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HomeMy WebLinkAbout07-01-2015 HRC Agenda PacketCity of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Agenda Human Relations Commission Wednesday, July 1, 2015 5:00 pm REGULAR MEETING Council Hearing Room 990 Palm Street CALL TO ORDER: Chair Michelle Tasseff ROLL CALL: Commissioners Julia Jones, Janet Pierucci, Carol Sexton, Gene Strohl, Maria Troy, Vice Chair Robert Clayton, and Chair Michelle Tasseff PUBLIC COMMENT PERIOD: At this time, the general public is invited to speak before the Human Relations Commission on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on any item presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for formal discussion. CONSIDERATION OF MINUTES 1.Minutes of the Human Relations Commission meeting of May 6, 2015 BUSINESS ITEMS 2.Neighborhood Matching Grants Program 3.Review 1st Quarter Community Development Block Grant (CDBG) Report COMMISSION & STAFF COMMUNICATIONS ADJOURNMENT 1 San Luis Obispo - Regular Meeting Agenda of July 1, 2015 Page 2 The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. APPEALS: Administrative decisions by the Human Relations Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. 2 Human Relations Commission Minutes Wednesday, May 6, 2015 Regular Meeting of the Human Relations Commission CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on Wednesday, May 6, 2015 at 5:05 p.m. in the Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Chair Tasseff. ROLL CALL Present: Commissioners Maria Troy, Carol Sexton, Vice Chair Robert Clayton and Chair Michelle Tasseff Absent: Commissioners Julia Jones, Janet Pierucci, and Gene Strohl Staff Present: Tyler Corey, Housing Programs Manager; and Monique Lomeli, Recording Secretary PUBLIC COMMENT No one was present desiring to speak during public comment. 1.CONSIDERATION OF MINUTES MOTION BY COMMISSIONER TROY, SECOND BY COMMISSIONER SEXTON, CARRIED 4-0, to approve the Minutes of the Human Relations Commission meeting of April 1, 2015. 2.2015-2016 GRANTS-IN-AID PUBLIC HEARING Chair Tasseff opened the public hearing. The following people expressed appreciation of the Commission’s recommendation to provide Grants-in-Aid (GIA) funding for their programs: Juliane McAdam, Senior Nutrition Program of San Luis Obispo County James Statler, Community Counseling Center Samantha Watkins, Creative Mediation at Wilshire Community Services Heather Murphy, Community Action Partnership of San Luis Obispo Erica Stewart, United Way of San Luis Obispo County 3 Item 1 City of San Luis Obispo, Title, Subtitle Human Relations Commission Minutes of May 6, 2015 Page 2 Stephanie Barclay, San Luis Obispo Legal Alternatives Corporation Susan Graves, Court Appointed Special Advocates of San Luis Obispo County, Inc. Craig Wilson, Transitions Mental Health Association Barbara Nicholson, Partnership for the Children of San Luis Obispo County Jennifer Adams, RISE San Luis Obispo County Anna Boyd-Bucy, Big Brothers Big Sisters of San Luis Obispo County Catherine Manning, People’s Self Help Housing Grace McIntosh, Community Action Partnership of San Luis Obispo Sonya Laputz, Alzheimers Association, CA Central Chapter Chris Aho, Food Bank Coalition of San Luis Obispo County Victoria Carranza, One Cool Earth The following people requested the Human Relations Commission reconsider the subcommittee’s preliminary funding recommendations for their programs: Alyce Crawford, Coast Caregivers Resource Center, expressed concern over the denial of funding for this program; summarized the services provided by her agency and requested reconsideration. Charlene Ables, Assistance League of San Luis Obispo County, expressed disappointment regarding the Commission’s decision to not fund their program; urged the Commission to reconsider its recommendation. Mary Sheridan, Coast Caregivers Resource Center, provided the Commission with additional information regarding their program and voiced objection to the denial of their funding request; recommended that the Commission reconsider its recommendation. Adam Morgan, San Luis Obispo County YMCA, provided clarification regarding the intended use of GIA funds for their program; expressed appreciation to the Commission for funding in the past and requested reconsideration for the current year. Loretta Nicholson, Forget Me Not, noted the importance of her program providing child visitation monitoring services; urging the Commission to reconsider its recommendation. 