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HomeMy WebLinkAbout07-17-2003 SLO Historical Society Amendment to Agmt with CityAMENDMENT TO AGREEMENT THIS AMM/�ED�M`E�NT TO AG EEMENT is made and entered in the City of San Luis Obispo on this of L..j/j t &l )) C� ) by and between the CITY OF SAN LUIS OBISPO, a municipal co oratio , herein after-referred to as City, and the San Luis Obispo Historical Society hereinafter referred to as the Historical Society. WITNESSETH: WHEREAS, on April 10`h, 2001, the City entered into an Agreement with the Historical Society to lease the property at 696 Monterey street for operation of a historical museum; and WHEREAS, the City desires to amend the agreement by reducing the property inspection frequency. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: 1. Change the frequency of inspections provided for in section 10 of the agreement from quarterly to annual. 2: All other terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first writteXNbove. APPROVED AS TO FORM: A rneyt � , Jonathan owed CITY OF SAN LUIS OBISPO ,� RICA Y -� By: Randal L. Cruikshanks LEASE AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SAN LUIS OBISPO COUNTY HISTORICAL SOCIETY FOR USE OF CITY PROPERTY AT 696 MONTEREY STREET This lease Agreement is entered into this �U day of 2001, between the City of San Luis Obispo (herein referred to as "Cityl and the San Luis Obispo County Historical Society, a non - profit organization (herein referred to as "the Historical Society "). WITNESSETH WHEREAS, the City is the legal owner of the property located at 696 Monterey Street in the City of San Luis Obispo as shown on Exhibit A ( "the Premises); and WHEREAS, the City has allowed the Historical Society to operate a history museum on the Premises since November 1954; and WHEREAS, the City considers continued use of the Premises by the Historical Society to be in the public interest and an appropriate complement to Mission Plaza and its activities; NOW, THEREFORE, in consideration of the mutual covenants, conditions, promises, and agreements herein set forth, the City and the Historical Society hereby agree to the following terms and conditions for use of the Premises: TERMS 1. Use of the Premises. The City will allow the Historical Society to use the Premises to operate a history museum for the term of this agreement. 2. Purpose of Agreement. The Historical Society agrees to lease the Premises and to develop and operate a history museum on the Premises for the term of the lease. The City shall have no obligation for development, or operation of the proposed museum. Any costs incurred for development, or operation of the museum shall be the sole responsibility of the Historical Society. 3. Term of Agreement. The term of this agreement shall commence upon execution by both parties for the purposes outlined in the Purpose of Agreement and shall extend for a period of five (5) years. The agreement may be extended for an additional term of fifteen (15) years upon the mutual agreement of the parties. Provided all terms of the agreement continue to be met, the parties may then agree to additional consecutive five (5) year terms not to exceed a total 1 of forty (40) years from the commencement of this agreement. The Historical Society shall submit any notice of interest in an extended term in writing no less than six (6) months prior to termination of the base term of the lease agreement. The term of this agreement shall be subject to the termination provisions of Paragraphs 14 and 15. 4. Extent and Condition of the Premises. The Historical Society shall accept the Premises "as is" and the City makes no warrantee on the condition of the Premises, the suitability of the Premises for the Historical Society's intended use, the duration that the Premises may be safely occupied, or the availability of alternate facilities. Should any occurrence (such as fire, earthquake, flood or the need to repair, improve or use the Premises) necessitate closing the Premises or a portion of the Premises to the public, the Historical Society shall have no recourse to the City for any loss incurred. 5. Rent. In recognition of the benefits the Historical Society provides the community, the City agrees to provide the Historical Society with the use of the Premises for $1 per year, payable on the anniversary date.of this agreement each year. 6. Cost of Operations. The Historical Society shall bear the entire cost of its operations on the Premises, including all utility bills (including, but not limited to water, sewer, electricity, trash, etc.) and any taxes and fees related to its occupancy of the Premises, including, but not limited to possessory interest taxes, if any. The cost of dedicated phone lines to the elevator and sprinkler alarms and monthly monitoring fees for the elevator and fire alarms systems will be paid by the City and are not included in the definition of utility expenses. 7. ADA Compliance. The Historical Society agrees to comply with the requirements of the Americans with Disabilities Act in all its programs and services. 8. Maintenance by the City. The City agrees to perform all "craft maintenance tasks" and repairs as defined in Exhibit B. 9. Maintenance by the Historical Society. The Historical Society agrees to perform all "housekeeping tasks ", as defined in Exhibit C, as well as any routine repairs. The Society also agrees to perform all "landscape maintenance tasks" as defined in Exhibit D for all newly landscaped property, including the entire bank on the parking lot side of the building. 