HomeMy WebLinkAbout08-07-2012 agendacouncil aQenb a
C I T Y O F S A N L U I S O B I S P O
CITY HALL, 990 PALM STREE T
Tuesday August 7,201 2
CALL .TO ORDER :.Mayor Jan Marx
ROLL CALL :Council Members John Ashbaugh, Andrew Carter and Kath y
Smith,Vice Mayor Dan Carpenter and Mayor Jan Marx
SS1 .'WATER RATE STRUCTURE STUDY .,(MATTINGLY/HORTON/MUNDS) - 9 0
MINUTES)
BUSINESS ITE M
B1 .CITYWIDE INFORMATION TECHNOLOGY STRATEGIC PLAN AN D,
ASSESSMENT.(BOURBEAU/SCHMIDT/MCCLURE) - 60 MINUTE S
SPECIAL MEETING Council Hearing Roo m
990 Palm Stree t
3 :00 P .M .
CALL TO ORDER :.Mayor Jan Marx
ROLL CALL :Council Members John Ashbaugh, Andrew Carter and Kath y
Smith, Vice Mayor Dan Carpenter and Mayor Jan Mar x
RECOMMENDATION : Review and adopt the Citywide Information Technology (IT )
Strategic Plan and IT Assessment .
Adjourn to Regular Meeting of August 7, 201 .2
6 :00 p .m .REGULAR MEETING Council Chambe r
990 Palm Street
Council Agenda Tuesday, August 7, 201 2
PLEDGE OF ALLEGIANCE :Council Member Ashbaug h
INTRODUCTION S
INTRODUCE AND RECOGNIZE FOUR SAN LUIS OBISPO LIFEGUARDS : BRYAN
RENGEL, RYLEY WASHBISH, SAMANTHA KELLEY AND GARRETT COONE Y
WHO WERE INSTRUMENTAL IN SAVING A PARTICIPANT'S LIFE AT THE 201 2
SLO TRIATHLON .(HINES/STANWYCK) — 5 MINUTE S
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minute s
total )
The Council welcomes your input . You may address the Council by completing a
speaker slip and giving it to the City Clerk prior to the meeting .At this time, you ma y
address the Council on items that are not on the agenda . Time limit is three minutes .
State law does not allow the Council to discuss or take action on issues not on th e
agenda, except that members of the Council or staff may briefly respond to statement s
made or questions posed by persons exercising their public testimony rights (Gov .Cod e
Sec . 54954 .2). Staff may be asked to follow up on such items . Staff reports and othe r
written documentation relating to each item referred to on this agenda are on file in th e
City Clerk's Office in Room 4 of City Hall .
CONSENT AGEND A
A member of the public may request the Council to pull an item for discussion . Pulled items shal l
be heard at the close of the Consent Agenda unless a majority of the Council chooses anothe r
time . The public may comment on any and all items on the Consent Agenda within the thre e
minute time limit .
Cl .MINUTES OF JULY 10, 2012, JULY 17, 2012, AND SPECIAL MEETING JUL Y
26,2012 .(CODRON/SCHROEDER )
RECOMMENDATION : Waive oral reading and approve as presented .
C2.CANCELLATION OF CITY COUNCIL MEETING OF JANUARY 15, 2013 .
(CODRON/SCHROEDER )
RECOMMENDATION : Cancel the Regular City Council Meeting of Tuesday, Januar y
15, 2013 (3 rd Tuesday of the month) and reaffirm the March 20,2012 decision to hold a
regular meeting on January 22, 2013 .
C3.ASSISTANCETOFIREFIGHTERS GRANT APPLICATION FOR 2012.
(HINES/COX)
Council Agenda Tuesday, August 7, 201 2
RECOMMENDATION : 1) Authorize staff to submit a grant application for an estimate d
$47,000 to the Federal Emergency Management Agency (FEMA) Assistance t o
Firefighters Grant Program to fund Personal Protective Equipment (PPE) for fir esuppression personnel . 2) If grant is awarded, authorize the City Manager to accep t
and appropriate the funds to Fire Department Operating Material and Supplies .
C4.GRAND JURY RECOMMENDATIONS REGARDING PROPERTY AN D
EVIDENCE ROOM .(GESELL/SMITH )
RECOMMENDATION : Authorize the City Manager to sign a response letter to th e
Grand Jury's report on property and evidence rooms consistent with findings an d
recommended responses as outline in this report .
C5.APPROVAL OF THE FINAL MAP FOR TRACT 2969, 1310 FOOTHIL LBOULEVARD (TR 200-07).(MATTINGLY/HANNULA/DOSTALEK )
RECOMMENDATION : Adopt a resolution approving the Final Map for Tract 2969, 131 0
Foothill Boulevard, and authorizing the Mayor to execute the Subdivision Agreement o nbehalf of the City .
C6.REQUEST FOR PROPOSALS- CITY WEBSITE UPGRADE, SPECIFICATIO NNO. 91104-2012 .(CODRON/BETZ )
RECOMMENDATION : 1) Approve the Request for Proposal (RFP) to upgrade the City's
website, Specification No . 91104-2012 . 2) Authorize the City Manager to execute a
contract with a qualified consulting firm for the website upgrade if the preferred proposa lis within the available project budget of $45,000 . 3) Direct staff to return to the City
Council with additional cost/benefit information and analysis if the preferred proposa lexceeds the available project budget .
C7 CORRECTION TO RESOLUTION NO . 10380, SECTION 3 CONCERNING TH EBALLOT MEASURE TOMODERNIZE THE CITY'S UTILITY USER TAX .(BOURBEAU/DIETRICK/SCHROEDER )
RECOMMENDATION : Adopt a resolution correcting a typographical error in Section 3to Resolution No . 10830, which called and noticed a General Municipal Election to b e
held Tuesday, November 6, 2012 submitting to the voters a question relating to th e
modernization of the City's utility user tax ordinance .
