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HomeMy WebLinkAboutCertificates of Destructionsl' d records -���il�r��`,. Memorandum "Service, Pride, Integrity" Date: October 19, 2006 To: Deborah E. Linden, Chief of Police Jonathan Lowell, City Attorney 805 '11-7324 crty of san Luis oBispo Police Department 1042 Walnut SLO, CA 93401 (805) 781-7317 From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 26 1, the city Council adopted a Records Retention Policy and Schedule. In according with that policy and schedule, certain records have been identified as eligible for destruction. The method of destruction will be by shredding and recycling. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Crime Reports — Crimes against Property — Nov. 2000 — Jan. 2001 (Closed + 5 years) Daily Reports - Nov. 2000 — Jan. 2001 (2 years) Incident Reports except Death and Missing Persons — Nov. 2000 — Jan. 2001 (2 years) Traffic Accident Reports - Nov, 2000 — Jan. 2001 Q years) Traffic Property Damage Only — Nov. 2000 — Jan. 2001 (1year) Please sign below i#Acating your approval for the destruction of the above listed records. Deborah E. Linden nat well Chief of Police City Attorney CERTIFICATE OF DESTRUCTION J I certify that the records listed above were properly disposed of on 4KeiRos nblum Communications & Records Manager P.I clerkcity memorandum �rs1����'r/i►'�1�1s1'!�i��rl�i�f�r�►�1'`,►,r•1.�i�'�1r' July 20, 2006 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is below. All records will be destroyed by their staff with the City Clerk's office. Hot Files Speaker Slips Council Correspondence Action Updates Annual Advisory Body Recognition Mayor's Quarterly Meeting Planning Commission Video tapes City Council Video tapes City Council Audio tapes January 2004 — June 2004 January 2004 — June 2004 January 2004 — June 2004 June 2003 — June 2004 1990,1991,1994, 1992, 1995, 1996, 1997, 1999, 2000 January 8, 2004 & April 8, 2004 see attached list see attached list see attached list Please sign below indicating your approval for the destruction of the attached listing of records. —c irn P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Julie O'Connor do hereby certify that the records listed on the attached were properly disposed of on "1 Original: City Clerk Copy: Department Planning Contitnission Video' ayes February 25, 2004 -1 tape May 26, 2004 - 2 tapes July 14, 2004 - 1 tape July 13, 2005 - 2 tapes July 27, 2005 - 2 tapes August 10, 2005 - 2 tapes August 24, 2005 - 1 tape September 14, 2005 - 1 tape September 28, 2005 - 1 tape October 12, 2005 - 2 tapes November 9, 2005 - 2 tapes November 15, 2005 - 2 tapes December 6, 2005 - 4 tapes (2 sets) City Council Video Tates January 6, 2004 - 2 tapes June 15, 2004 - 3 tapes June 28, 2004 - 1 tape July 6, 2004 - 3 tapes August 3, 2004 - 3 tapes August 17, 2004 - 2 tapes September 21, 2004 - 2 tapes November 16, 2004 - 3 tapes July 5, 2005 - 2 tapes July 19, 2005 - 3 tapes July 26, 2005 - 2 tapes August 16, 2005 - 2 tapes August 23, 2005 - 2 tapes September 6, 2005 - 2 tapes September 20, 2005 - 1 tape October 4, 2005 - 2 tapes October 18, 2005 - 1 tape November 1, 2005 - 2 tapes November 15, 2005 - 2 tapes December 6, 2005 - 2 tapes City Council Audio Tapes: January 6, 2004 - 3 tapes January 13, 2004 - 2 tapes