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Certificates of Destruction 2013
`°�� RECEIVED "U1 OCu eam �. a �� L 2 S 2013 Document Storage, Retrieval & Management Professionals - . CERTIFICATE OF DESTRUI ��w SAF ACCT #: COMPANY NAME: X<, r r; k., `; .+ t Imo. ADDRESS: e-1 r)y )7r DATE :.: TIME: + The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER BOX GAL. GAL. CAB r Of THE DOCUTEAM , > %/�r'� AUTHORIZED EMPLOYEE SIGNATURE PRINTED NAME: � ���-J, ly,L/ (�-)0lJi, , 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 I www,thedocuteam.com _ Wcu efill, Document Storage, Retrieval & Management Professionals CERTIFICATE OF DESTRUCTION ACCT #: COMPANY NAME: ADDRESS: / / %} /,.f ; a / DATE : +f TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER BOX GAL. GAL. CAB i THE DOCUTEAM , /i P r�%% ° AUTHORIZED EMPLOYEE ' _��'' SIGNATURE PRINTED NAME: �.1,. ' �%�.��, f (,.-�trr,- „ 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com dllfIIjIC, lli', lj:1'111' h ,_,., �.�' MC 0V,An um clty 0f S1611 luis 0131spo. City C1CRWS ofrIce, DATE: October 8, 2013 TO: Michael Codron, Assistant City Manager Christine Dietrick, City Attorney FROM: Sheryll Schroeder, Interim City Clerk SUBJECT: REQUEST FOR RECORDS DESTRU ION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. Please sign below indicating your approval for the destruction of the attached listing of records. C) , Q-i:�= MMic ael Codron, Assistant City Manager Vrrist:i:�n—eDAietrick,ttorney CERTIFICATE OF DESTRUCTION I, Sheryll Schroeder, Irate f City Clerk eby ertify that the records listed were properly disposed of on Original: City Cleric Copy: City Attorney's Office Requesl Records of Destruction July 20 2012 es CITY CLERK'S OFFICE RECORDS REQUESTED TO BE DESTROYED. All Advisory Body Applications from January 2011 through 2009 CITY OF SAN LUIS OBISPO P—ORDS RETENTION SCHEDULE RECORD TITLE TOTAL E RESPONSIBLE CODE SECTION__ _ RETENTION . K RETENTION_AND _ _ RE KS Audio Tapes PERIOD DISPOSITION OF RECO_RD _ _ GC34090.7 Project Files: Administrative Use Permit; Planning Commission Use P Planning IGC34090(a) Microfilm after 2 years Permit; Planned Development; Certificate of Compliance; Architectural T + 5 Clerk !GC34090 Review; Architectural Review Minor and Incidental; Environmental Review; General Plan; Specific Plan; Text Amendment; Rezone; City Clerk GC34090 Initiated Rezone; Annexation; Variance; Lot Line Adjustment., Street P Various GC34090(e) I Name Change; Other 2 Clerk f GC34090 Recorded Agreements: Residents/Covenants, Affordability, First -Time Home•Buyer, etc. P Clerk GC34090(a) (Filed under 704-06 in City Clerk's office in Housing Agreement 8i nc�lnventory Files _ 2 Plannin section by property address.) •GC340_90 - Sign Permits _ _ 2 _9 _ _ Building _ GC34090 Tentative Tracts and Minor Subdivisions P _ __ Planning _ _ GC34090(a) Film after minimum of 10 years.' See Public Works for final maps. Unreinforced Masonry Files (structural analysis) _ - P Building - - - - - iGC34090(a) 300 CITY MANAGEMENT c _ ell-?, r_r A nnA 301 COUNCIL FILES Appeals Heard by Council _ P' Clerk IGC34090 Appeals not Heard byy gouncil i CL+2 Various _ GC34090 Auc�io Tapes or Liberty System _ _ 6 mos Cier-k - - 6(34090.7--- Cablecast Schedule for Gov. Access Channel 20 2 Clerk GC34090 Council Agenda flackets_ P 1 Clerk GC34690 Council Brochures _ PI _ _ Clerk _ GC34090 Keep one for historical purposes Council "Notes" min __ 090 Council Policies & Pro_cedures P , — P F Cdlerk — GC34080 Keep arta for historical ur oses p p-. Council Resumes' CU+2i -- Admin GC34Q80 Council Subcommittee Assignments a 81 Clerk GC34090 DVDs R C,Ouridl and Planning Commission Meetings A Pi Clerk 6(34090.7 Hot Fries _ _ _ _ 21 _ Admin GC34090 Minutes -_ P _ Clerk GC34090(e) _Oaths of Office P] Clerk GC34090 Petitlons to Council 5 _ Clerk GC34090 Advisory, ory, non -election related. (If submitted to Council, retain permanently with agenda packet.) Proclamations — 2i C_lerk GC34090 PP�itlon 218 Protest letters P1 Clerk State Constitution Public C�pmrnentand Speaker Sllls _ 2 r Clerk 6(34090 Red File items (i.e-.correspondence)_ P; Clerk :GC34090 ON red file is part of the agenda packet `- iResolutions and Ordinances P Clerk_ - GC34fl90(e} 302 COMMISSIONS, COMMITTEES, BOARDS A eg nda/Agenda Packets P Various OC34090 Audio Tapes 2 Various _ _ GC34090.7 B ly aws P Various GC34090(e) Membership File: (Appointed AB members applications, oaths, T + 5 Clerk !GC34090 correspondence, etc.) tuna(not appointed)_ - Clerk GC34090 _ Minutes P Various GC34090(e) Recruitment File: Includes correspondence, Maddy Act notices, misc. 2 Clerk f GC34090 I ads, and information Resolutions P Various IGC34090(e) Rosters 3+5 Clerk fi C340W 304 CITY ADVISORY BODIES Advisory Body Ffandbpok P Clerk GC34090 Keep one for historic reasons Adviser Bodv Trainina c _ ell-?, r_r A nnA AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated 19 City of San Luis Obispo Police Department FDEC p5 2013 October 16, 2013 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding and recycling. Indices of this information are retained electronically in our Records Management Computer. