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Home My WebLink About07-07-2015 Amended Special and Regular Agenda City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Amended Agenda* Tuesday, July 7, 2015 4:00 PM SPECIAL MEETING Council Chamber 990 Palm Street *This amended Agenda includes the addition of Consent Item C11. The new language on this agenda is in italicized type. CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members Dan Carpenter, Carlyn Christianson, Dan Rivoire, Vice Mayor John Ashbaugh, and Mayor Jan Marx BUSINESS ITEM B1. WATER RESOURCE RECOVERY FACILITY PROJECT – FACILITIES PLAN AND DESIGN ENGINEERING REQUEST FOR PROPOSALS (MATTINGLY/ HIX/SZYTEL – 90 MINUTES) Recommendation 1. Adopt the Water Resource Recovery Facility (WRRF) Facilities Plan. 2. Authorize the issuance of a Request for Proposals for design engineering services for the WRRF Project. 3. Authorize the City Manager to award a design engineering consultant services agreement if the selected proposal does not exceed $6.3 million. ADJOURN TO THE REGULAR MEETING OF JULY 7, 2015 San Luis Obispo City Council Agenda of July 7, 2015 Page 2 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members Dan Carpenter, Carlyn Christianson, Dan Rivoire, Vice Mayor John Ashbaugh, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Vice Mayor Ashbaugh PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may addres s the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF THE CITY COUNCIL MEETINGS OF JUNE 2, JUNE 9, AND JUNE 11, 2015 (MEJIA) Recommendation Approve the Minutes of the City Council meetings of June 2, June 9, and June 11, 2015. San Luis Obispo City Council Agenda of July 7, 2015 Page 3 C3. CONSIDERATION OF 2015-16 HUMAN RELATIONS COMMISSION GRANTS- IN-AID FUNDING RECOMMENDATIONS (JOHNSON/WISEMAN) Human Relations Commission Recommendation 1. Approve the 2015-16 Grants-in-Aid funding allocations in the amount of $135,500. 2. Authorize the Community Development Director to execute agreements with each grant recipient. C4. 2015-16 COMMUNITY PROMOTIONS PROGRAM – TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD AND PROMOTIONAL COORDINATING COMMITTEE (CODRON/CANO) Tourism Business Improvement District Board and Promotional Coordinating Committee Recommendation 1. Authorize the City Manager to enter into various contracts and program expenditures for the Tourism Business Improvement District (TBID) not to exceed the 2015-16 non- staffing program budget of $1,257,812 based on the recommendations by the TBID Board. a. This includes the second year financing of the two-year contract with BCA and Studio Good for marketing services and authorization to amend the agreement to include an additional $70,000 for tourism website redesign. 2. Authorize the City Manager to enter into various contracts and program expenditures for Community Promotions not to exceed the 2015-16 non-staffing program budget of $367,800 based on the recommendations by the Promotional Coordinating Committee (PCC). a. This includes the 2015-16 Grants-in-Aid allocations in the amount of $95,000 and authorization to execute individual agreements with each grant recipient. 3. Authorize the City Manager to enter into contracts utilizing the TBID Fund un- appropriated fund balance from the 2014-15 fiscal year for tourism marketing expenditures in 2015-16 based on the recommendations by the TBID Board. 4. Authorize the City Manager to enter into contracts utilizing the TBID Fund Reserve of $100,000 for tourism marketing expenditures in 2015-16 based on the recommendations by the TBID Board. C5. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS - RESOLUTION (MATTINGLY/MUNDS) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to assess amounts due on delinquent solid waste collection and disposal accounts as liens against the properties pursuant to California Government Code Section 25828, Et Seq.” San Luis Obispo City Council Agenda of July 7, 2015 Page 4 C6. VEHICLE/EQUIPMENT SURPLUS DESIGNATION AND AUTHORIZATION OF SALE (GRIGSBY/BOCHUM/SHUCK) Recommendation Authorize the surplus designation and disposal of surplus units in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Sections 405-L, 480-A and 480-B. C7. PAID SICK LEAVE POLICY- RESOLUTION (IRONS/SUTTER) Recommendation 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adopting a Paid Sick Leave Policy, in compliance with the Healthy Workplaces, Healthy Families Act of 2014 (AB 1522).” 