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HomeMy WebLinkAbout07-07-2015 C8 Reimbursement Agreement for Water Main AbandonmentCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number FROM: Carrie Mattingly, Utilities Director Prepared By: Dave Hix, Deputy Director, Wastewater Aaron Floyd, Deputy Director, Water SUBJECT: REIMBURSEMENT AGREEMENT FOR WATER MAIN ABANDONMENT AND SEWER MAIN REPLACEMENT RECOMMENDATIONS 1. Approve the transfer of $105,000 (all remaining funds) from the Fire Lateral Reimbursement program to the Water Fund Completed Projects account; and 2. Approve and authorize the Mayor to execute a Reimbursement Agreement, in a form subject to the approval of the City Attorney, reimbursing NKT Properties, LLC for an amount not to exceed $76,500 from the Water Fund Completed Projects account for the cost of design and construction of water main abandonment and water service relocation and an amount not to exceed $46,800 from the Sewer Fund Completed Projects account for the cost of design and construction of the sewer main replacement. DISCUSSION University Square is located at 890 Foothill Boulevard and is undergoing a significant site and facade remodel by NKT Properties, LLC (NKT). The property has 1950’s vintage city-owned water and sewer mains that run through easements in the parking lots; one in the back and one in the front of the property. These mains are in poor condition. The water main was identified for replacement in the 2013-15 Financial Plan due to several mainline breaks. In 2014, the sewer line overflowed flooding the old grocery store building resulting in expensive restoration at the City’s expense. Subsequent CCTV inspection resulted in the sewer main replacement becoming a high priority project. City staff began discussions with NKT about partnering to replace the water lines when the project was first proposed in March 2014 with the understanding the sewer line would be replaced due to a building going in over the existing line. As the project evolved, NKT’s plans changed resulting in a smaller project that no longer impacted the sewer line; therefore it did not require replacement as a result of the project. Based on NKT’s project schedule and the poor condition of the infrastructure, City staff verbally discussed with NKT that it take the lead on replacing the sewer and water lines as part of its project and staff would request the City Council authorize reimbursing NKT for its costs. Having NKT abandon and replace this infrastructure while it performed its other site improvements takes advantage of economies of scale related to NKT’s larger overall project and reduces the city’s costs related to design and construction administration, typically 20 percent of construction costs. With NKT in the lead, project coordination becomes a non-issue and the timeline for an important redevelopment project is not impacted. Instead of NKT working around 7-7-15 C8 C8 - 1 REIMBURSEMENT AGREEMENT FOR WATER MAIN ABANDONMENT AND SEWER MAIN REPLACEMENT Page 2 failing infrastructure with the City returning to the site relatively soon after project completion to dig into new parking lots and landscape areas it is of mutual benefit to approach the project in a coordinated manner. Additionally, replacing the failed sewer line avoids potential claims associated with sewer back-ups and private property impacts. All of these are strong reasons demonstrating alignment with the best interest of the ratepayer. NKT provided three bids from contractors for this construction project in December 2014 (Attachment 2); the lowest was $123,209.72 ($76,496.06 for water and $46,713.66 for sewer) the bid included design, other site work and prevailing wage provisions. The bids were reviewed by city staff and found to be reasonable and appropriate. While it is in the best interest of the ratepayers to prioritize the replacement of these pipelines, sufficient urgency was not ascribed to drafting a reimbursement agreement (Attachment 1) for Council approval and other urgent work was prioritized in front of bringing forward this agreement. Based on its verbal discussions with City staff and its aggressive schedule required to meet deadlines for incoming tenant improvements, NKT moved ahead with the infrastructure replacement based on City’s staff’s word and prior to Council approval of a reimbursement agreement. NKT received its final building permits in April 2015. Although construction has, for all intents and purposes, been completed prior to Council approval of a reimbursement agreement, NKT’s project is built to City design standards, reduces City