4 Item 1 City of San Luis Obispo, Title, Subtitle Human Relations Commission Minutes of May 6, 2015 Page 3 Kevin Mickelonis, Transitional Food and Shelter, thanked the Commission for its recommendation to provide a grant for his agency; suggested that $1,500 of his agency’s award be given to Coast Caregivers Resource Center to help them leverage match funds; questioned the possibility of receiving a refund or rebate on Transient Occupancy Tax for his agency’s motel housing program. There being no others desiring to speak on this item, the public hearing was closed. Following discussion, MOTION BY COMMISSIONER TROY, SECOND BY CHAIR TASSEFF, CARRIED 4-0, to recommend that the City Council approve the Grants–in–Aid funding recommendations, with the proposed amendment that the amount of funding granted to Transitional Food and Shelter be reduced by $1,500 and Coast Caregivers Resource Center’s funding be increased to $1,500. BUSINESS ITEMS 3.Review 3rd Quarter Maxine Lewis Memorial Shelter Report Grace McIntosh, Community Action Partnership of San Luis Obispo County, reviewed the contents of the third quarter operations report for the Maxine Lewis Memorial Shelter. COMMISSIONER COMMENTS By consensus, it was agreed that staff will agendize discussion of the City’s Neighborhood Match Grant Program for the July 1st Commission meeting. ADJOURNMENT MOTION BY VICE CHAIR CLAYTON, SECOND BY COMMISSIONER SEXTON, CARRIED 4-0, to adjourn at 6:39 p.m., to the next regular meeting scheduled for Wednesday, June 3, 2015 at 5:00 p.m. in the Council Hearing Room at 990 Palm Street, San Luis Obispo. Respectfully submitted, Monique Lomeli, Recording Secretary 5 Item 1 MEMORANDUM TO: Human Relations Commission VIA: Tyler Corey, Housing Programs Manager FROM: Rebecca Gershow, Associate Planner, Long Range Planning RG MEETING DATE: July 1, 2015 SUBJECT: Item #2: Neighborhood Matching Grant Program Discussion The City Council identified Neighborhood Wellness as a Major City Goal in the 2013-15 Financial Plan and has carried this goal forward into the 2015-17 Financial Plan as an Other Important Council Objective. One of the strategies identified in the respective budgets is to support activities to establish or bolster neighborhood cohesiveness. Neighborhood Matching Grants are a mechanism to provide support to neighborhoods for activities and projects that engage neighbors in positive ways. The Neighborhood Matching Grant (NMG) program is a two-year pilot program with $5,000 available for distribution in FY 2015-16, and $10,000 in FY 2016-17. Grant requests may range from $250 to $5,000. For every dollar awarded by the City, the neighborhood provides an equal or greater match consisting of volunteer labor, donated professional services, materials or a monetary contribution. At the conclusion of the second year, the program will be evaluated and future funding will be determined. Staff has developed Draft Guidelines for the implementation of a NMG program. The Human Relations Commission (HRC) has been identified as the advisory body most suitable for awarding NMG awards. Staff is interested in receiving HRC feedback and direction on the NMG program before it is reviewed by the City Council on August 18. Included with this memo are two documents for your review: 1.NMG Draft 2015-16 Guidelines 2.NMG Process Flow Chart HRC Meeting July 1, 2015 Page 1 Item 2 6 Project Examples and Criteria As described in the Draft Guidelines (pg. 2), NMG Projects may include, but are not limited to: 1.Physical improvement projects that improve or enhance public areas of the neighborhood, including landscape improvements, tree planting, waterway enhancement, and natural area restoration activities. 2.Events, activities and celebrations open to all neighborhood residents that encourage interaction and communication between residents. 3.Initiatives that serve to create, expand or increase participation in a neighborhood organization, or promote an understanding of issues important to neighborhood residents. The Project Criteria that will be used to select projects includes the following (further described in the Draft Guidelines, pg. 3): 1.Tangible Neighborhood Benefits (35 points) 2.Neighborhood Involvement and Support (35 points) 3.Project Readiness (20 points) 4.Sustainability (10 points) Proposed Process The NMG program will be administered differently than either the Grants-In-Aid or CDBG programs. Per City Council direction, the HRC will be the final decision-making body for NMG awards. The proposed process is as follows: Staff will make recommendations to the HRC after working with applicants and a staff review team to make sure applications are complete and projects are implementable (see attached process flowchart for more details). Staff will rank projects using the criteria in the grant guidelines, and present the HRC with project summaries, staff comments and funding recommendations. Full applications will also be available for review. The HRC will then evaluate and select projects for funding at the February 2016 meeting. The HRC has the discretion to approve full or partial funding for any or all of the project applications submitted, assuming allocations align with available funding. However, the HRC is not required to allocate any or all of the grant money for a cycle if it determines that proposals require further