10. Maintenance Inspection. Formal inspections, involving representatives of the City of San Luis Obispo and the Historical Society, shall be implemented to ensure that all housekeeping and landscape maintenance is performed to the standard of the City of San Luis Obispo for all its buildings. Inspections shall occur quarterly, within the first week of each quarter. The City of San Luis Obispo shall 2 assume responsibility for scheduling maintenance inspections. A copy of the inspection shall be provided quarterly to the County of San Luis Obispo. 11. Failure to Properly Perform Maintenance. Should the Historical Society fail to properly perform all housekeeping and landscape maintenance tasks to the standards of the City of San Luis Obispo, the City, after notice to the Historical Society and a reasonable opportunity for correction, may, at its sole discretion, elect either to assume these responsibilities and charge the Historical Society for the direct costs incurred to perform the tasks with City employees or contractors or terminate the lease for cause pursuant to Paragraph 14. 12. Alterations to the Premises. The City shall be notified before any alterations are made to the Premises. Alterations shall include affixing anything to the walls or ceilings or running any surface wiring for phones or other purposes. No alterations of any kind shall be made to the ceiling and decorative trim of the ceiling at the top of the stairs. The Historical Society shall comply with all applicable City requirements, all applicable building codes and the Americans with Disabilities Act in making any alterations to the building's structural, electrical, plumbing, interior and /or exterior systems and finishes. Any alterations must also be consistent with the historical character of the Premises and must be approved by the City's Cultural Heritage Committee. 13. Parking Spaces. As part of this agreement, the Historical Society is authorized to use two parking spaces in City parking lot #9 for staff or volunteers. 14. Termination of this Agreement by the City. The City reserves the right to terminate this agreement without cause by notifying the Historical Society in writing six months prior to termination, should the City need the property for official City business. Additionally, should the agreement between the Historical Society and the County of San Luis Obispo for operation of the County Historical Museum cease, this agreement shall also be terminated, unless the parties mutually agree that it should remain in effect. Upon termination, all improvements shall become the property of the City or the Premises shall be delivered free and clear of all improvements. Each of the terms, covenants and conditions of this lease are mutual and dependent, and any breach of any of the said terms, covenants or conditions shall constitute grounds for the termination, cancellation or forfeiture of this lease. 15. Termination of this Agreement by the Historical Society. The Historical Society may terminate this agreement by notifying the City in writing six months prior to termination. If the Historical Society exercises this option, all permanent improvements (excluding removable exhibits specifically related to operation of the museum) shall become the property of the City. 3 16. Labor Code Requirements. The Historical Society certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against liability for workers compensation or to undertake self- insurance in accordance with the provisions of that Code, and it certifies that it will comply with such provisions throughout the term of this agreement. 17. Non - discrimination of Lessee. There shall be no discrimination against or segregation of any person or group of persons on account of race, religion, sex, sexual orientation, national origin, age, physical, mental or economic status in the construction, operation, lease, use, occupancy, tenure or enjoyment of the Premises or the improvements thereon, or any part thereof, and the Historical Society, or any person claiming under or through it, shall not establish or permit any such practice of discrimination or segregation with reference to the construction of improvements to the Premises, or the selection, location, number, use or occupancy of employees, contractors, subcontractors, laborers or materialpersons, tenants, lessees, subtenants, sublessees, invitees or vendees of the Premises or the improvements thereon, or any part thereof. The Historical Society shall not restrict access or use of the Premises or the improvements thereon, or any portion thereof, on the basis of race, religion, sex, sexual orientation, national origin, age, physical, mental or economic status of any person. 18. Relationship of Parties. Under this agreement, the City shall be solely and exclusively a lessor, and the Historical Society shall be solely and exclusively a lessee. The Historical Society shall not be considered a partner, agent, officer or employee of the City., The Historical Society's officers, members, affiliates, volunteers, employees and independent contractors shall not be considered agents, officers or employees of the City. 19. Assignment. The Historical Society shall not assign this agreement to another party without the City's prior written consent. 