liability and cost, and completes two high priority CIP projects, all of which is in the best interest of the City’s ratepayers. Therefore staff recommends Council approval of the reimbursement agreement as authorized by Section 901(D) of the City Charter (Attachment 3). The City will verify NKT’s actual costs and expenses for performing the work including invoices or other documentation consistent with the reimbursement agreement. FISCAL IMPACT It is recommended expenses associated with the water-related portion of this reimbursement are funded from the close-out of the Fire Lateral Replacement program. These funds would be transferred to the Water Fund’s Completed Projects account. The Fire Lateral Replacement Program was first adopted by the City in 1991, and was intended to offset the cost associated with the installation of water service lines for fire sprinklers in the commercial fire zone. This program was modified and its sunset date extended in 1998. In 2012, after inquiry into program closure and Council discussion, it was determined that sunsetting the program in 2015 would provide sufficient time for further property owners to come forward. After the transfer from the Fire Lateral Replacement program, there will be $117,463 available in the Water Fund’s Completed Projects account to support the water portion of the recommended action. There is currently $102,734.12 in the Sewer Fund Completed Projects account to support the sewer portion of the recommended action. C8 - 2 REIMBURSEMENT AGREEMENT FOR WATER MAIN ABANDONMENT AND SEWER MAIN REPLACEMENT Page 3 Funding Water Fund Completed Projects - Current Balance $12,463 Fire Lateral Reimbursement $105,000 Completed Projects – Balance after transfer $117,463 NTE Reimbursement to NKT Properties, LLC ($76,500) Completed Projects - Balance after reimbursement $40,963 Sewer Fund Completed Projects - Current Balance $102,734.12 NTE Reimbursement to NKT Properties, LLC ($46,800) Completed Projects - Balance after reimbursement $55,934.12 ATTACHMENTS 1. Reimbursement Agreement between NKT Properties, LLC and City of San Luis Obispo 2. Summary of bids for replacement of water and sewer infrastructure 3. Excerpt from City Charter T:\Council Agenda Reports\2015\2015-07-07\Reimbursement Agreement for Water Main Abandonment and Sewer Main Replacement C8 - 3 THIS PAGE IS INTENTIONALLY LEFT BLANK C8 - 4 1 REIMBURSEMENT AGREEMENT This Reimbursement Agreement (“Agreement”) is entered into this _____ day of ________, 2015 (the “Effective Date”), by and between the City of San Luis Obispo, a municipal corporation and charter city (“City”) and NKT Properties, LLC, a California limited liability company (“NKT”). WHEREAS, NKT is the owner of certain real property located at 890 Foothill Boulevard, San Luis Obispo, California, 93401 (the “Property”) and is commonly referred to as “University Square”; WHEREAS, NKT is in the process of redeveloping the Property, including, but not limited to, extensive façade improvements and complete overhaul of the Property’s shared parking lot and landscaping; WHEREAS, the City has certain utilities lying within the Property including, but not limited to, a water line and sewer main as more particularly described and depicted in Exhibits A and B (the “Water Line” and “Sewer Main”, respectively) attached hereto and incorporated herein by this reference; WHEREAS, as part of the City’s capital improvement plan, the Water Line was proposed to be abandoned as depicted in Exhibit A (the “Work”), however, the funding for such work has not been currently authorized; WHEREAS, the Sewer Main experienced an overflow in 2014 and at that time was found to be in poor condition and in need of replacement as depicted in Exhibit B (the “Work”), however, the funding for such work has not been currently authorized; WHEREAS, Section 901(D) of the City’s Charter authorizes the City to reimburse a developer for the replacements of mains and appurtenances as part of a private project; and WHEREAS, NKT is willing to perform the Work as part of its redevelopment of the Property, subject to being reimbursed pursuant to the terms and conditions set forth herein. NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.Recitals. The above recitals are true and correct and are incorporated herein by this reference as though set forth in full. Attachment 1 C8 - 5 2 2. Performance of Work. NKT shall perform the Work to City’s satisfaction pursuant to all City standard specifications and rules and regulations. City shall issue to NKT an encroachment permit for any work occurring within the City’s right of way. NKT and City each acknowledges that the Work may involve digging trenches or excavations deeper than four feet and hereby incorporate the provisions set forth in Public Contract Code section 7104 as though set forth in full herein. 