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Home My WebLink AboutCertificates of Destruction 20140- BCH .- 0 Teah, f IV4 Document Storage, Retrieval & Management i'roiassior aisr CERTIFICATE OF DESTRUCTION AccT #: COMPANY NAME . r w ,/ € F.$ f' - ' Yl Lam" f� ADDRESS: DATE : TIME: The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE FILE BOX BANKER 35 GAL. 64 GAL. LARGE CAB MED. CAB MAG.MEDIA OTHER BOX i QUANTITY q DESTROYED r THE DOCUTEAM/ �UTHORIZED Ei ! I y r PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com 1.1y oc eaat .� Document Storage, Retrieve[ &Management Professionals '^ � - s `ti�111� 2 L. E-:7CERTIFICATE OF DDESTRI -CTION COMPANY NAME: f A,� (�_ -fJ� ACCT #: ADDRESS: -.. DATE : %f } 1r 5— TIME: The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE FILE BOX BANKER 35 GAL. 64 GAL. LARGE CAB MED. CAB MAG.MEDIA OTHER Box QUANTITY DESTROYED THE DOCUTEAM �, AUTHORIZED EMPLOYEE �§ SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com ocuieni Document Storage, Retrieval & Management Professionals 201 =1. CERTIFICATE OF DESTRUCTI" ACCT. r COMPANY NAME: ` - ✓ ! f F r�sC ADDRESS: % +� / /i f °. S DATE : TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER FILE BOX ILARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER TYPE BOX GAL. GAL. CAB QUANTITY DESTROYED THE DOCUTEAM ' f 1� �� -%` AUTHORIZED EMPLOYEE ±,2t" SIGNATURE [�i ti^.�'' />`-^ ' i•.,�., �- PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 I www.thedocuteam.com o Document Storage, Retrieval & Management Professionals CERTIFICATE OF DESTRUCTION C ° ACCT #: COMPANY NAME: { ADDRESS: DATE :f f r TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER BOX GAL. GAL. CAB I THE DOCUTEAM J ' �r AUTHORIZED -' EMPLOYEE y1 wr'' SIGNATURE PRINTED NAME: 240 Hind Lane i San Luis Obispo i California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com 0"O'ch c ans �` - - JRECEiVED Document Storage, Retrieval & Management Professionals Nov 13 2013 CERTIFICATE OF DESTRUCT P,1yc111K a _ ACCT #: COMPANY NAME: ADDRESS: r " '- _ . DATE TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER FILE BOX LARGE FILE 32 64 LARGE MED. CAB 1 MAG.MEDIA OTHER TYPE BOX GAL. GAL. CAB QUANTITY DESTROYED THE DOCUTEAM AUTHORIZED EMPLOYEE l ' C%rt1 �1F, SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com ocOTORM Document Storage, Retrieval &Management Professionals h _ P� 04 2014` CERTIFICATE OF DE5TR g(Tt I' 'E J p �_ .� AC #: COMPANY NAME: % ' `/ ,'" � " � � L = � •� ADDRESS: t '_.` A ti DATE :� , TIME: i The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER BOX GAL. GAL. CAB, I THE DOCUTEAMj AUTHORIZED EMPLOYEE'' SIGNATURE T PR*4TED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com uochTeom Document Storage, Retrieval & Management Professionals I i CERTIFICATE OF DESTRUCTION d _ ACCT #: COMPANY NAME ADDRESS: s1: DATE . = TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER BOX GAL. GAL. CAB THE DOCUTEAM %_ AUTHORIZED EMPLOYEE /"t ^S'sV SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 I Fax 805.544.0858 1 www.thedocuteam.com — �! —� —� say uv y4` ochTeam � �� a Retrieval & Management Professionals %.. • .... • • • Document Storage, � 9 , 9 •' , ' CERTIFICATE OF DMEST R U C T ACCT #: COMPANY NAME ADDRESS: ' °r� s` DATE . . ; , TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Inform ation Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE Box LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER BOX GAL. GAL. CAB THE DOCUTEAM 1, EMPLOYEE u AUTHORIZED SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 , -J www.thedocuteam.com uocuieani Document Storage, Retrieval & Management Professionals [---'CERTIFICATE 37 -= F DESTRUCTION ACCT #: A. COMPANY NAME: ADDRESS: w y,.- DATE : _ 1- TIME: 6 The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER Box GAL. GAL. CAB THE DOCUTEAM AUTHORIZED EMPLOYEE iL�¢;r I 410"r SIGNATURE L PRINTED NAME: 140 Hind Lane I San Luis Obispo 1 California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com rte Rol D'O Cu Document Storage, Retrieval & Management Professionals [ 7 CERTIFICATE IFTf� OF DESTRUCTION ACCT #: COMPANY NAME: _ ADDRESS: DATE :!. =I�- TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER Box GAL. GAL. CAB I�. THE DOCUTEAM 7a� .+ AUTHORIZED EMPLOYEE' .� -`�eG SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 I Fax 805.544.0858 I www.thedocuteam.com DocuTeam Document Storage, Retrieval & Management Professionals --"N CERTIFICATE OF DESTRUCTION ACCT #: Z� COMPANY NAME: 7 ADDRESS: DATE TIME: The DocuTearn is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED THE DocuTEAM EMPLOYEE FILE Box LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER Box GAL. GAL. CAB AUTHORIZED I SIGNATUREI PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544,0858 1 www.thedocuteam.com s��,E ,:� � 1411 N, �V V,,,2uochTeam ,- :t Document Storage, Retrieval & Management Professionals W CERTIFI FATE OF DESTRUCTION :.--� J- ACCT #: 'el COMPANY NAME ADDRESS: DATE 6; TIME: II The DocuTearn is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY FILE Box LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER Box GAL. GAL. CAB I DESTROYED THE DocuTEAM AUTHORIZED EMPLOYEE SIGNATURE IGNATU PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 I www.thedocuteam.com DO'CiMam r r Y+ Document Storage, Retrieval & Management Professionals CERTIFICATE OF DESTRUC'I2I_ON+ ��' ACCT #: COMPANY NAME ADDRESS:. [ ,+ -' �f DATE : TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER BOX GAL. GAL, CAB THE DOCUTEAM / AUTHORIZED EMPLOYEE SIGNATURE L� PRINTED NAME: 140 Hind Lane I San Luis Obispo 1 California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 I www.thedocuteam.com I uocRTean, n Document Storage, Retrieval & Management Professionals `v •b �CERTIFICA_TE OF DESTRUCTION _ _J ,/� ACCT #: -COMPANY NAME: / r �' /J` r r 'rC %� ADDRESS: ?'��r`` r Jyt DATE : ✓�/ TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials: NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER Box GAL. GAL. CAB THE DOCUTEAM % f: -- AUTHORIZED EMPLOYEE -'Y��' SIGNATURE PRINTED NAME: — 140 Hind Lane i San Luis Obispo i California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com CERTIFICATE OF DESTRUCTION — i ACCT #: COMPANY NAME : a ADDRESS: DATE : �- TIME: The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES; CONTAINER TYPE FIL&Box BANKER 35 GAL. 64 GAL. LARGE CAB MED. CAB MAG.MEDIA OTHER Box QUANTITY - r DESTROYED THE DOCUTEAM AUTHORIZED EMPLOYEE SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com 0,0CUTeam �Y Document Storage, Retrieval & Management ftfessionals CERTIFICATE OF DESTRUCTION — i ACCT #: COMPANY NAME : a ADDRESS: DATE : �- TIME: The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES; CONTAINER TYPE FIL&Box BANKER 35 GAL. 64 GAL. LARGE CAB MED. CAB MAG.MEDIA OTHER Box QUANTITY - r DESTROYED THE DOCUTEAM AUTHORIZED EMPLOYEE SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com Department of Human Resources Memorandum DATE: TO:. FROM: SUBJECT: January 8, 2014 Christine Dietrick, City Attorney Monica Irons, Director of Human Resources Kate Auslen, Human Resources Administrative Assistant Destruction of Records for the Human Resources Department Twenty -three stored Human Resources records boxes have exceeded the retention requirements as stated in the City of San Luis Obispo's Records Retention Schedule and Policy and are being prepared for destruction (see attached list). The destruction method will be via a recycling service. The Human Resources department plans to schedule the recycler during the first week of March 2014. Please sign below indicating your approval for the destruction of the attached listing of rennrrl.c Monica Irons Director of Human Resources CERTIFICATE OF DESTRUCTION lristine Dietrick City Attorney I, Kate Auslen, do hereby certify that the records listed on the attached sheet were properly disposed of on j Kate Auslen Human Resources Administrative Assistant 990 Palm Street San Luis Obispo, CA 93401 -3249 805/781 -7250 FAX: 805 /542 -9867 Destruction of Human Resources Records January 8, 2014 Boxes prepared and ready for destruction: BARCODE FROM DATE 151293 2007 TO DATE DESTROY DATE Records