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Requesting approval to destroy Daily Calls for Service Logs dating December 9 2009 through September 7 2011. Attachment: Copy of Retention/Disposition Schedule Please sign below indicating your approval for the destruction of the ove listed recv .'s. Chief fephen Gesell CVhris2tine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on K d R senblum Communications & Records Manager CM OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE _ RECOR©11TLF_ TOTAL OFFICE RJESP4NWLE CO E$ECTION RETENTION AND REMARKS _ WPOSIT0Nk 4F RE:C )ft VY86oM i ii'{ ww"tyr Pwa 't1ft*rwhbt4+di - _ _ fi►is .c c�►m_ �� _ _GC344f kk <dlfalMr i3jre4# • c;WG9 DMFSkrsc - - ;4R + Warlcn� - I T iit PRIM - !! g 14kc'III t _` P s4WFR * Hie!'O�fe81 - - - _ 0 Tl ill:ll�t rA • P1w P iJ 5iiiiI- 4Ij m 4 ] "Welft $ Gmulrtlweler infolmtl:lon— 1'N 'h&km RocK IFIn ¢°ltlrt&itla # i$Rfgrit8 _ P _ lilAtle�3 _ - -- — Qr1v31044 - - - z --- -- t��,. - lft ---- - p -- UllRFeS k" tit ppt} - --- iGC3413w - 1+�R� MR�,+_at {iit�dna wbMloE Renrks - P LktRfi R4C&i *: c�1 __- !WRF Mor**ax�� a_�"aann R - - - tium ev _ r40CFR - - - - 1306 POUCK fAdinvisla4veAc -AW Ra%lew _ Ci+5 I it r !GC34090_ _ �AdrrrslrativentrttarrsslsaestL.� Fbice _ Potie3C3+lUQD E1btt+rreC se�srd5 Grky +, tl►�i 8f 0e$trv[ion J11t,�trpslr 4«, 1PW3L'mft*ssWQWtCZ9C1dl(41&�t.A.H ar�d Ratit$+,�slet -- _ s- iu�rarr P6& _ --mc -- a e - ����_ G ►li I Ntid dAbVW - _ - _ --- .�21 rrrroorda �fY 45 Police�n+ac GGCC-sitlo WNWan R" G4i590 sryct C�G3A r� 1 • wih aye exp <kr d #111i4�' pEa i� y Calk} k►r .�rin�ca _ � - - __ �:f _.._ _ Poke lEanbertlbrtvarrl orfttt���c��yunds pC�y� - -. - - - Tyaft �----4i--- —.. - _ �, t#ktt�ek CWHIM pu11 bf ftau ANt In �IrDOfklwt �~ P l __ -Cada Cab enrrrt Uorr askD MAtRI�liF StrancA iy G pipb• _ - CL -r5 Or P C1 E 7S P� t �"vfmnt �s?I� w�a�gr+ 1� ta�ak�S tOel3h &Swift CoduSl�nl+�''!#3�ii�>��r or EMI w f-tdS 1196p if8$119E I , I xcrrain: wdiMi�lr1 HdS 11357fej �y jun a_ P _ !�duTlsna►tcrr�timknet Rappt{4 _ JOC , tl � nW*-rds wtEi It3a �ne�pl�crs [�T Petri arm ml pdeoe�s IF�"'�.._ — — _ _- A'cuvo -- PdiC! �. ' P _ Rn�Ce 10L,EiS, CL*2 FcRk78 • S �6ri9, -_r. _��- Pug= � �kF with !rtet6�Id W%# Z4 wmrran� � s N9d tYil Mrer3tt►$t ate! wwaci t< vla wm t8m of been me rid, W0l*Ai=$W arm*ts (* Wt H&S t i357!1 j984'), figy y- p r _ Cil' Nmv�iA4irqi wim mew W-60- �; --- --- 'r3�r4Q� • �ipt<fi0irriC irk$ eN --._- -._ AffW0WE4"jQ'% =A1. AU t {J6AC*WWC4MoWW CL&CAInW QflR-ftltlMY _W no t> W*gftVns g: EWCWp_;V1ffiWAn1 Sm&4A mftd r=rirmYated 26 4 Memorandum "Service, Pride, Integrity" November 28, 2012 FNOV T 2 2013 C%, 4""0a*0 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION Police Department 1042 Walnut SLO, CA 93401 (805) 781-7317 On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be to run the DVD through our magnetic machine and then break the DVD as a means of destroying the information. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Sero r 2 DVD labeled 2007 / 2009 covering audio recordings between 01-07-09 and 09- 07 r St n Gesell Christine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION certify that the records listed above were properly disposed of on Kerri sen lum- e. ccr�vr�Sc Communications & Records Manager Attachments: 1. List of records to be destroyed 2. Relevant section of the records retention schedule 3 /4-01 U Voice Print, Digital Voice Log., Archive Media Summary Logger ID: 2, (Generated by Client) 11/28/2012 3:10:08 PM ID Location Recordings Hours CreatedArchive First Call Call-, 2007 76831 635.44 -—Last 10/21/09 01/07/10 12:19 03/28/10 02:14 2009 63417 586.55 03/29/10 06/17/10 22:09 09/07/10 09:02 TOTALS* 2 140248 1221.99 AVERAGE 70124 610.99 * Only Archive Media Containing Call Records are Included by this Report. Copyright (c) 1999 - 2003, Voice Print International, Inc. All Rights Reserved. CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECOM TITLE TOTAL or -me R_ESPO E CODE SEC 71001 REidt ON yF EtlF61 KTIO AND_ REMARKS _ Pima 019POSIYi1 N or ORD 3 - Lllilhes tiG340!I} Y►X8ier d WItY24ement Pian& S�2 Uliiilea 46CiR 4%V� dVl8eaeurater Swift _ CL+10 Alii " {3C3i0U Wau�rr O_1,9tlty i� f' _ �Jll s Gc3Wlm WoW Roust • SWRCB 8• wbFS repw" P ,lithows IOCFR; , 'hinmr Traimeal PWI -Dew & idbk �-%mb rt pym P 111ifbts 140CFR + HftAW ,WqW Tmgh wd asap = EPA mpwU- P UUfp>}S 4+ FI$+HirApnr,.ii Weir, 8 Grbunlixrisie► itiFo<yrreiid„ P 41abm - - GC340M �1gTge RCAa Fines Plus and 6t3wff*ms _ P _ Juldes G�3A0�4 wh3ia Pax*.&hwles _� R t ltil GC I d iWRF, iR:aac s�ie?tix r�� ► IilWida2 %6Rfi[Y5 P Umii 40CFR - Habxical .l F rhe l#a<wporia,g Ra�rts 2 Ulirtles .41(1 R 1300 POLME 1 !Ativirtis vw+dint Rrrriew_ CL+S Pa" =3409a _ tAgirs�rtr�ttirre+tvrilerr►t+d P PcArat W340% Elactrbnc retards Gray Wtht the enc ti of rnanaabbd deGbl cbm •Purs+ai to sso!u:� PC 29'd1(41$ 8?.1 0., '.118 11361 <ARArmMReWlt Anal md C:gOw Rester # Adipi &C3io3o - Ad,i►_ P k `.1 b Axscn Re~- ,i,ivenile P po" _. VW781 Audtr t>`�or,tinq TatR{,hp�g grid 2 _ CsG3i09A.B • €Lftc * reiWM only 8?d vxdIrWE-Ag ns T45 5wKgrT9Wx; ir: ve'��i - fm Hived CL -2 _pokeGC}1Gy�1 OCC 34090 Unfiona _ - 2 a _GG34M I !�rsaa+ anij qrY C pe-rpia, ,ts CL+5 PKfi Gt _ 034090 Gpltyipr, Ftp : Pok* _ G052—M ano �34M 7 w wrth am exta_ai i & tatalrty mporji Gana d 4{ art P6r"il Fio=,ft - A. E42 'p_o" 94➢i50 C47irlfdanbai tnigrrYnia s 2 poise C�C3A0�Q 21 Pot" ca Emarww m wp:K any :51ilg ca4'ltr; UniaLof 2 GC34D90 �jrRewt � -�lce -t7C34o9c1 Fit+ esfiani ryii'si4i-_ - - -_P %ICL PC 803 hiriw hin Re ith F+5 Phi [e 341�iF— 1 fn` iiilFGcoast" A POW@ C{"3 (c) Pie _ _ K 7W - Case ty eme det9rrn+r Wn P 6 vdielf+r,r Wre0 vsW f �igny t�pAei airnm minks punis a"a by clew Mife in $YMMT%W yy F P4iioe 7'G# I F 8 i4rres • int w CL -5 LN P Police _ CLUB P&P - pwm@mnt " nn!L"A Wjtw ? 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Tani, Pwmils CL -2 PdiCe _ `GC3409Q,'Si. d -W 160' 5, Poiioe GC -34090 vkh t lkms: related ur5eluW vr&ranls, U& a I&% W11Ci•4 "a0e not haen r®q-v9red, weed _dicalsd xm" (9 -ml PALS 1 i3 y 9SW). p vwntty kiesd [i3r 8iid Mlhatdii,rt rioLiiBn 8ffi MONed dVil ar orirnirlal litersans -__ P Poiiae GLE t S ?3 ►;cwt l;t9eas" lam" avftawroa 5 r3C340SC Eiatla3n;� r,xt rd5 Cnl AS-AME*460+ ALL-Abdr �-C i�Cor�ptlrJ Cly; -currant GrR-C ntrai +errnam6w40-W.., E_.w [l.tsch P.N,.w*r.i _=So paroeded r_TerrctilAW 26 Memorandum "Service, Pride, Integrity" Police Department 1042 Walnut SLO, CA 93401 (805)781-7317 September 25, 2013 RACE If E1j To: Stephen Gesell, Chief of Police OCT 2 9 2013 Christine Dietrick, City Attorney SiLf) CI? -Y CLEI From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In according with that policy and schedule, certain records have been identified as eligible for destruction. The method of destruction will be by shredding and recycling and or deleting from our Records Management computer system and our Laser Fiche document imaging system. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Requesting approval to destroy expired taxi permit files that have been deemed closed (expired) plus two years. Attachments: Copy of Retention/Disposition Schedule List" �f expired permits by taxi driver name Stephen Gesell Chief of Police r7_,- ristine Dietrick City Attorney CERTIFICATION OF DESTRUCTION certify that the records listed above were properly disposed of on Ker Ro enblum Communications & Records Manager A I B T C D E 1 2 TAXI DRIVERS/APPLICANTS SUBMITTED LIST TO BE PURGED 3 EXPIRATION DATE LAST FIRST DATE FILE CAN BE PURGED DATE FILES PURGED 4 10/30/2010 WHITE MARY 10/30/2012 5 11/4/2010 NORTHCOTE VAN 12/4/2012 6 1/14/2011 WYNN JEREMY 1/14/2013 7 2/5/2011 KLEIN KENNETH 2/5/2013 8 3/1/2011 NEWMAN EVAN 3/1/2013 9 6/22/2011 ONEAL JON 6/22/2013 10 7/14/2011 MCGILL PAUL 7/14/2013 11 7/22/2011 CARTWRIGHT CHRISTOPHER 7/22/2013 12 7/30/2011 RINEHART THOMAS 7/30/2013 13 7/30/2011 MCCLANAHAN BRUCE 7/30/2013 14 8/6/2011 DOZIER SCOTT 8/6/2013 15 8/12/2011 HANNA RICHARD 8/12/2013 16 9/1/2011 BAILEY MARK 9/1/2013 17 9/1/2011 BAILEY ANTHONY 9/1/2013 18 7/6/2009 ALSAIFY FUAD 7/6/2011 19 6/3/2010 BINDER LEIGH 6/3/2012 20 9/4/2010 BUYS STEPHEN 9/4/2012 21 8/20/2010 EVERETT CHRISTOPHER 8/20/2012 22 7/17/2010 GIRAL NANCY 7/17/2012 23 8/25/2010 HAMMERICH PETER STEVEN SERGEY JONATHAN KERSTIN 8/25/2012 24 7/17/2010 JOHNSON 7/17/2012 25 8/26/2010 1/5/2010 7/27/2010 MOISEYEV 8/26/2012 26 NICHOLSON 1/5/2012 27 1 TREPTOW 7/27/2012 C=ITY' OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD 11'rLg- TOTAL OFFEE RE3PONSWILE COOL SLC710s R ift W T ION &ftWfi�140 )REMARXS PER100 ..Fdit desposIT& & iFfeom Vd)ss RebaM avokew-s 3 ulithm W34 * D Wpshavater maniwmm Plans —k %"WW-A—aw—wal-& CL+10 ljfilitl" - GC34M Wamr 9- ofipift WsW Rause - S'NRCB mhtRkrepar4r% iv"lln" -666fif-!s- Water'Treal"Ill Ptwl - D -.20--q pt "qmA rtpma P 4QCFfV+ Hkwiical jWqW Trg; ",nt Ptwd - EPA. r4pKA.; p Mines 46�ff- HqAonr-al P ULik Wl—i&e R6-cW Finarom Aws ana &Mgwda P 'Julides GC340" AV75a6p PmckMriule� vii-ses .66546ja IN 40rr-R + H4byical 13M POLICE !AdreirrWava Accjft% Re,.Vo CL -5 A*" "�dmwwbx&;ihft- (,;C, 34M p w3i ago E lecircrA re=ds �N y W6 the e.Kept�vnm of rttuitdamtr pirsu-.0 to w0ms- PC, 290dj(4l &851 0, H&S 11.3$1 W Aemsf Repcds Arrev and-C-9alM Regfstet :GC34DAD Amm Atd l (b,,- Aiian RDOWDWL - JUWnlle p Pq 44d1 781 ALAO 2, §nfm CF64093.6 = Electronic rewmit only OqKkurvur4 MOVE-APU"S T45 Bs&am" Irrvm jaw - Nu Hired Ct.+2 GC340M udwst p 799 G�aatiome E4qctr -- CL*5 Poke 0C240W aw GC34M. 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CL -5 OF p F 'CCETg FISP - Pwnwmrit Lra wwpnl kwm H&SI1360 Polo a PC 799 Piplkpe GC3409G, Bmsiodt recardD *M ft akeepftn or dftMh and rnls§ng wsom WKWrFt Wld N13n-ClMh;W RDPW,% 4lne 0& Deterlm LoqW5ure&~M mp&% K4vpqN - pm P&P —A0"P -wispip- Tod, Pernibi -CL.-2 pEfice Gir-340M wALh egWlbAs: ret3*d urd w8rranls, kL"ifiabhe qwTM ~ h9V9 not been r9mvered, w'kVAk:aW wTv" (a-wl KL5 i IaS-jfl 138qi, pressn"y MisdaiteMa aM IntWbOr; vk4slioll cas" awoh,,rd 4n •mvii ar airnitiml Mplim Persons - AcWm p pdwe CLE I -SP&P -!Lws�'T Nam=l pm - pvle -349!90- Electronic re=rls ciftly &E-NIW E*imimm AVI ual 0L-6k*vdCmp4l'ld 0,o-rurrem rap -0011W omwrt pu mog- iwayMm E=,AFW Elmlot, P-Dvw—rl G=SL.Pdrceded Tzrgnr4w.ary 26 e4y 4 ,. m. RECEIVED ��. Police Departanmenent MAY 0 2 2013 April 1, 2013 SLO CITY CLERK To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by deleting them from the Laser Fiche imaging system and destruction of the micro film and/or micro fiche images. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Request approval to destroy public intoxication arrest reports between the years of 1970 and 1979. They will be deleted from the Laser Fiche system which is our master case file storage system. Our retention schedule now allows destruction of public intoxication arrests after 10 years. Attachments: Lists of reports to be destroyed Copy of Retention/Disposition Schedule Plea a sign b low indicating your approval for the destruction of the above listed re ds. 2 Stephen Gesell C Whristine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of ons%/� Kerri Rosblurn Communications & Records Manager ecuTeem Document Sturago, Retrieval & Management Professionals CERTIFICATE .s , OCT 03 2-1-9594 OF DESTRUCTION COMPANY NAME C O S l- 0 - C-� �v- �7 0 ACCT #: : ADDRESS: c\ C' 0 DATE. b 3 TIME:. SL -0 ll lq-- The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE FILE BOX BANKER 35 GAL. 64 GAL. LARGE CAB MED. CAB MAG.MEDIA OTHER BOX 2QUANTITY DESTROYED THE DOCUTEAM 1 AUTHORIZED EMPLOYEE I " SIGNATURE i �� [U10,4 _ W f 7Y[1}j,'61.(Aj 1 �' PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com hT-Pom ac Document Storage, Retrieval & Management Professionals tRn.- i Il7ft L CERTIFICATE OF DESTRUCTION ACCT #: COMPANY NAME: �J"� ADDRESS:f'i+'i I✓� J, DATE: ��' `:.