3. Reimbursement. Subject to the terms and conditions hereof, City agrees to reimburse NKT for its actual costs and expenses of performing the Work, with not to exceed amounts as follows: A. $76,496.06 for the cost of design and construction of water main abandonment and water service relocation work; and B. $46,713.66 for the cost of design and construction of the sewer main replacement work. NKT agrees to provide City with all invoices or other documentation requested by City to confirm NKT’s actual costs of the Work. 4. Timing of Reimbursement Payment. City agrees to reimburse NKT upon completion and City’s acceptance of the Work and City’s approval of all invoices or other documentation as set forth in Section 3 above. 5. Ownership. NKT acknowledges and agrees that notwithstanding the fact that NKT shall perform the Work as described herein, the abandoned Water Line and relocated Sewer Line and related right of way and appurtenance’s, are the sole and exclusive property of City. 6. Indemnification. NKT agrees to indemnify, defend and hold City, its officials, agents, employees and contractors harmless from any expense, liability or claim for death, injury, loss, damage or expense to persons or property which may arise or is any way related to NKT’s performance of the Work, or that of its contractors or agents or NKT’s performance under this Agreement. Notwithstanding the foregoing, NKT shall have no duty to indemnify City for any expense, liability or claim for death, injury, loss, damage or expense to persons or property which may arise from the sole negligence or willful misconduct of City, officials, agents, employees and contractors. 7. Insurance. NKT shall, at all times while performing the Work contemplated in this Agreement, carry, maintain and keep in full force and effect, the following insurance: Commercial General Liability coverage (occurrence form CG 20 10), in the amount of $1,000,000 per occurrence for bodily injury and property damage; Workers’ Compensation Insurance as required by law; and, Automobile Liability in the amount of $1,000,000 per C8 - 6 3 accident for bodily injury and property damage. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: a. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the NKT; products and completed operations of the NKT; premises owned, occupied or used by the NKT; or automobiles owned, leased, hired or borrowed by the NKT. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, official, employees, agents or volunteers. b. For any claims related to Agreement, the NKT's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the NKT's insurance and shall not contribute with it. c. NKT’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. NKT agrees to notify the City in the event that the policy is suspended, voided or reduced in coverage or limits. A minimum of 30 days prior written notice by certified mail, return receipt requested, will be provided. NKT shall require each of its subcontractors to maintain insurance coverage which meets all of the requirements set forth herein. 8. Labor laws and Prevailing Wages. NKT shall comply with and adhere to all applicable labor laws, such as, but not limited to, alien labor, prevailing wages, nondiscrimination, payroll records, apprentices, etc. In accordance with the provisions of Sections 1770 et seq. pf the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing wages applicable to the Work to be done. NKT acknowledges and agrees that it is required to pay to all persons employed to construct the Work wages not less than the wages set forth in the documents entitled “General Prevailing Wage Determination” made by the Director of Industrial Relations pursuant to California Labor Code sections 1170, 1773, and 1773.1 These documents can be reviewed from the State of California and shall be available within the City’s Public Works Department. NKT shall post, at each job site, a copy of the prevailing rate of per diem wages. NKT shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under this Agreement by it or by any subcontractor under NKT. C8 - 7 4 9. Standard Terms and Conditions. City’s standard terms and conditions are incorporated herein by this reference as though set forth in full. To the extent that any term or condition in this Agreement conflicts with the City’s standard terms and conditions, the term or condition herein shall control. 