20. Subrogation Waiver. The City and the Historical Society release and relieve each other and waive their entire rights of recovery against each other for damage from perils covered by their property insurance, whether due to the negligence of the City, the Historical Society, or their respective agents, officers, employees or guests. 21. Proof of Insurance. The Historical Society shall provide proof of insurance in accordance with the requirements established in Attachment E. 22. Indemnification. The Historical Society shall indemnify and save 4 harmless the City, its officers, agents, and employees against: A. Any and all claims and demands which may be made against the City, its officers, agents or employees by reason of any injury or death of any person or corporation caused by any act or omission of the Historical Society under this agreement or of the Historical Society's employees or agents; B. Any and all damage to or destruction of the property of the City, its officers, agents, or employees, occupied or used by or in the care, custody, or control of the Historical Society, or in proximity to the site of the Historical Society work, caused by any act or omission of the Historical Society under this agreement; C. Any and all claims and demands which may be made against the City, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by an employee or agent of the Historical Society under this agreement, however caused, excepting, any such claims or demands which are the result of the sole active negligence or willful misconduct of the City, its officers, agents, or employees; D. Any and all claims and demands which may be made against the City, its officers, agents or employees by reason of infringement or alleged infringement of any trademark or copyright rights or claims caused by the use of any apparatus, appliance, or materials furnished by the Historical Society under this agreement; and E. Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit, when said violation of any law or regulation or of any term or condition of any permit is due to an act or omission on the part of the Historical Society. The Historical Society, at its own costs, expense, and risk shall defend any and all suits, actions, or other legal proceedings that may be brought against or for employees on any such claim or demand of such third persons, or to enforce any such penalty, and pay and satisfy any judgment or decree that may be rendered against the City, including attorneys fees and costs, its officers, agents, or employees in any such suit, action, or other legal proceeding, when same were due to an act or omission of the Historical Society. 23. Enforcement Costs and Attorney's Fees. The prevailing party in any action between the parties to this agreement, brought to enforce the terms of this agreement, may recover from the other party its reasonable costs and attorney's fees in connection with such an action. 24. Entirety and Integrity of this Agreement. This document represents the 5 entire and integrated agreement between the City and the Historical Society. This document supersedes and negates all prior negotiations, representations, agreements and amendments, either written or oral, regarding the Premises and the operation of a history museum on the Premises. Both parties also recognize that some issues may not have been anticipated or addressed herein, and that changes to the agreement may be warranted. This agreement may be amended upon written consent of both parties, to the approval of the City Administrative Officer and the City Attorney and as provided by law. This Agreement is executed this s day of % 2001 in the City of San Luis Obispo, State of California. For The HISTORICAL SOCIETY President Attest: City Clerk Approved as to form: vV 0 a ° a �Sl X0 L6�sI. 49,9 ,,,A - , 01111111I � � IIIII 1111111111111111111111I city OF IIIIIIIIIIIIIIiiis san LU1S omp0 990 Palm Street San Luis Obispo, CA 93401 r.YIMI- A VICINITY MAP O ° Exhibit B Outsourced and Preventative Craft Maintenance Task List To be provided by Public Works Building Maintenance Division MONTHLY TASKS: Fire and Burglar Alarm Monitoring Service Elevator Monitoring Service QUARTERLY TASKS: HVAC Service Pest Control Service Lighting and Electrical Maintenance ANNUAL TASKS: Roof and Gutter Maintenance Drain and Sump Maintenance Fan and Motor Maintenance Handrail Painting Lock and Door Hardware Maintenance Fire Maintenance FIVE YEARS: Relamping Termite Inspection Fire Sprinkler Certification TEN YEARS: Lighting Ballast Replacement General Statement of Duties General Craft Maintenance is for repair and maintenance of the existing structural and functional features of the main building. It covers all "landlord" specific property that is owned by the City as part of the overall property at 696 Monterey as existed prior to move in by the Historical Society at the completion of the restoration project that was completed as of January 2001. Building Maintenance staff are available to the Historical Society on request for any craft related repairs as needed in addition to the pre - scheduled preventative maintenance work they will be performing on the building through each year. Building Maintenance staff will also be available on request to act in a consultative capacity for purposes of helping plan and insure proper preparation of the structure for improvements the Historical Society wishes to pursue on their own. Craft maintenance service does not cover requests involving new construction from the Historical Society or work involving purchase, placement or maintenance of Historical Society