January 20, 2004 - 2 tapes January 27, 2004 - 2 tapes January 29, 2004 - 3 tapes February 3, 2004 - 2 tapes February 10, 2004 - 2 tapes February 17, 2004 - 3 tapes February 24, 2004 - 2 tapes March 1, 2004 - 2 tapes March 9, 2004 - 1 tape March 16, 2004 - 3 tapes March 30, 2004 - 2 tapes April 5, 2004 - 1 tape April 6, 2004 - 2 tapes April 20, 2004 - 4 tapes May 4, 2004 - 4 tapes May 25, 2004 - 2 tapes June 1, 2004 - 2 tapes June 15, 2004 - 4 tapes June 28, 2004 - 2 tapes June 29, 2004 - 1 tape CITY OF SAN LUIS OBISPO RETENTION/DiSPOSITION SCHEDULE Page 1 RECORD TITLE RETENTION PERIODS (in years unless otherwise noted) VM VITAL ; OFFICE OF RECORD I CODE SECTION REMARKS COPIES or DUPLICATES of documents for which a department is not D/R D/R It is the policy of the City of San Luis 'the office of record Obispo that duplicates and copies j distributed to various departments for informational purposes may be destroyed by the departments when they are no longer useful for reference ELECTRONIC DOCUMENTS Electronic copies of paper records should be kept no longer than retention periods specified in this schedule 300 I GENIMi A'D_IiAINISTRATION 1{I11` O ;GENET. CAO Reports 2 31 5'1 Various 090(d) City Informational Brochures, Publications, Newsletters SP P Various GC34090(d) Keep one for historical ipurposes City-wide Policies and Procedures S P P Various !GC34090(d) Keep one for historical ipurposes Correspondence - External 2 2 Various GC34090(d) Correspondence - Internal (excluding CAO Reports - see above) 2 2 Various GC34090(d) Departmental Policies/Procedures S 51 S+5 Various GC34090(d) General Information 2 2 Various 'GC34090 d t In -House Committees CU 5 CUTS Various G034090(d) May be kept for research/historic purposes Staff Meeting Notye/s D/R i D/R Various Not a ublic record t02 OFFIC FiEI~ftEY ZY", r i r... _t..?, ..._fi r`s{.rr- i Annual Departmental R s 2 3 5 Various GC3�d I Chronological Files 21 1 2 Various GC34090(d) Community )rganizations 2 3 5 Various GC34090(d) Complaints 21 2 Various GC34090(d) General Information 21 2 Various GC34090(d) Positive Feedback How are we doing? forms 2 2 Various GC34090(d) Professional Associations 2 2 Various GC34090(d) Publications 'ournals, riodicals D/R D/R Various Nota public record ' F Il"'47rzirF4iROWNEW, .r,..,. .. Blank Forrns S e Various Retain while current #s 1,Ff431�5 ,. tAEgOiiE[T x — t, o ... .,...... - '`:_.: 5.. sa 3 s 1, S e:: t ,.....Y..,..•...a,w.9-�ruTZ,nr -•::: .. .,_:.._..... Certificates of Destruction . .;.,.. 2 P r.�..•e P yes Various _:.. GC34090 Legal document of final Idisposition of record Public Records Requests 121 1 21 1 1 Various GC34090(d) :£Oi!tAMUfU'I'Y•.'�.�EVELCIPMENT ,, - - CU -Current CL--Closed/Completed P=Permanent 1=Indefinite D/R=Destroy when no longer relevant A(E=Afler expiration T -Termination AU=Audit S=Superceded VM = Image/MicrofilmHiche CITY OF SAN LUIS OBISPO RETENTION/DISPOSITION SCHEDULE Page 2 RECORD TITLE RETENTION PERIODS I 11M VITAL OFFICE OF CODE SECTION (in years unless otherwise noted) RECORD REMARKS OT i 201 CITY PLANNING Address Files CU PIp P yes Planning GC34090(a) Files added to "Jr. f Contains all original legal documents Business Tax Certificates Cu PI F, Planning GC34090(a) Reside in Address Files Code Enforcement Files CL P P yes Building