�_ /p, TIME: The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. REQ. _! NOTES: OCT 15 2013 CONTAINER FILE BOX LARGE FILE 32 64LARGE TYPE BOX GAL. GAL. CAR QUANTITY i DESTROYED THE DOCUTEAM AUTHORIZED 1 EMPLOYEE :•tiT "r +J't"+ SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I ralifornia 93401 1 Phone 805.544.0440 1 Fax 80P X44.0858 I www.thedocuteam.com DocuTeam Document Storage, Retrieval & Management Professionals ml�ms� 11 Iml CERTIFICATE OF DESTRUC*j;,C 1 '= ACCT #: COMPANY NAME: ADDRESS: DATE : "f= v . TIME: r The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials... -- NOTES: CONTAINER TYPE QUANTITY DESTROYED THE DOCUTEAM EMPLOYEE FILE BOX LARGE FILE 32 64 LARGE MED. CAB I MAG.MEDIA OTHER BOX GAL. GAL. CAB , PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805 544.0858 1 www.thedocuteam.com �� Do�uTeam (A. AUG Q 2013 Document Storage, Retrieval & Management Professionals y CERTIFICATE OF D E S T R U CTI 0 N - ACCT #: COMPANY NAME: ADDRESS: DATE TIME: The DocuTearn is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE Box LARGE FILE 32 64 LARGE MED. CAB MAG.MEDIA OTHER Box GAL. GAL. CAB THE DocuTEAM �f AUTHORIZED EMPLOYEE SI L PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com i Document Storage, Retrieval & Management Professionals 7/30/2013 To our valued customers; FRECE","' 2013 CLERK The Docuteam would like to thank you for your business during the first half of this year by offering a discount for early payment on your invoice/s enclosed. The terms of this special offer for our customers are a 10% discount on the entire balance of the August 1St invoice date with payment received on or before 8/23/2013. Should you plan to take advantage of this offer please deduct the discount from the invoice and send accordingly. Please note that all standard terms apply moving forward including late payment fees. As a reminder, standard terms are net 30 from date of invoice and late charges are $35 or 2% of balance whichever is greater. Thank you for your business and support and if you have any questions please feel free to contact either myself or Liesa Haner at (805)-544-0440. Sincerely, David Sylvester General Manager Phone 805.544.0440 1 Fax 805.544.0858 140 Hind Lane I San Luis Obispo I California 93401 service@thedocuteam.com 4 4 -�--"or,-*. Police Department May 7, 2013 To: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION ECf-71 �d MAY 2 4 [uH SLO CITY CLERK On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The method of destruction will be by shredding the sealed records. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Destruction of reports previously ordered by the Courts to be sealed and the purge dates have now passed. COURT ORDER SECTION DATE OF ORDER PURGE DATE CASE #JV18400 781 WI 05/09/1995 11-01-2012 90065004 #JV42002 781(d) WI 09/22/2005 09-22-2010 031115002 #JV19833-E 389(c)/781 (d) 04/20/1993 10-12-2012 92030027 #JV20279 02/02/1995 02-02-2013 93218001 #JV18869 781WI 02/24/1993 05-06-2012 89075013 91051017 91284018 #J06-16 781WI 12/28/2006 12/28/2011 050903053 #JV44458 793(c)WI 05/03/2007 05/03/2012 051217037 #JV42112 793(c)WI 07/23/2007 07/23/2012 040216013/014 #JV44534 793(c)WI 10/01/2007 10/01/2012 060201047 #JV23369 781WI 11/28/2007 11/28/2012 990313060/66/70 990428041 0052505510528036 #JV44463 793(c)WI 07/23/2007 07/23/2012 051217037 #JV39082 793(c)/781(d)WI 02/06/2007 02/06/2012 020220010 #JV40571 793(c)/781(d)WI 02/06/2007 02/06/2012 021129048 DOJ Order 851.8PC 02/24/2011 03/16/20 92096008/962096008 38091 851.8Petition 10/06/2005 10/06/2005 980708053 #JV21395 781WI 09/12/2007 09/12/2012 93049022 #JV19065 781WI 08/02/1995 08/02/2012 91099009 #JV44397 793(C)/781(d)WI 07/23/2007 07/23/2012 060126059 #JV44526 781WI 11/08/2007 11/08/2012 060201047 #JV44075 781WI 01/16/2007 01/16/2012 040817044/050612079 #JV19462 781WI 02/07/1995 02/07/2013 93079008 #J06-17 781WI 05/02/2007 07/11/2012 89279017 Police Department #18789 781 WI 02/17/1993 02/11/2012 91060011/91052013 #JV41297 793(C)WI 02/06/2007 02/06/2012 030222069/075 #JV41186 793(C)WI 02/06/2007 02/06/2012 030606045 Please sign below indicating your approval for the destruction of the p ave listed Stephen Gesell hristine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on er Ro enblum Communications & Records Manager DATE: August 6, 2012 TO: Michael Codron, Assistant City Manager Christine Dietrick, City Attorney FROM: Sheryll Schroeder, Interim City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. Please sign below indicating your approval for the destruction of the attached listing of records. CC,-- �'o Mic odron, Assistant City Manager Kristine ZDietri'ck, City Attorney CERTIFICATE OF DESTRUCTION I, Sheryll Schroeder, InterCity Clerk, do hereby certify that the records listed were properly disposed of on Lr✓ 9-d� -ice Original: City Clerk Copy: City Attorney's Once Request for Records of Destruction July 20 2012 es RECORD STORAGE CITY CLERK'S VAULT CITY HALL TO BE DESTROYED OCTOBER, 2013 Ori inatim Description Year(s) City Clerk Advisory Body Recruitment Files 2003 to 2005 City Clerk Advisory Body Annual Dinner Files 2005 City Clerk Advisory Body Training Files 2005 ..\..\104 Records Management ftammemoRAnbum cl o DATE: September 25, 2013 TO: Michael Codron, Assistant City Manager Christine Dietrick, City Attorney FROM: Sheryll Schroeder, Interim City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. Please sign below indicating your approval for the destruction of the attached listing of records. Michae drop, Assistant City Manager XistineDietrick, City Attorney CERTIFICATE OF DESTRUCTION I, Sheryll Schroeder, Interim City Clerk, do hereby certify that the records listed were properly disposed of on 0C,,e I, o/,-? Original: City Clerk Copy: City Attorney's Office Request for Records of Destruction July 201011 es CITY OF SAN LUIS OBISPO P --()RDS RETENTION SCHEDULE RECORD TITLE Project Files: Administrative Use Permit; Planning Commission Use Permit; Planned Development; Certificate of Compliance; Architectural Review; Architectural Review Minor and Incidental; Environmenlal