Retention Policy Title Risk Management Claims Against the City Risk Management Claims A ainst the City 2007 2/16/2014 165945 1/1/2008 12/31 /2008 1/1/2014 151303 2008 2008 1/1/2014 Tem ora Recruitments 151306 2005 2008 1/1/2014 Employee Files 151289 1/1/2009 12/31 /2009 1/1/2014 Em to ee Files 151305 151296 2008 2008 2008 1/1/2014 1/1/2014 Recruitments 2008 Recruitments 151300 2008 2008 1/1/2014 Terminated Employees 151297 2007 2008 1/1/2014 Recruitments 151301 2008 2008 1/1/2014 Terminated Employees 151298 2008 2008 1/1/2014 1/1/2014 Recruitments 151299 2008 2008 Recruitments 139171 1/1/1998 12/31/2005 12/31/2013 Employee Disci line 139148 1/1/2007 12/31 /2007 12/31/2013 Recruitments 139182 1/1/2007 12/31/2007 12/31/2013 Recruitments, Firefighter Terminated Temp E mplloyees 139136 1/1/2007 12/31 /2007 12/31/2013 139159 1/1/1995 12/31/2007 12/31/2013 Employee Discipline 133173 1/1/2007 12/31 /2007 12/31/2013 Recruitments 139144 1/1/2007 12/31 /2007 12/31/2013 Temp rary Recruitments 139139 1/1/2007 12/31 /2007 12/31/2013 Recruitments 133174 1/1/2007 12/31 /2007 2009 2011 12/31/2013 Recruitments Employment Eligibility Verification DMV Pull Notices 172411 172428 2007 2009 1/1/2013 12/31/13 G: \HR Operations \Stored Files\Records Destruction Lists \2014 Destruction of Records.doc Claims against the City Barcode: 151293 Destroy: 02 -16 -14 (checked against CJPIA report of litigated claims. Four files pulled and brought to City Attorney's office) Ogg, James 07 -01 Featherstone, Carmel 07 -02 Rosewall, Harold 07 -03 Stewart, David 07 -04 Bartholomew, Thomas 07 -05 Macedo, Julie 07 -06 Van Tuyle, Marjorie 07 -07 Arntzen, Philip 07 -08 Lopez, Darrell Lee 07 -09 Lowrie, Evelyn for Grant 07 -10 Davis, Alice 07 -11 Sanchez, Nicandro 07 -12 Imel, Leola 07 -13 Cedarwood Homeowners (Devan Platt) 07 -14 Walden, Sherry Ann 07 -15 Mlady, Fletcher 07 -16 Kraff, Sharon 07 -18 Long, Mary Ann 07 -19 Keesling, Linda 07 -20 Englund, Ursula 07 -21 Horn, Paul Ray 07 -22 Bentzinger, Howard 07 -23 Lago, Lorenzo 07 -24 Cantrell, Laura 07 -26 Yeager, Lexie 07 -27 Hinkle, lacey 07 -28 Price, Max 07 -29 Schugt, Krista 07 -30 Grover Beach Police Dept 07 -31 State Farm — Ellen Greenman 07 -32 Eads, Ryan 07 -33 Deurloo, Paxton 07 -34 Pounder, Todd 07 -35 Pacific Mutual Corporation 07 -36 Sanguarnkeo, Paolo 07 -38 Fraboni, Marie 07 -39 Page 1 of 21 Sleeman, Nancy 07 -40 Cougran III, John Austin 07 -41 Mosesian, Christy 07 -42 Corey, Norma 07 -43 Vaughn, Susan 07 -44 Boots, Nicholas 07 -45 Culpepper, Karen 07 -46 Wellman, Dan 07 -47 Farmers Insurance (Sandra Furtney) 07 -48 Helenihi, Nathan 07 -49 ANPAC Hamilton, Tyson (Walter Craig & Deborah) 07 -50 Roller, Wendy 07 -51 Brandle, William 07 -53 Janzen, Stan and Ayde 07 -54 Bowman, Serena 07 -56 2088 Closed Claims against the City Barcode: 165945 Destroy: 1/1/2014 (checked against CJPIA report of litigated claims. None found) 08 -01A Barnhill, Mildred Page 2 of 21 3281 Rockview PI. _ 08 -01 B Barnhill, Rick Rockview PI. 08 -03 _3271 Krege, Jack Mill and Santa Rosa Streets Dill, Hal 08 -04 City Parking Lot — Palm & Morro 08 -05 Enterprise Rental Company Potential Claim 08 -07 Meadows, Adam ___ Santa Rosa Near Higuera Hamilton, Tyson 08 -08 Los Osos Vallev Road Page 2 of 21 08 -09 Mink, Terry 30 Casa Street United Church of Christ 08 -10 Congregational 11245 Los Osos Valley Road 08 -12 Daly, Jim and Wendy 1421 Archer Street 08 -13 Reed, Sybil Bus Route 3 08 -14 AT &T/ Manchi, Diane Los Ranchos Road & Gre stone 08 -15 Gallagher, Claude 1300 Block Chorro Street 08 -16 Menezes, Mark 1032 Chorro Lucio Hay Company 08 -17 140 Grand Avenue _ Stucliffe, Ryan 08 -18 Parks and Rec. Department 08 -19 Pfister, Kyle Walnut Street 08 -20 At & T / Mancini, Diane Flora and Knoll Drive Glidden, Margaret 08 -21 101 N. Broad Street 08 -22 Livesay, Douglas 1121 Orcutt 08 -23 Farmer, Jerry 12000 Block Los Osos Valley Road 08 -24 _ Knudsen, Matt w 1712 Royal Ct. 08 -25 Leger, Heather 870 Mission Street 08 -26 Freeman, Charles Laguna Lake Park 08 -27 Grossman, Neil LOVR & Madonna Peterson, Kolan 08 -28 Allstate 08 -29 Moriarty, Kevin 1750 Prefumo Canyon Road, #78 Page 3 of 21 08 -30 Carmel, Timothy i Santa Rosa (Between Foothill 08 -42 and Olive 08 -31 Greathouse, Jim 1709 Gathe 08 -33 Harris, Ed 838 Dahlia Lane 08 -35 Heron, Christy 08 -45 Santa Rosa and Marsh 08 -36 County of San Luis Obispo 919 Palm Alley Rogers, Jacqueline 08 -37 in Nipomo 2074 Parker Street 08 -38 Barasch, Stephen Home Depot Parking Lot Johnson Avenue 08 -39 Greathouse, Jim 3591 Sacramento 1709 Gathe 08 -40 Progressive West Insurance Pepper and Higuera Co. San Luis Obispo Art Center Juan Reyna Salas 1010 Broad Street Buchon and Osos 08 -41 Crievello, Brandi Lynn 1144 Orcutt Road Futch, Kelly 08 -42 3150 Rockview Anderson, Richard 08 -43 Center and Burton, Cambria 08 -44 Phillips, Bette SW Corner Buchon and Morro Streets 08 -45 Mercury Ins. Group Naeini, Elizabeth Orchard Street & Primavera in Nipomo 08 -46 Wardman, Brad Home Depot Parking Lot 08 -47 Berger, Adam 3591 Sacramento 08 -49 f Borland, James Pepper and Higuera 08 -51 San Luis Obispo Art Center 1010 Broad Street 08-52 Castillo, Fernando 1042 Walnut Page 4 of 21 Employee Files 2008 Temporary Recruitments A -Z Barcode: 151303 Destroy Date: 1/1/14 City Worker VIII — Records Clerk City Worker VIII - Bicycle Program Assistant City Worker I — Community Development City Worker — Trees City Worker III — Ballfield Maintenance City Worker II I — Transportation City Worker IV — GIS City Worker IV — Information Technology City Worker V — Tree Trimmer Assistant City Worker VI — Fire City Worker VI — Bldg Maint. Pool City Worker VII Wellness Coordinator City Worker VII -Parks City Worker III - Engineering Intern HAZ MAT Team Business Manager Juvenile Division Coordinator for P.D. with family care network Mascot — Downtown Association Parking Attendant Parking Attendant Parking Enforcement Officer Promotions Assistant — Downtown Association Recording Secretary — CDD Recording Secretary — City Woker VI SNAP Student Intern — Clerks office Student Intern CDD Page 5 of 21 TERMINATED TEMPORARY EMPLOYEES A -Z 2005 -2008 Sarcode: 151306 DESTROY 1/1/2014 Acevedo, Adrian Akina, Jason K Akins, Matthew Allison, Daniel J Angress, Corinne R Arce, Rebecca M Arnette, Nicole M Atoigue, Dominique A Baker, Eric J Bargman, Matthew W Bautista, Carmen G Bennett, Eric M Beshoar, Roxanne Bettencourt, Matthew G Birtcher, Britton P Blattner, Christina A Block, Brett Bobek, Stephanie R Bohall, Karen R Bombard, Michael J Bonsell, Sabrina E Boudreau, Michael T Boyle, Lyndsey N Bravo, Catherine A Brodie, Amanda L Brown, Justin T Brown, Mariko P Burke, Janet M Burns, John HR Caires, Justine A Carpenter, Daniel L Chenaux, Lilith A Cheney, Kimberly M Christianson, Carlyn Chicoine, Timothy J Ciesinski, Joseph A Clayton, Tyler D Clayton, Bianca C Conrad, Dylan A Correia, Denis J Costa, Lauren H Cotta, Diane Cozzi Cotter, Daniel M Page 6 of 21 Coursey, Brandon D Craft, Ashley M Cresci, Allyssa Culpepper, Bernard G Dalton, Michael F Darr, Christa R Davidson, Casey P Dawson, Laura M Dawson, Marc C Deitz, Meslissa Dow, Danell L Driscoll, Brittany J Drummond, Amanda J Dugger, William J Elfrink, Kendall L Fabricius, Tiffany L Fahie, Vance L Falkenberg, Geoffrey M Farrar, Jamie R Fauce, Michael Z Feliz, Rebecca L Fisher, Garrick W Flatos, Alec M Fleck, Erich C Flores, Cheryl L Francis, Jill D Frogge, Regee J Garavatti, Emily K Garcie, Kaila K Ginther, Michael Gould, Gary Gould - Wells, Diana S Gualtieri, Lynn K Hammerich, Jason A Hampian, David D Healy, Jenna J Heredia Jr., Salvador J Hewew - Clark, Hannah Hill, Jaime Britz Hollingsworth, Katherine L Hopkins, Jr, Del R Hutchison, Jeryme G Jacobson, Claire C Ishler, Matthew S James, Ian A Jensen (Warner) Jennifer Johnson, Kyle M Johnson, Michael W Jordan, Carrie N Kambitsis, Jason G Keech, Brittany B Page 7 of 21 Kelty, Sarah K Kerrigan, Katelyn L Kirkby Tatro, Julia M Kline, Sutton M Kohlman, Marvin L Lakey, Michelle L Lamb, Jeremy U Lancaster, Sonci Rae Larson, John W Lawler, Brian J Lees, David M Lemos, Cherish P Leon, Sal M. Lesage, Alayn Levin, Aaron Levin, Daniel Levin, REbeka L Lewin, Michaela S Lilley, Sharon A Linker, Daphne E Lombardo, Jeffery M