property. Requests for work affecting the structure or grounds that is not driven by normal preventative or scheduled maintenance needs, would need to be submitted to City Administration by the Historical Society to be approved for inclusion as part of the normal budget or Capital Improvement Project process. Housekeeping Maintenance Task List EXHIBIT C DAILY TASKS (not including Saturdays Sundays and City holidays)• Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Empty and Clean Ashtrays (3.c) Clean and Disinfect Drinking Fountains (3.d) Clean Lobby Counters (3.e) Clean Window and Door Glass at Entrances (3.1) Remove or report Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Vacuum and Spot Clean Carpets (3.p) Wet Mop Floors (3.u) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switchplates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfect Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Correct or report Minor Plumbing Problems (4.n) Refill Breakroom Kitchen Dispensers (5.a) Disinfect Breakroom Kitchen Countertops (5.b) Disinfect Breakroom Kitchen Sinks (5.d) Clean Microwave and Conventional Ovens (5.e) Clean and Arrange Tables and Chairs (5.g) WEEKLY TASKS: Clean Doors, Door Frames, Door Hardware, and Switchplates (3.i) Clean Window Blinds (3.j) Clean Interior Walls (3.1) Polish Resilient Floors (3.v) Dust Furniture (3.z) Scrub Interior Restroom Walls, Partitions, and Floors (41) Descale Toilets and Urinals (4.j) Clean Breakroom Kitchen Cabinets (5.c) Clean Refrigerators (5.1) MONTHLY TASKS: Dust Ceilings (3.y) Polish Brightwork (4.o) QUARTERLY TASKS: Scrub and Recoat Resilient Floors (3.w) Wash Window and Door Glass (3.g) Bonnet -Clean Carpets (3.q) ANNUAL TASKS: Strip and Recoat Resilient Floors (3.x) Dust Wall and Ceiling Fixtures (3.aa) A. DESCRIPTION OF WORK 1. Overall Description of Work. The Contractor shall provide all labor, equipment, and materials required to perform the janitorial maintenance tasks described in this section at the locations and frequencies listed in Section B of this specification. The intent of this specification is to procure it high level of maintenance that will present a pleasing appearance at all times. The Contractor shall maintain all specified locations at such a level. 2. Description of Cleaning Compounds. a. Acid Foaming Cleaner (AFC). • purpose: removing hard water encrustation, soap scum, rust deposits, urinary salts, lime soap, and oily residues • required properties: ease of use in foaming equipment, high foaming characteristics, excellent clinging characteristics • required ingredients: corrosion inhibitors, synthetic detergent, phosphoric acid • prohibited ingredients: abrasive materials, hydrochloric acid • examples of acceptable products: Iiilyard Shower Foam, Spartan Foamy Q & A b. Quaternary Ammonium Germicidal Detergent (QAGD) o purpose: cleaning, disinfecting, and deodorizing all surfaces normally cleaned with water o required properties: ease of use in foaming equipment, high foaming characteristics, excellent clinging characteristics, good detergency in hard water, registration as a germicide with the United States Environmental Protection Agency o required ingredients: synthetic detergent, didecyl dimethyl ammonium chloride, dimethyl benzyl ammonium chloride o prohibited ingredients: abrasives, solvents, soaps, phenols, peroxides, mercury, iodine o examples of acceptable products: Knapp Dcoquat, Spartan HDQ C. General Cleaning Compound Restrictions o general purpose cleaners for carpets and vinyl -type floors must have a neutral pH measure o prohibited ingredients and products: hydrochloric acid, powdered cleansers, ammonia concentrates, bleach Description of General Maintenance Tasks. U. Report Problems • note any of the following problems and report them to the city representative before 8:00 a.m. on the next working day: pest infestations, vandalism, damaged fixtures and furnishings, clogged drains (which could not be cleared with a plumber's helper or a short snake), inoperable lighting fixtures • immediately report running water which cannot be shut off to the city representative at the phone listed in Section B or the police department dispatcher at 781 -7312 • deliver any lost -and -found articles to the San Luis Obispo Police Station at 1042 Walnut Street, San Luis Obispo, within 24 hours • lb. Empty and Clean Wastebaskets and Trashcans \� o empty wastebaskets and trashcans and install clean liners of the correct size o remove dirt and grime using a cloth dampened with an approved cleaning solution C. Empty and Clean Ashtrays • remove all smoking material and other debris from ashtrays • remove dirt and grime using a cloth dampened with an approved cleaning solution O sift excess ashes from sand or replace sand d. Clean and Disinfect Drinking Fountains • wash all drinking fountain surfaces using clean toweling and an approved QAGD solution • rinse washed surfaces with potable water • ensure that all surfaces are free of spots e. Clean Lobby Counters o remove dirt, oil, and fingerprints from all lobby counter surfaces using a cloth dampened with an approved cleaning solution E Clean Window and Door Glass at Entrances o remove streaks and spots from interior glass surfaces using a cloth and an approved cleaning solution g. Wash Window and Door Glass • remove any window screens and spray with water to wash • wash interior and exterior glass surfaces using an approved cleaning solution O remove all wash water with a squeegee or cloth • ensure