Review; General Plan; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; Annexation; Variance; Lot Line Adjustment; Street Name Change; Other Recorded Agreements: Residents/Covenants, Affordability, First -Time Home -Buyer, etc. Si nq Inventory Files Sign Permits Tentative Tracts and Minor Subdivisions Unreinforced Masonry Files (structural analysis) 300 CITY MANAGEMENT 301 COUNCIL FILES Appeals Heard by Counct Appeals W.1- eard by Gouncii Audio Tapes or Liberty System _ _ Cablecast Schedule for Gov, Access channel 20 Council Agenda Packets Council Brochures Councll "Nates" Council Policies 8 Procedures Council Resumes Council Subcommittee Assignments DVDs of Couna and Pienning Commission Meetings Hot Files Minutes - a _Oaths of Office Petitions to Council TOTAL RETENTION PERIOD ,E RESPONSIBLE ,- r( RETENTION AND DISPOSITION OF RECORD P Planning CODE SECTION REMARKS GC34090(a) Microfilm after 2 years P Clerk GC34090(a) (Filed under 704-06 in City Clerk's office in Housing Agreement (section by property address.) 2 Planning GC34090 2 Building _ IGC34090 _ _ P Planning GC34090(a) Film after minimum of 10 years.- See Public Works for final maps P _ Building __iGC34090(a) PI CL+2: 6 mos 2i Pi Pi 2, P. CU+2 -_ PI 2, P1 - pl 5. Clerk Various Clerk Clerk Clerk Clerk Admin Clerk Admin Clerk Clerk Admin Clerk Clerk Clerk Proclamations 2i CledC Proposition 218 Protest letters P IClerk Public Commentand Speaker Slips 21 Clerk i Red File Items (i.e; correspondence) _ p Cleric _ I Resolutions_ and Ordinances _ _ - P Berk 302 COMMISSIONS, COMMITTEES, BOARDS A en9 da/Agenda Packets P Various Audio Tapes 2 Various B ly W_s P Various Membership File: (Appointed AB members applications, oaths, T + 5 Clerk correspondence, etc.) ,APsli a *ns (not appointed) 2 Clerk Minutes P Various Recruitment File: Includes correspondence, Maddy Act notices, mist. 2 Clerk ads, and information Resolutions _ P Various Rosters S+5 Clerk 304 CITY ADVISORY BODIES Advisory Body_HandWok P Clerk Advisory Body Training 5 Clerk IGC34090 _ GC34090 GC34090.7 IGC34090 GC34090 GC34Q94 Keep one for historical a ses IGC34090 _ GC34090 Keep orte fo_r historical purposes GC34090 GC34090 GC34090.7 .GC34090 GC3409Oe GC34090 _ GC34090 Advisory, non -election related. (If submitted to Council, retain permanent with a. endoaP deet•) GC34090 State Constitution_ GC34090 GC34090 Original red file is part of the agenda packet _GC34090�) OC34090 GC34090.7 GC34090(e) GC34090 GC34090 GC34090(e I GC34090 l C34090(e) i GC34090 Keep one for historic reasons AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated 19 CITY OF SAN LUIS OBISPO Rr-"7RDS RETENTION SCHEDULE RECORD TITLE _ ! TOTAL c RESPONSIBLE CODE SECTION _ RETENTION RETENTION AND REMARKS PERIOD DISPOSITION 0_F RECORD Annual Advisory Body Recognition e 5 Clerk GC34090 Miscellaneous/Ad Hoc Advisory Bodies CU+5Clerk GC34090 Quarterly Advisory Body Chair. Meetings with Mayor _ 5, Clerk GC34090 _ 4 400 FINANCIAL AND FISCAL 401 ACCOUNTS PAYABLE Accounts Payable Reports AU+5 Finance & IT GC34090 Accounts Payable Supporting_ Docs (voucher, invoice, PO) AU+5 Finance & IT GC34090 1bank Statements _ C,�Ir'� AU+5 Finance &IT IGC34090 Tax Reports (1099 Tax Info/Returns) qU+11 Finano2 & 17 41CFR50-201.501201.501 402 ACCOUNTS RECEIVABLE Assessment Payoffs AU+4 Finance & IT GC3409fl(c) Business Tax Customer Files _ _ _ AU+4 Finance & IT _ GC34090(c) / SLOMC3.01.501 B_ Cash Receipts AU+4 _ Finance & IT GC34090(c) Credit Bureau Adjustments _ _ _ AU+4 Finance & IT 1GC3409U(c) invoices _ _ A1.14Finance & IT GC34090(c) Journal Entries AIJ+4 Finance & IT _ iGC34090(c) Refunds T AU+4' Finance & IT IGC34090(c) Revenue Backup AU+4. Finance & IT iGC34090(c) / SL6MC3.16.190 / SLOMC3.04.110 Transient Occupancy -Tax __AU+4 Finance & IT _ i GC34090(c) 403 MISCELLANEOUS _Budget Amendment Request BAR)AU+4 Finance 8 IT IGC34090 Checks, Canceled AU+6 Finance & IT _ tGC34090(c) / CCP33.7_ General Correspondence AU+4 Finance & IT GC34090 406 PAYROLL droll Charges AU+4 Finance & IT IGC34090(c) / CFR516.2 Payroll Reports AU+10 Finance IT _ _ GC34090(c) Tax Reports AU+11 _& Finance & IT _ GC34090 c 1 CFR516.2 R i Time Sheets AU+4E Finance & IT —�-� GC34090(c) / CFR516.2 408 GRANTS Community Development Block Grants (CDBG) _ T+41Planning 24CFR570.502 Federal Grants, including FEMA / Other Emergencies (Applicants, C'_=5` Various G64090 reports, contracts, supporting documents_ Grants-in-aid (Applicants, reports, contracts, supporting documents) CL+5. Various GC34090 State Grants (Applicants, reports, contracts, supporting documents) CL+Sj Various GC34090 411 UTILITY BILLING Credit Bureau Assignments AU+4 Finance & IT GC3409 c N_L Meter Reads AU+4 Finance & IT ._ GC340M(c) Payment Stubs & Tapes A(_+2 Finance & IT GC340_ d) Purge Tapes AU+4_ _ Finance 9 -IT GC34090(c) Refunds AU+4 Finance & IT GC34090(c) Y Service Requests AU+4 Finance & IT GC34090(c) Utility BillinQ_Register _ _ AU+4_ Finance & IT _ GC34090(c) 412 FINANCIAL REPORTS Audited Financial Statements _P_ Finance & IT GC34090(0) Bonds Payable and Other Long -Term Indebtedness T+3 Finance & IT _ )GC340E (C) / CCP337,5 / GC53921 Budget Document Financial Plan P Finance & IT ,GC34090(c) AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=AfterEledion P=Permanent S=Superceded T=Terminated 20 RECORD STORAGE CITY CLERK'S IRON MOUNTAIN VAULT MICROFICHE RECORDS TO BE DESTROYED September, 2013 Origination Storage Date Description Year City Clerk Claims Against The City 1942-1984 City Clerk Proclamations 1987-1989 City Clerk Council Annual Work Program 1984-1987 City Clerk Advisory Body Quarterl Minutes 1985-1988 City Clerk Vehicle Bids 1978-82 & 1987-88 City Clerk Camp*gn CampaignReg. Ord. Committee 1986 City Clerk Chamber Monthly Reports 1986 City Clerk