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Home My WebLink About07-07-2015 MinutesCouncil Minutes I, City Hall, 990 Palm Street, San Luis Obispo Tuesday, July 7, 2015 Regular and Special Meetings of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, July 7, 2015 at 4:00 p.m. in the Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members Dan Carpenter, Carlyn Christianson, Dan Rivoire, Vice Mayor John Ashbaugh, and Mayor Jan Marx. Council Members Absent: None City Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Michael Codron, Assistant City Manager; and Anthony Mejia, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. BUSINESS ITEM B1. WATER RESOURCE RECOVERY FACILITY PROJECT — FACILITIES PLAN AND DESIGN ENGINEERING REQUEST FOR PROPOSALS Utilities Director Mattingly, Utilities Deputy Director Hix, and Jeff Szytel, of Water Systems Consulting, narrated a PowerPoint presentation entitled "Water Resource Recovery Facility Project" and responded to Council inquiries. Following discussion, MOTION BY COUNCIL MEMBER CARPENTER, SECOND BY COUNCIL MEMBER RIVOIRE, CARRIED 5 -0, to: 1. Adopt the Water Resource Recovery Facility (WRRF) Facilities Plan. 2. Authorize the issuance of a Request for Proposals for design engineering services for the WRRF Project. 3. Authorize the City Manager to award a design engineering consultant services agreement if the selected proposal does not exceed $6.3 million. RECESS Council recessed at 4:39 p.m. San Luis Obispo City Council Minutes of July? 2015 Page 2 CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, July 7, 2015 at 6:00 p.m. in the Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members Dan Carpenter, Carlyn Christianson, Dan Rivoire, Vice Mayor John Ashbaugh, and Mayor Jan Marx. Council Members Absent: None City Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Michael Codron, Assistant City Manager; and Anthony Mejia, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Vice Mayor Ashbaugh led the Pledge of Allegiance. PUBLIC COMMENT Donald Hedrick, San Luis Obispo, opined that the public should be permitted to speak for up to five minutes during public comment; asserted that the government has a responsibility to protect citizens against corporations that work against the public's interest. Harry Busseien, San Luis Obispo, spoke on the recent water constituent violation; opined that infants and young children should have been directed to consume filtered water. In response to public comment, Utilities Director Mattingly explained that due to drought conditions and reduced water consumption, that trihalomethane was detected in the City's water system; noted that the City is primarily concerned with providing safe and clean drinking water; advised that notification was provided to all utility customers and that the City is exploring all possibilities to prevent a reoccurrence. CONSENT AGENDA Whitney Szentesi, Child Development Resource Center, San Luis Obispo, spoke on Item C3; requested that Council reconsider providing a grant to the Child Development Resource Centers, stating that the Human Relations Commission (HRC) denied their funding request. Juliano McAdam, Senior Nutrition Program of San Luis Obispo County, Los Osos, thanked the City for providing a grant to her organization. San Luis Obispo City Council Minutes of July 7. 2015 Page _3 Anna Boyd -Bucy _and Carol Florence, Big Brothers Big Sisters of San Luis Obispo County, thanked the City for its Grants -In -Aid funding to help support the Big Brothers Big Sisters program. Denise Leader Stoeber, Cal Poly Arts La Guitarra California Festival, thanked the City for its Grants -In -Aid funding support. Vera Walled, Library Foundation, thanked the City for its Grants -In -Aid funding to help support the Library Foundation. Marilyn Fidler, Opera San Luis Obispo, San Luis Obispo, thanked the City for its contribution to support Opera San Luis Obispo; noted that it is the organization "s 301" Anniversary. Michael Jencks, Ecologistics, thanked the City for its Grants -In -Aid funding support, noting that the project was held jointly with San Luis Obispo Down Cancer. Rick London, United Way of San Luis Obispo County, San Luis Obispo, thanked the City for its support of the 2 -1 -1 Call Center which connects residents to county services. Bettina Swiggcr, Festival Mozaic, San Luis Obispo, thanked the City for its support of the 2015 Summer Music Festival; noted that the festival will be held over ten days and will bring artist and musicians to the area. Donald Hedrick, San Luis Obispo, opined that adoption of ordinances should not be agendized on the consent calendar; opined that Council Members should be accountable for enacting new laws. Harry Busselen, San Luis Obispo, expressed concerns regarding Item C11; opined that the existing City Hall is too small and a new City Hall should be constructed outside of the downtown area. Susan. Graves, Court Appointed Special Advocates of San Luis Obispo County (CASA), San Luis Obispo, thanked Council for its continued support of CASA and for providing Grants -In- Aid funding. MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to approve Consent Calendar Items C 1 thru C 11. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF THE CITY COUNCIL. MEETINGS OF JUNE 2 JtJ N E 9 AND JUNE 11, 2015 MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to approve the Minutes of the City Council meetings of June 2, June 9, and June 11, 2015. San Luis Obispo City Council Minutes of July 7 2015 Page 4 C3. CONSIDERATION OF 2015 -16 HUMAN RELATIONS COMMISSION GRANTS - IN -AID FUNDING RECOMMENDATIONS MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to: 1. Approve the 2015 -16 Grants -in -Aid funding allocations in the amount of $135,500. 2. Authorize the Community Development Director to execute agreements with each grant recipient. C4. 2015 -16 COMMUNITY PROMOTIONS PROGRAM — TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD AND PROMOTIONAL COORDINATING COMMITTEE MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to: 1. Authorize the City Manager to enter into various contracts and program expenditures for the Tourism Business Improvement District (TBID) not to exceed the 2015 -16 non- staffing program budget of $1,257,812 based on the recommendations by the TBID Board. a. This includes the second year financing of the two -year contract with BCA and Studio Good for marketing services and authorization to amend the agreement to include an additional $70,000 for tourism website redesign. 2. Authorize the City Manager to enter into various contracts and program expenditures for Community Promotions not to exceed the 2015 -16 non - staffing program budget of $367,800 based on the recommendations by the Promotional Coordinating Committee (PCC). a. This includes the 2015 -16 Grants -in -Aid allocations in the amount of $95,000 and authorization to execute individual agreements with each grant recipient. 3. Authorize the City Manager to enter into contracts utilizing the TBID Fund un- appropriated fund balance from the 2014 -15 fiscal year for tourism marketing expenditures in 2015 -16 based on the recommendations by the TBID Board. 4. Authorize the City Manager to enter into contracts utilizing the TBID Fund Reserve of $100,000 for tourism marketing expenditures in 2015 -16 based on the recommendations by the TBID Board. C5. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS - RESOLUTION MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to adopt Resolution No. 10644 (2015 . Series entitled "A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to assess amounts due on delinquent solid waste collection and disposal accounts as liens against the properties pursuant to California Government Code Section 25828, Et Seq." San Luis Obispo City Council Minutes of July 7 2015 Pan 5 C6. VEHICLEIEQUIPMENT SURPLUS DESIGNA'T'ION AND AUTHORIZATION OF SALE MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to authorize the surplus designation and disposal of surplus units in accordance with the City's policies and procedures as prescribed in the Financial Management Manual Sections 405 -L, 480 -A and 480 -B. C7. PAID SICK LEAVE POLICY- RESOLUTION MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to: 1. Adopt Resolution No. 10645 {2015 Series entitled "A Resolution of the City Council of the City of San Luis Obispo, California, adopting a Paid Sick Leave Policy, in compliance with the Healthy Workplaces, Healthy Families Act of 2014 (AB 1522)." 2. Authorize the City Manager to make future modifications, as needed, to the Paid Sick Leave Policy and the Temporary Employee Policy for consistency with the law and to implement in an operationally efficient manner. C8. REIMBURSEMENT AGREEMENT FOR WATER MAIN ABANDONMENT AND SEWER MAIN REPLACEMENT MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to: 1. Approve the transfer of $105,000 (all remaining funds) from the Fire Lateral Reimbursement program to the Water Fund Completed Projects account. 