2. Authorize the City Manager to make future modifications, as needed, to the Paid Sick Leave Policy and the Temporary Employee Policy for consistency with the law and to implement in an operationally efficient manner. C8. REIMBURSEMENT AGREEMENT FOR WATER MAIN ABANDONMENT AND SEWER MAIN REPLACEMENT (MATTINGLY/HIX/FLOYD) Recommendation 1. Approve the transfer of $105,000 (all remaining funds) from the Fire Lateral Reimbursement program to the Water Fund Completed Projects account. 2. Approve and authorize the Mayor to execute a Reimbursement Agreement, in a form subject to the approval of the City Attorney, reimbursing NKT Properties, LLC for an amount not-to-exceed $76,500 from the Water Fund Completed Projects account for the cost of design and construction of water main abandonment and water service relocation and an amount not-to-exceed $46,800 from the Sewer Fund Completed Projects account for the cost of design and construction of the sewer main replacement. C9. SELECTION OF VOTING DELEGATE AND ALTERNATE - LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE (MEJIA) Recommendation Appoint Mayor Jan Marx as the voting delegate and Council Member Dan Rivoire as the alternate voting delegate to vote on the City’s behalf at the Annual Business Meeting of the League of California Cities on October 2, 2015. San Luis Obispo City Council Agenda of July 7, 2015 Page 5 C10. ORDINANCE NO. 1620 (SECOND READING) - EXPANDING THE $1.50 PER HOUR PARKING METER ZONE (GRIGSBY/BROWN) Recommendation Adopt Ordinance No. 1620 (2015 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Exhibit “A” in Section 10.52.010 (Parking Meter Zone-Rates) of the San Luis Obispo Municipal Code.” (Intro. on 06/16/2015) C11. CITY HALL ADMINISTRATION REMODEL, SPECIFICATION NO. 91290 (GRIGSBY/McGUIRE/DAVID) Recommendation 1. Reject all bids for the “City Hall Administration Remodel, Specification No. 91290.” 2. Authorize staff to re-advertise the revised project and authorize the City Manager to award a contract if the lowest responsible bid is within the project budget. PUBLIC HEARING PH1. BISHOP PEAK NATURAL RESERVE CONSERVATION PLAN 2015 UPDATE - RESOLUTION (CODRON/HILL – 60 MINUTES) Planning Commission and Parks and Recreation Commission Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Bishop Peak Natural Reserve Conservation Plan 2015 Update and adoption of a Negative Declaration.” PH2. REVIEW OF A TENTATIVE TRACT MAP TO CREATE 35 COMMERCIAL LOTS WITHIN THE AIRPORT AREA SPECIFIC PLAN ALONG TANK FARM ROAD INCLUDING AN ENVIRONMENTAL DETERMINATION (MITIGATED NEGATIVE DECLARATION) - RESOLUTION (JOHNSON/DUNSMORE - 45 MINUTES) Planning Commission Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Tentative Tract Map No. 3009 creating 35 lots for property located at 250 Tank Farm Road (TR/ER 65-14; Tract # 3009 Croker- Ellsworth),” subject to findings and conditions including the adoption of a Mitigated Negative Declaration of Environmental Review. San Luis Obispo City Council Agenda of July 7, 2015 Page 6 BUSINESS ITEM B2. ADJUSTMENTS TO THE COMPENSATION OF EMPLOYEES REPRESENTED BY THE SAN LUIS OBISPO CITY EMPLOYEES ASSOCIATION (SLOCEA) AND UNREPRESENTED CONFIDENTIAL AND MANAGEMENT EMPLOYEES - RESOLUTIONS (IRONS/ZOCHER - 30 MINUTES) Recommendation 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adopting and ratifying the Memorandum of Agreement between the City of San Luis Obispo and the San Luis Obispo City Employees’ Association for the period of January 1, 2015 through June 30, 2016.” 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the Unrepresented Confidential Employees and superseding previous resolutions in conflict.” 3. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, regarding management compensation for Appointed Officials, Department Heads, and Management Employees and superseding previous resolutions in conflict.” COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COUNCIL COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) San Luis Obispo City Council Agenda of July 7, 2015 Page 7 ADJOURNMENT Adjourn to a Special Meeting to be held on July 9, 2015 at 3:30 p.m. in the City Council Chamber, 990 Palm Street, San Luis Obispo, California, for the purpose of conduction a closed session. The next Regular Meeting will be held on July 21, 2015 at 6:00 p.m. in the City Council Chamber, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired-—please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website http://www.slocity.org/agendas. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY Of SAN LUIS OBISPO ) AFFIDAVIT OF POSTING — CITY COUNCIL SPECIAL AND REGULAR AGENDA OF: JULY 7, 2015 I, Kevin Christian, declare as follows: That I am the Administrative Assistant for the City of San Luis Obispo; that a copy of the above referenced meeting agenda of July 7, 2015 was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City's website ,vww.sloci1y.org at 12:30 p.m. on June 30th, 2015. I declare under the penalty of perjury that the foregoing is true and correct. V CHRISTIAN ADMIN ASSISTANT THE Newspaper of the Central Coast - - -1".. �A L1_ - AJL b 1 7015 3825 South Higuera • Post Office Box 112 • San Luis Obispo, California 93406 -0112 • (805) 781 -7800 In The Superior Court of The State of California In and for the County of San Luis Obispo AFFIDAVIT OF PUBLICATION AD # 1806828 CITY OF SAN LUIS OBISPO OFFICE OF THE CITY CLERK STATE OF CALIFORNIA ss. County of San Luis Obispo I ain a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen and not interested in the above entitled matter; I am now, and at all times embraced in the publication herein mentioned was, the principal clerk of the printers and publishers of THE TRIBUNE, a newspaper of general Circulation, printed and published daily at the City of San Luis Obispo in the above named county and state; that notice at which the annexed clippings is a true copy, was published in the above -named newspaper and not in any supplement thereof — on the following dates to wit; JUNE 27, 2015 that said newspaper was duly and regularly ascertained and established a newspaper of general circulation by Decree entered in the Superior Court of San Luis Obispo County, State of California, on June 9, 1952, Case #19139 under the Government Code of the State of California. I certify (or declare) under the penalty of perjury that the foregoing is true and correct. F . (Signatt.W of Principal Clerk) DATED: JULY 27, 2015 AD COST: $158.40 CITY OF smim OBISPO SAN LUIS OBISPO CITY COUNCIL NOTICE OF PUBLIC NEARING The San Luis Obispo City Council invites all interested persons to attend a public hearing on Tuesday, July 7, 2015, at 6:00 p.m. In the Clty' Nall Council Chamber, 990 Palm Street; San Luis Obispo, Call - fornia, relative to the following: REVIEW OF TENTATIVE TRACT" MAP NO. 3009 SUBDIVIDING A 20 -ACRE PAR CEL INTO 35 COMMERCIAL LOTS WITH- IN THE AIRPORT AREA SPECIFIC PE N ALONG TANK FARM _OAD INCLUDING AN ENVIRONMENTAL DETERMINATION (M I. TtQATEp_MEGATI V E.pgCLAR AT I O N ), A public hearing to consider Tentative Trael. Map No. 3009 subdividing a 20 -acre parcel into 35 commercial lots for property located at 250 Tank Farm Road subject to findings and conditions including the adop- tion of a Mitigated Negative Declaration. The Planning Commission recommended approval of the proposal on May 27, 2015. For more information, you are Invited to contact Phil Dunsmore of the City's Com- munity Development Department at (805) 781 -7522 or by email at pdunsmore@ sloc €ty.nrg. The City Council may also discuss other hearings or business items before or after the Items listed above. II you challenge the proposed projects In court, you may be IIm- tied to raisl'ng only those issues you or someone else raised at the public