Long, Cameron J Stiver, Jenna A Sutliff, Brandon M Taylor, Samantha C Thomas, Logan W Tiaga, Christy R Tolsen, Erin D Tringham, James W Trombley, Ian RW Truitt, Marsha J Valladon, Josh M Vance, Stephanie L Vanderhoof, Brent O Van Camp, Katherine Vargas, Leah E Vaughn, Lisa M Wahlgren, Shaun M Waldron, Kevin P Walters, Meghan K Walther, Tiffany S Weller, Alyssa Wilkerson, Stephen Wilson, Nicole L Lopez, Alex A Lovelace, Mark E Luna, Sebastian E Magley, Gregory T Mallett, Michael L Marconi, Nicole M Marestaing, Andrew Page 8 of 21 McClure, Denise M McCullough, Mark McManus, Lindsey McWilliams, Kristi A Messerschmidt, Jeffrey Meyer, Janelle N Miller, Lisa Miller, Matthew R Mitchell, Crystal O Moore, Stephanie M Morgan, Jennifer Murphy, Kyle D Narez, Matthew Naylor, Stacy L Neumann, Robert F Nicholson, Nicole M Nicholson, Jonathan R Nicklas, Jeff Northcote, Donovan R O'Marr, Brittni A Ochoa- Lopez, Griselda Osborn, Brent J Parish, Benjamin T Parker, Chelsea S Parker, Dale A Patel, Krupa Petros, William A Pim, Tyler J Powell, Mathew C Pritchard, Candace A Puro, Alana Pyle, James B Reed, Lindsay A Reese, Conner J Reif, Clint V Remmenga, Justin S Resendiz, Eber E. Riggs, Rachele M Robbins, Jeremiah J Roskelley, Blake Roudebush, Kristen V Sanchez, Lizet Saorino, Colette C Schumann, Karl F Scott, Alison N Shing, Nancy Sinclair, Heather J Sison, Valerie N Snider, Paul B SOS, Shannon J Spurgeon, Neil R Page 9 of 21 Employee Files 2009 Terminated Employees I - Z Barcode: 151289 Destroy: 1/1/2014 James, Jeremy King, Pamela Kopecky, Mary Leyva, Carmen Lowell, Jonathan Lucich, Laurie Poteat, Ervin Rhoadarmer, Jessica Rosson, John Ruth, Lurinda Rutledge, Robert Shah, Ronak Statler, William (Bill) Venditti, Bonnie 2008 RECRUITMENTS AC-AD Barcode: 151305 DESTROY 1/1/14 ACCOUNTING ASSISTANT I ACCOUNTING ASSISTANT 3/08 ADMINISTRATIVE ANALYST 10/08 ADMINISTRATIVE ANALYST 4/08 Page 10 of 21 20 08 RECRUITMENTS A - D Barcode: 151296 DESTROY 1/1/14 ADMINISTRATIVE ASSISTANT 11 6/08 CODE ENFORCEMENT OFFICER STORMWATER 4/08 COMMUNICATIONS TECHNICIAN 11/08 COMMUNICATION TECHNICIAN LATERAL 8/08 COMMUNICATIONS TECHNICIAN ENTRY 9/08 cOMMUNICATIONS TECHNICIAN 4/08 COMMUNICATIONS TECHNICIAN — LATERAL 11/07 DIRECTOR OF UTILITIES 2008 TERMINATED EMPLOYEES B -H Barcode: 151300 DESTROY 1/01/14 Brown, Peter Brown, Paul Cash, Deborah Crass, Linda Crocker, Richard Ferdolage, Richard Galloway, Beverly Garland, Steven Gentry, Lenora Hedges, Timothy Hernandez, Frank Hinckley, Jennifer Page 11 of 21 2008 RECRUITMENTS 7: E I T Barcode: 151297 DESTROY 1/1/14 ENGINEER 1 II III — TRASNPORTATION 8/08 FIRE CAPTAIN 1/08 FIELD ENGINEERING ASSISTANT — 3/08 HEAVY EQUIPMENT MECHANIC 6/08 HOUSING PROGRAMS MANAGER 6/08 INDUSTRIAL WASTE MANAGER 7/08 INFORMATION TECHNOLOGY MANAGER 2/08 MAINTENANCE WORKER II PARKS 4/08 MAINTENANCE WORKER II BUILDINGS 12/07 2008 TERMINATED EMPLOYEES J -Z Barcode: 151301 Destroy 01101/14 Jackson, Wade Jenny, Karen Judd, Michael Kees, Suzy Maa, Terry Mendez, Michael Moss, John Mulholland, Christine O'Connor, Julie Perry, Chris Pulsifer, Daniel Sampson- McKibben, Kim Stephenson, Warren Vanderberg, E. (Ginny) Waterlander, Jerry Page 12 of 21 2008 RECRUITMENTS m - -p Barcode: 151298 DESTROY 1/1/14 MAINTENANCE WORKER III PARKS(GOLF) 1/08 NETWORK ADMINISTRATOR 4/08 PARKING ENFORCEMENT OFFICER 6/08 POLICE OFFICER LATERAL 4/08 POLICAE OFFICER LATERAL 11/07 POLICE RECORDS CLERK 1 11/08 2008 RECRUITMENTS R -W Barcode: 151299 DESTROY 1/1/14 RECREATION COORDINATOR 1/08 REVENUE SUPERVISOR 4/08 RISK AND BENEFITS MANAGER 8/08 SIGNAL & STREET LIGHTING TECHNICIAN 2/08 SR. CIVIL ENGINEER 8/08 STORMWATER MANAGER 2/08 SUPERVISING ADMIN. ASSIST. COMM. DEVELOP. 1/08 Page 13 of 21 SUPERVISING CIVIL ENGINEER 2/08 TREE TRIMMER 13/08 UTILITIES CONSERVATION TECH 6/08 WATER RECLAMATION FACILITY OPERATOR 11/07 Disciplinary /Arbitration Files 1998 -2005 Destroy Date 12/31/13 Barcode 139171 ALBERTSON, ROBERTSON 1999 -2000 ARNDT, CHRIS 2005 BAZZELL, SHERRY 2005 CAFETERIA PLAN, - - SMITH, STEVEN 1998 STEPHEN, BEVERLY 2004 WILKENSON, BOB 2000 HOLIDAY PAY 2005 2907 Recruitments A — D Barcode: 139148 Accounting Assistant 1 08/07 Accounting Assistant - Contract 12/07 Accounting Supervisor 08/07 Administrative Analyst 10/07 Administrative Assistant I -CDD 11/07 Administrative Assistant 1 07/07 Administrative Assistant 1 09/07 Assistant Building Official 11/07 Associate Planner 06/07 Building Inspector 1 12/07 Building Inspector 1 06/07 Code Enforcement Officer 09/07 Code Enforcement Officer - Stormwater 10/07 Page 14 of 21 Firefighter 2007 . Barcode 139182 Destroy Date 12/31113 Firefighter Recruitment 2007 Applications - Oral Board Passed Oral Board — Failed Oral Board Scores Authorization to Release Information Physical Agility Scores Physical Agility Failed Physical Agility No Shows Physical Agility Waivers Written Exam Withdrew Paramedic Apps Screen Out Lateral Apps Paramedic Affirmative Action Forms Lateral Affirmative Action Forms 2007 Terminated Temporary Employees Barcode 139136 Destroy Date 12131/13 Akins, Matthew E. 2/06/07 Allison, Danile J 10/04/07 Arce, Rebecca M 8/16/07 Ayala, Loxie N. 4/20/07 Backus, Tyler J. 4/03/07 Bettencourt, Matthew G. 6/22/07 Black, Andrew 6/15/07 Bombard, Michael J. 10/8/07 Brainard, Sandy L. 02/21/07 Behn, Whitney A. 04/09/07 Butler, Catherine A. 03/09/07 Cannaday, Stephen T. 03/09/07 Page 15 of 21 Carberry, Erin E. 03/09/07 Castellanos, Jonathan A. 08/01/07 Chavez, Monty M. 4/26/07 Ciccone, Justin A. 12/10/07 Clayton, Bianca C. 10/10/07 Collins, Benjamin L. 03/09/07 Cope, Jason J. 11/30/067 Corley, Stephanie J. 03/02/07 Craft, Ashley M. 03/20/07 Dagit, Charles C. 03/09/07 Dame, Sarah E. 11/20/07 Danver, Alan J. 02/20/07 Dean, Colin W. 09/06/07 Deichler, Philip J. 03/09/07 De Yong, Deanna D. 10/04/07 Dillon, John B. 05/08/07 Doneza, Dana Mae 03/19/07 Duclos, Daniel R. 03/09/07 Dumont, Megan R. 10/18/07 Fan, Rusi 12/20/07 Farrar, Jamie R. 02/21/07 Flora, Jennifer S. 10/25/07 France, Cassandra E. 08/01/07 Fraser, Dylan A. 11/26/07 Galbreath, Flava L. 01/25/07 Gillson, Sean A. 12/17/07 Goldberg, Lindsey A. 11/28/07 Grady, Lisa E. 10/25/07 Guerrero, Augie A. 07/03/07 Hawkins, Kyle V. 02/21/07 Haynes, Will M. 02/21/07 Headrich, William D. 08/20/07 Hickey, Patrick J. 02/08/07 Hillebrecht, John W. 03/06/07 Hoyer, Lana C. 11/28/07 Huston, Melissa Beth 11/20/07 Jennings, Matthew P. 10/04/07 Johnson, Michelle 01/29/07 Johnson, Tracee K. 08/20/07 Jordan, Shelbi G. 02/15/07 Page 16 of 21 Jorgensen, Sarah K. 10/25/07 Keenan, Megan K. 10/19/07 Keller, Lindsay A. 11/14/07 Kenyon, Sarah A. 08/20/07 Kibildis II, John W. 10/18/07 Kirkish, Scott D. 11/28/07 Kougl, Jacob M. 04/23/07 King, Mallory S. 08/13/07 Kovaleff, Alexander E. 06/22/07 Kurtz, Erika E. 02/07/06 La Cumsky, Janelle E. 02/14/07 Laguna, Mollie M. 11/14/07 Lawson, Astor A. 01/23/07 Levicki, Wesley 06/15/07 Lopes, James F. 06/15/07 Lopez, Ashley S. 10/08/07 Lyons, Dayna M. 10/18/07 Mahlow, Elizabeth J. 03/09/07 Manfredi, Gina E. 08/20/07 Mason, Hillary A. 07/05/07 Marut, Elizabeth 10/04/07 Massicotte, Michael H. 03/09/07 Maxwell, Caroline R. 11/26/07 McCoy, Jason I. 06/15/07 Means, Anitra N. 05/04/07 McGuinness, Aaron D. 04/03/07 Metcalf, Alexander B. 08/20/07 Meyer, Cari L. 07/27/07 Meza, Ricardo D. 07/12/07 Miller, Andrea M. 07/12/07 Miller, Jonathan D. 03/13/07 Misrahi, Victoria C. 03/19/07 Moore, Wayne A. 02/06/07 Morgan, Tiffany A. 09/06/07 Morici, Caitlin 06/01/07 Morris, Whitney J. 03/23/07 O'Donnell, Jennifer B. 08/30/07 Orvis, Skye M. 12/20/07 Pacheco, Kim 02/21/07 Page 17 of 21 Panos, Nicole A. 05/17/07 Parker, Garrett B. 07/15/07 Perrin, Douglas A. 08/16/07 Phillips, Mary E. 07/12/07 Podegracz, Joseph D. 12/19/07 Pruett, David W. 11/15/07 Reid, Steven J. 11/28/07 Riemondy, Thomas F. 03/09/07 Ringer, Lindsay N. 07/27/07 Rivas -Tate, Malia A. 11/28/07 Robb, Scott A. 12/10/07 Rosas, Joey T. 04/03/07 Rose, Alison B. 08/13/07 Rose, Christopher G. 09/28/07 Rusco, Arica R. 10/18/07 Saito, Derrick 04/02/07 Schmillen, Cory 07/19/07 Schumacher, Alicia 01/29/07 Shapley, Rose 03/19/07 Shing, Nancy 07/05/07 Shinn, Daniel 02/20/07 Shea, Jennifer 02/28/07 Sheridan, Tess 11/28/07 Shostrom, Jaclyn 11/27/07 Slasor, Renae 10/30/07 Slater, Greg 04/03/07 Stewart, Talitha 