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Home My WebLink About08-07-2012 amended agendacouncil agenb a C I T Y O F S A N L U I S O B I S P O CITY HALL, 990 PALM STREE T Amended Agend a Tuesday August 7, 201 2 3 :00 P .M .SPECIAL MEETING Location Change : Council Chambe r 990 Palm Stree t Mayor Jan Marx Council Members John Ashbaugh, Andrew Carter and Kath y Smith, Vice Mayor Dan Carpenter and Mayor Jan Mar x STUDY SESSION ITE M SS1 .WATER RATE STRUCTURE STUDY .(MATTINGLY/HORTON/MUNDS) — 9 0 MINUTES) BUSINESS ITE M B1 .CITYWIDE INFORMATION TECHNOLOGY STRATEGIC PLAN AN D ASSESSMENT .(BOURBEAU/SCHMIDT/MCCLURE) — 60 MINUTE S RECOMMENDATION : Review and adopt the Citywide Information Technology (IT ) Strategic Plan and IT Assessment . CALL TO ORDER : ROLL CALL : Adjourn to Regular Meeting of August 7, 2012 Council Agenda Tuesday, August 7, 201 2 CALL TO ORDER :Mayor Jan Mar x ROLL CALL :Council Members John Ashbaugh, Andrew Carter and Kath y Smith, Vice Mayor Dan Carpenter and Mayor Jan Mar x PLEDGE OF ALLEGIANCE :Council Member Ashbaug h INTRODUCTION S INTRODUCE AN .D RECOGNIZE FOUR SAN LUIS OBISPO . LIFEGUARDS : BRYA N RENGEL, RYLEY . WAS.HBISH., SAMANTHA KELLEY AND .GARRETT COONE YWHOWERE. INSTRUMENTAL IN SAVING A PARTICIPANT'S LIFE AT THE 201 2SLOTRIATHLON.,(HINES/STANWYCK) — 5 MINUTE S PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minute stotal) The Council welcomes your input . You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting . At this time, you ma y address the Council on items that are not on the agenda . Time limit is three minutes . State law does not allow the Council to discuss or take action on issues not on th e agenda, except that members of the Council or staff may briefly respond to statement s made or questions posed by persons exercising their public testimony rights (Gov . Cod e Sec. 54954 .2). Staff may be asked to follow up on such items . Staff reports and othe r written documentation relating to each item referred to on this agenda are on file in th e City Clerk's Office in Room 4 of City Hall . CONSENT AGEND A A member of the public may request the Council to pull an item for discussion . Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses anothe r time . The public may comment on any and all items on the Consent Agenda within the thre e minute time limit . C1 MINUTES OF JULY 10, 2012, JULY 17, 2012, AND SPECIAL MEETING JUL Y 26 2012 .(CODRON/SCHROEDER) RECOMMENDATION : Waive oral reading and approve as presented . C2 .CANCELLATION OF CITY COUNCIL MEETING OF JANUARY 15, 2013 . (CODRON/SCHROEDER ) 6:00 p .m .,REGULAR MEETING Council Chambe r 990 Palm Street Council Agenda Tuesday, August 7, 201 2 RECOMMENDATION : Cancel the Regular City Council Meeting of Tuesday, Januar y 15, 2013 (3 rd Tuesday of the month) and reaffirm the March 20, 2012 decision to hold a regular meeting on January 22, 2013 . C3.ASSISTANCE TO FIREFIGHTERS GRANT APPLICATION FOR 2012 . (HINES/COX ) RECOMMENDATION : 1) Authorize staff to submit a grant application for an estimate d $47,000 to the Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant Program to fund Personal Protective Equipment (PPE) for fir e suppression personnel . 2) If grant is awarded, authorize the City Manager to accep t and appropriate the funds to Fire Department Operating Material and Supplies . C4.GRAND JURY RECOMMENDATIONS REGARDING PROPERTY AN D EVIDENCE ROOM .(GESELL/SMITH ) RECOMMENDATION : Authorize the City Manager to sign a response letter to th e Grand Jury's report on property and evidence rooms consistent with findings an d recommended responses as outline in this report . C5.APPROVAL OF THE FINAL MAP FOR TRACT 2969, 1310 FOOTHIL L BOULEVARD (TR 200-07).(MATTINGLY/HANNULA/DOSTALEK ) RECOMMENDATION : Adopt a resolution approving the Final Map for Tract 2969, 131 0 Foothill Boulevard, and authorizing the Mayor to execute the Subdivision Agreement o n behalf of the City . C6.REQUEST FOR PROPOSALS — CITY WEBSITE UPGRADE, SPECIFICATIO N NO . 91104-2012 .(CODRON/BETZ ) RECOMMENDATION : 1) Approve the Request for Proposal (RFP) to upgrade the City's website, Specification No . 91104-2012 . 2) Authorize the City Manager to execute a contract with a qualified consulting firm for the website upgrade if the preferred proposa l is within the available project budget of $45,000 . 3) Direct staff to return to the Cit y Council with additional cost/benefit information and analysis if the preferred proposal exceeds the available project budget . C7.CORRECTION TO RESOLUTION NO . 10380, SECTION 3 CONCERNING TH E BALLOT MEASURE TO MODERNIZE THE CITY'S UTILITY USER TAX . (BOURBEAU/DIETRICK/SCHROEDER ) RECOMMENDATION : Adopt a resolution correcting a typographical error in Section 3 to Resolution No . 10830, which called and noticed a General Municipal Election to b e held Tuesday, November 6, 2012 submitting to the voters a question relating to th e modernization of the City's utility user tax ordinance . Council Agenda Tuesday, August 7, 201 2 C8.BOB JONES TRAIL OCTAGON BARN CONNECTION, SPECIFICATION NO . 