hearing described In this notice, or In written wrre- spondence delivered to the City Council at, or prior to, the public hearings. Reporls for this meeting Will be available for review in the City Clerk's Office and on. 11rte at www.slocity.ora on Wednesday, July 1, 2015. Please call the City Clerk's Office at (805) 781 -7100 for more Information. The City Counct meeflng wlll be televised live on Charter Cable Channel 20 and live streaming on ww .sslocft.orq. Anthony J. Melia City Clerk City of San Luis Obispo June 27, 2015 1808828 J01 01 ?015 E Newspaper of the Central Coast THE MBUNE 3825 South Higuera • Post Office Box 112 • San Luis Obispo, California 93406 -0112 • (805) 781 -7800 In The Superior Court of The State of California In and for the County of San Luis Obispo AFFIDAVIT OF PUBLICATION AD # 1806810 CITY OF SAN LUIS OBISPO OFFICE OF THE CITY CLERK STATE OF CALIFORNIA ss. County of San Luis Obispo I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen and not interested in the above entitled matter; I am now, and at all times embraced in the publication herein mentioned was, the principal clerk of the printers and publishers of THE TRIBUNE, a newspaper of general Circulation, printed and published daily at the City of San Luis Obispo in the above named county and state; that notice at which the annexed clippings is a true copy, was published in the above -named newspaper and not in any supplement thereof — on the following dates to wit; JUNE 27, 2015 that said newspaper was duly and regularly ascertained and established a newspaper of general circulation by Decree entered in the Superior Court of San Luis Obispo County, State of California, on June 9, 1952, Case 419139 under the Government Code of the State of California. I certify (or declare) under the penalty of perjury that the foregoing is true and correct. (Signat A of Principal Clerk) DATED: JULY 27, 2015 AD COST: $147.40 0 CMOF MnLIMSOMPO SAN LUIS OBISPO CITY COUNCIL NOTICE OF PUBLIC HEARING Tt,e San Luis Obispo City Council invites all interested persons to attend a puhNe hearing on Tuesday, July 7, 2015, at 6:00 p.m. in the City Hall Council Chamber, 990 Palm Street, San Luis Obispo, Call - tornla, relative to the following: BISHOP PEAK NATURAL RESERVE CONSERVATION PLAN 2015 UPDATE The Planning Commission and Parks and Recreation Commission have reviewed the plan and recommends that the City Council approve the following: 1. Adopt the Bishop Peak Natural Re- serve Conservation Plan 2015 Update. 2. Adopt a Negative Declaration of en- vironmental impact for the project. For more information, you are invited to contact Robert Hill of the City's AdmInIstra- tlon Department at (805) 701.7271 or by emall at rhill0slocity.org. Tire City Council may also discuss other hearings or business items before or after the items listed above. If you challenge the proposed projects in court, you may be lim- Ited to raising only those Issues you or someone else raised at the public, hearing described in this notice, or in written corre- spondence delivered to the City Council at, or prior to, the public hearings. Reports for this meeting will be available for review in the City Clerk's Office and on- Me at www.sImAy,org on Wednesday, July 1, 2015. Please call the City Clerk's Office al (805) 701 -7100 for more information,. The City Council meeting will be televised live on Charter Cable Channel 20 and live streaming on www.slocity.org. Anthony J. Melia City Clerk City of San Luis Obispo Juna 27, 2015 1806810.1 CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY Of SAN LUIS OBISPO ) I, Monique Lomeli, declare as follows: AFFIDAVIT OF POSTING — CITY COUNCIL REGULAR AMENDED AGENDA OF: JULY 7, 2015 That I am the Temporary Administrative Assistant for the City of San Luis Obispo; that a copy of the above referenced meeting agenda of July 7, 2015 was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City's website www.slocity.org at 2:20 p.m. on July 2, 2015. I declare under the penalty of perjury that the foregoing is true and correct. I MONIQUEkOMELI ADMIN TANT