that all glass surfaces are free of streaks and spots • remove loose dirt and debris from window sills and other horizontal surfaces using a vacuum cleaner • reinstall window screens h. Wash Window Screens and Louvers O spray window screens and louvers with water to wash off loose dirt and debris i. Clean Doors, Door Frames, Door Hardware, and Switchplates o remove dirt, oil, and fingerprints from doors, door frames, door hardwarc (including kickplates), and switchplates using a cloth dampened with an approved cleaning solution Clean Window Blinds o remove dust and dirt from blinds using an approved method k. Clean Window Drapes 0 remove dust and dirt from drapes using a vacuum cleaner 1. Clean Interior Walls o gently remove dirt, oil, and fingerprints from interior wall surfaces using a cloth dampened with an approved cleaning solution and following procedures appropriate for the surface to be cleaned m. Remove Graffiti o wipe off graffiti using an approved cleaning solution O if graffiti cannot be removed or if paint is worn where graffiti has been removed, notify the city representative within 24 hours n. Clean Sidewalks, Patios, and Exterior Foyers • remove loose dirt and debris from paved or tiled surfaces using a push broom with stiff bristles • remove debris from mats by shaking, sweeping, or washing O remove dirt and debris from benches using a cloth dampened with an approved cleaning solution o. Wet Mop Sidewalks, Patios, and Exterior Foyers • remove loose dirt and debris from paved or tiled surfaces using a push broom with stiff bristles • wash off dirt and grime from paved or tiled surfaces using a wet mop and bucket with an approved cleaning solution • remove stubborn dirt and grime spots from paved or tiled surfaces using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved cleaning solution • remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner • • remove dirt and debris from benches using a cloth dampened with an approved cleaning solution P_ Vacuum and Spot Clean Carpets o remove loose dirt and debris from carpets using a commercial vacuum cleaner o remove spots and stains from carpets using an approved cleaning solution q. Bonnet -Clean Carpets • clean carpets using a low -speed buffing machine with a special bonnet - cleaning pad and an approved cleaning solution • perform carpet cleaning on Friday or Saturday to allow adequate drying time • notify building occupants at least two days before carpet cleaning to allow preparation for furniture moving r. Sweep Wood Floors o remove loose dirt and debris from wood floors using an untreated, oil -free dust mop S. Damp Mop Wood Floors o remove loose dirt and debris from wood floors using an untreated, oil -free dust mop o remove dirt and grime using a damp mop without soaking the floor • t. Sweep Concrete, Ceramic Tile, and Resilient Floors • o remove loose dirt and debris from floors using a push broom, dust mop, or commercial vacuum cleaner U. Wet Mop Floors o remove loose dirt and debris from floors using a push broom, dust mop, or commercial vacuum cleaner o wash off dirt and grime using a wet mop and bucket with an approved cleaning solution o remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved cleaning solution o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner V. Polish Resilient Floors o remove loose dirt and debris from resilient floors using a push broom, dust mop, or commercial vacuum cleaner o wash off dirt and grime using a wet mop and bucket with an approved cleaning solution o remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved cleaning solution o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner -0 on spots where the polymer finish has worn away, recoat spots with-an approved pol fis o u polish h fl floorrs using ahigh -speed buffing machine with a burnishing pad W. Scrub and Recoat Resilient Floors o remove loose dirt and debris from resilient floors using a push broom, dust mop, or commercial vacuum cleaner o wash off dirt and grime using a wet mop and bucket with an approved cleaning solution o remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved cleaning solution O remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner o apply one coat of an approved polymer finish to the entire floor O area polish floors using a high -speed buffing machine with a burnishing pad X. Strip and Recoat Resilient Floors • remove loose dirt and debris from resilient floors using a push broom, dust mop, or commercial vacuum cleaner • remove all dirt, grime, and stains and strip off all the existing finish using a low - speed buffing machine with a nylon scrubbing pad and an approved stripping solution • remove all stripping solution with a wet mop or wet/dry vacuum • cleaner apply one coat of an approved polymer base to the entire floor O area apply two coats of an approved polymer finish to the entire floor area • polish floors using a high -speed buffing machine with a burnishing pad 9 Y. Dust Ceilings o remove dust and cobwebs from ceilings with a clean cloth, duster, or vacuum cleaner 2. Dust Furniture o remove dirt and dust from desks, countertops, cabinets, shelf tops, and wall -hung pictures using a clean dry cloth or a cloth dampened with an approved cleaning solution aa. Clean Wall and Ceiling Fixtures • remove loose dust and dirt from heating and air conditioning vent diffusers using a vacuum cleaner • remove dirt and grime from all surfaces of overhead light fixtures and diffusers using a cloth dampened