refinement or consideration at a later date. After projects are selected, staff will develop project contracts, and work will begin. At project completion, applicants will submit reimbursement requests for approved project expenses to staff, along with other project close-out requirements. Staff will oversee grant administration, including the reimbursement and project monitoring. Staff will update the HRC on the status of the grant-awarded projects before projects are selected for the following year. HRC Meeting July 1, 2015 Page 2 Item 2 7 HRC Input HRC input is especially helpful to ensure the program guidelines and application processes are well-thought through for Council consideration in August. To that end, on July 1, it would be helpful to receive HRC input on the following questions: 1. Are there changes to the proposed process that should be considered? 2. Are there directional items in the guidelines that need more explanation? 3. Is there any key information that is missing? Next Steps After receiving HRC input on July 1, staff will make a presentation at the Neighborhood Wellness Stakeholder Group on July 2, and distribute the Draft Guidelines to interested neighbors and neighborhood groups for their review and feedback. On August 18, staff will be presenting program guideline recommendations to the City Council. On September 2, staff will provide the HRC with an update on the Council’s direction. The grant application and all final materials will be made available to the public on September 14, at www.slocity.org, and at the front counter at 919 Palm St. Attachments 1. NMG Draft 2015-16 Guidelines 2. NMG Process Flow Chart HRC Meeting July 1, 2015 Page 3 Item 2Item 2Item 2 8 City of San Luis Obispo, Community Development, 919 Palm Street, San Luis Obispo, CA, 93401-3218, 805.781.7170, slocity.org Neighborhood Matching Grant Program 2015-16 Guidelines What is the Neighborhood Matching Grant Program? San Luis Obispo’s quality of life is tied to strong neighborhoods and active residents. The purpose of the Neighborhood Matching Grant Program is to support grassroots projects that enhance and strengthen neighborhoods. All projects are initiated, planned and implemented by neighborhood members in partnership with the City. Neighborhood involvement and relationship building are key components of the program. Grant requirements include: a match amount from the neighborhood equal to or greater than the grant request; tangible neighborhood benefits; documented neighborhood support and involvement; project readiness; and project sustainability, as described further below. The Neighborhood Matching Grant Program is a two-year pilot program with $5,000 available for distribution in year 1, and $10,000 in year 2. Grant requests may range from $250 to $5,000 and for every dollar awarded by the City, the neighborhood provides an equal or greater match consisting of volunteer labor, donated professional services, donated materials and/or direct financial contributions. At the conclusion of the second year, the program will be evaluated and future funding will be determined. Who is Eligible to Apply? Proposals will be accepted from groups of people living or owning property within the neighborhood. A neighborhood group may be an existing group whose membership is from a commonly-recognized geographic area (e.g., neighborhood association, homeowners association) or an ad hoc group formed to work together on a specific project. Many areas in San Luis Obispo do not have identified neighborhood boundaries or organized representation; therefore it is up to the group applying for funds to demonstrate that they are representing their neighborhood. Although businesses or community-based organizations (public, private or non-profit) are not eligible to apply on their own, they may do so in active partnership with a lead neighborhood group. Neighborhood Matching Grant Program DRAFT Guidelines Page 1 Attachment 1Item 2 9 What Types of Projects May be Considered? Projects may include, but are not limited to: • Physical improvement projects that improve or enhance publicly visible areas of the neighborhood, including landscape improvements, tree planting, waterway enhancement, and natural area restoration activities. • Events, activities and celebrations open to all neighborhood residents that encourage interaction and communication between residents. • Initiatives that serve to create, expand or increase participation in a neighborhood- organization, or promote an understanding of issues important to neighborhood residents. As this is a pilot program, staff is interested in hearing what kinds of projects residents believe will benefit their neighborhoods. Early consultation with City staff is encouraged. What Types of Projects are NOT Eligible? Grant funds cannot be used for: • Projects that conflict with existing City policies, standards or codes • Duplication of existing