting Agenda of December 10, 2013 Page 4 PUBLIC HEARINGS PH1. REISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS FOR 19-UNIT SENIOR RENTAL HOUSING PROJECT AT 443 PACIFIC STREET (CARMEL STREET APARTMENTS) – RESOLUTION (JOHNSON/COREY – 15 MINUTES) RECOMMENDATION: 1) Conduct a public hearing under the Tax and Equit y Fiscal Responsibility Act (TEFRA) of 1982 and pursuant to the requirements of the Internal Revenue Code of 1986; and 2) adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the reissuance of Multifamily Housing Revenue Bonds by the Housing Authority of the City of San Luis Obispo for the Carmel Street Apartments located at 433 Pacific Street.” PH2. REISSUANCE OF MULTIFAMILY HOUSING REVENUE LOAN FOR 41-UNIT SENIOR RENTAL HOUSING PROJECT AT 2005 JOHNSON AVENUE (DEL RIO TERRACE APARTMENTS) – RESOLUTION (JOHNSON/COREY – 15 MINUTES) RECOMMENDATION: 1) Conduct a public hearing under the Tax and Equity Fiscal Responsibility Act (TEFRA) of 1982 and pursuant to the requirements of the Internal Revenue Code of 1986; and 2) adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the reissuance of a multifamily housing revenue loan by the Housing Authority of the City of San Luis Obispo for the Del Rio Terrace Apartments located at 2005 Johnson Avenue.” BUSINESS ITEMS B1. 2012-13 FISCAL YEAR ANNUAL REPORT ON DEVELOPMENT IMPACT FEES AND MAKING CERTAIN FINDINGS RELATED TO IMPACT FEE BALANCES – RESOLUTION (PADILLA – 30 MINUTES) RECOMMENDATION: 1) Review the 2012-13 Fiscal Year Report on Development Impact Fees; and 2) adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, accepting the 2012 -13 Annual Report on Development Impact Fees and making certain findings related thereto.” San Luis Obispo – Special Meeting Agenda of December 10, 2013 Page 5 B2. UPDATE ON THE CITY’S FISCAL STATUS AND STATUS OF MAJOR CITY GOALS (PADILLA – 30 MINUTES) RECOMMENDATION: 1) Review and discuss an update on the City’s fiscal status based on unaudited 2012-13 year-end financial results and first quarter trends in 2013-14; and 2) review and discuss the status of the City’s progress in accomplishing the Major City Goals adopted by Council for 2013-15. B3. GENERAL FUND FIVE YEAR FISCAL FORECAST: 2013 -18 (PADILLA – 30 MINUTES) RECOMMENDATION: Review and discuss the results of the General Fund Five- Year Fiscal Forecast for 2013-18. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT Adjourn to a Regular Meeting to be held on Tuesday, January 7, 2014 at 6:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. Page intentionally left blank.