05/08/07 Stinson, Angela 10/04/07 Stoicu, Charles 08/16/07 Sutcliffe, Amanda 11/28/07 Testa, Christopher 08/20/07 Thomas, Michelle 02/21/07 Trumpler, Sara 10/04/07 Wakefield, Navarina 11/28/07 Walker, Kimberly 02/08/07 Wearda, Taylor L. 03/09/07 Weaver, Misti L. 11/28/07 Wiens, Matthew 12/10/07 Wilkinson, Robert J. 11/20/07 Winneker, Kyle R. 10/18/07 Page 18 of 21 Witt, James 06/14/07 Witt, Richard 03/28/07 Woods, Brandon 02/21/07 Wurster, Kurtis 07/05/07 Wynott, Patrick 12/10/07 York, Tracy 04/02/07 Disciplinary Arbitration Files 1995 -2007 B -S Destroy Date: 12/31/13 Barcode 139159 Brady, Pat 3/1995 Brandt, Michael 4/1999 Brennler, Michael 1999 Gonzales, Robert 2003 Hanson, Ron 7/1999 Hazouri, Joseph 1987 Harmon, David 2005 Helzer, Richard 2004 Investigations /Harassment & Discrimination 2001 KOLEC Discrimination Complaint 2003 -2005 Lara, Teresa 2006 Munshaur, Wendy 2002 McDermott, Joe 2002 Millar, John 2007 Reis, Bernadette 2001 Berg, Jason 2000 Potential Litigation 8/2000 Ruiz, Ray 1997 Ray Ruiz 1997 Confidential Smith, Steve 1997/1998 Page 19 of 21 2007 Recruitments C -M Barcode: 133173 Communications Technician — Entry Level 11/07 Communications Technician — Lateral 05/07 Communications Technician — Entry Level 01/07 Field Engineering Assistant 07/07 Finance Manager 07/07 Fire Battalion Chief 09/07 Fire Marshall 09/07 Information Systems Technican 04/07 Maintenance Worker II — Parks 07/07 Maintenance Worker II — Parks 10/07 Maintenance Worker II — Parks - Contract 07/07 139139 — Missing detailed list of box contents 2007 Recruitments M -S Barcode: 139139 Maintenance Worker III — Parks 07/07 Maintenance Worker II — Streets 03/07 Maintenance Worker II — Streets 07/07 Parking Enforcement Officer 02/07 Planning Technician 07/07 Police Cadet 05/07 Police Field Service Technician 05/07 Police Lieutenant 06/07 Police Officer —Entry level 06/07 Police Officer — Lateral 05/07 Police Officer — Lateral 09/07 Police Records Clerk 06/07 Public Works Inspector 10/07 Recreation Supervisor 08/07 Supervising Civil Engineer 05/07 Fire Engineer 02/07 Page 20 of 21 2407 Recruitments T- Barcode 133174 Destroy Date 12131/13 Transportation Assistant 11/07 Tree Trimmer 1 03/07 Tree Trimmer II 01/07 Utilities Project Manager 05/07 Water Reclamation Facility Maint Tech 05/07 Water Reclamation Maint Tech 08/07 Water Reclamation Facility Chief Operator 08/07 Water Reclamation Facility Chief Maint Tech 04/07 Water Distribution Supervisor 03/07 Water Distribution System Operator 05/07 Water Distribution System Operator 08/07 Water Collections Operator 09/07 Water Supply Operator SBP 04/07 Water Treatment Plant Operator 02/07 Employment Eligibility Verification (1 -9) Barcode 172411 Destroy Date 01/01/2013 1 -9's 2007 Terminated 1 -9's 2008 Terminated 1 -9's 2009 Terminated DMV Records Barcode 172428 Destroy Date 12131/2013 DMV Pull Notices 2009, 2010, 2011 Page 21 of 21 t.t of san tuts osispo Police Department August 27, 2014 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding and recycling. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Requesting approval to destroy Emergency Medical Dispatch Quality Assurance /Quality Improvement sheets from 2008 to July 2012. These sheets assess the delivery of EMD protocols on medical emergencies. The documentation is then transferred to quarterly and annual evaluations. These forms were stored in a filing cabinet and should be destroyed since they are not part of a permanent record. Attachment: Copy of Retention /Disposition Schedule Please sign below indicating your approval for the destru ion f t a ve listed r @GOrd�. -- Chief ephen Gesell ristine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION certify that the records listed above were properly disposed of on }f Kerri R s lum Communi ations & Records Manager CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TI PET _ ,PE COPIES or DUPLICATE$ of documents for which a department is not the office of record ELECTRONIC DOCUMENTS - 100 GENERAL ADMINISTRATION 101 OFFICE GENERAL MANAGEMENT FOR,RETENTIOM,AND -- R£MARSCS _ �ISPOSlTIOy QF RECORE _ D1R fl5upneates and- copies distributed to various departments for informallonal purposes may be destroyed by the departments when that' are no longer useful (W reference. - No •,R IRISH for_Remrds, oeshuftn° form Is required7 iElectronic copiesof paper reordashould be kept no WI than the retention IWW Ispeclflad in this schedule. if electronic documents are also in a paper format, both . t _ m_ �sMCSi 6e al me same Once. Clly Manager (C&P Reports — - 1 V/arfouaGC3411} IGC34090 City-- Gerleraled InformaEWR418iochurms Pu _ _ bi?dal!Gna� New�Mlf4ra. p _ -- Various _ ..._ ... _ 1GC34D9i1 Keep one for NslGrfpY purposes_ Cltywhle PalErJes and Procedures . - Pr V'aolous _ - - +GG3409id Kscp ane ku rW10rdeal pawes Garres oortdanca- Extamai_ _ ?i . Varw 3 03420 _ _ Catresporldanee - Inla+natl {exGUding CM Reports _ site tdrorel 2 Various GC34090 DeloadmenlalpollcieslProcaduCCS -_ - --_ - S•5i Various GC34090 General fnforma0on _ 21 Various - GC34094 _ In•House Committees _.--_- -• _ _ ... CU+2 _ _ Various _ f GC34G40 May D� keol for resaarchlhisfnnc Puroosea_ a I SteNMealiilgNo[ea 2 r VarRws ... GC34040 102 OFFICE REFERENCE P Plannin 1GC340fi0 a MrcroGim - Annual Departmental Refwrtr� iflu'3f8sofLife 51 _ '% oqs GC34M _ -- -_ _ 2i Va Ado" .......... _ -- GC34ft90 CetmmuitilyO(gtondzatdns . _. 5i Various GC34090 - C" " .T_ 2.� lftirlous - ..W_QE34090_ Genera,llrt[ormalian ... __ 2 Various GC34M PosdiYe Feedback IfiO?V are we doing? forms] 2 _ Various GC34696 Pit Associations 2 various- GC34090 RubOraUcma (foumaf &, pedodlcaicy DlR4 Variptrs _ __ _ ,Not a pubUc regard No,'Reguast For Records Deatruclkfn" rofm Is ragulred 103 FORMS MANAGEMENT Blank Forms S. Various No "Request for Records Destruction" farm is rat ukdd. { 104 RECORDS MANAGEMENT Certificates of Destruction - -. P• ..... Clerk, GC34090 Legaf reeordof gnat disyost9on ofdocumenl. P.tb Records R ells t_ _ - 2. - Various .. �� ..... _. .. .. tGC_ 34{19f3 Records Retentlon Schedule SS ±5, _ Clerk Lp 200 COMMUNITY DEVELOPMENT 201 CITY PLANNING AE =After Expiration AU =Audit CL= Closed /Completed CU= Current DIR= Deslmy when no longer relevant E =After Election P= Permanent S= Superceded T= Terminated 18 P. Planning. IGC34090 ales P - Plannirt�_ GC34lNNISy tea A Building IGC34 _1VlirtolliM after Eyears _ P Bulld(ng GC3409D(aI_MkroOlm Immadialsty steer Gnat irtspac4ba inwnalG) P. 8udedinp .. 10034(iWa M] fciaf lm ixee, altar lino! iraspaeUad - r P - PFannlr)g iGC34090saY P F3uiidfna 1GG3409�75) Mkronim and ralafnifdginal cards _ _ P Plenning :GC34090[a} - - P Plannin 1GC340fi0 a MrcroGim - AE =After Expiration AU =Audit CL= Closed /Completed CU= Current DIR= Deslmy when no longer relevant E =After Election P= Permanent S= Superceded T= Terminated 18 X4� J Memorandum "Service, Pride, Integrity" May 30, 2014 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney city of san Luis oBispo Police Department 1042 Walnut SLO, CA 93401 (805) 781 -7317 From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be to break the casing and shred the DVD as a means of destroying the information. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Server 1 DVD labeled 1004/1005, Server 2 DVD labeled 2012/2015 Server 3 DVDs labeled 2/4 and 5. All recorded periods at least 2 years and older. Specific recorded time /date intervals are detailed on the attachments4hristine Stephen Gesell Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on Kerri o lum Communications & Records Manager Attachments: 1. List of records to be destroyed 2. Relevant section of the records retention schedule Voice Print, Digital Voice Logger Archive Media Summary Logger ID: 3, (Generated by Client) 5/30/2014 11:25:21 AM Recordings Archive ID Location :. 2 130021 299.51 12/23/10 08/19/10 03:29 04/20/11 09:09 4 130479 293.52 04/20/11 04/24/1107:41 11/09/1123:32 5 57908 130.71 11/10/11 11/30/11 11:25 03/02/12 09:41 TOTALS* 3 318408 723.73 AVERAGE 106136 * Only Archive Media Containing Call Records are Included by this Report. Copyrig c) ht 1999 - 2003, Voice Print International, Inc. All Rights served. 