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Home My WebLink AboutCertificates of Destruction (2)Department of FItiman Resources Memorandwn DATE: June 14, 2011 TO: Christine Dietrick, City Attorney Monica Irons, Director of Human Resources FROM: Kate Crosswhite, Human Resources Administrative Assistant SUBJECT: Destruction of Records for the Human Resources Department Two stored Human Resources records boxes have exceeded the retention requirements as stated in the City of San Luis Obispo's Records Retention Schedule and Policy and are being prepared for destruction (see attached). The destruction method will be via a recycling service. The Human Resources department plans to schedule the recycler during the first week of July 2011. Please sign below indicating your approval for the destruction of the attached record list. la" Monica Irons e4hraistin-e�D=ictrick Director of Human Resources City Attorney CERTIFICATE OF DESTRUCTION I, Kate Crosswhite, do hereby certify that the records listed on the attached sheet were pope dis used of on 4C Kate Crosswhite Human Resources Administrative Assistant 990 Palm Street San Luis Obispo, CA 93401-3249 805/781-7250 FAX: 805/542-9867 Destruction of Humaii Resources Rewt-ds June 14, 2011 ACCT ITEM # STATUS in HR - Ready for 0267 destruction DATE in HR - DATE Ready for 0267 destruction FROM TO DESTROY Record BARCODE Description DATE DATE DATE Title Terminated Employee Employee 151308 1980 1986 1/1/1991 Files Files Employee 100858 1999 2000 1/1/2004 Files Benefits C:\Documents and Settings\kcrosswh\Desktop\2011 Destruction of Records.doc Terminated Employee Files Fire 1980-1988 Barcode ' 308 Des broy ]ate 1/11922 Stephen Overbey Michael Povero Annette Puskarich James Rankin Richard Reppert Ernie Gaffney Elton Hall 196 Employee Files Benefits Barcode -11•<-. 8 Destrov:..te 1/1/04 Terminated 1'- Terminated 1-9's 2000 National Deffered 457 Plan and Trust 1998-1999 195 Deparbnent of Human Resources Memorandum DATE: May 25, 2011 TO: Christine Dietrick, City Attorney Monica Irons, Director of Human Resources FROM: Kate Crosswhite, Human Resources Administrative Assistant SUBJECT: Destruction of Records for the Human Resources Department Forty-seven stored Human Resources records boxes have exceeded the retention requirements as stated in the City of San Luis Obispo's Records Retention Schedule and Policy and are being prepared for destruction (see attached list). The destruction method will be via a recycling service. The Human Resources department plans to schedule the recycler during the first week of June 2011. Please sign below indicating your approval for the destruction of the attached listing of records. rti1rlF-s f B� 4"1BC u rr Document Management, Storage and Shredding CER TE: OF DESTRUCTION f ( �> j P 9 #: COMPANY NAME : '--•• ' A `, Y.% L_ -j- L..� ACCT 9 ij r Nry J DATE : Z ADDRESS: TIME: `` .� I ��°� 0� faR.� ✓t5 L"r 9 J 4 ! The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: t' cJ C, CONTAINER I FILE BOX LARGE FILE 32 TYPE i✓ BOX GAL. QUANTITY DESTROYED ! THE DOCUTEAM EMPLOYEE T 64I LARGE GAL. CAB --,��-� AUTHORIZED SIGNATURE oc.) ! l 2. 