C8 .BOB JONES TRAIL OCTAGON BARN CONNECTION, SPECIFICATION NO .
91169, REQUEST FOR PROPOSALS .(MATTINGLY/WHEELER )
RECOMMENDATION : 1) Approve the Request for Proposals for consultant services fo r
the "Bob Jones Trail Octagon Barn Connection," Specification No, 91169 . 2) Authorize
the City Manager to award the contract if within the Engineer's Estimate of $77,251 . 3)
Council Agend a
Appropriate $76,230 in Caltrans Transportation Planning grant funds and amend th e
original project budget to $84,751 to include additional grant funds and General Fund in -
kind matching for the "Bob Jones Trail Octagon Barn Connection," Specification No .
91169 . 4) Approve the use and transfer of General Fund in-kind grant matching fund s
in the amount of $8,521 from approvedTransportation Development Act funding in th e
Transportation Division operating budget to the capital project .
C9.ADOPTION OF FAIR. POLITICAL PRACTICES COMMISSION FORM 806 ,
PERTAIN .IN .GTOTHE APPOINTMENT .. OF ELECTED OFFICIALS TO .
COMPENSATED POSITIONS AND PERMITTING PUBLIC ' OFFICIALS T O
VOTE ON HIS/HER APPOINTMENT TO . AN . EXTERNAL BOARD POSITION .
(COD.RON/SCHROEDER )
RECOMMENDATION : Approve Fair Political Practices Commission Form 806 fo r
posting on the City's web site with the mandated information and direct the City Clerk t o
update as appropriate .
C10.CITY HALL ENTRY STEPS,SPECIFICATION NUMBER 9110 7
AUTHORIZATION TO ADVERTISE .(MATTINGLY/HORN )
RECOMMENDATION : 1) As recommended by the Cultural Heritage Committee ,
approve plans and specifications for the City Hall Entry Steps, Specification No . 91107 .
2) Authorize staff to advertise for bids and authorize the City Manager to award the
contract if the lowest responsive bid is within the Engineer's Estimate .
Cll .LAGUNA LIFT STATION REPLACEMENTPROJECT, SPECIFICATION NO .
91116A .(MATTINGLY/METZ )
RECOMMENDATION : 1) Reject all bids received for the "Laguna Lift Statio n
Replacement, Specification No . 91116 ." 2) Approve plans and specifications for "Lagun a
Lift Station Replacement, Specification No . 91116A ." 3) Approve a transfer of $360,20 0
from Sewer Fund Working Capital to project accounts ; $329,600 .00 to construction and
$30,600 to construction management . 4) Authorize staff to re-advertise the project .
5) Authorize the City Manager to award the contract if the lowest responsible bid i s
within the Engineer's estimate of $800,000 .
PUBLIC HEARIN G
PH1 ...APPEAL 0..F.....THE ARCHITECTURAL REVIEW COMMISSION'S APPROVA L
OF A` MIXED-USE . PROJECT AT 1340 TAFT STREET (ARC 50-09).
(JOHNSON/RICCI) - 60 MINUTES
RECOMMENDATION : Adopt a Resolution, denying the appeal, and upholding th e
Architectural Review Commission 's action to approve the mixed-use project at 1340 Taft
Council Agenda Tuesday, August 7, 201 2
Street, based on findings, and subject to conditions, including a condition approving th e
alternative project design .
BUSINESS ITE M
B2 .DRAFT ECONOMIC DEVELOPMENT STRATEGIC PLAN .(CODRON/CLARK )
60 MINUTE S
RECOMMENDATION : Receive a presentation of the Draft Economic Developmen t
Strategic Plan (EDSP), provide a forum for public input and give direction to staff
regarding changes to incorporate into the final document .
STUDY SESSION ITEM S
SS2 .REVIEW OF DRAFT CRITERIA "FOR APPLICATION O F
HYDROMODIFICATION MANAGEMENT STANDARDS FOR DEVELOPMENT .
(MATTINGLY/LYNCH )
RECOMMENDATION : Participate in a study session to provide comments on propose d
hydromodification management draft criteria, including thresholds for applying th e
criteria to new development, performance requirements, and impacts associated wit h
implementing current Central Coast Regional Water Quality Control Boar d
recommendations .
COUNCIL LIAISON REPORTS (not to exceed 15 minutes )
Council Members report on conferences or other City activities . Time limit—3 minutes .
COMMUNICATIONS (not to exceed 15 minutes )
At this time, any Council Member or the City Manager may ask a question for clarification, make a n
announcement, or report briefly on his or her activities . In addition, subject to Council Policies an d
Procedures, they may provide a reference to staff or other resources for factual information, request staf f
to report back to the Council at a subsequent meeting concerning any matter, or take action to direc t
staff to place a matter of business on a future agenda . (Gov. Code Sec . 54954 .2 )
ADJOURN .
City Council regular meetings are televised live on Charter Channel 20 . The City of San Luis Obispo is committed t o
including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410 .
Please speak to the City Clerk prior to the meeting if you require a hearing amplification device . For more agenda information, call781-7100 .
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available fo r
public inspection in the City Clerk's office located at 990 Palm Street, San Luis Obispo, during normal business hours .
Council Agenda
Tuesday, August 7, 201 2
POSTING STATEMENT : I, Sheryll Schroeder, Interim City Clerk, do hereb y
certify that on July 31, 2012, by 5 :00 p .m ., a true and correct copy of this agend a
was posted on the bulletin board outside City Hall . Internet access to agendas an d
related material is available prior to Council Meetings at www .slocity .org .
Sheryll Schroeder, MMC
Interim City Clerk