241.24 Voice Print, Digital Voice Logger Archive Media Summary Logger ID: 1, (Generated by Client) 5/30/2014 11:24:21 AM Location Archive ID • • Hours '1004 35440 716.38 12/01/09 03/29/1010:48 03/24/1112:03 1005 27859 728.69 03/28/11 04/28/1109:29 02/29/1211:26 TOTALS* 63299 1445.07 AVERAGE 31650 722.53 "Only Archive Media Containing Call Records are Included by this Report. Copyright (c) 1999 - 2003, Voice Print International, Inc. All Rights Reserved. Voice Print, Digital Voice Logger Archive Media Summary Logger ID: 2, (Generated by Client) 5/30/2014 11:23:27 AM Archive ID Location Recordings Hours Created First Call Last Call 2012 39963 708.61 01/01/11 12/31/10 09:56 05/02/11 09:41 2015 TOTALS* 2 38653 710.77 05/03/11 05/03/1108:09 08/29/1120:41 78616 1419.38 AVERAGE 39308 709.69 *Only Archive Media Containing Call Records are Included by this Report. Copyright ((c) 1999 - 2003, Voice Print International, Inc. All yghts Deserved. CHIVY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE t mj!s Rp le - - ' M1199�" dialer &'mWV9vQ1sr Mwagemer4 Piana 'dVqbpj 4 use • SloNRC23 NAIFq repaMrva Dw orptAlt., �eaflf*A r�%*n 0i" and �talgnnanos Da"rge �tw aLnflq 47 0 1300 POLICE 'Adir-Migoayt AWJW _,Adrr►a �trxv!!!!!qhwmd AP MO RePOMS Re 4mm Addl jL_ - .Aw6o figc"r;W K"K, &AWca R I: t, C� ria; I rrtants 'E3s Ely owth rw Fartil Tfiffp CcrlWcn Fqo" "l csitnn, oriffwts punishable by &5altulilL. in Oyi9annAnt Felony C"s rep—oft F-vj7M-ms 741 c; s1ohm H00110 &SWWIY C*dff!; SeCOGrIG-1 136TM, �.JLA. Or (W) -3 4-I&S 1136D wi�FW -- -,- --- L�s W,F(*fft1� Non,climinal PcgWs --- Juirdmie Deterdion LoqWSurvepMn1Ny raWr, 11angale . Twj, —Priftio MisUM"Va 304 Ifirraeflon vicilalian r Alrssr l_ r=eams - Aczrw TOTAL OFFICE RESPON$ISLE FOR AEfEWf-10WAND -PERP66 otsAo k sitm & ,COko MI Vk%l FINW 'GCMO9 SLOMC 5 -%.150 CL+ 10 lylildfrs PSL45r,l f , 0 . i 2 F' ijlHpe� J tike F04ce l_+. W 1 IP4 P uafts. Ppfr 'PC 7" PWA GC34093 Eectymcroorclsonly P 0 24 T-,5' i;L-2 P, 2 CL*5 2 2 P P CL-5 P P F a REMARX5 GC,1400, 9 - 45Cf:Fk - Gc34v-JD -4(,,-34090- 40CFR + Hahmical 40-C-FO. Hj30ftaj 4kf § + H us ] GC3406 OCJ4. M - lim - ib�6 40CFR 4 Hation'cal 405z.-r- -R Pad 'GC34c43 GCW)90 - EL*t1!Qdk- rec-.rd9'xJM ft eoxepron or d!m1h and mis§vQ 9*--9Cf,6 CqVA* MI Vk%l FINW 'GCMO9 SLOMC 5 -%.150 PcAicc Gf-,,Klgb ,Afh rq6ied Ur' 'J *%3mbrihs, lder* abe IEms w1hch nave PSL45r,l f , 0 . i 2 PoIrA W&I 781 J tike F04ce l_+. W 1 IP4 Pdire GC34 093 Ppfr 'PC 7" PWA GC34093 Eectymcroorclsonly F+D- Fe GC34M poict Palm Gr,34M icwe 6C14090 -Pc*e kW3 - Nice PC Case tYF c4me dewrmirtaW t-4 to vmliettw wyea 9W*vvca1V or Dar* Palrs PC 804 Pole . CLOTS P-51- - Pwmw*nt unit PW6 HOBS Enzoinn: viukrtbn H&S 11 357(c5 by a jumnrim pr4m PC 799 GCW)90 - EL*t1!Qdk- rec-.rd9'xJM ft eoxepron or d!m1h and mis§vQ 9*--9Cf,6 CqVA* C Lfft S P&P FINW 'GCMO9 SLOMC 5 -%.150 PcAicc Gf-,,Klgb ,Afh rq6ied Ur' 'J *%3mbrihs, lder* abe IEms w1hch nave nu be" rir, ,4Vqr*4, jXejjoj,� arn*M (gKWI J4%5 1413.57fjl, �:j. prosiUnUy in in ovil or criminal I pdicc F04ce l_+. W 1 IP4 Pdire GC34060 - E)-&drooic rewda oply A4i-AIM Eg*mw AOz-Aua I 0,-Cufftfil Elk-Dinlruf wv.,n w w90 :ffdvW1 EFWW Fktboli P&;*ffiWtfl1 3w-30-Pd1UMvJ TiTeffnWINDa 26 d . _ Memorandum "Service, Pride, Integrity" October 21, 2014 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney ulty of san Luis omspo Police Department 1042 Walnut SLO, CA 93401 (805) 781 -7317 NOV 03 2014 LE a,.., Y'P ^.p ice•k =� <ir Frorn: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be to break the casing and shred the DVD as a means of destroying the information. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Server 2 DVD labeled 2016/2017. All recorded periods at least 2 years and older. Specific recur ed time /date intervals are detailed on the attachments Step 'en Gesell ristine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION I certify that t ,, records listed above were properly disposed of on Kerri FKbs6n llum- Communications & Records Manager Attachments: 1. List of records to be destroyed 2. Relevant section of the records retention schedule Voice Print, Digital Voice Logger Logger ID: 2, (Generated by Client) 2016 2017 TOTALS* Archive Media Summary 10/21/2014 9:36:59 AM 39281 710.19 08/30/11 09/16/1109:07 01/09/1210:55 37550 713.08 02/14/12 03/18/1219:35 07/12/1217:30 2 76831 1423.26 AVERAGE 38416 711.63 * Only Archive Media Containing Call Records are Included by this Report. Copyright c) 1999 - 2003, Voice Print International, Inc. All Rights served. Cln'0F SAN LL IS OBISPO RZCORDS RETEMWN SCHEDULE woko Tiru TOTAL QFF][:= RUSPOPiSA31E CODE SF-CliOm RF"TION FOR RE7F N TION AND REMARKS PERM Ci+SPOSIT ON OF R =_ CORE) LJ11Qqs Rebbll;- kDk- Ulilifies Wei& a Na pr M2naWm" m3na *!�w Wsm&qlim CL +1Q Wilifies G934CIX w� r 94F H$ —"- ubvdes 340 3_ wq6i Rmuse - vm:ica a Noar, -Millen, INahm�7reAMWI PtWit - C P�Ate repym ulgh Itift 40CFR , Hr= olical i,,Ngw Trwbwi Parn - EPA ropvt.; ullknez 40CFR - H*6ii5-1 W�is & droup6maler infummian'. ~Pin GC34C,93 WT-w—e iZZW ae Piw* a W St3U gwas UUFdes vwaig Pmdsmilules &"Yge MMIJUN Repm P uulfift 40CFR - HAVIcal 'WO'Mcnihty DO&Orge kkn nq Rop2!% 2 ulikles :46 FR 13M POLICE 'G-C34CfM CL•5 p6ke -W34M -d0ib9O deaftlCmbM tp WA-nS H&S I AP A"-,t Reptx19 (a)- &,Bfa}. Kee.b). AxW�t an* CnWn RMVR Amn PtgjLmtrv-d • okjdl p P 41- -pl ki nn Registra,91 - AjoenNe p ADirs Avft A !ir+3� Tick UN Ra4bo, 2 Paid EL-.�ic recuds only 9;� k rAxld iweoq��ms T+'5' -GC34M.6 aa�a in"ews - Not 4kw GC34CIN C-j �Vd Abuse- !!qteM West P' Porte P4 —T" GL*5 (�,W'vm Reports Fll� o�2;FM pW GCZ4M.7 vidh Rm emmi;rl�jft of f*Wity qpgft CnFzftWd'Weap% Permil Remds A;E+2 pgir�e 15� 1 w6rm -- 2 PrAee W34090 C;un i.0, GC240W - mcarda only ,E)ailv Caft Jur S9n;Hm 2 pokm Fl. GC34OW East +r59ri1 �i -F- i lruwg —Rft&-t� P0.65m, PC W3 FTM-0- fr-j-�, irli Qm�— pokee C-4LII�pjk F&W Traft C404im RaFte PC 799 - Case by case ciewouum as to wh~ abyea sie gl or Dapar Fe" C00021 aimms, crinwis ptqishiibie by dsaiMife in pfiaaflnnw l F � �,v mpgft� 10 AWM PC 8014 _!:�lanv FWM--nf • Wsl or stwen L-5 6fi� -- - cc T& P&P - pwmamnt " vow k> led ice H8 11381. 51a�:=, Emplian: wua�rti5[rHFS113R7fej1>ra}r�ende PrAlce Pr- 799 5 poioe GC3Q9G - Electicnic recards Wili Me eiazegWom of deAh and missing wsom LOVSurvepWaft repro % G C-Wm "IRPON • Ame Pdkb CUL-M P&P 51 Poore GC.W90,ARh eweplions: rely umened warrants, kl aHe VeomvAth MOB not been rw..7vo*d, w-LA Mia l wm" (sx:wl HM 11357.1 priiisvnOy MiudemeMot ard lr*acbon vkdalion cases 'mvohred in ayil or airninal 10ja6m P Pdioe -CliTS P&P FICAce ET_-_Jronv.: -ttcLf"LIS C11.1V AA-Alw 5*460r5 M.JzAual rA -Cufml rm W" ,awr4m E=AFW =622!iQe, P-r-V,mw*nl a=Suparmued T=-.mff&-.w0d 26 4 Police Department 1042 Walnut Street, San Luis Obispo CA 93401 -2729 805.781.7317 ;�IOCIty UB� August 1, 2014 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney From: Sue Sanders, Administrative Assistant to the Chief Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding and recycling. Indices of this information are retained electronically in our Records Management Computer. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Requesting approval to destroy: Description: Date: Orals for Special Assignment Positions 2006 -2008 Background Investigations & P -Files — Non -Hired 2006 -2009 Background Investigations & P -Files — Hired 2006 -2009 - Terminated Attachment: Copy of Retention /Disposition Schedule Spreadsheet of detailed information of above files. These files have been pulled from archives and are available in my office for review. Pleas lign below indicating your approval for the Chief Stephen Gesell Chief of Police ion of tb6 above listed records. ucrm'svne uie City Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on 9 -�y Sue Sanders Admin. Asst. to the Chief CM OF SAN, WIS 08W" RECORDS REETEN7 ON SCHEDULE R�CbFtt}7iit� TOTAL. OF-ME REIP4A� CODESM'[ION - RE`TfAlFkt]N - - FilFt_gE�'�tiTNiK lJtYOiG R t Ota s 3 iilikcn- WOW dWFSbtnlgr 1+1ana"mer4 Y'lane — - S+2 - uordw Wafter 8'.vac9rc sags CL «_10 -- water �rryepaxt p U11Ries GC31L;3D water Rouse • SWRCS & MIFS ra:pMUV `p - - , -- - -- - ; R.. N Yuri? 