HomeMy WebLinkAbout06-23-2015 PH1 Padilla� Council
TO: City Council
FROM:
DATE:
VIA:
SUBJECT:
Wayne Padilla, Finance & I.T. Director
COUNCIL MEETING : aG L1, 10, S
ITEM NO. _ RN l
June 22, 2015
Katie Lichtig, City Manage
Items Related to approval of the 2015 -17 Financial Plan and 2015 -16 Budget Adoption
Staff has identified an additional item that requires the Council's authorization for inclusion in the
approved 2015 -17 Financial Plan and one matter that requires a separate action by the City Council in
order to avoid the appearance of a conflict of interest by Council Member Dan Rivoire. These items are
outline below.
The proposed budget resolution did not include as an amendment to the Preliminary Financial Plan the
shift of the Human Relations Commission Program from the Human Resources Department to the
Community Development Department (CDD). There is no change to the budgeted costs reflected in the
Preliminary Financial Plan and staff believes that this is a better placement for this program given CDD's
involvement with similar grant and program monitoring activities.
The City Attorney is advising that a separate action is warranted to adopt a small segment of the
Transportation Planning Division's budget. A small portion of the Division's budget (up to $10,300) is for
bike education and outreach. A contract for 2015 -17 with the San Luis Obispo County Bicycle Coalition
(SLOCBC) to provide services that would be funded by a small portion of the proposed budget. This
contract is currently making its way through the City Manager approval process. The City Manager
Report explicitly includes a provision that the City's payment obligations under the contract are subject
to Council approval of funding in the 2015 -17 Financial Plan. To avoid any appearance of a conflict of
interest, Councilmember Rivoire is recusing himself from consideration of the portion of the budget that
would fund the proposed contract if approved by Council. The conflict of interest rules require
disclosure of the potential conflict and that the subject matter be segmented from the rest of the
budget and considered prior to discussion of the broader budget issues and finally resolved by the
Council without Councilmember Rivoire's participation. Attached to this memo is a Resolution to
facilitate Council's separate consideration and final action on this small portion of the budget that is
related to the proposed contract with SLOCBC.
Attachment: Resolution allocating funds in each fiscal year of the 2015 -17 for transportation and
planning engineering contract services and, of those funds, an amount not to exceed
$10,300 shall be allocated annually for Bicycle Safety Education Services.
RESOLUTION NO. (2015 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO,
CALIFORNIA, ALLOCATING FUNDS IN EACH FISCAL YEAR OF THE 2015 -17
PRELIMINARY FINANCIAL PLAN FOR T'RANSPORTAT'ION PLANNING AND
ENGINEERING CONTRACT SERVICES AND, OF THOSE FUNDS, AN AMOUNT
NOT TO EXCEED $10,300 SHALL BE ALLOCATED ANNUALLY FOR BICYCLE
SAFETY EDUCATION SERVICES
WHEREAS, the City wants to promote and sponsor programs and events designed to
teach adults and children safe riding methods and the benefits of bicycling as called for in the
2013 Bicycle Transportation Plan; and
WHEREAS, the Preliminary 2015 -17 Financial Plan (Page C -16) identifies a multi -
modal transportation City goal, which includes the task of continued bicycle education activities;
and
WHEREAS, the Preliminary 2015 -17 Financial Plan (pages E -80 through E -83)
describes the Transportation Planning and Engineering operating program that includes
educating the public on traffic safety, a portion of which is dedicated to contract service toward
alternative transportation services, materials, and promotion; and
WHEREAS, the Preliminary 2015 -17 Financial Plan (pages E -80) allocates Contract
Services funding for Transportation Planning and Engineering of which an amount not to exceed
$10,300 is intended for providing bicycle safety education services to the City; and
WHEREAS, the San Luis Obispo County Bicycle Coalition ( SLOCBC) has successfully
provided bicycle safety education services to the City in the past and has submitted a proposal
for staff and City Manager consideration to continue providing such services through the 2015-
17 financial planning period; and
WHEREAS, Councilmember Dan Rivoire is recusing himself from consideration of the
budget allocation that would be anticipated to fund such a contract for services with the
SLOCBC due to his position as SLOCBC's Executive Director; and
WHEREAS, conflict of interest provisions permit the Council to act on the budget item
without Councilmember Rivoire's participation provided that the item is finally acted upon prior
to the full Council's consideration of the complete 2015 -17 Financial Plan and Budget adoption.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that the 2015 -17 Financial Plan shall allocate funds in each fiscal year for transportation
and planning engineering contract services and, of those funds, an amount not to exceed $10,300
shall be allocated annually for Bicycle Safety Education Services.
Upon motion of seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
RECUSED:
The foregoing resolution was adopted this day of 2015.
Mayor Jan Marx
ATTEST:
Anthony Mejia
City Clerk
APPROVED AS TO FORM:
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this day of
Anthony J. Mejia, MMC
City Clerk