Agenda Mailing Lists 1987-88 City Clerk Public Hearing Notices 1983-87 City Clerk Council Goal Setting 1993 City Clerk Comment/complaints 1990-1991 City Clerk Budget workshop 1993-95 City Clerk Ci!y Clerk Chronological Files 1980-82 City Clerk Advisory Body Past Members 1982-88 1982-86, 1990-94 1993-95 City Clerk _ City Clerk Agreement Files City Clerk Agenda Updates 1976-89 1990 City Clerk City Clerk subject files 1978 City Clerk Public Comment cards 2009-2010 City Clerk Notification Forms 2012 City Clerk Audio Cassette Tapes Council Meetings 2002 City Clerk Audio Cassette Tapes Council Meetings 2006-2007 City Clerk Audio Cassette Tapes Council Meetings 2008-2009 City Clerk C4y Clerk's Payment Vouchers 2009-2010 FAPR ECEIVED o� m em omin 12,2013 city of san Luis Obispo, paiiks ana aEcuEation 6epautment CIS CLERK March 1, 2013 TO: Shelly Stanwyck, Director of Parks and Recreation Christine Dietrick, City Attorney FROM: Marti Reynolds, Supervising Administrative Assistant SUBJECT: Request for Records Destruction On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as now being eligible for destruction. We currently have the equivalent of 51 boxes of records that exceed these retention requirements. All boxes are in storage at the Ludwick Community Center where they are marked and arranged by a number and letter system then placed on an inventory spreadsheet. This inventory is then visually verified and additions noted before making this annual request. The method of destruction will be by shredding and recycling the boxed contents of the eligible files. We anticipate using Iron Mountain Records Management. Once permission is received, we will schedule Iron Mountain to come to the Ludwick Community Center to shred the approved documents. Please sign below indicating your approval for the destruction of the records listed on page two of this document. Also attached is the disposition schedule from the Records Retention Policy outlining Parks and Recreation documents. VM - Shelly Stanwyck, Parks and Recreation Kristine Dietrick, City Attorney CERTIFICATION OF DESTRUCTION I, Marti Reynolds, do hereby certify that the records listed on the attached were properly disposed of. pervising Administrati Assistant Date Original: City Clerk Copy: Parks and Recreation Department -1- 2013 Records Destruction Listing — In Storage at Ludwick Community Center Box # Dile Name Dated Retention Exnires Room 1: ..__ ___ .... 1-A Injury Reports/Participants 2006 2013 TOP 6 Triathlon Waivers 2008 2013 TOP 7 Facilities Permits & Insurance 2008 2013 FLOOR Facility Use Permits 2006 2013 FLOOR Art in the Garden, 02-07, Sp. Evt. 2008 2013 Approvals 07, JHS Christmas 05-07, Banners 2008 FLOOR Youth Svcs Scholarships 2009-2011 2009-11 2013 FLOOR Childrens Services Billing 2010 2013 TOP FLOOR Contract Class Waivers 2009 2013 TOP FLOOR Childrens Services Billing 2008 2013 TOP FLOOR Bishop Peak & Sinsheimer Childrens Svcs 2009 2013 BACK Billing FLOOR Jr. Giants Teen Waivers 2006 2011 (2013) BACK (2 boxes) FLOOR Hawthorne Billing Sheets 2009 2013 BACK (11 boxes) FLOOR Pacheco Billing Sheets 2011 2013 BACK FLOOR Bishop Peak Childrens Svcs Billing 2010 2013 BACK (3 boxes) CS Room BACK Sinsheimer Billing Sheets 2009/10 2012/13 WALL BACK CL Smith Billing Sheets 2010/11 2013 WALL BACK Pacheco Billing Sheets 2010/11 2013 WALL BACK Pacheco Scholarships 2010/11 2013 WALL (21 Boxes Total for Room) -2- CITY OF SAN LUIS OBISPO RETENTIONMISPOSITION SCHEDULE Page 11 T _ rSC�.VKU I I I LtI -- — i RETENTION PERIODS 1 I/M VITAL --- ---- OFFICE OF CODE SECTION " -- (In years untesa atharwine noted} RECORD REMARKS _ ACTIVE_ INACTIVE TOTAL _� — Public Faci€ities (Including pools and parks): Capital mprovernents and 5 5 10 yes Public Wgrks IGC34090(a) Construction Public Facilities (Including pools and parks): Maintenance and 5 5 10 yes Public Works GC34090(a) 1 — Operations I JScholarshi s 1 CU cul P&R GC34090(__v_�._" _ [Special Event Permits _ 2_ 3 5: P&R _ GC34090(d) ISports Waivers CU+1 2; 3 P&R GC34090(d) -- Triathton. Waivers � CU+1 4. 5 ; P&R GC34090(d) 11i14`:PARI{58� r;E0.11EATI014 & CULTURE S = 1t1tleF€6 {1EGEA,iCJ -;-' M 'Accident / Injury Raports Event Partic;�ants CU+1 61 i 71 P&R IGC34090(d) ;Banner Applications and Permits T 21 31 51 P&R iGC34090 d CAL -OSHA Department Tailgates CU+1' 6i 71 P&R !GC34090(d) iContract Instructors Contracts CU+1 41 51 P&R _ GC34090(d) Contract Classes Waivers, Rosters CU+1 41 51 P&R GC34090(d) ;Children Services billln /Faclllties/Pool 2 P&R GC34090 �Facility Rental Information CU 2; CU+2 P&R GC34090 d _(Facility Use Permits 2 3i 5' P&R GC34090 General Information ori inal correspondence) 2 -- 2 P&R GC34090 d Golf cart !lability release forms 2 3; 51 P&R GC34090(d) !Homeless Camp postings 21 3 5 P&R � Penal Code 602 et al, i How Are We Doing Forms CU+1 1 2, P&R V GC34090(d) Pesticide Certification records (use, purchase, training, MSDS) cul 4 CU+41 P&R GC34090 Playground Audits P1 I P I yes I IP&R — GC34090(a) Press Release CU+1 1 2 3 1 P&R �GC34090 d CU=Current CL=Closed/Complated P=Permanent D/R=Destroy when no longer relevant A/E=After expiration T -Termination AU=Audft S=Superceded IN = Image/Microfllm/Fiche IRON MOUNTAIN' 1000 Campus Dr Collegeville, PA 19426 Direct Questions To: Customer Care - 1-800-934-3453 or askcustomerservice@ironmountain.com CITY OF SAN LUIS OBISPO DEE LAWSON RECREACTION DEPT 1341 NIPOMO ST SAN LUIS OBISPO CA 93401-3934 D,o You Need Help Reading Your New Invoice? Review 'How to Read Your Invoice", or access to training via 'How To"s and Demos, available for Records Management customers at http://cic.ironrnouritain.com/ records/invoices/update.asp or for Secure Shredding customerss at http://cic.ironmountain.com/shredding/ invoiceslupdate.asp Invoice