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MV?, A v 4 ur6 e mA x nls,1denui de Um va riot been meal, wedjudacatod mm!gi& (a ;ac:agt F�3$'17 rft1lbOJ, pratscrtlty misdermo r erne Infraction violatlon cases tftvohed n t vrit arr criminal � fa "bppatm -* - Ac"- P ptraoe CLE7s P&p - - ReQiBtrt q P+ Pr?�S7e Hn t 1+594 - - -_- - -- ° Y.te+rb Ra3a0Fe& tF*m�s F+al99FsB5 -- _ - - 5' - - Parice OC340PD • EM_dmaie rectos ar1Y - 1 t + CL -Clfto onp*l.d PJ<umml �40,mmwad r�rerr*w 26 CITY OP SAN LUIS 081SPd RECORDS REf MION SCHEOULE ng niw MLAF – TOTAL OfFFGE RESPONSIBLE COt>E SEMON �ITI:FYY�r� _ FOR,�ET�FfTitihFlkbtl3 �( _ 4DI14t�arkr►nrr arlt�n vq PPFif W _ 'd-i DISPOSITION CWRECOAD 43C3t64I - t �3PBr711grues�ilrR:iinuai _ Api58 _ - - Pukl[c (DZrtBikan Atresl - 1G _ __ Pc>ica CiC3�i0► — ii9tdWlenetri�9e _ I � poke f 7F PC _ _ .-.�- T dtnporiz x�ed weeponR rkki6rtcd > Sew Ce3ss __� _ a _. _ . -____ 1_4 �Pi?ifn � GCi ETar P&P - Ll�pr� r 5 (snfy - CET P�? E Crese�rcta" T you fi ab6trarA AdutF p _ Rice _ _ rrc tar safe rt+rerenr _ _ - -- aI�?}S- ' Se�se N�ItOlMfli!►B ,1rfNeriN_ � p, - — p ° _ _ �+aGoe - ".` - - Arc rrxrdr, en1 y W• P -_ poke _ tQQC MO - K4 cm for hi51!X fe81 Wp °� F {3w3i0�tt • � O*e fsv Neloritet � _ Police i Use tttFt ece Reports - S - Iotce t at dnlr -� 'Aden f3E+ nvs -W-"r mow kcugrz g ftWe G,'F f CM 7PCcp 334 f • welts #trrr ixera oec n C4 r bMl—Eon h.id1or a man ca, Hoge: Sae Ponce Procedures for Tr omspocft Irrlararratkrn 'eqAtdilig reMMIon CO c•fectranle vs, paper rceorctc, 1s94 Fmv ApgeuedK vVftUe fr r anp Mainivrsar m Do rx Maftnk4 ' T4 fine a BCCR=3 Arum lnverriieadsrts - &MnCe Su i pgpt PrceeGtriisn r�3 +.s€in� 3� - - __ � FtrS S - ifrGrrolGjite} -krW triv!*9idQki OM - Evide me ( rev bMilrf r*a n. i+13tiebj(w _ CL+$' Fire -- _ ; Sf9irrQ Orr r�Mart'rl _ �. BJG & StnH Logs Fm2 Captain's Lou iF`re 5toon Jrslxrrad5: ApWlies, lsersanrat, srr,Iln9 P .4�3fiI164 _ GC34490 cartpsrty- hgaarrc�l } - ` Dioder - * Ev2r1 L F• _ Fft GqMDgk _ - _ Fis _- 6rnes� i]tteraooa GuFdtalbnea� Fie T _G31CrB0 T OC34OWTh�nttra forredtoH -vrpt_ n �rtSll,te _ 4 G- C74G9G1 . _ _ — — owmam - Pmmw 1t,apurslvey rr:parts QT4 VM- --M 9vtsj � { - GC34090 - Prerscrs,e (- 'ZdMplifso retells, cd6tfW. rneit0b*W. _ T *30 Fire 23C 1011 eJ2U - -- — °`Irsr 0Q 9.Boals S•'l Fire fi3�irxait.7 fire DWL Siam RW(ts (Hm�+ul41 alle�rtda related, P _ C-C34M FiraEr�ueprns SrGesasLtag3. 3 Fire OC34M F'6 smto Consinwm and ArQum*Dn P - - . eim-S Irrlarrrwkn i_.__ Fire E R SPq W 4trs kieEaiuis Saarage Penr91: CL+ - ,Fife 65:VC40 ion a HaZSf>lM 14 SM48F Wesupwtrd 51t#rage ar* il,4sx~, . ImMalown, P i+m _ -- `rlFfYrrJMi�, I'Etr1�tAlk?rij �_ k ort Request arrp; ra Ct F" TGC'.k4 p9L? r e'�33, LCCPU .3 - ltmPe to - Ftre P(oft tt an iAaarm%pdmklar votam4, pirwroWon GL +3 F We -_ GC3s11f5rQ - • F►a d^yr- �ertrr�xq p - Fire -- Jier Atd Acvbft Ar 'M EVr t— AU "A+ i E-*fW n P- ftNfts+Krt S*Su,0a)t4*0jd z =7cVWnWwd 27 ,rY C7t5 Police Department 1042 Walnut Street, San Luis Obispo. CA 93401 -2729 805 781.7317 � L d � Title Type of File Date comment Detective Orals 2006 Orals 12/31/06 2011 3 FTO Orals 2006 Orals 12/31/06 2011 3 Range Master Orals 2006 Orals 12/31/06 2011 3 SRO Orals 2006 Orals 12/31/06 2011 3 SORT Orals 2006 Orals 12/31/06 2011 3 SWAT Orals 2006 Orals 12/31/06 2011 3 Traffic Orals 2006 Orals 12/31/06 2011 3 Detective Orals 2007 Orals 12/31/07 2012 4 RangeMaster Orals 2007 Orals 12/31/07 2012 4 SORT Orals 2007 Orals 12/31/07 2012 4 SWAT Orals 2007 Orals _ 12/31/07 2012 4 Detective Orals 2008 Orals 12/31/08 2013 5 Traffic Orals 2008 Orals 12/31/08 2013 5 Bautista, Carmen Background & P -file SNAP 11/28/07 2012 4 Resi ned Jung,Johnny Volunteer Application 04/28/08 2013 5 Bishop, Todd Background & P -file 01/19/07 2012 4 Disability Retirement Bullard, Samantha Background & P -file SNAP 02/07/07 2012 4 Withdrew as candidate Chavez, Mo!Ity Background & P-file SNAP 04/25/07 2012 4 Resigned Craft, Ashley Background & P -file SNAP 03/13/07 2012 4 Resigned King, Barbara Background & P -file 03/27/07 2012 4 Resigned; Diversion Coordinator Miller, Jonathan Background & P -file SNAP 03/25/07 2012 4 Resigned Van Maanen, Martin Background & P -file 11/14/07 2012 4 Resigned Comm. Tech Bumanglag, Donald Background 12/12/08 2013 5 Crass, Linda Background & P -file 10/02/08 2013 5 Crocker, Rick Background & P - file 12/12/08 2013 5 Cuaresma, Trent Background 04/28/08 2013 5 Fairlee, Rosalie Background 02/28/08 2013 5 Gent , Lenora Background & P -file 12/24/08 2013 5 Hedges, Tim Background & P -file 07/24/08 2013 5 Hinckley, Jennifer Background & P -file I 04/16/08 2013 5 Page 3 "u r Police Department 1042 Walnut Street, San Luis Obispo. CA 93401 -2729 805.781 7317 sk-ci.y c:rg Jensen, Jennifer (see W1 Lamb, Jeremy Muller, Leslie Resendiz, Eber Vanderberg, Ginny _Waterlander, Jerry White, Eddie Bullard, Erika Carpenter, Daniel Cocina, Cassia Goossens, Carolyn Hays, Jim Hubbard, Pete Joynt, Jeff Leong, Jim Lusko, Steve O'Rourke, Jed Pfanner, Christine Ruth, Lu Shen, Virginia nee Padill Smith, David Sutton, Bill Simmons, Shirley Tilley, Ron Whaley, Jordan Background & P -file Background & P -file Background & P -file Background Background Background & P -file Background & P -file Background & P -file Backqround & P -file Background Background _ & P -file Background & P -File Background & P -File Background & P -File - temp Background & P -File Background & P -file - volunteer Background & P -File Background & P -File -SNAP Background & P -File Background & P -File - SNAP Background & Pfile -SNAP Background & P -File - volunteer Background & P -file_ - volunteer Background Background & P -File -SNAP 05/22/08 05/01/08 11/05/08 09/30/08 12/12/08 09/17/08 11/19/08 12/31/08 12/12/06 05/22/09 08/19/09 12/11/06 05/17/06 10/31/06 04/01/06 06/14/06 02/01/06 03/20/06 09/01/06 06/20/06 08/31/06 09/30/09 02/01/06 02/01/06 02/10/09 06/03/06 2013 2013 2013 2013 2013 2013 2013 2013 2011 2011 2011 2011 2011 2011 2001 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 5 5 5 5 5 5 5 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Graffiti Mgr _position frozen so did not hire withdrew (Records Clerk candidate) Resigned Retired retired temp worker, assgn complete Medical Retirement Volunteer - Inactive Resigned (went to Roseville P SNAP resigned retired 12103, tern SNAP resigned SNAP resigned Volunteer - Deceas Volunteer - Inactive Juvenile Diversion SNAP resioned 01/04 -06/06 inator - disoua Page 4 ,q Police Department 1042 Walnut Street, San Luis Obispo, CA 93401 -2729 805 781.7317 slocily of q August 1, 2014 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney Alf' /-/7Z�X '� 2e�oRG►�s p 2 �OLt/L 7 -i'�eS S From: Sue Sanders, Administrative Assistant to the Chief Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding and recycling. Indices of this information are retained electronically in our Records Management Computer. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Requesting approval to destroy: Description: Date: Grand Jury Response 2006 -2007 CAO & CAR Reports 2006 Council Agenda Reports 2007 City Admin Officer Reports 2007 Use of Force Reports 2008 -2009 Press Releases 1988 & 2003 Critiques 2007 -2008 Mardi Gras 2006 Chief's Correspondence 2006 & 2008 Staff Meeting Notes 2006 -2008 Dept. Meetings 2007 Accounts Payable files 2007 -2009 Attachment: Pursuant to Government Code 34090 and Spreadsheet of detailed information of above files. Please . n below indicating your approval for the destruction f the hove listed records. CtT'Ief,Sleph Gesell JhZrilisf-i6e Dietrick Chief of Police ty Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on 7-14 -111 Sue Sanders Admin. Asst. to the Chief STORAGE RETENTION 34090. rya i[: s < >i:jj ,•rI prc.vi:dE§d by law, with the approy'31 cif t}ie legislative body by ,�.psoluLion and the wi:`A t_en consen", of the city attorney the ihVn -- S 'c; depat irie`nt grl , ccs -troy any c.';ty I :geo4, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required. This section does not authorize the destruction of: (a) Records affecting the title to real property or liens thereon. (b) Court records. (c34090. Unless otherwise provided by law, with the approval of the legislative body by resolution and the written consent of the city attorney the head of a city department may destroy any city record, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required. This section does not authorize the destruction of: (a) Records affecting the title to real property or liens thereon. (b) Court records. (c) Records required to be kept by statute. (d) Records less than two years old. (e) The minutes, ordinances, or resolutions of the legislative body or of a city board or commission. This section shall not be construed as limiting or qualifying in any manner the authority provided in Section 34090.5 for the destruction of records, documents, instruments, books and papers in accordance with the procedure therein prescribed. 