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Home My WebLink AboutPRC 07-01-2015 Minutes_FINALParks and Recreation Commission �V Meeting Minutes Council Chambers 990 Palm Street San Luis Obispo, CA 93401 Wednesday, July 1, 2015, 5:30 p.m. CALL TO ORDER: Chair Whitener called the meeting to order at 5:30 p.m. ROLL CALL: Chair Jeff Whitener, Vice Chair Ron Regier and Commissioners Ryan Baker, Susan Olson, Michael Parolini, Douglas Single and Susan Updegrove ABSENT: None COUNCIL: None STAFF: Shelly Stanwyck, Jamie Bell, Jeff Hendricks, Daniel Van Beveren Public Comment None 1. CONSIDERATION OF MINUTES (Committee) Motion: (Regier/Updegrove) Approve Meeting Minutes of June 3, 2015 as amended. Approved: 7 yes: Ono: 0 absent 2. COMMUNITY INPUT FOCUS: PARKS MAINTENANCE (Hendricks) Staff member Jeff Hendricks, Parks Maintenance Supervisor, provided an overview of Parks Maintenance duties, including maintenance, safety, and entire infrastructure of parks. Public Works collaborates with Parks and Recreation for special events considering park needs and impacts on infrastructure. Hendricks updated the Commission about the SLO Skate Park maintenance concerns. A Public Works part-time maintenance worker cleans up the park approximately 15 hours a week. Maintenance staff is dedicated at Damon Garcia and Sinsheimer Park. A partnership with Blues Baseball team has allowed sharing of resources to paint and repair the fence, which will be completed in 2 -3 years. Softball Fields at El Choro and Santa Rosa will be receiving maintenance of the lights, turf and irrigation. These fields are used 38 weeks a year. Damon Garcia turf renovation is scheduled from April -July and takes approximately 45 hours to complete one turf renovation. Staff Hendricks spoke about City water reductions in parks. The State's water restrictions currently only apply to potable water. Fortunately, many of our fields use recycled (non - potable) water. Parks Maintenance has implemented a 13% reduction in water usage and watering only 2 days per week. Staff Hendricks added that a Parks Major Maintenance budget request was passed by Council and is a part of the 2015 -17 Financial Plan. This budget request includes funding for various minor capital 1 r N projects such as infrastructure maintenance, hockey rink resurfacing, basketball courts at French and Islay parks and back stop repairs at Sinsheimer Stadium. Public Comment: None Commission Comment: Commissioner Doug Single asked about watering at a high time of day at Meadow Park and the condition of the dead grass. Staff Hendricks responded that the drought restrictions of watering 2 days a week has had a significant impact. Commissioner Single suggested making Meadow Park softball field into a soccer field. Staff Hendricks added that as the drought persists, watering would consist of higher use /critical fields only. Damon - Garcia Sports Field is not restricted to 2- days /17% reduction because of recycled water use. Commissioner Single asked about artificial turf for Damon Garcia. Staff Hendricks responded that this option would only be possible on the upper field, but not lower field because it is located in a flood plain. Director Stanwyck highlighted the maintenance inspections of play equipment and the importance for community safety. Commissioner Olson asked about the homeless in the park. Staff Hendricks said there are typically 6 -10 individuals that hang around the park and unless they are causing trouble or inebriated, the police are unable to remove. Chair Whitener asked of there was any flexibility of State Mandated watering restrictions. Staff Hendricks said staff would continue to work on ways to enhance watering while complying with State mandates. 