programs or services • Operating expenses that are not directly related to the neighborhood project • Projects fully outside the City limits • Expenses or financial commitments made before the project contract is signed • Funding for items or services not included in the project description • Projects that require new connections to utilities • Alcoholic beverages • Public art projects (There is an existing program to support these types of projects. Please contact Public Art Manager Melissa Mudgett at (805)781-7296). • Neighborhood Traffic Management CIP projects (There is an established NTM program. Please contact Jake Hudson at (805)781-7255 for more information). How Are Projects Selected? Projects are selected using the Project Criteria listed below. The Human Relations Commission (HRC), an advisory body to the City Council, will select Neighborhood Matching Grant projects. The HRC has the discretion to approve full or partial funding for any or all of the project applications submitted. However, the HRC is not required to allocate any or all of the grant money for a cycle if it determines that proposals require further refinement or consideration at a later date. Neighborhood Matching Grant Program DRAFT Guidelines Page 2 Attachment 1Item 2 10 Proposed projects will be scored and ranked on how well they meet the following Project Criteria: Tangible Neighborhood Benefits (35 points) The project: • Produces an observable improvement to the neighborhood • Provides a continuing benefit into the future • Reflects a priority need of the neighborhood in which it is proposed Neighborhood Involvement and Support (35 points) The project: • Fosters collaboration between neighbors, and maximizes opportunities for neighbors to participate • Clearly describes your neighborhood boundary, and quantifies the number of people outreached to, in support of and participating in your project • Demonstrates a broad neighborhood commitment. Ideas include: o Circulate information regarding the proposed project to all addresses in the neighborhood. Include renters, owners, and businesses (if present). Provide a way for recipients to express support or concern to the person or group leading the effort. o Post notices of the proposal in the neighborhood, with information on how to provide feedback and get involved o Obtain letters of support from neighbors o Include a list of signatures from those who are supportive of the project o Include a list of neighbors who will be participating in the project (not just in support of it) o Discuss your project at a neighborhood association meeting, or other similar forum Project Readiness (20 points) • The application is completed and consistent with grant guidelines • The project is clearly defined and feasible • For physical improvements, including landscaping, ongoing and long-term maintenance is adequately addressed • The project budget is based on documented and verifiable costs and specifications • The project will be managed by capable operational and fiscal managers • The project is compatible with plans, policies and practices of City of San Luis Obispo • Permission has been secured for use of the site from the property owner(s) • The matching portion of the grant, including the availability of volunteers and donated materials, is well documented and credible Neighborhood Matching Grant Program DRAFT Guidelines Page 3 Attachment 1Item 2 11 Sustainability (10 points) The project: • Contributes to the environmental health of our community • Has a positive effect on the local economy and minimizes costs to the community, now and over the long term • Supports responsible stewardship of public resources • Contributes to social equity by including vulnerable or underrepresented populations or promoting community safety and cultural awareness while building relationships and neighborhood cohesion. • Contributes to the goal of evenly distributing grant awards to neighborhoods throughout the community What Are the Project Match Requirements? Requested grant funds must be matched by an equivalent amount of donated materials and supplies, professional services, volunteer labor, or cash donations. Clear documentation of the match is required. The following are match requirements: • The total match must include an amount of in-kind donations, volunteer time, or cash that is equal to or greater than the grant amount requested • No more than 50 percent of neighborhood match provided in the form of volunteer labor may come from outside of the neighborhood • Other City resources may not be included as a match • Only volunteer labor or professional services contributed after grant agreement is signed can be counted toward the match • Value of volunteer labor is based on the latest estimated value for volunteer time. Currently, this value is $23.071 per hour. • Donated materials or supplies are valued at their retail price. Loaned equipment