10. Entire Agreement. This Agreement represents the entire integrated agreement between the City and NKT regarding the Work and any reimbursement therefore, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both City and NKT. 11. Governing Law and Venue. The interpretation and implementation of this Agreement shall be governed by the law of California. Venue shall be exclusively San Luis Obispo County. 12. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect. 13. Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. 14. Notices. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City City Clerk City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 NKT NKT Properties, LLC Mr. Nick Tompkins 684 Higuera Street, Suite B San Luis Obispo, CA 93401 15. Authority to Execute. Both City and NKT do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. [Signatures on following page] C8 - 8 5 IN WITNESS WHEREOF, the parties have executed this Agreement as of the first date written above. CITY OF SAN LUIS OBISPO, a municipal corporation and charter city _______________________________ Jan Marx, Mayor ATTEST: ______________________________ Anthony Mejia, City Clerk APPROVED AS TO FORM: ________________________________ J. 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CO N N E C T TO E X I S T . 25 1 . 0 3 T G 24 9 . 1 2 IN V ( N & E ) 42 3 0 ' 3 0 ' 2 0 ' ± (1 ) G A S ME T E R 12 X 1 2 C B 25 4 . 9 5 T G 25 1 . 9 5 I N V 6" FIRE LINE (E) 8 " P V C W A T E R L I N E 8" P V C S D @ 1 . 7 4 % 12 X 1 2 C B 25 3 . 9 1 25 2 . 4 1 I N V 12 X 1 2 C B 25 3 . 2 2 25 1 . 7 2 I N V 12 X 1 2 C B 25 1 . 8 5 25 0 . 3 5 I N V F D C (E ) F D C (B L D G 2 & 3 ) (1) 2" WL FD C (B L D G 4 ) (E) 2 4 " R C P S D L I N E 2" L D S C P W L 6" D C B P FD C (B L D G 8 ) 69 72 45 43 63 61 61 51 52 51 82 83 53 53 83 61 53 62 56 84 83 43 82 61 62 61 51 51 52 42 42 83 42 42 62 42 62 72 71 41 52 83 51 62 52 83 83 83 81 61 62 41 83 52 53 84 84 84 84 84 84 83 84 54 64 66 68 43 44 43 63 81 63 83 55 56 55 68 61 66 66 2" W M 25 0 . 0 8 IN V 25 4 . 8 ± R I M 24 9 . 1 7 I N V 57 6" D C B P 61 61 BL O W O F F V A L V E PR O T E C T I N P L A C E 55 62 1. 5 " W M (3 ) 3 / 4 " W M 84 85 84 83 84 85 84 85 85 85 85 84 85 84 71 71 71 71 71 71 52 57 56 57 45 62 63 6565 65 61 69 70 45 4545 46 45 6161 4" S S L A T 25 2 . 2 8 I E (M A I N ) 6" S S L A T 25 2 . 0 1 I E (M A I N ) CO N N E C T T O EX I S T I N G CA T C H B A S I N FI R E R I S E R R O O M 67 65 67 68 74 FD C (B L D G 6 ) 67 RE C O N N E C T E X I S T I N G S S LA T E R A L T O N E W M A I N 59 59 LA N D S C A P E PO I N T O F CO N N E C T I O N 42 CU T A N D C A P W A T E R M A I N . RE M O V E W A T E R V A L V E 85 A B C D E F G H IJ K L M 57 63 81 81 83 83 83 83 25 5 . 9 F F 25 4 . 9 F F 25 5 . 9 F F 25 4 . 9 F F 25 5 . 9 F F 25 4 . 9 F F 12 X 1 2 C B 25 3 . 9 0 T G 25 1 . 9 0 I N V 45 24 X 2 4 C B 25 5 . 1 5 T G 25 1 . 5 0 I N V 45 43 56 56 25 1 . 7 4 I E ( E ) 4" H D P E SS @ 1 % 57 25 2 . 9 9 IE ( M I N ) 4" H D P E S S @ 1 % M I N 57 DS C VP " 6 4" PVC SD 4" PVC SD 4" P V C S D CA N O P Y DO W N S P O U T CA N O P Y DO W N S P O U T RO O F DR A I N CA N O P Y DO W N S P O U T DS C VP " 4 EX I S T I N G RO O F DR A I N 60 (E ) S S M H 25 8 . 4 9 R I M NO T E : BU I L D I N G 6 F U T U R E G R E A S E IN T E R C E P T O R P E R S E P A R A T E S U B M I T T A L . PE R M I T # B L D G - 0 8 0 6 - 2 0 1 4 L W " 1 ) 2 ( & L W " 2 ) 1 ( (1) 2" WL & (2) 1" WL (2 ) G A S ME T E R S 75 GA S ME T E R 75 GA S ME T E R 75 NO T E : EL E C T R I C A L L I N E S U R F A C E MO U N T E D T O B U I L D I N G 3 56 UT I L I T Y N O T E S 41 E X I S T I N G S T O R M D R A I N L I N E - P R O T E C T I N P L A C E 42 E X I S T I N G S T O R M D R A I N U T I L I T Y F E A T U R E - P R O T E C T I N P L A C E 43 F U R N I S H A N D I N S T A L L P V C S D R 3 5 S T O R M D R A I N P I P E . S E E PL A N F O R P I P E S I Z E , SL O P E A N D I N V E R T E L E V A T I O N S . T R E N C H C O N S T R U C T I O N A N D R E P A I R P E R C I T Y OF S A N L U I S O B I S P O S T A N D A R D 6 0 2 0 44 F U R N I S H A N D I N S T A L L S T O R M D R A I N M A N H O L E P E R C I T Y O F S A N L U I S O B I S P O ST A N D A R D 3 5 3 0 45 F U R N I S H A N D I N S T A L L M I D S T A T E C O N C R E T E C A T C H B A S I N W I T H T R A F F I C RA T E D C O V E R ( O R A P P R O V E D E Q U A L ) . S E E P L A N F O R S I Z E . 46 F U R N I S H A N D I N S T A L L O L D C A S T L E / K R I S T A R F L O G U A R D G R A V I T Y S E P A R A T O R DV S 3 6 C P E R D E T A I L " K " , S H E E T C 9 0 1 . 47 C O N N E C T 1 2 " S T O R M D R A I N T O E X I S T I N G 2 4 " S T O R M D R A I N . 