GC34090(a) Microfilm after 5 years Construction Files CL P P yes yes Building GC34090(a) Microfilm immediately I I after final ins ction Construction Permits (numeric) P P yes yes Building GC34090(a) Microfilm one year after final ins tion Home Occupation Permits CU P P Planning GC34090(a) Reside in Address Files Inspection Cards P P yes Building GC34090(a) Microfilm plus original cards stored Notices of Address Change P P I Planning GC34090(a) Housed in Address files Notices of Determination P P Planning GC34090 a Notices of Exemption CU P P yes Planning GC34090(a) Microfilm - one file contains all originals Project Files: Administrative Use Permit; Planning Commission Use 2 P P yes Planning GC34090(a) Microfilm after 2 years Permit; Planned Development; Certificate of Compliance; Architectural Review; Architectural Review Minor and Incidental; Environmental Review; General Plan; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; Annexation; Variance; Lot Line Adjustment; Street Name Change; Other Recorded Agreements with Residents/Covenants, etc. CL P P Planning GC34090(a) Housed in Address files: Run with the land (also recorded at County) yA Sign Inventory Files CU 2 2 Planning GC34090(d) Sign Permits 2 2 Building GC34090(d) Should only retain files pertaining to existing signage Tracts and Minor Subdivisions5 5 P yes Planning IGC34090(a) Film after minimum of ,10 ears Unreinforced Masonry Files (structural anal i5) P1 P Building GC34090(a) Retain hard files r. t ;iC°liTr f��ai=fi�Ef t �t 5J ' <M7S�k`,� r. J <, �r�.i. la i o�< .._, ....., .. .. • ... ................. i� r.. ..- s.. 9. .,. a.t •. ... . .... �f..i...tz .. Action Update _ 2i 2 Clerk I GCW90 4 Appeals 5 C3 P Cleric GC34090(d) Original appeal is part of the agenda packet Audio Tap2s 21 2 Clerk IGG34090.7 Cabiecast Schedule for Gov. Access Channel 20 21 1 2 Clerk GC34090 d Council `Notes" 21 2 Admin G0340 d) Council Agenda Packets 51 P1 P es yes Clerk GC34090(d) CU --Current CL--Closed/Completed P=Permanent Wridefinite D/R=Destroy when no longer relevant A/E=After expiration T -Termination AU=Audit S--Superceded UM = Image/Microfilm/fiche CITY OF SAN LUIS OBISPO RETENTION/DISPOSITION SCHEDULE Page 3 RECORD TITLE RETENTION PERIODS UM VITAL I OFFICE OF CODE SECTION (in years unless otherwise noted) RECORD REMARKS %a Council Brochures I S PP - Clerk GC34090(d) Keep one for histo6cal 1purposes Council Policies & Procedures S P P Clerk GC34090(d) Keep one for historical purposes Council Resumes CU 2 CU+2 Admin GC34090(d Council Subcommittee Assignments 81 81 Clerk GC3409 d Hot Files 2 2 Clerk GC34090(d) Minutes P P yes yes Clerk GC34090 e Oaths of Office P P Clerk GC34090 d Petitions to Council 2 3 5 Clerk GC34090(d) Advisory, non -election related Proclamations 2 2 Clerk IGC34090 d Public Comment and Speaker Slips 2 2 Clerk GC34090(d Red File Items (i.e; correspondence) 5 P P Clerk GC34090(d) Original red file is part of the a nda packet Red File Log 2 2 Clerk GCS d Video T 6 months 6 months Clerk IGC34090.7 Recycle S02:,dd1 Mf StbiiI , G' OMMITT1rES;.