may also be included as part of the match and valued at the standard rental fee. • Professional services are valued at the reasonable and customary value of the product or service provided. Donors of professional services must provide the value of their contributions with documentation of professional qualifications. • A Match Pledge Form provided with the application must be used to document volunteer labor and donated cash, materials, supplies and services. The form must include donor signatures. Copies of the completed forms must be included with the final application. • Cash donations may be secured with a written pledge signed by the donor, rather than collecting up front. • All portions of the match must be able to be documented. 1 Independent Sector, March 2015, https://www.independentsector.org/volunteer_time Neighborhood Matching Grant Program DRAFT Guidelines Page 4 Attachment 1Item 2 12 What Project Costs are Eligible for Reimbursement? In order to be eligible for reimbursement, items and their associated costs must be included in the project application budget. Eligible items must be specifically purchased for the implementation of the project, and may include: materials and supplies, professional services, rented equipment (e.g. tables, chairs, tents, tools), food and drink (non-alcoholic), permit costs, insurance costs, plant materials, soil supplements and other related expenses. All reimbursement requests must include sufficient documentation. Volunteer labor or in-kind contributions are eligible to be used as a project match only; they are not eligible for reimbursement. What is the Project DRAFT Application? To help ensure project success, all applicants are required to submit a Draft Application for review prior to submitting a final application. The Draft Application deadline is Friday, October 23, 2015. The purpose of the Draft Application is for staff to help identify whether your project is consistent with existing policies, plans, standards and work practices, and to identify any potential issues or additional materials needed to complete your application. Applicants are expected to complete all application requirements to the best of their ability by the Draft Application deadline. If elements of the application are not yet finalized, provide as much information as possible. A staff team will review the Draft Applications, and feedback will be provided to applicants by December 4, 2015. Staff comments are intended to assist applicants in completing the full application, which is due by January 8, 2016. Responses to staff comments must be included in your Final Application as an attachment. Inability to adequately address staff comments or concerns could result in a project not being recommended for funding. It is strongly recommended that applicants discuss their project with City staff before submitting a Draft Application to gain a full understanding of project expectations and requirements. Contact Associate Planner Rebecca Gershow at (805)781-7011 or at rgershow@slocity.org. Neighborhood Matching Grant Program DRAFT Guidelines Page 5 Attachment 1Item 2 13 What is Required to be Submitted for the Project Application? The following information is needed as part of the Neighborhood Matching Grant Application: •Application Checklist •Project Information Page •Project Narrative (includes a project description and how it meets the project criteria) •Project Schedule •A Project Budget that includes estimates for: o All materials and supplies o Permits (if applicable) o Insurance (if applicable) o All other project expenses o Identified neighborhood match •Attachments include: o Location/Site Map with clearly delineated neighborhood boundary o Match Pledge Form, including documentation of donated cash or professional services o Written permission from the property owner o Documented neighborhood support and volunteer commitments The Draft Application should include as many of the above elements as possible. The Final Application must include ALL the above elements in order to be complete, including one additional attachment: o Responses to Draft Application comments from staff See the Neighborhood Matching Grant Application for full submittal details. How Do I Develop a Successful Project? Step 1: Select a project for your neighborhood, and build neighborhood support Choose a project that will generate as much neighborhood support as possible. Successful projects will have a well-defined set of goals and objectives, as well as a detailed list of the steps and activities required to meet those goals and objectives. Take your cues from neighborhood discussions – is there a known problem or issue in the area? Is there an opportunity to build neighborhood relationships? The entire neighborhood should be involved in identifying and shaping the project. Including the entire neighborhood in the Neighborhood Matching Grant Program DRAFT