with an approved cleaning solution • remove dirt and grime from all surfaces of wall- mounted light fixtures using a cloth dampened with an approved cleaning solution bb_ Retire Flags • just before dusk, lower flags and remove them from their halyards • fold flags and place them in their designated storage location Description of Specific Restroom Maintenance Tasks. a. Disinfect Resiroom Doors, Door Frames, Door Hardware, and Switchplates O wipe entire surface area and remove dirt, oil, and fingerprints from doors, door frames, door hardware including kickplates), and switchplates using a cloth dampened with an approved QAGD solution b. Refill Restroom Dispensers o check dispensers for soap, toilet paper, paper towels, and seat covers and refill if necessary o disinfect dispensers and surrounding surfaces with an approved QAGD solution C. Disinfect Restroom Countertops o wipe entire surface area and remove dirt, oil, and fingerprints from all countertop surfaces using a cloth dampened with an approved QAGD solution d. Disinfect Restroom Sinks • scrub all sink surfaces using a nylon or plastic bristle brush with an approved QAGD solution • wipe all plumbing fixtures with an approved QAGD solution • dry all sink surfaces with clean, dry cloth • dry bright plumbing fixtures to prevent water spots e. Clean Restroom Mirrors o remove streaks and spots from mirrors using a cloth and an approved cleaning solution • r �J f. Disinfect Interior Restroom Walls, Partitions, and Floors (Painted Vertical Surfaces or No . Floor Drain Available) o wipe all wall and partition surfaces (including baseboards and cove moldings) with an approved QAGD solution o remove loose dirt and debris from the floor using a push broom, dust mop, or com- mercial vacuum cleaner o wash dirt and grime from the floor using a wet mop and bucket with an approved QAGD solution o remove stubborn dirt and grime spots from the floor using a plastic or nylon scrub- bing pad (either hand -held or mounted on a low -speed buffing machine) with an approved QAGD solution o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner g. Disinfect Interior Restroom Walls, Partitions, and Floors (Tile, Stucco, Metal, Plastic, or Concrete Vertical Surfaces with Floor Drain Available) o remove loose dirt and debris from the floor using a push broom, dust mop, or com- mercial vacuum cleaner o spray all wall, partition, and floor surfaces (including baseboards and cove moldings) with an approved QAGD solution o rinse thoroughly with clear water o dry adjacent fixtures to prevent water spots h. Scrub Interior Restroom Walls, Partitions, and Floors (Tile, Stucco, Metal, or Concrete Surface with Drain Available) o remove loose dirt and debris from the floor using a push broom, dust mop, or com- mercial vacuum cleaner o spray all wall, partition, and floor surfaces (including baseboards and cove mold- ings) with an approved acid foaming cleaner o scrub all surfaces using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) or a power washer o rinse thoroughly with clear water o dry adjacent fixtures to prevent water spots Disinfect Toilets and Urinals o scrub all toilet and urinal surfaces using a nylon or plastic bristle brush with an ap- proved QAGD solution o wipe all exposed plumbing fixtures with an approved QAGD solution o dry all surfaces with clean, dry cloth o dry bright plumbing fixtures to prevent water spots j. Descale Toilets and Urinals o remove scale and water rings in toilets and urinals using an approved bowl cleaner k. Disinfect Showers and Adjacent Changing Areas o spray shower walls, floors, and fixtures with an approved( olution o rinse thoroughly with clear water 0 dry fixtures to prevent water spots 1. Scrub Showers and Adjacent Changing Areas o spray shower walls, floors, and fixtures with an approved acid foaming cleaner o scrub walls, floors, and fixtures using a nylon or plastic bristle brush o rinse thoroughly with clear water o dry fixtures to prevent water spots M. Clean Shower Drain Grates o . remove hair and other debris from shower drain grates n. Correct Minor Plumbing Problems o clear clogged drains using a plumber's helper or a short snake o remove debris from floor drain grates o tighten plumbing fittings to stop leaks o if plumbing problems cannot be corrected, lock the restroom door, post an "OUT OF ORDER" sign on the door, and notify the city representative before 8:00 a.m. on the next working day o. Polish Brightwork • polish all chrome plated or stainless steel surfaces (except stanchions in shower areas) with an approved polishing compound • clean stainless steel stanchions in shower areas with an approved stainless steel cleaner which will not create a slippery surface if it washes off onto the surrounding floor 5. Description of Speck Breakroom/Kitchen/Meeting Room Maintenance Tasks. a. Refill Breakroom/Kitchen Dispensers • • check dispensers for soap and paper towels and refill if necessary • disinfect dispensers and surrounding surfaces with an approved QAGD solution b. Disinfect Breakroom/Kitchen Countertops o remove dirt, oil, and fingerprints from all countertop surfaces using a cloth damp- ened with an approved QAGD solution C. Clean Breakroom/Kitchen Cabinets o remove dirt, oil, and fingerprints from all cabinet surfaces using a cloth dampened with an approved cleaning solution d. Disinfect Breakroom/Kitchen Sinks O scrub all sink surfaces using a nylon or plastic bristle brush with an approved QAGD solution o wipe all plumbing