€1UARbG? j A nda/ nda Packets 51 P P es yes Various GC34090 e I Audio Tapes 2 2 1 Various IGG34090.7 Bylaws S P P yes Various GC3409 e Membership ications, oaths, etc. Cu P P yes Clerk GC34090(d) Minutes P P yes Yes Various GC34090 e Recruitments {icants not appointed includes regret letters 2' 2 Clerk GC34090 d ResoWtioes P P yes yes Various GC34090 e Rosters CU P1 P yes I yes Clerk GC34090(d) Video La2es 6 months 6 months Clerk GC34090.7 j r > - _t" :'i" T {�'t- i$• .t. T;?1: .cr.;- , Csr Jr; i l 7 r •1.. r`4 AS-`i{� ri: Y: iY .^' ::rc f. rr ._ >�- .rrr.-:"f.r: e, ! f �{�TY' �I � �-s ' a ;F+; i f } 'e is r�,`� � f {..,j , a a i 'rtr,;:,�r £ 3 �ar•� r .; fY rt �li r `rr ..�''�ya,�;�E r u1z. Advisory Body Handbook S P P yes. Clerk GC34090(d) Keep one for ttfstoric reasons Advisoy Body Training 21 31 5 1 1 Clerk GC34090(d) Annual AdvisoEy Body Recognition 21 3 5 1 1 Clerk GC34090(d) Miscellaneous/Ad Hoc Advisory Bodies Cul 5 CU+5 Clerk GC34090(d) dvisBodyMeeting2 QuarterlyA� 2 Clerk GC34090(d) wA7 'xtra WY't17F•I;I��?r,IfISII: D { ?NiS't{t+Bx, tr Accounts Pa able Reports 90 da I 5 _ AU x 51 Finance & IT GC34090 Accounts Payable supporting Docs (voucher, invoice, PO) 2 3 AU+31 I Finance & IT IGC34090 Bank Statements 2' 3 AU+3j I Finance & IT IGC34090 Tax Re orts 1099 Tax Info/Returns 1 10 AU+101 I Finance & IT 41CFR50-201.501 402;A,CCOi'IF .. ..�]. .- r�1.�1>.f ` _°.t f. �i .1... '73e_P:.' ... �1,1 � - n Assessment E -offs . : !1 1! .. •.. ..: '` 31 AU f-31 [ .. Finance & IT f;•,•�Yr ..'2:� i.'3 1� •iFiT�+. i•r.,xf, IGC34090 c Business Tax Customer Files 1! 1 AU+3, Finance & IT IGC34090 c / SLOMC3.01.501 B CU --Current CL=Ciosed/Comp{eted P=Permanent I=Indefinite D/R=Destroy when no longer relevant AIE=After expiration T Termination AU=Audit S=Superceded I/M = Image/Microfilm/fiche t Memorandum a , ` Serwce, Pride, Integrity" Date: June 23, 2006 To: Deborah E. Linden, Chief of Police Jonathan Lowell, City Attorney crty of San tins ompo Police Department 1042 Walnut SLO, CA 93401 (805)781-7317 From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the city Council adopted a Records Retention Policy and Schedule. In according with that policy and schedule, certain records have been identified as eligible for destruction. The method of destruction will be by shredding and recycling. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Crime Reports — Crimes against Property - prior to year 2000 (Closed + 5 years) Daily Reports - prior to year — prior to year 2004 (2 years) Incident Reports except Death and Missing Persons — prior to year 2004 (2 years) Public Information Logs older than 180 days (180 days) Receipt copies older than 30 days (30 days) Traffic Accident Reports — prior to year 2003 (3 years) Traffic Citations — prior to year 2004 (2 years) Traffic Property Damage Only — prior to year 2005 (1 year) Please sign below indicating your approval for the destruction of the above listed records. 4'j (--�eborah E. Linden Lowell Chief of Police City Attorney CERTIFICATE OF DESTRUCTION I certify that the records listed above were properly disposed of on .f' Kern ose Blum — Communications & Records Manager CITY OF SAN LUIS OBISPO RETENTIOWDISPOSITION SCHEDULE RECORD TITLE RETENTION PERIODS (in years unless otherwise noted) ACTIVE INACTIVE TOTAL _ Court Loq 180 days 180 days !