34090.5. Notwithstanding the provisions of Section 34090, the city officer having custody of public records, documents, instruments, books, and papers, may, without the approval of the legislative body or the written consent of the city attorney, cause to be destroyed any or all of the records, documents, instruments, books, and papers, if all of the following conditions are complied with: (a) The record, paper, or document is photographed, microphotographed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data processing system, recorded on optical disk, reproduced on film or any other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document, or reproduced on film, optical disk, or any other medium in compliance with Section 12168.7 for recording of permanent records or nonpermanent records. (b) The device used to reproduce the record, paper, or document on film, optical disk, or any other medium is one which accurately and legibly reproduces the original thereof in all details and that does not permit additions, deletions, or changes to the original document images. (c) The photographs, microphotographs, or other reproductions on film, optical disk, or any other medium are made as accessible for public reference as the original records were. (d) A true copy of archival quality of the film, optical disk, or any other medium reproductions shall be kept in a safe and separate place for security purposes. However, no page of any record, paper, or document shall be destroyed if any page cannot be reproduced on film with full legibility. Every unreproducible page shall be permanently preserved in a manner that will afford easy reference. For the purposes of this section, every reproduction shall be deemed to be an original record and a transcript, exemplification, or certified copy of any reproduction shall be deemed to be a transcript, exemplification, or certified copy, as the case may be,of the original. Records required ute, (d) (e) The minutes, ordinances, or resolutions of the legislative body or of a city board or commission. This section shall not be construed as limiting or qualifying in any manner the authority provided in Section 34090.5 for the destruction of records, documents, instruments, books and papers in accordance with the procedure therein prescribed. 34090.5. Notwithstanding the provisions of Section 34090, the city officer having custody of public records, documents, instruments, books, and papers, may, without the approval of the legislative body or the written consent of the city attorney, cause to be destroyed any or all of the records, documents, instruments, books, and papers, if all of the following conditions are complied with: (a) The record, paper, or document is photographed, microphotographed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data processing system, recorded on optical disk, reproduced on film or any other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document, or reproduced on film, optical disk, or any other medium in compliance with Section 12168.7 for recording of permanent records or nonpermanent records. (b) The device used to reproduce the record, paper, or document on film, optical disk, or any other medium is one which accurately and legibly reproduces the original thereof in all details and that does not permit additions, deletions, or changes to the original document images. (c) The photographs, microphotographs, or other reproductions on film, optical disk, or any other medium are made as accessible for public reference as the original records were. (d) A true copy of archival quality of the film, optical disk, or any other medium reproductions shall be kept in a safe and separate place for security purposes. However, no page of any record, paper, or document shall be destroyed if any page cannot be reproduced on film with full legibility. Every unreproducible page shall be permanently preserved in a manner that will afford easy reference. For the purposes of this section, every reproduction shall be deemed to be an original record and a transcript, exemplification, or certified copy of any reproduction shall be deemed to be a transcript, exemplification, or certified copy, as the case may be,of the original. Police Department 1042 Walnut Street. San Luis Obispo. CA 93401 -2729 805.781 7317 SiGGI',' it: q Council Agenda Report 2007 Reports 12/31/07 2012 4 Laser Fiche Conversion Project Council Agenda Report 2007 Reports 12/04/07 2012 4 Efforts to Combat Graffiti Council Agenda Report 2007 Reports 03/20/07 2012 4 RFP for Crime Prevention &Outreach Services City Administrative Officer Reports 2007 Reports 11/30/07 2012 4 SLO Solutions Partnership Agreement 07 -09 City Administrative Officer Reports 2007 Reports 01/22/07 2012 4 Sole Source for CAD Mapping Software City Administrative Officer Reports 2007 Reports 12/31/07 2012 4 Out of State Travel Approval Use of Force Reports 2008 & 2009 12/31/09 2011 3 Press Releases Press Releases 1988 2011 3 Press Releases Press Releases 2003 2011 3 Critiques (pursuits) Reports 12/31/07 2012 4 Critiques (weapons & pursuits reports 12/31/06 2011 3 Criti u s - Pursuits 12/31/08 2013 5 Mardi Gras 2006 SuNect File 03/31/06 2011 3 Chief's Correspondence Correspondence 2006 2011 3 General Correspond enc2 by Chief Chief's Correspondence Correspondence 12/31/08 2013 5 Staff Meeting Notes Notes 12/31/07 -08 2012 4 Staff Meeting Notes Notes 12/31/06 2011 3 Dept. Meetings List 04/25/07 2012 4 Sign in sheets only Grievances 2001 CEA Employees Grievances 2011 3 Records Clerk 1 -11 Step Increase Education Incentive Program Policy 12/31/08 2013 5 Accounts Payable Files A -Z Vouchers /Invoices 2003 2011 3 Accounts Payable 2008 -2009 Vouchers /invoices 07/06/10 2012 4 Accounts Payable 2007 -2008 Vouchers /Invoices 07/22/09 2011 3 Page 2 CITY Of Police Department 1042 Walnut Street, San Luis Obispo, CA 93401 -2729 805.781.7317 sia:'ijI" urn Title Grand Julry Report Grand Jury Response Grand Jwy Response Grand Jury Response Grand Jury Response Type of File Correspondence Correspondence Correspondence Correspondence Correspondence Date 06/00/06 02/22/06 07/30/05 07/07/06 07/09/06 rn a' " 2011 2011 2011 2011 2011 a� ° 3 3 3 3 3 Comment 2005 -6 Final Re ort Domestic Violence Citizens Complaints Restraining Orders Bike Riding in SLO Grand Jury Response Correspondence 07/15/07 2012 4 Local Lock CAO Report CAO Report 01/10/06 2011 3 Police Temp Salaries - Budget Amendment CLERK is office of record CAO Report CAO Report 01/13/06 2011 3 SB County Mounted Patrol Agreement CLERK is office of record CAO Report CAO Report 02/02/06 2011 3 Sesloc Donation - Budget Amendment CLERK is office of record CAO Report CAO Report 05/11/06_ 2011 3 Completion of MDC Project - CLERK is office of record CAO Report CAO Report 06/05/06 2011 3 9 -1 -1 Equipment & Services Contract CLERK is office of record CAO Report CAO Report 09/15/06 2011 3 SLO Solutions Agreement/Creative Mediation A reement CLERK is office of record CAO Report CAO Report 11/01/06 2011 3 Patrick Wright Appeal of Taxi Permit Denial - CLERK is office of record CAO Report CAO Report 11/03/06 2011 3 Furniture Replacement - General Fund Carryover - CLERK is office of record CAO Report CAO Report 12/06/06 2011 3 Remington Eyeball Camera General Fund Car over Request CLERK is office of record CAR Report CAR Report 02/21/06 2011 3 2005/06 LLEB Grant Expenditure Plan - CLERK is office of record CAR Report CAR Report ? 