48 E X I S T I N G S T O R M D R A I N C A T C H B A S I N . R E P L A C E E X I S T I N G G R A T E W I T H C B C CO M P L I A N T G R A T E P E R C B C 1 1 B - 3 0 2 . 3 . 49 F U R N I S H A N D I N S T A L L M I D S T A T E C O N C R E T E C A T C H B A S I N ( O R A P P R O V E D EQ U A L ) . T O P O F G R A T E S H A L L B E S E T P E R P L A N A N D A M I N I M U M O F 8 " A B O V E BO T T O M O F B I O - R E T E N T I O N D E P R E S S I O N . 50 F U R N I S H A N D I N S T A L L S T O R M D R A I N C L E A N O U T P E R D E T A I L " B " , S H E E T C 9 0 1 . 51 E X I S T I N G S A N I T A R Y S E W E R L I N E - P R O T E C T I N P L A C E 52 E X I S T I N G S A N I T A R Y S E W E R U T I L I T Y F E A T U R E - P R O T E C T I N P L A C E 53 F U R N I S H A N D I N S T A L L H D P E S A N I T A R Y S E W E R M A I N L I N E . S E E P L A N F O R S I Z E , SL O P E , A N D I N V E R T E L E V A T I O N S . T R E N C H C O N S T R U C T I O N A N D R E P A I R P E R C I T Y OF S A N L U I S O B I S P O S T A N D A R D 6 0 2 0 54 F U R N I S H A N D I N S T A L L S A N I T A R Y S E W E R M A N H O L E P E R C I T Y O F S A N L U I S OB I S P O S T A N D A R D 6 6 1 0 55 F U R N I S H A N D I N S T A L L S A N I T A R Y S E W E R G R E A S E I N T E R C E P T O R . R E F E R E N C E PL U M B I N G P L A N S . 56 F U R N I S H A N D I N S T A L L SA N I T A R Y S E W E R C L E A N O U T I N H A R D S C A P E P E R D E T A I L "B " , S H E E T C 9 0 1 57 FU R N I S H A N D I N S T A L L P V C S D R 3 5 S A N I T A R Y S E W E R L A T E R A L . S E E P L A N F O R SI Z E , S L O P E , A N D I N V E R T E L E V A T I O N S . T R E N C H C O N S T R U C T I O N A N D R E P A I R PE R C I T Y O F S A N L U I S O B I S P O S T A N D A R D 6 0 2 0 . 58 R E P A I R S E C T I O N O F D A M A G E D S E W E R L A T E R A L . E X A C T L O C A T I O N O F R E P A I R TO B E D E T E R M I N E D P R I O R T O C O N S T R U C T I O N . 59 I N S T A L L N E W 8 " H D P E S A N I T A R Y S E W E R P I P E I N E X I S T I N G M A N H O L E , U S I N G EX I S T I N G I N V E R T E L E V A T I O N A N D M A N H O L E B O T T O M T R O U G H . P I P E CO N N E C T I O N S H A L L B E C O R E D T O F I T F L E X I B L E C O N N E C T O R S ( K O R - N - S E A L O R AP P R O V E D E Q U A L ) U S I N G A P P R O V E D E Q U I P M E N T . G A P S A N D H O L E S B E T W E E N MA N H O L E B A S E A N D P I P E C O N N E C T I O N S S H A L L B E F I L L W I T H N O N S H R I N K GR O U T . 60 F U R N I S H A N D I N S T A L L D U P L E X S E W A G E E J E C T O R . R E F E R E N C E P L U M B I N G P L A N S 61 E X I S T I N G W A T E R / F I R E L I N E - P R O T E C T I N P L A C E 62 E X I S T I N G W A T E R S E R V I C E U T I L I T Y F E A T U R E - P R O T E C T I N P L A C E 63 F U R N I S H A N D I N S T A L L S C H E D U L E 8 0 P V C C O M M E R C I A L W A T E R S E R V I C E L I N E (F R O M M E T E R T O B L D G P O I N T O F C O N N E C T I O N ) . S E E P L A N F O R Q U A N T I T Y A N D SI Z E . T R E N C H C O N S T R U C T I O N A N D R E P A I R P E R C I T Y O F S A N L U I S O B I S P O ST A N D A R D 6 0 2 0 64 F U R N I S H A N D I N S T A L L N E W 2 " W A T E R S E R V I C E P E R C I T Y O F S A N L U I S O B I S P O ST A N D A R D S 6 2 1 0 A N D 6 2 5 0 . M A N I F O L D S E R V I C E S S H A L L B E C O N S T R U C T E D P E R SA N L U I S O B I S P O S T A N D A R D 6 2 6 0 . M E T E R B O X E S SH A L L B E P L A C E D I N ASCE N D I N G O R D E R B Y A D D R E S S F R O M L E F T T O R I G H T . P R O V I D E 1 - 1 / 2 " B R A S S TA G W I T H S T R E E T A D D R E S S F O R I D E N T I F I C A T I O N F O R A L L W A T E R M E T E R S P E R CI T Y S T A N D A R D . 65 F U R N I S H A N D I N S T A L L N E W W A T E R S E R V I C E S I Z E P E R P L A N ) P E R C I T Y O F S A N LU I S O B I S P O S T A N D A R D S 6 2 1 0 . E X T E N D O R D E M O E X I S T I N G W A T E R L A T E R A L S TO A C C O M M O D A T E N E W L O C A T I O N . F U R N I S H A N D I N S T A L L C U S T O M E R S I D E VA L V E . 66 F U R N I S H A N D I N S T A L L F M C L A S S 2 0 0 ( D R 1 4 ) O N S I T E F I R E S E R V I C E L I N E . FI T T I N G S A N D T H R U S T B L O C K S P E R C O U N T Y O F S A N L U I S O B I S P O S T A N D A R D S W- 1 A N D W - 1 A . S I Z E P E R P L A N . T R E N C H C O N S T R U C T I O N A N D R E P A I R P E R C I T Y OF S A N L U I S O B I S P O S T A N D A R D 6 0 2 0 67 F U R N I S H A N D I N S T A L L S I A M E S E H E A D F I R E D E P A R T M E N T C O N N E C T I O N ( F D C ) , GU A R D I A N M O D E L 6 2 2 4 ( O R A P P R O V E D E Q U A L ) , W I T H I N L I N E W A F E R C H E C K VA L V E , G U A R D I A N F I R E M O D E L 6 4 2 6 ( O R A P P R O V E D E Q U A L ) . M O U N T ID E N T I F I C A T I O N P L A T E W I T H B U I L D I N G N A M E P E R F I R E D E P A R T M E N T RE Q U I R E M E N T S . 