Guidelines Page 6 Attachment 1Item 2 14 development of the project will increase support for the project. So will meeting the Project Criteria (see Page 3). Step 2: Discuss your project early with City staff Discuss your project with City staff before submitting a Draft Application to make sure your project qualifies for a neighborhood matching grant, or to learn whether the project may be more appropriately addressed in other ways. Please contact Associate Planner Rebecca Gershow at (805)781-7011 or rgershow@slocity.org Step 3: Ensure site control If your project involves property which your applicant group or organization does not own, you must obtain written permission from the owner. Projects may involve private property, but must provide a clear public benefit, and documentation must be provided that confirms property owner support and approval of the proposal. Step 4: Commit to maintaining your project If your project is a capital improvement or involves new plantings, you will need to commit to maintaining it for at least 5-years. Step 5: Research the regulations Many projects need permits, insurance, or design review before proceeding, and may have a lengthy process for getting approved. Grant funds are contingent on meeting city standards and approvals. Find out what regulations and permits apply to your project and how much they cost by looking on the City website and talking to City staff (see Step 2). Step 6: Determine resources needed What will it cost to complete your project? Develop a list of all the resources needed at each step of the way. Resources include expertise, equipment, supplies, volunteers, services, permit fees, etc. Identify which of those resources you can provide as your match, and clearly document in the application. Step 7: Insurance Depending on the nature of the project, you may be required to have liability insurance to limit the liability of your organization and the City. If your project will involve the use of a contractor, the City of San Luis Obispo will require proof of liability insurance from the contractor. Usually, liability waivers will be adequate. If applicable, the cost of insurance must be reflected in your project budget. Step 8: Develop a budget and project schedule Project budgets should be as comprehensive and accurate as possible: • Get cost estimates for budget items from more than one reliable source … • Provide documentation of professional qualifications to justify professional rates • Include permit and insurance costs, if applicable • Use the budget form provided in the application Neighborhood Matching Grant Program DRAFT Guidelines Page 7 Attachment 1Item 2Item 2 15 Project schedules should be realistic, reflect the schedule constraints of potential service providers and typically designed to be completed within one year from final contracts. What Are the Program Deadlines and Important Dates? Grant Cycle Opens: Monday, September 14, 2015 Draft Application Deadline: Friday, October 23, 2015 at 5:00 pm Feedback Provided By: Friday, December 4, 2015 Final Application Deadline: Friday, January 8, 2016 at 5:00 pm Funding Decisions On: Wednesday, February 3, 2016 Contracts Signed By: Wednesday, March 16, 2016 Projects Completed By: One year from final contract How Do I Apply? Application materials will be available online (www.slocity.org) and at the front counter of the Community Development Department, at 919 Palm Street, on September 14, 2015. Draft Applications are required for ALL potential applicants, and are due by 5 pm on Friday, October 23, 2015, as noted above. Final Applications are also required, and are due by 5 pm on Friday January 8, 2016. Final applications must be submitted complete with all documentation provided. Incomplete applications will not be able to move forward for consideration. All applications should be dropped off, mailed or emailed to the attention of: Rebecca Gershow, Associate Planner, Long Range Planning, Community Development Department, 919 Palm St, San Luis Obispo, CA 93401. Email:rgershow@slocity.org See the Neighborhood Matching Grant Application for more information. What Happens If My Project Is Selected? Grant Agreements: Successful applicants will enter into an agreement with the Community Development Department that details the terms and conditions of the grant. Grant recipients will only be reimbursed for expenses incurred after agreements are in place. Fiscal Agents: Applicants will need to identify someone to handle and account for the money raised as well as the funds the City reimburses for the project. The person who handles the financial side of the project is called a fiscal agent. Neighborhood Matching Grant Program DRAFT Guidelines Page 8 Attachment 1Item 2 16 Reimbursement: If your project is awarded a grant, purchases that were clearly identified in the project budget will be reimbursed by the City. At completion of the project, the