2. Approve and authorize the Mayor to execute a Reimbursement Agreement, in a form subject to the approval of the City Attorney, reimbursing NKT Properties, LLC for an amount not -to- exceed $76,500 from the Water Fund Completed Projects account for the cost of design and construction of water main abandonment and water service relocation and an amount not -to- exceed $46,800 from the Sewer Fund Completed Projects account for the cost of design and construction of the sewer main replacement. C9. SELECTION OF VOTING DELEGATE AND ALTERNATE - LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to appoint Mayor Jan Marx as the voting delegate and Council Member Dan Rivoire as the alternate voting delegate to vote on the City's behalf at the Annual Business Meeting of the League of California Cities on October 2, 2015. San Luis Obispo City Council Minutes of July 7 2015 Pace 6 C10. ORDINANCE NO 1620 SECOND READING - EXPANDING THE $1.50 PER HOUR. PARKING METER ZONE MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to adopt Ordinance No. 1620 (2015 Series ) entitled "An Ordinance of the City Council of the City of San Luis Obispo, California, amending Exhibit "A" in Section 10.52.010 (Parking Meter Zone - Rates) of the San Luis Obispo Municipal Code." (Intro. on 06/16/2015) C11. CITY HALL ADMINISTRATION REMODEL3 SPECIFICATION NO.91290 MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR ASHBAUGH, CARRIED 5 -0, to: 1. Reject all bids for the "City Hall Administration Remodel, Specification No. 91290." 2. Authorize staff to re- advertise the revised project and authorize the City Manager to award a contract if the lowest responsible bid is within the project budget. PUBLIC HEARING PHI. BISHOP PEAK NATURAL RESERVE CONSERVATION PLAN 2015 (JPDATE- RESOLUTION Vice Mayor Ashbaugh recused himself from this item as he owns property within 500' of the project access features at Bishop Peak; left the Chamber at 6:43 p.m. Assistant City Manager Codron, Natural Resources Manager Hill, and City Biologist Otte narrated a PowerPoint presentation entitled "Bishop Peak Natural Reserve Conservation Plan 2015 Update" and responded to Council inquiries. Mayor Marx opened the public hearing. Tim Ross, San Luis Obispo, thanked staff for its efforts to update the Bishop Peak Natural Reserve Conservation Plan; suggested the creation of a trail maintenance program and offered to find volunteers to improve the trail system; pointed out that there is no established trailhead to the summit. Gary Felsman, San Luis Obispo, applauded staff for its efforts to update the Bishop Peak Natural Reserve Conservation Plan; voiced concern regarding erosion and overuse of trails. Harry Busselen, San Luis Obispo, stressed the importance of enforcing trail regulations; suggested that the primary trailhead should be relocated near Highway 1; opined that the plan does not address the negative impacts that visitors have on surrounding neighborhoods. Carol Huddleston, Environmental Center of San Luis Obispo ( ECOSLO), Templeton, voiced support for the hiring of new rangers; suggested that a neighborhood parking district should be established near the trailhead; encouraged residents to visit the ECOSLO website and volunteer to assist with trail maintenance. San Luis Obispo City Council Minutes of July 7 2015 Pave 7 Donald Hedrick, San Luis Obispo, questioned whether the trail at Bishop Peak was ADA compliant; encouraged visitors to access the trails through the Madonna trailhead, noting that the primary access to Bishop Peak is located in the neighborhoods; stated that the trail should be extended to the Bishop Peak summit. Joanne Ruggles, San Luis Obispo, spoke about owning a home that runs along the trail at Bishop Peak; opined that the mountain should not be scarred with new trails where it would be visible from afar; stressed the importance of enforcing trail regulations. There being no others desiring to speak on this item, the public hearing was closed. During the course of discussion, Council directed staff to explore the formation of an open space committee to provide advice on matters of open space acquisition and/or maintenance. Following discussion, MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 4 -0 (VICE MAYOR ASHBAUGH RECUSED), to adopt Resolution No. 10646 (2015 Series entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving the Bishop Peak Natural Reserve Conservation Plan 2015 Update and adoption of a Negative Declaration." RECESS Council recessed at 7:55 p.m. and reconvened at 8:10 p.m., with all Council Members present. PH2. REVIEW OF A TENTATIVE TRACT MAP TO CREATE 35 COMMERCIAL LOT'S WITHIN THE AIRPORT AREA SPECIFIC PLAN ALONG TANK FARM ROAD INCLUDING AN ENVIRONMENTAL DETERMINATION (MITIGATED NEGATIVE DECLARATION)_- RESOLUTION Individual members of Council announced they had no ex -parte communications with representatives of the subject property. Community Development Director Johnson, Senior Planner Dunsmore, and Transportation Operations Manager Hudson narrated a PowerPoint presentation entitled "250 Tank Farm