68 F U R N I S H A N D I N S T A L L D O U B L E C H E C K B A C K F L O W P R E V E N T E R ( D C B P ) PE R C I T Y OF S A N L U I S O B I S P O S T A N D A R D 6 4 2 0 A N D D E T A I L " L " , S H E E T C 9 0 1 . S I Z E A S SHO W N HE R E O N I S P R O V I D E D F O R E S T I M A T I N G P U R P O S E S O N L Y . SI Z E S H A L L BE V E R I F I E D B Y F I R E P R O T E C T I O N E N G I N E E R P R I O R T O C O N S T R U C T I O N . 69 F U R N I S H A N D I N S T A L L 6 " F I R E S E R V I C E L I N E ( F R O M C I T Y M A I N T O B A C K F L O W ) PE R C I T Y O F S A N L U I S O B I S P O S T A N D A R D 6 5 3 0 . 70 F U R N I S H A N D I N S T A L L N E W W A T E R M E T E R A N D B O X P E R C I T Y O F S A N L U I S OB I S P O S T A N D A R D S 6 2 1 0 A N D 6 2 5 0 W I T H L A N D S C A P E B A C K F L O W P R E V E N T E R PE R C I T Y O F S A N L U I S O B I S P O S T A N D A R D 6 5 5 0 . R E F . L A N D S C A P E A R C H P L A N S FO R B A C K F L O W L O C A T I O N & T Y P E . 71 E X I S T I N G G A S L I N E - P R O T E C T I N P L A C E 72 E X I S T I N G G A S M E T E R V A U L T . P R O T E C T I N P L A C E . 73 E X I S T I N G A B O V E G R O U N D G A S M E T E R ( S ) . P R O T E C T I N P L A C E . 74 F U R N I S H A N D I N S T A L L G A S " H O U S E S E R V I C E " L I N E T O M E T E R S H O W N . CO O R D I N A T E W I T H G A S C O M P A N Y A N D P L U M B I N G P L A N S 75 F U R N I S H A N D I N S T A L L G A S M E T E R P E R P L U M B I N G P L A N S . G A S C O M P A N Y SH A L L C O N N E C T T O E X I S T I N G G A S L I N E A N D E X T E N D T O N E W M E T E R S . NO T E S 7 6 T O 8 0 N O T U S E D 81 E X I S T I N G O V E R H E A D E L E C T R I C A L L I N E - P R O T E C T I N P L A C E 82 E X I S T I N G U N D E R G R O U N D E L E C T R I C A L L I N E - P R O T E C T I N P L A C E 83 E X I S T I N G E L E C T R I C A L U T I L I T Y F E A T U R E - P R O T E C T I N P L A C E 84 F U R N I S H A N D I N S T A L L E L E C T R I C A L S T R U C T U R E / V A U L T / J U N C T I O N B O X P E R EL E C T R I C A L P L A N S A N D U T I L I T Y P R O V I D E R H A N D O U T 85 F U R N I S H A N D I N S T A L L C O N D U I T P E R E L E C T R I C A L P L A N S A N D U T I L I T Y P R O V I D E R HA N D O U T 86 R E L O C A T E E X I S T I N G J O I N T P O L E P E R E L E C T R I C A L P L A N S A N D U T I L I T Y P R O V I D E R HA N D O U T A P R O J E C T F O R : SH E E T D E S C R I P T I O N : SH E E T N U M B E R : AS I N S T R U M E N T S O F S E R V I C E , A L L D E S I G N S , I D E A S , A N D I N F O R M A T I O N S H O W N ON T H E S E D R A W I N G S A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F M c K E N T L Y MA L A K A R C H I T E C T S , I N C . . N O P A R T T H E R E O F S H A L L B E C O P I E D , D I S C L O S E D T O OT H E R S , O R U S E D I N C O N N E C T I O N W I T H A N Y W O R K O R P R O J E C T O T H E R T H A N TH E S P E C I F I C P R O J E C T F O R W H I C H T H E Y H A V E B E E N P R E P A R E D A N D D E V E L O P E D WI T H O U T T H E W R I T T E N C O N S E N T O F M c K E N T L Y M A L A K A R C H I T E C T S , I N C . VI S U A L C O N T A C T W I T H T H E S E D R A W I N G S S H A L L C O N S T I T U T E C O N C L U S I V E EV I D E N C E O F A C C E P T A N C E O F T H E S E R E S T R I C T I O N S . DA T E : JO B N U M B E R : DR A W N B Y : IS S U E S / R E V I S I O N S No . DA T E CH E C K E D B Y : DE S C R I P T I O N 13 - 1 2 5 DJ N RD W EEN I No . 7 0 8 2 5 T S C TAE FO I GER AI O F I L A C L I V N R R E R P ROBE R T D WINSLOW S DERET F O NO I LA G N E ISS HA L F E R T Y D E V E L O P M E N T C O . , L L C . 