<�Z_ Crime Reports - Crimes Against Pro CL + 5 CL + 5 Daily Report 2 2 Field Investigation Cards —-- = 2 2 Incident Reports - Except Death and Mibl'si'n Persons 2 2 f� Public Information L 180 days 180 days Receipt Copies 30 days 30 days Statistical UCR Reports 2 t " Subpeona Log 1 r`. Traffic Accident Reports 3 :L Traffic Citations 2 Traffic Fatalities 3 P E Traffic Propeq Damage only1 1500 FIRE 30 Exposure - Personnel T Apparatus/Vehicle Arson Investigations - Evidence Arson Investigations - Evidence B/C & Staff Las T P CL Cu 1 6 4 5 Fire Dept. Staff Reports P Captain's Log (Fire Station Journals) P Disaster - Major Event Log P Disaster Plans S 2 Emergency © rations Guidelines S 2 Employee Records T mvioiLiauinr y Heports Cu 3 Equipment & Supplies Inventory Cu 2 Exposure - Personnel T 30 Exposure - Personnel T 1 Fire Code Books S 5 Fire Dept. Staff Reports P 2 1 P 1 T+1 P C 5 P P S+2 T 4 T+30 T+1 S+5 P VITAL OFFICE OF RECORD Police Police Police Police Police Police Police Police Police Police Police Police Police Fre Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Page 14 IMSECTION REMARKS GC34090.7 GC34090(c GC34090(d GC34090.7 GC34090.7 GC34090(d GC34090.7 UUU409U GC34090.7 GC34090 / 8CCR3203 Repair and Maintenance - Department Mechanic PC799 Support prosecution resulting in homicide PC800 Great bodily harm, inhabited structure or property GC34090(d) GC34090(d) Activities, personnel, engine company --historical GC34090(c) Historical SL0MC2.24.080 GC34090(d GC34090 Then transferred to Hun Resources 29CFR1910.1020 Sampling results, collection, methodology, background Laboratory reports and worksheets GC34090.7 GC34090 Non -Council agenda related, includes supporting documentation Fire EquipmentlGear Los Cul 2 3 Fire GC34090(d) Fire Stations P P Fire GC34090(a) Fumigations CII CU Fire GC34090(d) CU=Current CL=Closed/Completed P=Permanent 1=Indefinite D/R=Destroy when no longer relevant A/E=After expiration T -Termination AU=Audit S=Superceded city clerk memorandum February 28, 2006 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is below. All records will be destroyed by their staff with the City Clerk's office. Affidavits of Publication - 1915 through 1999 Please sign below indicating your approval for the destruction of the attached listing of records. Audrey H I." Cio Clerk Jona jk6n P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Julie O'Conn r d hereby certify that the records listed on the attached were properly disposed of on ' c Q Original: City Clerk Copy: Department CITY OF SAN LUIS OBISPO RETENTION/DISPOSITION SCHEDULE Page 6 RECORD TITLE RETENTION PERIODS I/M . VITAL OFFICE OF CODE SECTION (in years unless otherwise noted) RECORD REMARKS ACTIVE INACTIVE TOTAL Wellness Files T T HR GC34090(d) Workers Compensation _ T+1 4 T+30 yes yes HR 29CFR1910.20 HR 45CFR1068.6APPA / 29CFR1627.3 / Temporary Employees T 5 T+5 SLOMC11.04.010(H) 600 PURCHASING & CONTRACTING 601 PURCHASING Bids, RFPs (unsuccessful) Cu 2 CU+2 Various Various GC34090 / CCP337 / SLOMC3.24.170 GC34090 / CCP337 / Bids, RFPs, RFQs (successful) AU 5 AU+5 SLOMC3.24.170 City -Owned Property/Property Management P P yes Clerk GC34090(a) General Information 21 2 Various Surplus Property Auction/Disposal I ALIJ 4 AU+4 Finance CCP337 Surplus Propert Listin AU 2 AU+2 Finance GC34090 700 LEGISLATIVE AND LEGAL 7171 LEGISLATIVE Affidavits of Publication 2 3 5 Clerk GC34090(d) Keep with originating department records Charters -Listed Numerically with Amendments P P yes yes Clerk GC34090(e) / GC40806 