4-0 MED. CAB I MAG.MEDIA I OTHER r, - PRINTED NAME: , ev ? OL -tom I 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocutearn.com E,wc 2 May 23, 2011 Forty Seven boxes prepared and ready for destruction: BARCODE FROM TO DATE DESTROY DATE DATE RECORD TITLE Y 100880 1/1/2000 12/31/2000 12/31/2005 Emplo ee Files 100886 4/6/2006 Grievances Claims against the City Claims against the Cit 139128 1/1/2001 1/1/2000 12/31 /2001 12/31/2006 -139162 12/31/2000 12/31/2006 " 139174 1/1/2001 12/31 /2001 12/31/2006 Claims against the Cit " 139175 1/1/2000 12/31/2000 12/31/2006 Claims against the City 100843 1/1/2001 12/31 /2001 1/1/2008 Unsuccessful Applicants 100848 1/1/2002 1/1/2002 12/31 /2002 1/1/2008 Employee Files 100852 12/31 /2002 1/1/2008 Unsuccessful Applicants 100862 1/1/2008 Grievances 100873 1/1/2002 12/31 /2002 1/1/2008 Emplo ee Files -100881 7/1/2002 6/30/2003 1/1/2008 HRC (Applications) Employee Files 100887 1/1/2002 12/31 /2002 1/1/2008 100891 1/1/2002 12/31/2002 1/1/2008 Unsuccessful Applicants 100899 1/1/2002 12/31 /2002 1/1/2008 Unsuccessful Applicants 100900 1/1/2002 12/31/2002 1/1/2008 Unsuccessful Applicants 139177 1/1/2002 1/1/2002 12/31 /2002 12/31/2002 12/31/2008 Claims against the City -- 139181 12/31/2008 1/1/2009 1/1/2009 Claims against the City Unsuccessful Applicants Unsuccessful Applicants 100850 1/1/2003 12/31 /2003 ' 100860 1/1/2003 12/31 /2003 ...'100863 1/1/2003 12/31 /2003 1/1/2009 Employee Files 11- 100866 1/1/2003 12/31/2003 1/1/2009 Unsuccessful Applicants 100871 1/1/2003 12/31 /2003 1/1/2009 Emplo ee Files ` 100875 1/1/2003 12/31/2003 1/1/2009 Unsuccessful Applicants -100882 1/1/2003 12/31 /2003 1/1/2009 Unsuccessful Applicants 100890 1/1/2003 12/31/2003 1/1/2009 Unsuccessful Applicants 100894 1/1/2003 12/31/2003 1/1/2009 Unsuccessful Applicants - 100898 1/1/2003 12/31 /2003 1/1/2009 Unsuccessful Applicants 100901 1/1/2003 12/31 /2003 1/1/2009 Unsuccessful Applicants GAHR Operations\Stored Files\2011 Destruction of Records.doc Destruction of Hunan Resources Records May 23, 2011 Pm -ye 3 BARCODE FROM TE TO DATE DESTROY DATE RECORD TITLE 100902 1/1/2003 12/31 /2003 1/1/2009 Emplo ee Files 133169 1/1/2003 12/31/2003 1/1/2009 Claims against the Cit 1133171 1/1/2003 12/31/2003 12/31/2009 Claims against the Cit • 100841 1/1/2004 12/31 /2004 1/1/2010 Em loyee Files 100864 1/1/2004 12/31 /2004 1/1/2010 Emplo ee Files " 100867 7/1/2003 6/30/2004 1/1/2010 HRC (Applications) x100870 1/1/2004 12/31/2004 12/31 /2004 12/31/2004 1/1/2010 Employee Files Unsuccessful Applicants Unsuccessful Applicants • 103003 1/1/2004 1/1/2010 103008 1/1/2004 1/1/2010 ` 103010 1/1/2004 12/31 /2004 1/1/2010 Unsuccessful Applicants 100845 7/1/2003 6/30/2004 7/1/2010 HRC (Applications) 133170 1/1/2004 12/31 /2004 12/31/2010 Claims against the Cit _ 139180 1/1/2004 12/31/2004 12/31/2010 Claims against the City 103002 1/1/2005 12/31 /2005 1/1/2011 1/1/2011 1/1/2011 Unsuccessful Applicants Unsuccessful Applicants Unsuccessful Applicants 103004 1/11/2005 12/31 /2005_ 103005 1/1/2005 12/31/2005 103006 1/1/2005 12/31 /2005 1/1/2011 Unsuccessful Applicants 139156 1/1/2006 12/31 /2006 1/1/2011 Claims against the Cit GAHR Operations\Stored Files\2011 Destruction of Records.doc