19 9 S o u t h L o s R o b l e s A v e n u e , S u i t e 8 4 0 Pa s a d e n a , C a l i f o r n i a 9 1 1 0 1 S:\_Work\CDS\Active Jobs\13-125 University Square\_Project\3_Condocs\UTILITY PLAN.dwg, April 10, 2015 C B A2 2 34 PL A N P R E P A R E D B Y : C6 0 0 UT I L I T Y P L A N DA T E DA T E DA T E RE V I E W E D B Y T H E G A S C O M P A N Y RE V I E W E D B Y C H A R T E R C O M M U N I C A T I O N S RE V I E W E D B Y P . G . & E . DA T E RE V I E W E D B Y S L O U T I L I T I E S DA T E RE V I E W E D B Y S L O C I T Y F I R E D E P A R T M E N T DA T E RE V I E W E D B Y A T & T 80 60 40 20 0 SC A L E : 1 " = 2 0 ' C WA T E R M E T E R A D D R E S S E S PL A N I D S T R E E T A D D R E S S M E T E R S I Z E 84 0 F O O T H I L L 1 1 / 2 " 84 4 F O O T H I L L 3/ 4 " 84 8 F O O T H I L L 3/ 4 " 85 0 F O O T H I L L 3/ 4 " 85 8 F O O T H I L L 5/ 8 " ( E X I S T ) 86 2 F O O T H I L L 5/ 8 " ( E X I S T ) 86 6 F O O T H I L L 1" ( E X I S T ) 87 2 A F O O T H I L L 5/ 8 " ( E X I S T ) 87 2 B F O O T H I L L 1 1 / 2 " 88 0 F O O T H I L L 3/ 4 " 88 4 F O O T H I L L 1 1 / 2 " 89 6 C F O O T H I L L 2" 95 6 F O O T H I L L 1 1 / 2 " 96 4 F O O T H I L L 3/ 4 " 97 2 F O O T H I L L 1 1 / 2 " 17 1 A & 1 7 1 C S A N T A RO S A 5/ 8 " ( E X I S T ) 17 1 B & 1 7 1 D S A N T A RO S A 5/ 8 " ( E X I S T ) (L A N D S C A P E ) 87 2 F O O T H I L L B L V D 5/ 8 " ( E X I S T ) (L A N D S C A P E ) 95 6 F O O T H I L L B L V D 3/ 4 " ABCDEFGHIJKLMNOPQ C RST 88 8 F O O T H I L L 3/ 4 " SE W E R N O T E : BA C K W A T E R V A L V E S R E Q U I R E D O N AL L B U I L D I N G 6 S E W E R L A T E R A L S . RE F . P L U M B I N G P L A N S F O R D E T A I L S . 4 3 44 4 At t a c h m e n t 1 - Ex h i b i t B C8 - 1 3 THIS PAGE IS INTENTIONALLY LEFT BLANK C8 - 14 U n iv e r s it y S q u a r e S h o p p in g C e n t e r W a t e r M a in A b a n d o n me n t a n d S e w e r M a i n R e p l a c e me n t Bid Results Description A-Jay Excavating JMC Dave Spurr Excavating A Civil Design Studio engineering design/plans - sewer line 5,000.00$ 5,000.00$ 5,000.00$ BCivil Design Studio engineering design/plans- water line 4,000.00$ 4,000.00$ 4,000.00$ SUBTOTAL $ 9,000.00 $ 9,000.00 $ 9,000.00 1 Remove existing water valves and cap main at Foothill and Boysen 14,225.00$ 5,200.00$ 2 Remove 2- G5 boxes and valves 2,500.00$ 2,600.00$ 3 Abandon Water main in place 3,850.00$ 9,750.00$ 4 Remove water mters and boxes 1,850.00$ 5,850.00$ 5Remove landscape meter and box 2,200.00$ 1,300.00$ 6 Install 2- 2" Hot Tap water services 7,700.00$ 6,500.00$ 7 Install 2" poly tube in streets for service 4,450.00$ 3,120.00$ 8 Install 2" PVC to building 5,000.00$ 4,485.00$ 9 Install 1.5" service to building 1,500.00$ 676.00$ 10 Tie in 1.5" water to existing water line 3,500.00$ 1,300.00$ 11Install 2" Landscape service line 4,800.00$ 2,730.00$ 12 Install 2- 2" Meter Boxes 3,855.00$ 3,900.00$ 13 Install 1" Meter Box 2,500.00$ 1,950.00$ 14 Install 1" Service In Street 4,500.00$ 1,440.00$ 15 Install 1" Hot Tap water service 1,850.00$ 3,000.00$ 16 Asphalt Demo 1,500.00$ 1,950.00$ 17 Asphalt Patch 3,200.00$ 1,486.40$ 18Sewer Abandonment 2,250.00$ 3,255.00$ 19Sewer 8" HDPE Main 22,375.00$ 22,800.00$ 20 Sewer Manhole 7,500.00$ 6,500.00$ 21 Sewer Tie in 8,500.00$ 3,900.00$ 22 Traffic Control 15,000.00$ 6,500.00$ SUBTOTAL $ 124,605.00 $ 108,225.00 $ 100,192.40 23 JW Design General Requirements/ P&O 14,017.32$ 14,017.32$ 14,017.32$ TOTAL $ 147,622.32 $ 131,242.32 $ 123,209.72 Bidding Subcontractors Oasis Associates, Inc. 02 December 2014 Rev 15 June 2015 Attachment 2 C8 - 15 THIS PAGE IS INTENTIONALLY LEFT BLANK C8 - 16 15 SECTION 810. Independent Audits. The Council shall employ, at the beginning of each fiscal year, an independent certified public accountant who, at such time or times as may be specified by the Council, at least annually, shall examine the books, records, inventories, and reports of all officials, employees, departments, and agencies who receive, handle, or disburse public funds. As soon as practicable after the end of the fiscal year, a final audit and report shall be submitted by such accountant to the Council, one copy thereof to be distributed to each member, one each to the City Clerk, the City Treasurer, the City Manager, and City Attorney respectively, and three (3) additional copies to be placed on file in the office of the City Clerk where they shall be available for inspection by the general public for the period required by the laws of the State of California. Restricted and special assessment district funds shall be segregated in the audit report. ARTICLE IX. PUBLIC WORKS AND CONTRACTS SECTION 901. Public Works To Be Done By Contract. (A) Except as provided in subsection (D) of this section, every project involving an expenditure of City monies of more than the amount specified in Section 20162 of the Public Contract Code of the State of California, as the same now exists or may hereafter be amended for the construction or improvement of public buildings, works, drains, sewers, utilities, parks, playgrounds, and streets (exclusive of projects for resurfacing, maintenance, and repair of streets) shall be let by contract to the lowest responsible bidder after notice by publication in the