Citizens' Charter Committee CU 5 CU+5 yes Clerk GC34090(d) County Legislation 2 2 Clerk GC34090(d) Federal Legislation 21 2 Clerk GC34090(d) Municipal Code S P yes yes Clerk GC34090(e) Database on City Ordinances P P yes yes Clerk network/Keep one for historic value GC34090(e) Resolutions P P es es_ Clerk GC34090 e / GC40806 State Legislation 2 2 Clerk GC34090(d League of CA Cities 2 2 Clerk GC34090(d) Grand Jury 2 2 Clerk GC34090(d) Legal and Display Ads Cu 4 CU+4 Clerk CCP 343, 349 et seq.; GC911.2GC34090 Certificates of Posting Cu 2 CU+2 Clerk GC34090 Public Hearing Legal Notices Cu 4 CU+4 Clerk CCP 343, 349 et seq.; GC911.2; GC34090 702 ELECTION 1 Controlled Committees Tj 71 T+7 Clerk GC81009 e General Information I Cul 21 CU+2 Clerk GC34090(d) CU=Current CL=Closed/Completed P=Permanent 1=Indefinite D/R=Destroy when no longer relevant A/E=After expiration T -Termination AU=Audit S=Superceded CITY CLERK'S CERTIFICATION I hereby certify that true and accurate copies of Ordinance adopted from 1915 through 1999 are on file in the City Clerk's office and that these ordinances were published pursuant to Charter Section 602. Date City Clerk d V1�� UpFf i� Memorandum WS f1� "Service, Pride, Integrity" June 26, 2006 To: Deborah E. Linden, Chief of Police Jonathan Lowell, City Attorney From: Ian Parkinson, Operations Captain Subject: REQUEST FOR RECORDS DESTRUCTION city of San LUIS OBISPO Police Department 1042 Walnut SLO, CA 93401 (805) 781-7317 On April 24, 2001, the city Council adopted a Records Retention Policy and Schedule. In according with that policy and schedule, certain records have been identified as eligible for destruction. The method of destruction will be by shredding and recycling. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Copies of old arrest fingerprints, dating back to the 1970's. Original records retained by San Luis Obispo County Sheriffs Department and California Department of Justice. P1- •e sign below indicatit your approval for the destruction of the above listed records. Deb ah E. Linden Joni r n Lowell Chief of Police City Attorney CERTIFICATE OF DESTRUCTION I certify that the records listed above were properly disposed of on Vo b J. -"IAI-- Ian Parkin on Operations Captain CITY OF SAN LUIS OBISPO RETENTION/DISPOSITION SCHEDULE Page 13 RECORD TITLE RETENTION PERIODS I/M VITAL OFFICE OF I CODE SECTION (in years unless otherwise noted) RECORD REMARKS Annual Reports CU CU� Utilities GC34090(c) Compliance Libra Documents Pi P 1, yesTUtilities GC34090 Historical Monthly Reports P1 P I Utilities IGC34090 c Historical puMse Pretreatment 5 5 Utilities I40GFR Quarterly Reports CU CUI Utilities GC34090(c) Compliance Reclamation PE P es Utilities 40CFR SWRCB—Water Rights/Permits Pi P I yes Utilities 40CFR Treatment P1 es Utilities GC34090 Wastewater Collection 21 21 4 1 Utilities GC34090(c) St%(iiIASTE 1hA+GE[VIEN General Information 1 2 1 2) Utilities GC34090 d Recycling 2 31 5 Utilities GC34090(d Trash Service cul 5' CU+5 Utilities GC34090(d '�`�:. ij,,•w:::: �'cl!_� TF°.(�....y;,}..,r. l ,! '�'2"1�C I.