GaSeway is harell The enrollment code on this Invoice allows you to create the adrninlstratlon account to manage your Iron Mountain invoices online. Refer to step by step activation Instructions Included within your invoice package . Pay your Invoice online . View or download POF versions of your Invoices and Invoice reports . Self -manage user access to Invoice Gateway for your organization's resources Account Administratow P14asie more your Cusswner ID should be used for both your Customer 10 f ald and 0aer Name fleld for sign -la to the Invoice P'orta'l The Account Administration D�efautt: The first person to log: in using the enrollment code will be the Account Administrator by default. Please be sure to forward tate enrollment code and website address to the appropriate person within your organization. / �7 InvoilL Account Overview Invoice Number: Invoice Date: Storage Period: Service Period: Customer ID: Department ID/Name: TOTAL AMOUNT DUE: Due By: Monthly Statement Summar Balance Activit Page 1 of 2 GVM7952 03/31/2013 02/27/2013 - 03/26/2013 LS123 2/RECREACTION DEPT $350.19 04/30/2013 Total Amount Due from Prior Invoice 32.91 Payments Applied By 03/26/2013 0.00 Adjustments as of 03/26/2013 0.00 Balance as of 03/26/2013 $32.91 If the above balance has already been paid, thank you for your payment. Please pay the new charges /only. � New Chargesj7Gt Storage 0.00 Service 292.69 Supplies 000 Other Charges 24.59 Tax 0.00 Total New Charges -0-1 x$317.28 TO VIEW AND PAY ONLINE GO TO: http://ironmountainbillingservices.bilitrust.com USE THIS ENROLLMENT CODE TO CREATE YOUR ORGANIZATION'S ADMINISTRATION ACCOUNT: SRB QMP QDK SUBMIT PAYMENTS IRON MOUNTAIN TO: PO BOX 601002 PASADENA, CA 91189-1002 IRON MOUNT NV Invoice Page 2 of 2 Customer ID: LS123 Department ID/Name: 2/RECREACTION DEPT Description ON-CALL,OFFSITE SHRED, BOX ON-CALL,OFFSITE SHRED, TRIP ONSITE SHRED, SEC 65 GAL ONSITE SHRED, TRIP SCHEDULED FUELSURCHARGE- SHREDDING Sub Total TOTAL NEW CHARGES Invoice Number: GVM7952 Invoice Date: 03/31/2013 LEGEND: • When paying by check please include applicable customer ID(s), invoice number(s) and invoice amount(s) • Outstanding balance summary does not reflect any payment received that has not or could not be applied to open invoices • Storage is billed in advance and may also include storage charges billed in arrears for items received during the current period' • Services are billed in arrears' • Adjustment amount includes credits, debits and other adjustments made by the specified date • Payment is due per contract Net terms from the invoice date *Unless otherwise expressly agreed upon in writing Qty Rate Amount 50.00 5.250 262.50 1.00 0.000 0.00 1.00 30.190 30.19 1.00 0.000 0.00 1.00 24.59 317.28 317.28 CERTIFICATE OF DESTRUCTION: IRON MOUNTAIN CERTIFIES THAT THE MATERIALS RELATED TO SHREDDING SERVICES ON THIS INVOICE HAVE ENTERED THE DESTRUCTION PROCESS IN ACCORDANCE WITH OUR SECURE SHREDDING WORKFLOW SO THAT THE INFORMATION CANNOT BE RECONSTRUCTED .I;& mcmoRAnbum city of San Iclls OBISPO, c.lty G1E'.nk's of fic e DATE: August 6, 2012 TO: Michael Codron, Assistant City Manager Christine Dietrick, City Attorney FROM: Sheryll Schroeder, Interim City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. Please sign below indicating your approval for the destruction of the attached listing of records. QMicharop, Assistant City Manager Christine Dietrick, City Attorney CERTIFICATE OF DESTRUCTION I, Sheryll Schroeder, Interim City Clerk, do hereby certify that the records listed were properly disposed of on�, l C4 c Original. City Clerk Copy: City Attorney's Office Request for Records of Destruction July 20 2012 es RECORD STORAGE CITY CLERK'S VAULT CITY HALL TO BE DESTROYED AUGUST, 2012 Origination Storage Date Description Year City Clerk 4/26/05 Precinct 1 through 14; Election Date 4/26/05 2005 City Clerk 4/26/05 ' Ballot Statement Worksheet for City Clerk's for Absent Voter Ballots 2005 City Clerk 4/26/05 Special Muni. Election Ballot Statement: Roster of Voters; original signatures; Precinct 1 through 14 2005 City Clerk July 2012 _ _ Advisory Recruitment and Advertising 2003, 2004, 2005; Advisory Body Dinner, 2003, 2004, 2005; Advisory Annual Training 2003 2003, 2004, 2005 City Clerk July 2012 Advisory Body Dinner, 2003, 2004, 2005 2003, 2004, 2005 City Clerk July 2012 Advisory Body Annual Training 2003, 2004 2003, 2004 6/2005 City Clerk MuniMetrix System Invoice; support services City Clerk Record's Management Seminar 704-06 6/2000 City Clerk Advisory Body Recognition Dinner 2006 City Clerk Hearing Room Remodel Receipts 1999 City Clerk Receipt for Clerk's Office Canon Scanner 2002 City Clerk Lanier Invoice; Lanier Record System 2000 City Clerk Statements of Economic Interests _ 2004 (Fiscal Year 2003) City Clerk Advisory Body Rosters; Oaths; Postings; Interviews; Appointment Recommendations; Legal Display Ads; Recruitment; Regret Letters 2006 City Clerk Housing Element Task Force 303-11; Adv. Body Applications; Letters of Appreciation 2002 City Clerk Hot Files; Jan. — June 2006; 3 Hot Files July — Dec. 2006; Hot Files Jan. — June 2007; Hot Files July — Dec. 2007; Hot Files Jan. to June 2008; Hot Files July — Dec. 2008 2006, 2007 2008 City Clerk VHS Tapes City of SLO "How it Works" 2001 (2 copies); City of SLO; Advisory Body Training 6/22/05; Watsonville Magazine 9/27/05 2001, 2005 City Clerk Sample Ballot Special Muni. Election April 26, 2005 Absentee Ballot Board Instructions; Municipal Election April 26, 2005 2005 City Clerk 2005 City Clerk Election/Referendum/Information with respect to costs; Municipal Election April 26, 2005 2005 City Clerk Election / Referendum Grindey, Donna 2005 City Clerk Election / Referendum Polling Place 2005 City Clerk Special Municipal Election