fixtures with an approved QAGD solution o dry all sink surfaces with clean, dry cloth o dry bright plumbing fixtures to prevent water spots e. Clean Microwave and Conventional Ovens o remove dirt, grime, grease, and food particles from all interior and exterior surfaces of microwave ovens using a cloth dampened with an approved cleaning solution £ Clean Refrigerators • • remove food from refrigerators • remove dirt, grime, grease, and food particles from all interior and exterior surfaces of refrigerators using a cloth dampened with an approved cleaning solution o return food to refrigerators g. Clean and Arrange Tables and Chairs o remove dirt, grime, grease, and food particles from tables and chairs using a cloth dampened with an approved cleaning solution o arrange tables and chairs in the configuration specified by the building maintenance supervisor Exhibit D Landscape Maintenance Tasks General Description of Work. Landscape maintenance performed by the Historical Society ( "the Lessee ") shall include litter control, walkway maintenance, irrigation operations and maintenance, pest control, turf maintenance, groundcover maintenance, shrub'and shrub bed maintenance, and tree maintenance. The intent of this attachment is to describe a high level of maintenance that will present a pleasing appearance at all times and protect exterior areas from deterioration. Litter Control. A. Ground Litter. The Lessee shall pick up all litter. B. Posted Material. The Lessee shall remove all posters, flyers, signs, and advertisements including staples, tacks, nails, and tape that are attached to trees, poles, and any other structures. C. Disposal of Gathered Litter and Material. Disposal of collected litter shall be at the Lessee's expense. 2. Walkway Maintenance. A. Litter Control. The Lessee shall remove all trash, weeds, and foreign objects from walkways. The Lessee shall then remove all trash, weeds and foreign objects from the site. B. Blow Pack Use. In the downtown area, blow packs may be used between 7:00 a.m. and 10:00 a.m. In residential areas blow packs maybe used between 8:00 a.m. and 5:00p.m. All litter swept with a blow pack shall be picked up and removed from the site. Because of inherent noise and dust problems, the Lessee shall display courtesy and consideration towards citizens and businesses whenever a blow pack is used. C. Washing. Washing walkways shall not be permitted unless specifically authorized by the City's representative. D. Pruning. In addition to the specified scheduled pruning, the Lessee shall prune shrubs and groundcovers whenever necessary to keep walkways clear and to maintain pedestrian safety. Irrigation Operations and Maintenance. A. Manual Irrigation. The Lessee shall manually irrigate vegetation as required to maintain proper plant growth. This manual irrigation shall include watering with hoses, hose bibs, quick couplers, nozzles, and sprinklers furnished by the Lessee. Manual irrigation may be required in addition to, in conjunction with, or in the absence of automatic irrigation. The Lessee shall irrigate at times of the day that shall ensure maximum plant health and minimum inconvenience for people using the area. As much as practical the Lessee shall avoid water runoff onto roadways, walkways and other hard surfaces. B. Water Conservation. All manual irrigation schedules shall comply with any watering restrictions imposed by the City of San Luis Obispo Utilities Department during drought conditions. When the Utilities Department has imposed watering restrictions, the Lessee shall consult with the City's representative to determine the best allocation of available water, considering plant species, time of year, location, and other environmental factors. Each week the Lessee shall monitor the effects of manual irrigation. During periods of officially declared water use restrictions, the Lessee shall report each month the amount of water used at each work location. C. Automatic Irrigation Operation. The Lessee shall operate all automatic irrigation systems. Automatic irrigation shall normally take place during night or early morning hours. During rainy periods the Lessee shall shut off all irrigation controllers. At the completion of a rainy period, the Lessee shall turn on and reprogram the controllers. The Lessee shall program automatic controllers for seasonal water requirements. D. Automatic Irrigation Inspection and Repair. By definition automatic irrigation systems shall include controllers, backflow devices, remote control valves and boxes, gate valves, quick coupling valves, main lines, control wiring, lateral lines, fittings and hose bibs, and vandal -proof enclosures. The Lessee shall perform regular irrigation system inspections and repair any equipment from the ground lateral up, including sprinkler heads, risers, drip emitters, and tubing. The Lessee shall report any other irrigation problem to the City as soon as noted, including particularly any repairs needed for irrigation controllers. The Lessee shall manually irrigate an area as needed while an irrigation controller is being repaired 4. Pest Control. A. Protection of Vegetation. The Lessee shall control and eliminate weeds, insects, rodents, and diseases that harm vegetation. In performing this pest control work, the Lessee shall use only materials and methods that will not harm the vegetation. B. Pesticide Application Licenses and Permits. The Lessee and its employees and sub contractors shall have and maintain all required permits and licenses required by the State of California before applying any pesticide. C. Pesticide Acceptability. Any pesticide used shall be selected from the list approved by the State of California Department of Pesticide Regulations. 