fiscal agent will submit receipts for reimbursement, along with project match and photo documentation of the completed project, and the City will issue a reimbursement check. Project Examples From Other Communities Below is a list of neighborhood matching grant projects from other communities. Along with the rest of the information in the Program Guidelines, feel free to use these examples to generate ideas for a Matching Grant in your neighborhood: • Invasive species removal and native plant restoration. Includes a commitment to water during plant establishment. • Construction of raised accessible garden beds for neighborhood use, with education programs on urban gardening. • Installation of theft-resistant, decorative neighborhood signs • Free family-friendly outdoor “theater in the park” performance • Traffic circle landscaping • Free outdoor concert in the park • Tree planting (along streets or in underutilized open spaces or parks) • Funds to support the start-up of a new neighborhood association • Neighborhood BBQ and clean-up event • Turf removal along a neighborhood street, and replanting with drought-tolerant native landscaping • Organizing a neighborhood book drive – collection and purchase of books for neighborhood elementary school kids to take home over the summer • Creek restoration (trash clean-up, invasive species removal, replanting with native species) • Installing bike racks at needed locations in neighborhood • Neighborhood pancake breakfast • “Neighbors Night Out”– a free, family-friendly event with entertainment sponsored by the neighborhood association to bring neighbors together • Development of a neighborhood web site or newsletter • Development of a web site, brochure or other outreach materials for a Neighborhood Tool Co-Op or Neighborhood Sharing/Lending Program • Bike path beautification • Neighborhood elementary school butterfly garden Neighborhood Matching Grant Program DRAFT Guidelines Page 9 Attachment 1Item 2 17 Neighbors call NMG staff to discuss ideas (meeting possible) If a different type of project, direct accordingly Draft Application Due October 23 Draft Applications distributed to staff team for review and input Wk of Oct 26 Staff review team meets By Nov 16 NMG staff meets with applicants to review input from staff team by December 4 Final Applications Due January 8, 2016 NMG staff forwards applications to HRC with staff recommendations Packet out Wed Jan 27, 2016 NMG Grant Cycle Opens September 14, 2015 HRC reviews and approves grants Wed, February 3, 2016 If a neighborhood issue, but not a NMG, direct accordingly Contracts finalized Contracts Signed and Work Begins By March 16, 2016 Projects Completed and Reimbursement Requests Submitted to Staff One year from contract date Staff coordinates with grantee, as needed, throughout project Completeness check (staff review team) DRAFT Neighborhood Matching Grant process flow chart for HRC Attachment 2Item 2 18 April 24, 2015 Tony Navarro, Planner III Department of Planning and Building County of San Luis Obispo County Government Center San Luis Obispo, CA 93408 Subject: Quarterly CDBG Reports for 2011 - 2014 Program Years. Tony: Attached is the quarterly report for the period from January 1, 2015, through March 31, 2015, for the City’s active CDBG program years, per our cooperative agreement with the County of San Luis Obispo. If you have questions, please call me at 781-7169. Sincerely, Tyler Corey, Housing Programs Manager cc: Vilma Warner, Senior Accountant Kim Murry, Deputy Director of Community Development Human Relations Commission Members Attachment: Quarterly Report Item 3 19 1 2011 CDBG Program Year Quarterly Report For the period from January 1, 2015 through March 31, 2015 1. Subrecipient and Address:2. Contact person:4. Report Period:County of San Luis Obispo: Tyler Corey 1/1/15 - 3/31/15 City of San Luis Obispo 6: Date request phoned in 990 Palm Street 3. Phone number:5. Date submitted:N/A San Luis Obispo, CA 93401-3249 (805) 781-7175 4/15/15 7. Date funds released: N/A Project (a)Budget (b)Expenses ©Expenses (d)Funds (e)Prior (f)Curent (g)Balance (h) this period to date receivedrequestsrequest available to date not received (b-d) SLO Homeless Shelter by CAPSLO 85,254 85,254 85,254 - Property Acquisition - 313 South Street 133,228 133,228 133,228 - Property Acquisition - 3212 Rockview 211,217 211,217 211,217 - Homeless Campus Design/Drawing by CAPSLO 25,000 25,000 Administration - housing program 68,203 68,203 68,203 - Administration - other staff support 45,468 45,468 45,468 - - - - - - 568,370 - 543,370 543,370 - - 25,000 Narrative-Status of Approved Activities There is one active project remaining for the 2011 Program Year. The Homeless Services Center design and drawing project by CAPSLO is expected to draw down funds during the next quarter. Land use entitlements for a Use Permit and Architectural Review have been approved for the project. A building