April 26, 2005 Ballot Measures 2005 City Clerk Elections / Referendum Absentee Ballot Board & Process 2005 City Clerk Election / Referendum Calendar 2005 City Clerk Election / Referendum Elections Night Information 2005 City Clerk Election / Referendum Extra Help 2005 City Clerk Election / Referendum Martin & Chapman 2005 City Clerk Election / Referendum Office Equipment 2005 City Clerk Election / Referendum Postal Service 2005 City Clerk Ballot / Pamphlet Proofs 2005 City Clerk Reception / Election Workers 2005 City Clerk Elections / Registrar of Voters 2005 City Clerk Election / Referendum Sign Issues 2005 City Clerk DVD (2); City of SLO, Precinct Worker Training; Muni Election 4/5; Tape Original Sample Ballot 4/26; SLO 14 day Voter Update; SLO Absentee Voter 29 day update; April 26, 2005 Election 2005 00cu e8m Document Storage, Retrieval & Management Professionals' .' . CERTIFICATE OF DESTR1-1CTION r� ACCT #: COMPANY NAME: •- ADDRESS: �f,, ' 1 �� l r' ,''i.' .,•� DATE : �''f/'n Z TIME: I The DocuTeam is a AAA CERTIFIED member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE Box LARGE FILE 32 64 LARGE MED. CAB 1 MAG.MEDIA OTHER Box 96) GAL. GAL. CAB THE DOCUTEAM t AUTHORIZED f J EMPLOYEE -C .� A `✓' `rct d.,.: SIGNATURE ajYi s� Ll /fC'C��lj a I PRINTEDNAME. 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 I Fax 805.544.0858 I www.thedocuteam.com tiG!� op. Memorandum 3 . "Service, Pride, Integrity" February 12, 2013 To: From: Subject: Stephen Gesell, Chief of Police Christine Dietrick, City Attorney Kerri Rosenblum, Communications & Records Manager REQUEST FOR RECORDS DESTRUCTION Police Department 1042 Walnut SLO, CA 93401 (805) 781-7317 7PR VED 2013 _5CLERK On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be to run the DVD through our magnetic machine and then break the DVD as a means of destroying the information. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Se er 1 DVD labeled 1001/1003 covering Police Department audio cordings between and 12-01-09. S ep en G sell' C r�stine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on K ri osenblum Communications & Records Manager Attachments: 1. List of records to be destroyed 2. Relevant section of the records retention schedule Voice Print, Digital Voice Loggc- Archive Media Summary Logger ID: 1, (Generated by Client) 11/10/2011 10:57:06 AM Archive ID Location Recordings Hours Created First Call Last Call 1003 50015 693.93 01/27/09 02/12/09 07:27 12/01/09 08:17 TOTALS* 50015 693.93 AVERAGE 50015 693.93 " Only Archive Media Containing Call Records are Included by this Report. Copyright (c) 1999 - 2003, Voice Print International, Inc. All Rights RReserved. Voice Print, Digital Voice Logge. Archive Media Summary Logger ID: 1, (Generated by Client) 11/10/2011 10:57:29 AM Archive ID Location Recordings• • First Call Last Call 1001 11512 272.40 09/26/08 09/25/08 11:17 01/27/09 08:27 TOTALS* _ 1 11512 272.40 AVERAGE 11512 272.40 * Only Archive Media Containing Call Records are Included by this Report. Copyright (c) 1999 - 2003, Voice Print International, Inc. All Rights Reserved. CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECO ID T1rt.1: - TOTAL _ REMT1i3#i U rtes Relole i _ -- P'ERIOO - — 3 Wer bfait w Irilrin qn Plans _ $+2 Wow d W +wnw stsdies C1.00 T �xcicwssuid-rents 1pe wr, T*5 Wow Rouse - SWRCR & th1FS mpnro P water Tfea"flt P18n1- Owl of pub*+sallh repwm P i'r1'CdBe�r i++palmem CUM . E'PA np�1� P Waft & Gmundamw lfflorrntIwP __ CLt5 W66 R r-io A" and S4aters"s - P �. T _ 1NFra1a � AIE+2 WRF A+fnu& 0IS�gohh§n11[Xry Rep P WWF MM" DS&AVvgMWjgm�l � 1304 POLICE tyP�090 l.�drnirties>au4 A�p�p1t �»sY161ir CL+5 lAdnl tfaLi>dnflnkenad kf s CLo5 E�RI T� P AN A"" Rem :CC34000 Arrest and C40m Rflgstet 2 ATSon R� - AdUl p _ llasorr Re0i611r[ 3uuerllp p -a�coc ng Ta— se AadlO 21 T �xcicwssuid-rents 1pe wr, T*5 B.mdwgtx d frr+xefiil� -NCA 41red a -*2 Gtlfld A&use �ieyect #fair t P' Gtati"S _ 2 + z aar�pl d% ' CLt5 6AISi,r. eporfs C.^rcr!ced V ft ftrrrdi Reooft AIE+2 C;;;f;femreGallrMklnfgmis - 2 cou I C G3+ltl9fl w '�siec� tyP�090 0414 n ca es p E�srT9al Of F�►Gt��urld8 — - - - a- E�RI T� F•5 Falal TrafficCa0WM P P CLirTS P&P - Porwwm wo F � r�pa<e! �imeees, lximat punisirade by d,affi life ill p►i9iorn?+0nt - FebrtyCi'klle i r� . 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Per ndLs Gl•I S Mis]er"cWcf a91d Irttacmm viakoijoll ceam #FtBsn p r5onx -.eve p t4rcao-m Trane N&w88 fid RaleBser, g, tm_ CIF RE ( :CC34000 c�s-vIn ul"m gmdks _ GG3At D Poke � - Uttt 4fICFR + Hismn4l ies 4CFR * HiVical �Ubl uumes !46 M-* His�l Uli bl GC34D _ _ UUMS GC34pilgr Uliftiea *Fii + 1fiimwlcal _ 41111096 :45 FR - C>ODi_ SEC1I4M REMiARtIM -- - l GG34!C�33 _ � 340x9., rrC:3+tf.91] El9ttf+�rvt reC{Nd5 fr+lY 4r0h Itu9 9•[ivtxxt al dtan0�ed ddStrlK�Iti pxskmM to wbms FC 20d)(4) 8 0.51 6, Ha$ 11301 34ai.Rd (),31.9x), W$d pole :CC34000 _ Ifx 1ki-4bi�tl E F_IO6ifwnt recof*G Only Poke � - �'o� 4C3AI�EI _ OR* Poker GC9�1090 - + pabee Pie - 4C24d9fi 7Yfil3tfD=7 • A 9�i! ll9e OIiiy 91I�p Poke CaG34a40 Nw* _ GC34OW - Furl om m cords cml r ptrimpah C G3+ltl9fl w '�siec� tyP�090 pobee 1 803 PON _9a_C_34giiD_Lo (C34M(c) Pake Or, 799 - Cue N eme eetelmunaum as tip wbevw ayea emaorvicely or psi P CLirTS P&P - Porwwm wo Pctico H8S 11881_S;aj a E�eplun: vie]hKierl HAS 11357(c) LK a Flrranrfo� Pape r� . Plaice OC3 9+090 - Eftuo * retards wM the eAcep. Pon or death and mis9ilV waom ice GC340M pdke GCS S FAP wd a rGG�Low 5-5G.190- polir..e G,G3449U rAh emw1bAs: *13M unwvod *wants, lder%MWw iwm wIrBl have not been reG "red, unaSjrfdi:iled arreM (eft K" 11367n 13M. 0x ^0! mwrhred a cmu or ofifn w wookm -NE-AiwE*kAfi- A4R zA-1 cL-c1c pdK&°pwwW cl.-Curmnl GT; t`feilmj-ppw no kms' *Wds u E=.Asti FkoE14h P-D*i*Aw*n1 3=6-po eded i=Telmtrams 26