official newspaper by one or more insertions the first of which shall be at least ten (10) calendar days before the time for opening bids. (B) All bids shall be accompanied by either a certified or cashier's check, or a bidder's bond executed by a corporate surety authorized to engage in such business in California, made payable to the City. Such security shall be in an amount not less than that specified in the notice inviting bids or in the specifications referred to therein, or if no amount be so specified then in an amount not less than ten percent (10%) of the aggregate amount of the bid. If the successful bidder neglects or refuses to enter into the contract, within the time specified in the notice inviting bids or specifications referred to therein, the amount of the bidder's security shall be declared forfeited to the City and shall be collected and paid into its general fund and all bonds so forfeited shall be prosecuted and the amount thereof collected and paid into such fund. The Council may reject any and all bids presented and may readvertise at its discretion. (C) The Council, after rejecting bids or if no bids are received, may declare and determine that, in its opinion, based on estimates approved by the City Manager, the work in question may be performed better or more economically by the City with its own employees and after the adoption of a resolution to this effect by at least four (4) affirmative votes of the Council and containing a declaration of the facts constituting such urgency. Attachment 3 C8 - 17 16 (D) Nothing in this section shall be construed to apply to any project involving the expenditure of City monies by the City for public works in cooperation with a developer or subdivider for oversized facilities or such cooperative extension or replacement of mains and appurtenances. For those projects the City shall have the authority to make funds available to the cooperating developer or subdivider through a Reimbursement Agreement as established by Council ordinance or resolution. (E) Notwithstanding any provisions of this Charter to the contrary, the City may perform maintenance related projects using a unit price contract for all necessary labor, materials, and equipment provided such contracts are secured on a competitive basis as otherwise required by Public Contract Code Section 20128.5. The City Council shall establish by ordinance, guidelines for the award and use of such unit price contracts, and may set an amount below which the City Manager may award such contracts. (F) Notwithstanding any provision of this Charter to the contrary, public projects, as defined by the Uniform Public Construction Cost Accounting Act, sections 22000 et seq. of the Public Contract Code, of one hundred thousand dollars ($100,000) or less may be let to contract by informal procedures as set forth in Sections 22032 et seq. of that code. The City Council shall establish by ordinance guidelines for the use of such contracts. SECTION 902. Collusion. (A) Any officer or employee of the City, or of any department thereof, who shall willfully aid or assist a bidder in securing a contract to furnish labor, materials or supplies at a higher price than that proposed by any other bidder, or who shall favor one bidder over another, or who shall willfully mislead any bidder in regard to the character of the materials or supplies called for, or who shall knowingly accept materials or supplies of a quality inferior to those called for by the contract or who shall knowingly certify to a greater amount of labor performed than has been actually performed, or to the receipt of a greater amount or different kind of materials or supplies than has been actually received, any of the above which is to the detriment of the City, shall be deemed guilty of malfeasance and shall be removed from office. (B) If at any time it shall be found that the person to whom a contract has been awarded has, in presenting any bid or bids, colluded with any other party or parties for the purpose of preventing any other bids being made, then the contract so awarded shall be null and void, and the Council shall advertise for a new contract for said work, or provide for such public work to be done by the City. (C) If at any time it shall be found that the person to whom a contract has been awarded has colluded with any other party or parties, including a City officer or employee, during the administration of the contract, then the contract so awarded shall be null and void and any funds paid pursuant to it shall be returned to the City. Any City officer or employee guilty of such C8 - 18