2011 3 Application for OTS Grant CLERK is office of record CAR Report CAR Report 02/21/06 2011 3 Acceptance of OTS grant CLERk is office of record CAR Report CAR Report 11/14/06 2011 3 Patrick Wright Appeal of Taxi Permit Denial - CLERK is office of record Page 1 city or san Luis oaispo Police Department March 14, 2014 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION MAR 2 7 2014 On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding the documents. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Requesting approval to destroy sexual offender registrant files for deceased registrants. Detective Dunn has confirmed death through the California Sex and Arson Registry (CSAR) system. Confirmation with representatives at Department of Justice advise that there is no specific statute for local agency retention after death. Penal Code 290.08 states "Every district attorney's office and the Department of Justice shall retain records relating to a person convicted of an offense for which registration is required pursuant tc Section 290 for a period of 75 years after disposition of the case." Attachments: List of sexual offender names and dates of death requesting to be destroyed Please sign below indicating your approval for the destructio of th a ve listed re �s ,�. ff) Gesell ristine Dietrick of Police City Attorney CERTIFICATION OF DESTRUCTION I certify that the recorr s listed above were properly disposed of on —ref Kerr Ros¢nblum Communications & Records Manager y� Memorandum e "Service, Pride, Integrity" March 13, 2014 To: Records Supervisor Kerri Rosenblum From: Detective Shelly Dunn #19850 Subject: Deceased PC290 Registrants ..,Cy of san tuts owspo Police Department 1042 Walnut San Luis Obispo, CA 93401 (805) 781 -7317 Please see below for a list of PC290 registrants who are deceased. I request permission to destroy their files, which are currently being maintained by our department. All subjects have been confirmed as deceased. NAME DOB DATE DECEASED Michael Thomas Graham 10/18/60 10/10/11 'Warren Meinzer 10/27/29 10/21/12 Adward Stebbins 7/16/65 4/25/12 'Jeremiah Vette 8/27/75 11/5/13 y6enjamin Perlow 2/9/1951 11/9/13 CSAR CHECKED 5/23/13 2/28/13 6/19/13 12/31/13 12/31/13 city of san US owspo Police Department March 14, 2014 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney Frorn: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION MAR, 2 7 2014 On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The method of destruction will be by shredding the sealed records. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Destruction of reports previously ordered by the Courts to be sealed and the purge dates have now passed. GC7URT ORDER SECTION DATE OF ORDER PURGE DATE CASE JV 39062 781 W &I 8/29/1984 12/30/2003 all records JV 23844 781 W &I 3/19/2008 3/19/2013 00617068 JV 21064C 781 W &I 8/8/1995 2/3/2014 93317002 M448851 851.8 PC 2/21/2012 6/28/2013 100628003, 100627061 JV 42451 781 W &I 8/24/2008 8/24/2013 040516045, 040828007,040911080,040519066 JV 20555 -B 781 W &I 7/13/1994 8/11/2013 92229006 SMJ -11105 389(c)781(d)W1 7/3/1996 1/27/2014 92172029 JV 39367 781 W &I 2/25/2009 2/25/2014 050712044 JV 19833 -R 781 W &I 12/15/1993 5/20/2013 91342008, 91343004, 91343015, 91342013, 91342011, 91342009, 91342010,91343011 SMJ 10969 389(c)781(d)W1 12/15/1993 12/15/2013 93036018 Clerk #14422 781 W &I 11/9/1983 1/29/2002 SLO #13561 SM -5782 781 W &I 6/25/1984 12/13/2003 SL0#15918 Action 9069 781 W &I 8/23/1972 11/2004 67 -2508 J20534 781(3d)W &I 5/7/1984 9/22/2003 83076007 JV19539 781W &I 6/21/1994 7/19/2013 90089005 JV20555 -G 781 W &I 6/21/1994 11/19/2013 91322019 JV19833 -N 781 W &I 10/21/1993 6/5/2013 90095010 JV43499A 793(c)W &I 8/6/2008 8/6/2013 050930109 JV19833 -M 781W &I 10/21/1993 6/12/2013 91230015 JV46540 793(c)W &I 1/14/2009 1/14/2014 070909020 citiy of san Luis ompo PoI icc Department J \/40526 781 W &I 2/19/2009 2/19/2014 050129051 JV20555 -D 781 W &I 6/21/1994 2/20/2014 93206002 JV22587 781 W &I 3/20/2008 3/20/2013 97178016 JV 1 9833 -L 781 W &I 10/19/1993 6/17/2013 92210016 JV20323 781W &I 11/09/1999 9/30/2013 93233004 JV45401 781 W &I 7/30/2008 7/30/2013 070917046 JV45998 793(c)W &I 1/29/2009 1/29/2014 070520052 JV37145 781 W &I 8/4/2008 8/4/2013 001226035 JV45981 793(c)W &I 12/30/2008 12/30/2013 061017047 JV 18319 781 W &I 6/15/2001 5/20/2013 90327002 JV46521 793(c)W &I 12/17/2008 12/17/2013 070909020 Please sign below indicating your approval for the destruction of the above listed re Ste en Gesell ine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION certify that the records listed above were properly disposed of on Kerri oseri MEMORANDUM DATE: March 5, 2014 TO: J. Christine Dietrick, City Attorney FROM: Claudia Prows, Paralegal SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding by DocuTeam. for the destruction of the attached listing of CERTIFICATE OF DESTRUCTION I, Claudia Prows, do hereby certify that the records listed on the attached were properly disposed of on - .32014. G Original: City Clerk Copy: City Attorney Office Attachments: 1. List of records to be destroyed 2. Relevant sections of the records retention schedule /{ a m 'AAA Documenl Storage, Retrieval & Management Professionals PRISM CERTIFICATE OF DESTRUCTION ( l 4 a COMPANY NAME: ACCT #: �. r ADDRESS: DATE : TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER FILE BOX TYPE QUANTITY DESTROYED LARGE FILE 32 64 Box GAL. GAL. LARGE MED. CAB MAG.MEDIA + OTHER CAB + I THE DOCUTEAM f ' / AUTHORIZED EMPLOYEE K C SIGNATURE r PRINTED NAME: l o/ t f( rJ l (,i 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 I Fax 805.544.0858 I www.thedocuteam.com Files /Documents for Destruction March 2014 DOCUMENTS Laguna Lake Rent Increase Notices Legislative Correspondence Payment Vouhers (copies) Chron File City Attorney Budget Preparation Documents NEO Letters Court Notices of Calendar Setting (for muni code violations: open container, urination in public, littering, skatebaording, & misc. criminal hearings) City Hall Water Damage (file C.5.1) Flooding, water damage, clean up due to1996 storm Helmets (motocycle safety) (file C.7) Litigation: People v Deborah Arsanis (file H.22) SLO Superior Case M308280. Failure to comply with fire code (fire extinguishers) at Golden China Restaurant Litigation: Daniel Caldon v David Rusch, & City (file L.50) SLO Superior Case 66772. Purchase of home betweeen parties, building defects occurred; City involvement re issuance of building permit Litigation People v I1marJackson (file H.3.1) SLO Superior Case No. CV 000033. Hoarding case. Destruction of photos and inventory only. Main pleading file stays in tact. nATP 2007, 2008, 2009, 2010 2002 -2009 FY 2001 -2002 FY 2002 -2003 FY 2003 -2005 FY 2005 -2007 FY 2007 -2009 2000 -2009 FY's 1997 -2005 FY 2005 -2007 2007, 2008, 2009, 2010 1999, 2000, 2001, 2002, 2003, 2004 2005, 2006, 2007, 2008, 2009, 2010 1996 1993 Complaint filed 2/01; dismissed 12/01 Complaint filed 1988; dismissed 2000 Complaint filed Jan 2000; Dismissal May 2000 G: \Attorney \Attorney Indexes \Destroyed Documents \Document Destruction March 2014 riles /Documents for Destruction March 2014 Litigation: People v Gary Dean Cully (file 1.6) Infraction Complaint filed 9/99; dismiss 11/99 SLO Superior Court Case M288532 Storage of materials /debris in yard Litigation: People v Gail Woelfle (file 1.7) SLO Superior Case No CV 000887 improper occupancy on vacant lot; sanitation, debris issues Litigation: People v Charles French (file 1.5) SLO Superior Case No. M266562 Alter building w/o obtaining building permit Litigation: People v Teri Patterson (file 1.4) SLO Municipal Court Case No. M241510 Illegal conversion of attic space to bedrooms Litigation: People v Duncan Leroy Osborne (file K.6) SLO Municipal Court Case M202431 Violation of housing code - cockroach infestation Litigation: People v Gary Dwain Toll (file K.5) SLO Municipal Court Case M276416 Illegal garage conversion Litigaion: People v Gloria Rodriguez (file K.4.5) SLO Municipal court Case No. M255010 Violation of leash law, barking animal Complaint filed 10/00; dismiss 12/00 Complaint 12/97; Dismiss 6/98 Complaint filed 3/96; Dismiss 10/96 Complaint filed 11/94; Settlement 2/95 Complaint 10/92; Settlement 10/98 Complaint 9/96 Settled 4/97 G: \Attorney \Attorney Indexes \Destroyed Documents \Document Destruction March 2014