91169, REQUESTFOR PROPOSALS .(MATTINGLY/WHEELER ) RECOMMENDATION : 1) Approve the Request for Proposals for consultant services fo r the "Bob Jones Trail Octagon Barn Connection," Specification No . 91169 . 2) Authorize the City Manager to award the contract if within the Engineer's Estimate of $77,251 . 3 ) Appropriate $76,230 in Caltrans Transportation Planning grant funds and amend th e original project budget to $84,751 to include additional grant funds and General Fund in - kind matching for the "Bob Jones Trail Octagon Barn Connection," Specification No . 91169 . 4) Approve the use and transfer of General Fund in-kind grant matching fund s in the amount of $8,521 from approved Transportation Development Act funding in th e Transportation Division operating budget to the capital project . C9.ADOPTION OF FAIR POLITICAL PRACTICES COMMISSION FORM 806 , PERTAINING TO THE APPOINTMENT OF ELECTED OFFICIALS T O COMPENSATED POSITIONS AND PERMITTING PUBLIC OFFICIALS T O VOTE ON HIS/HER APPOINTMENT TO AN EXTERNAL BOARD POSITION . (CODRON/SCHROEDER ) RECOMMENDATION : Approve Fair Political Practices Commission Form 806 fo r posting on the City's web site with the mandated information and direct the City Clerk to update as appropriate . C10.CITY HALL ENTRY STEPS,SPECIFICATION NUMBER 9110 7 AUTHORIZATION TOADVERTISE .(MATTINGLY/HORN ) RECOMMENDATION : 1) As recommended by the Cultural Heritage Committee , approve plans and specifications for the City Hall Entry Steps, Specification No . 91107 . 2) Authorize staff to advertise for bids and authorize the City Manager to award th e contract if the lowest responsive bid is within the Engineer's Estimate . C11.LAGUNA LIFT STATION REPLACEMENT PROJECT, SPECIFICATION NO . 91116A.(MATTINGLY/METZ) RECOMMENDATION : 1) Reject all bids received for the "Laguna Lift Statio n Replacement, Specification No . 91116 ." 2) Approve plans and specifications for "Lagun a Lift Station Replacement, Specification No . 91116A ." 3) Approve a transfer of $360,20 0 from Sewer Fund Working Capital to project accounts ; $329,600 .00 to construction an d $30,600 to construction management . 4) Authorize staff to re-advertise the project . 5) Authorize the City Manager to award the contract if the lowest responsible bid i s within the Engineer's estimate of $800,000 . PUBLIC HEARING 4 Council Agenda Tuesday, August 7, 201 2 PHI .APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION'S APPROVA L OF A MIXED-USE PROJECT AT 1340 TAFT STREET (ARC 50-09). (JOHNSON/RICCI) — 60 MINUTE S RECOMMENDATION : Adopt a Resolution, denying the appeal, and upholding the Architectural Review Commission's action to approve the mixed-use project at 1340 Taft Street, based on findings, and subject to conditions, including a condition approving th e alternative project design . BUSINESS ITE M B2 .DRAFT ECONOMIC DEVELOPMENT STRATEGIC PLAN .(CODRON/CLARK ) —60 MINUTE S RECOMMENDATION : Receive a presentation of the Draft Economic Developmen t Strategic Plan (EDSP), provide a forum for public input and give direction to staff regarding changes to incorporate into the final document . STUDY SESSION ITEM S SS2 .REVIEW OF DRAFT CRITERIA FOR APPLICATION O F HYDROMODIFICATION MANAGEMENT STANDARDS FOR DEVELOPMENT . (MATTINGLY/LYNCH ) RECOMMENDATION : Participate in a study session to provide comments on propose d hydromodification management draft criteria, including thresholds for applying th e criteria to new development, performance requirements, and impacts associated wit h implementing current Central Coast Regional Water Quality Control Boar d recommendations . COUNCIL LIAISON REPORTS (not to exceed 15 minutes ) Council Members report on conferences or other City activities . Time limit—3 minutes . COMMUNICATIONS (not to exceed 15 minutes ) At this time,any Council Member or the City Manager may ask a question for clarification, make a n announcement, or report briefly on his or her activities . In addition, subject to Council Policies an d Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda . (Gov . Code Sec. 54954 .2 ) ADJOURN . Council Agenda Tuesday, August 7, 201 2 City Council regular meetings are televised live on Charter Channel 20 . The City of San Luis Obispo is committed t o including the disabled in all of its services, programs, and activities . Telecommunications Device for the Deaf (805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device . For more agenda information, cal l 781-7100 . Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available fo r public inspection in the City Clerk's office located at 990 Palm Street, San Luis Obispo, during normal business hours . POSTING STATEMENT : I, Sheryll Schroeder, Interim City Clerk, do hereb y certify that on July 31, 2012, by 5 :00 p .m ., a true and correct copy of this agend a was posted on the bulletin board outside City Hall . Reposted August 1, 2012 at 11 :30 a .m . Internet access to agendas and related material is available prior t o Council Meetings at www .slocity .org . Sheryll Schroeder, MMC 6