$ �.. L fo'I °��-J t -. II r r ;r ,• Accident Review Reports 5 5 Police GC34090(d) Administrative/ Internal Investigations CL+ 2 31 CL + 5* Police GC34090(d) * Retain longer when r uested the Chief of Police Back round Investigations -Hired T 5 T+5 Police Background lnvesti ations - Non Hired CL 2 CL + 2 Police GC34090(D Business Permit Files - Massage, Taxi, Solicitors_ CU 2 CU + 2 Police GC34090(d)/ SLOMC5.56.150 Concealed Weapon Permit Records CU A/E + 2 A/E + 2 Police GC3409 d Crime Statistics - Internal!y Com ter Generated 21 3 51 1 Police GC34090(d) Em lovee Training Records T 51 T+5 Police GC34090 c Juvenile Detention L s/Surve s/Monthl Reports CU 21 CU+2 Police GC34090 d Operations Directive Manual CU 21 CU + 2 Police GC34090(d) Press Releases 2 31 5 j Police GC34090(d) S ecial Orders Manuals 51 P P es Police GC3409 d Use of Force Su rviso Review Re rts 2 1 21 Police GC34090(d) �>m..M . OWED i Ta es - Audio, Tele hone and Radio Communications 180 da - ' 18 months' 2 f Police GC34090.76 rvY`rwf,wiS4 d{ ,_s, ;IL9•A'�' _, . y .*.}E�-.'i s'�.',:�.3°i�,' In -Car Video Foots e 2 2 Police GC34090.7, CCP 335.1 S isf"Is` �rt',i�+D,Y7', �J91. if "'I,y.2(�•E' it f o l C .s n... LLfi..�t•}lt�Y '�� v�tt.W . Applicant Fingerprint Files _;``II - _ r s .i •E { ' i..-: ..i. .3 ,.. A �� Y� 5 2 2 si 5 - I Police _ _ IGC34090(d Arrest and Citation Register 2 21 Police CU=Current CL=Closed/Completed P=Permanent 1=Indefinite D/R=Destroy when no longer relevant A/E=After expiration T -Termination AU=Audit S=Superceded Memorandum'tr 5,1,yf�5 p.�tSYn�! "Service, Pride, Integrity" February 27, 2006 To: Deborah E. Linden, Chief of Police Jonathan Lowell, City Attorney From: Sharon Olson, Administrative Assistant Subject: REQUEST FOR RECORDS DESTRUCTION city of san Luis oaispo Police Department 1042 Walnut SLO, CA 93401 (805) 781-7317 On April 24, 2001, the city Council adopted a Records Retention Policy and Schedule. In according with that policy and schedule, certain records have been identified as eligible for destruction. The method of destruction will be by shredding and recycling. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Document Status Dated (Retention Schedule) Fatal Officer Involved Shooting Investigation 1977 (Closed + 5 years) Betts - Statute of Limitations to file has expired Officer Grievance 1996 (Closed + 5 years) Withdrawn by Officer Al 97-005 Vaicius 1997 (Terminated + 5 years) Terminated in 1997 Al 97-006 Jimenez 1997 (Terminated + 5 years) Terminated in 1997 Al 99-001 Albertson 1999 (Terminated + 5 years) Terminated in 1999 Please sign below indicating your approval for the destruction of the above listed records. r Deborah E. Linden JonathatLowell Chief of Police City Attorney city of san Luis oaispo Police Department CERTIFICATE OF DESTRUCTION I certify that the records listed above were properly disposed of on `~ Sharon Olson Administrative Assistant city clerk memorandum February 14, 2006 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is below. All records identified are stored off- site at DocuTeam and will be destroyed by their staff with the City Clerk's office observing. Council Correspondence — July — December 2003 Please sign below indicating your approval for the destruction of the attached listing of records. 14�5ew g�� - Audrey Hoa r, Cit Clerk JN an P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Julie O'Conner do hereby certify that the records listed on the attached were properly disposed of on W1 S Original: City Clerk Copy: Department