5. Turf Maintenance. A. Mowing. The Lessee shall mow turf in a workmanlike manner that ensures a smooth surface without scalping or leaving excessive cuttings. For turf mowing the Lessee shall use a reel -type mower equipped with rollers or a rotary-type mower. All mowing equipment shall be adjusted to the proper cutting heights and sharpened adequately. Mowing height shall be two inches for all turf areas. Immediately before each mowing, the Lessee shall remove all litter and trash from turf areas. Immediately after each mowing, the Lessee shall clean all adjacent walkways. B. Mechanical Edging. The Lessee shall edge all turf borders to leave a neat, uniform line and eliminate all grass invasion into adjacent areas. The Lessee shall also edge around other obstacles within turf areas to leave a neat, well - trimmed appearance and to allow optimum operation of sprinkler heads. When using string trimmers the Lessee shall take care to protect trees and shrubs from damage. Power edgers with rigid blades shall leave a well - defined v- shaped edge that extends into the soil. C. Chemical Edging and Detailing. The Lessee may apply edging chemicals around areas such as planters, building walls, trees, fence lines, and sprinkler heads. Before applying chemicals, the Lessee shall trim all areas to the proper height. D. Fertilizing. The Lessee shall fertilize all turf areas four times a year, the turf shall be fertilized in March, June, September and December Following application, fertilizer shall be thoroughly watered into the soil within 24 hours. The turf fertilizer shall be a complete fertilizer with a ratio of 4 -1 -2. The Lessee shall evenly broadcast the fertilizer at a minimum rate of one pound actual available nitrogen per 1,000 square feet of turf area per application. E. Weed Control. The Lessee shall maintain turf areas in a weed free condition. The Lessee shall also perform any additional weeding necessary to keep the turf free of weeds. This additional weeding may be performed by hand or by using selective herbicides. 6. Groundcover Maintenance. A. Edging. The Lessee shall mechanically edge all groundcover areas. The primary purpose for edging the groundcover shall be to prevent it from growing onto walkways, roadways, hard surfaces, fences, and walls. B. Fertilizing. The Lessee shall fertilize all groundcover areas .Where the specified fertilizing frequency is two times a year, the groundcover shall be fertilized in April and September. Following application, fertilizer shall be thoroughly watered into the soil within 24 hours. The groundcover fertilizer shall be a complete balanced low release fertilizer with a ratio of 12- 12 -12. The Lessee shall evenly broadcast the fertilizer at a minimum rate of ten pounds per 1,000 square feet of groundcover area per application. C. Weed Control. The Lessee shall maintain groundcover areas in a weed free condition. This weeding may be performed by hand or by using selective herbicides. Shrub and Shrub Bed Maintenance A. Pruning. The Lessee shall prune all shrubbery. The primary purpose for pruning the shrubbery shall be to encourage healthy and attractive growth according to prescribed industry practices. Such pruning shall encourage the graceful, natural growth of the shrub and shall maintain plant health through removal of dead, diseased, or injured wood. The secondary purpose for pruning the shrubbery shall be to prevent it from growing onto walkways, roadways, and other hard surfaces. Where the specified pruning frequency is two times per year, the shrubs shall be pruned in the spring and fall. When required, the Lessee shall remove dead shrubbery. B. Fertilizing. The Lessee shall fertilize all shrub areas. Where the specified fertilizing frequency is two times a year, the shrubs shall be fertilized in April and September. Following application, fertilizer shall be thoroughly watered into the soil within 24 hours. The shrub fertilizer shall be a complete balanced low release fertilizer with a ratio of 12- 12 -12. The Lessee shall evenly broadcast the fertilizer at a minimum rate of ten pounds per 1,000 square feet of shrub bed area per application. C. Weed Control. The Lessee shall maintain all shrub beds in a weed free condition. This weeding may be performed by hand or by using selective herbicides. When weeding is completed, the Lessee shall rake the shrub beds clear of all leaves and debris. 8. Tree Maintenance. A. Pruning. The Lessee shall prune and maintain all trees behind the sidewalk. Street trees will be the responsibility of the city. B. Stakine. The Lessee shall make staking repairs to all trees as required. Repairs shall include replacing or repairing ties, and refastening boards and braces. 9. Task Frequencies. A. Removing litter: once every week B. Cleaning walkways: once every week C. Mowing turf: once every week D. Edging turf: once every other week E. Edging groundcover: once every month F. Controlling weeds in groundcover: once every month G. Controlling weeds in shrub beds: once every month H. Fertilizing turf: once every three months I. Controlling weeds in turf: once every six months I Fertilizing groundcover: once every six months K. Fertilizing shrubs: once every six months L. Pruning shrubs: once every six months.