Road, A Commercial Subdivision Proposing 35 Lots" and responded to Council inquiries. Mayor Marx opened the public hearing. Cocker Ellsworth, Applicant, Arroyo Grande, spoke on the history of purchasing and planning for the development of the subject property; noted that the lots can be easily merged together if necessary. In response to Council inquiry, Mr. Ellsworth advised that the remnant lot will likely be merged with the Chevron property. Donald Hedrick, San Luis Obispo, pointed out that the lot sizes are appropriate for start- up businesses; opined that the lot sizes should be more diverse in size. Steve Delmartini, San Luis Obispo, urged Council to approve the proposed project, noting that it will allow businesses to purchase property that meets their needs. San Luis Obispo City Council Minutes of July 7 2015 Page S Steve Barasch, San Luis Obispo, spoke in support of creating small commercial service lots; stated that the proposed lots are ideal for start-up businesses; suggested that Covenants, Conditions, and Restrictions (CC &Rs) be presented before lots are sold. There being no others desiring to speak on this item, the public hearing was closed. Following discussion, MOTION BY COUNCIL MEMBER CARPENTER, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5 -0, to adopt Resolution No.. 10647 2015 Series entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving a Tentative Tract Map No. 3009 creating 35 lots for property located at 250 Tank Farm Road (TR/ER 65 -14; Tract # 3009 Coker - Ellsworth)," subject to findings and conditions including the adoption of a Mitigated Negative Declaration of Environmental Review. BUSINESS ITEM B2. ADJUSTMENTS TO THE COMPENSATION OF EMPLOYEES REPRESENTED BY THE SAN LUIS OBISPO CITY EMPLOYEES ASSOCIATION SLOCEA AND UNREPRESENTED CONFIDENTIAL AND MANAGEMENT EMPLOYEES - RESOLUTIONS Human Resources Director Irons and Human Resources Manager Zocher narrated a PowerPoint presentation entitled "Adjustments to "Compensation for the San Luis Obispo City Employees Association (SLOCEA) and Unrepresented Employccs" and responded to Council inquiries. Leslie Halls, San Luis Obispo, voiced objection to the proposed employee compensation increases; expressed concern that employee costs make up the majority of the City budget; opined that the report does not address potential impacts to pension obligations. Steve Bai-asch, San Luis Obispo, opined that the staff report did not include data on private sector compensation; noted that the public should be made aware of the total compensation package for employee compensation. In response to public comment, Human Resources Director Irons noted that the Fiscal Impact did address total compensation including benefits and pension obligations; stated that the benchmark compensation study included private sector data, noting that the data was limited due to the need for the data to be reliable and verifiable. Following discussion, MOTION BY VICE MAYOR ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5 -0, to: Adopt Resolution No. 10648 2015 Series entitled "A Resolution of the City Council of the City of San Luis Obispo, California, adopting and ratifying the Memorandum of Agreement between the City of San Luis Obispo and the San Luis Obispo City Employees' Association for the period of January 1, 2015 through June 30, 2016." (Council action continued on the next page) San Luis Obispo City Council Minutes of July 7 2015 Page 9 2. Adopt Resolution No. 10649 2015 Series entitled "A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the Unrepresented Confidential Employees and superseding previous resolutions in conflict." 3. Adopt Resolution No. 10650 2415 Series entitled "A Resolution of the City Council of the City of San Luis Obispo, California, regarding management compensation for Appointed Officials, Department Heads, and Management Employees and superseding previous resolutions in conflict." LIAISON REPORTS Council liaison reports were received from Vice Mayor Ashbaugh, and Mayor Marx. COUNCIL COMMUNICATIONS In response to Council inquiry, City Manager Lichtig and Assistant City Manager Codron provided a progress update on the Performing Arts Center (PAC) Strategic Plan; advised that the PAC is also recruiting for a new Executive Director due to the upcoming retirement of Ron Regier. ADJOURNMENT Adjourn to a Special Meeting to be held on July 9, 2015 at 3:30 p.m. in the City Council Chamber, 990 Palm Street, San Luis Obispo, California, for the purpose of conduction a closed session. The next Regular Meeting will be held on July 21, 2015 at 6:00 p.m. in the City Council Chamber, 990 Palm Street, San Luis Obispo, California. APPROVED BY COUNCIL: 08/18/2015