permit application has been submitted for City review and approval. Item 3 20 2 2012 CDBG Program Year Quarterly Report For the period from January 1, 2015 through March 31, 2015 1. Subrecipient and Address:2. Contact person:4. Report Period:County of San Luis Obispo: Tyler Corey 1/1/15 - 3/31/15 City of San Luis Obispo 6: Date request phoned in 990 Palm Street 3. Phone number:5. Date submitted:N/A San Luis Obispo, CA 93401-3249 (805) 781-7175 4/15/15 7. Date funds released: N/A Project (a)Budget (b)Expenses ©Expenses (d)Funds (e)Prior (f)Current (g)Balance (h) this period to date receivedrequestsrequest available to date not received (b-d) SLO Homeless Shelter by CAPSLO 75,988 - 75,988 75,988 - Property Acquisition - 542 Hathway 95,000 95,000 95,000 - Property Acquisition - 3212 Rockview 30,000 30,000 30,000 - - Property Acquisition - 313 South Street 39,282 39,282 39,282 - ADA Curb Ramps (1)105,000 96,079 96,079 - Homeless Campus Design/Drawing by CAPSLO 50,000 50,000 Women's Business Center 10,000 10,000 10,000 - Administration - housing program 60,787 - 60,787 60,787 - Administration - other staff support 40,531 - 40,531 40,531 - - - - 506,588 - 447,667 447,667 - - 50,000 (1) Reallocation of funds approved by the City Manager on 3/14/14 from 2012 ADA Curb Ramps to 2014 ADA Curb Ramps in the amount of $8,921 Narrative-Status of Approved Activities There is one active project remaining for the 2012 Program Year. The Homeless Services Center design and drawing project by CAPSLO is expected to draw down funds during the next quarter. Land use entitlements for a Use Permit and Architectural Review have been approved for the project. A building permit application has been submitted for City review and approval. Item 3 21 3 2013 CDBG Program Year Quarterly Report For the period from January 1, 2015 through March 31, 2015 1. Subrecipient and Address:2. Contact person:4. Report Period:County of San Luis Obispo: Tyler Corey 1/1/15 - 3/31/15 City of San Luis Obispo 6: Date request phoned in 990 Palm Street 3. Phone number:5. Date submitted:N/A San Luis Obispo, CA 93401-3249 (805) 781-7175 4/15/15 7. Date funds released: N/A Project (a)Budget (b)Expenses ©Expenses (d)Funds (e)Prior (f)Current (g)Balance (h) this period to date receivedrequestsrequest available to date not received (b-d) SLO Homeless Shelter by CAPSLO 76,613 76,613 76,613 - - Property Acquisition - 313 South Street 166,992 400 165,392 164,492 1,600 ADA Curb Ramps 105,000 - 105,000 105,000 - Homeless Campus Design/Drawing by CAPSLO 50,000 50,000 Women's Business Center 10,000 10,000 Administration - housing program 53,170 - 53,170 53,170 - - Administration - other staff support 48,981 48,981 48,981 - - - - 510,756 400 449,156 448,256 - - 61,600 Narrative-Status of Approved Activities The NEPA environmental clearance and CDBG contract are complete for the Women’s Business Center Program. Funds are expected to be drawn down during the next quarter. The Homeless Services Center design and drawing project by CAPSLO is expected to draw down funds during the next quarter. Land use entitlements for a Use Permit and Architectural Review have been approved for the project. A building permit application has been submitted for City review and approval. Item 3 22 4 2014 CDBG Program Year Quarterly Report For the period from January 1, 2015 through March 31, 2015 1.Subrecipient and Address:2.Contact person:4.Report Period:County of San Luis Obispo: Tyler Corey 1/1/15 - 3/31/15 City of San Luis Obispo 6: Date request phoned in 990 Palm Street 3.Phone number:5.Date submitted:N/A San Luis Obispo, CA 93401-3249 (805) 781-7175 4/15/15 7.Date funds released: N/A Project (a)Budget (b)Expenses ©Expenses (d)Funds (e)Prior (f)Current (g)Balance (h) this period to date receivedrequestsrequest available to date not received (b-d) SLO Homeless Shelter by CAPSLO 74,767 14,383 74,767 - - Alano Club Transitional Housing Rehabilitation 139,898 - 139,898 City of SLO ADA Curb Ramps (1)161,813 - - 161,813 Women's Shelter Plumbing Rehabilitaion 31,200 31,200 Administration - housing program 59,813 22,672 59,813 - - Administration - other staff support 39,876 15,066 39,876 - - - - 507,367 52,121 174,456 - - - 332,911 (1) Reallocation of funds approved by the City Manager on 3/14/14 from 2012 ADA Curb Ramps to 2014 ADA Curb Ramps in the amount of $8,921 Narrative-Status of Approved Activities The NEPA environmental clearances for the Alano Club Transitional Housing Rehabilitation, City of SLO ADA Curb Ramps and Women’s Shelter Plumbing Rehabilitation projects are complete. The CDBG contracts for the Alano Club and Women’s Shelter Plumbing Rehabilitation projects have been executed. Funds are expected to be drawn down on these projects during the next quarter. Funds were completely drawn down for CAPSLO’s Maxine Lewis Memorial Shelter, CDBG program administration and Housing Element implementation during the quarter. Item 3 23