3. PROPOSED LAGUNA LAKE GOLF COURSE RESTROOM REMODEL (Van Beveren) Commissioner Michael Parolini recused himself from discussion due to financial conflicts. Staff member Daniel Van Beveren provided the Commission a project update about the Laguna Lake Golf Course (LLGC) restrooms. He described issues with current restrooms at LLGC, most notably non - compliance with ADA standards. Several design consultant's submitted bids. Omni Design Group was awarded the design contract. Staff Van Beveren presented the project scope, which includes Men and Women restroom facilities with maintenance storage room (which will house the new ADA golf cart). The project entails a new stand -alone structure. Staff Van Beveren shared the color template and material samples to be used in construction. A concrete walkway would surround the building for all- weather access. Commission Comments: Commissioner Updegrove asked about the color schemes inside the restrooms. Staff Van Beveren responded that there would be blue and red tiles. Public Comment: None Motion: (Regier /Updegrove) Recommend to Council Approval of the Design for the Laguna Lake Golf Course Restroom Remodel. Approved: 7 yes: Ono: 0 absent 4. DIRECTOR'S REPORT ( Stanwyck) Director Stanwyck provided a brief update on Parks and Recreation projects and programs. The Sinsheimer pool replastering project is anticipated to begin in mid - August, with reopening in January 2016. This will impact many users groups. The Therapy pool will reopen after a few weeks of maintenance closure. Uses of the Therapy pool have been adjusted to accommodate public's request that the deep end be used for therapeutic use only. Currently there is an ongoing Ranger recruitment for one full -time Ranger Maintenance Worker and two part-time Rangers. The Ranger program will focus on the patrol and maintenance of Open Space and creeks. The SLO Police officers will be patrolling parks. Commissioner Parolini asked about the Joint Use Agreement between the School District and the City. Director Stanwyck shared that the Agreement will be amended for this change. This item will be before the Commission in September and the City Council in October. The City is considering possible purchase of new trucks and electric bikes for the Ranger staff. Director Stanwyck shared that the Golf Course is currently recruiting for the Recreation Coordinator position responsible for pro -shop operations. She added that Triathlon Volunteers are still needed. The Triathlon will be held on Sunday, July 26. Director Stanwyck said that the SLO Skate Park is adding new summer programming. Other Community events include a new community garden at the Golf Course, summer youth camps, Junior Giants baseball and a Public Art Master Plan. She added a reminder that the City will be hosting the UAE Special Olympics on July 23 at Farmers Market with 100 athletes and their families. Director Stanwyck reminded the Commission that the annual Parks Tour is scheduled for the fall. 5. SUBCOMMITTEE LIAISON REPORTS Adult and Senior Programming` Commissioner Baker reported adult sports are halfway though softball season, pickle ball numbers growing and SLO Tri volunteers are needed. The Senior Center had some concerns regarding long -time Center partners and proper agreements (clubs etc.). • BicycIe Advisory: Vice Chair Regier said there was nothing to report. • City Facilities (Damon Garcia, Golf Pool & Joint Use Facilities): Commissioner Parolini said the railings at Sinsheimer stadium were installed today. He said he has a meeting scheduled with the Utilities Department on July 7 to discuss potable water at Damon Garcia. He urged the Commission to consider negotiating rates for recycled water as he feels 90% of the cost of potable water is too high a rate for such an inferior product. He talked about meetings regarding exploring the possible use of the Cal Poly lit tennis courts. • Jack Clouse Committee: Commissioner Updegrove reported on new marketing materials for Jack House, rack cards etc. She added that there are proposed changes to the Carriage House to improve ADA accessibility. Commissioner Updegrove reported that the Jack House Elevator Removal project was approved by the City Council. 3 LEE Tree Committee: Commissioner Olson said she had no report as she was out of town during the Tree Committee meeting. Youth Sports: Commissioner Single said there was no meeting this month and no report. 6. CANCELLATION OF AUGUST 5, 2015 MEETING Motion: (Updegrove /Regier) Approve the Cancellation of the August 5, 2015 Parks and Recreation Commission Meeting. Approved: 7 yes: Ono: 0 absent 7. COMMUNICATIONS None. Adjourned at 6:43pm to the September 2, 2015 Regular Meeting located in the Council Chambers at 990 Palm Street, San Luis Obispo at 5:30pm. Approved by the Parks and Recreation Commission on September 2, 2015. wL Melissa . Mudgett, Parks and ecre ti n Manager Minutes taken by: Jamie Bell, Parks and Recreation Marketing Specialist 4